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Introduction To Ms-Excel: Spreadsheet Data Pivot Tables Visual Basic For Applications

The document provides an introduction to Microsoft Excel, describing it as an electronic spreadsheet program used to organize and analyze data in rows and columns. It includes information on starting Excel, the main components of the Excel interface like the ribbon and formula bar, and differences between worksheets and workbooks. Shortcut keys in Excel are also outlined.

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nannu33
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88 views

Introduction To Ms-Excel: Spreadsheet Data Pivot Tables Visual Basic For Applications

The document provides an introduction to Microsoft Excel, describing it as an electronic spreadsheet program used to organize and analyze data in rows and columns. It includes information on starting Excel, the main components of the Excel interface like the ribbon and formula bar, and differences between worksheets and workbooks. Shortcut keys in Excel are also outlined.

Uploaded by

nannu33
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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ANJALI SHARMA

INTRODUCTION TO MS-EXCEL

Microsoft excel is used to organise the data into rows and columns It is data analysis tool designed by Microsoft for Microsoft Windows. It is an electronic spreadsheet program that can be used for storing, organizing and manipulating data. . It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications. It is used to sort data in any order It is used for graphing or charting data to assist users in identifying data trends. It is used for sorting and filtering data to find specific information.

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Starting MS-EXCEL:The user can start word program by using the following steps:-

1. Click on the Start button. 2. In that menu, select All Programs. 3. Then select Microsoft Office. 4. Then click on Microsoft Office Excel 2007.

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After following all the above steps , this window will appear:-

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The Microsoft Office Button:-

The Microsoft office button located at the top-left corner of word interface, displays a set of options that can be applied on a document as a whole. The different option available in Microsoft Office Button is as below:

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Option New Open Save Save as

Description Open the new document Opens existing documents Saves document in the .doc format Saves a document other than default format Allows you to print and preview documents View and edit document properties such as title authors and keywords Allows you to send your document through mail or fax Allows you to share your document with other people through web Close the excel

Print

Prepare

Send

Publish

Close

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RIBBON
The Ribbon is a panel at the top portion of a word document and it contains a selection of easy to browse commands that may be used in order to work on a document. It has seven tabs that are organized in the order that will be used during document creation. You can hide the Ribbon by double clicking any active tab.

Tabs are :Home Insert Page layout Formulas Data Review View

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FORMULA BAR

The Formula bar in Microsoft Office Excel 2007 displays the cell address and the contents of the current cell. Use the Formula bar to enter or edit formulas and cell entries and assign names to cells. The Formula bar appears just below the Ribbon and is divided into three sections:

Name box: The left-most section that displays the address of the current cell Formula bar buttons: The middle section that displays an indented circle on the left (used to narrow or widen the Name box) with the Function Wizard button (labelled fx) on the right; you also see a Cancel (an X) and an Enter (a check mark) button in this middle section of the Formula bar when you enter or edit cell data Cell contents: The third, right-most white area to the immediate right of the Function Wizard button that takes up the rest of the bar and expands down as necessary for lengthy cell entries.

If you dont see the formula bar perform the following steps:1) Choose the View Tab. 2) Click formula bar in the show/hide group. The formula bar appears.
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DIFFERNCE BETWEEN MICROSOFT OFFICE AND MICROSOFT EXCEL

MICROSOFT WORD

MICROSOFT EXCEL

1. It is a word processor. 2. It does not have auto fill facility. 3. It has a special feature of the mail merge. 4. The extension of word file is .docx

1. It is a data analysis tool. 2. It has auto-fill facility that helps in data entry. 3. It does not have mail merge. 4. The extension of excel file is .xlsx (2007 version) .xlx (2003 version) 5. It is used to organize data in the form of rows and columns. 6. It has 6 alignments.

5. It is used to create documents, files and other records. 6. It has 4 alignment

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DIFFERENCE BETWEEN WORKSHEET AND WORKBOOK


WORKBOOK WORKSHEET

1.It is a collection of worksheets.

1. It is a collection of rows and columns. 2.It is a child of workbook. 3.A single file can have no. of worksheets

2. It is apparent of worksheet. 3. A single file has only one workbook.

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SHORTCUT KEYS IN MICROSOFT EXCEL


SHORTCUTS DOWN ARROW KEY DESCRIPTION It helps us to move from one column to another in downward direction. It helps us to move column in upward direction. It moves one cell right to the worksheet It moves to the previous cell in a worksheet or previous option in a dialog box. Right key moves right to the worksheet and left moves to the left side of the worksheet in row wise direction Page up moves the screen upwards and page down moves the screen of worksheet downwards Moves to the beginning of a worksheet This helps the user to move to the cell as preference and when pressed a go to dialog is displayed. This helps us to move to the beginning of the cell of the desired row of a worksheet. It let us to move to the end of the cell of the row of a worksheet. It moves to first cell of the desired column It moves to the end of the desired column.

UP ARROW KEY TAB KEY SHIFT AND TAB KEY

RIGHT AND LEFT ARROW KEY

PAGE UP AND PAGE DOWN KEY

Ctrl +HOME KEY F5 KEY /CTRL+G KEY

Ctrl + RIGHT ARROW KEY

Ctrl+ LEFT ARROW KEY Ctrl+ UP ARROW KEY Ctrl+ DOWN ARROW KEY

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