excel functions

Monday, April 1, 2024 9:23 PM

=SUM Adds up values of selected cells.

=MAX Gives the largest number from selected cells.
=MIN Gives the smallest number from selected cells.
=AVERAGE Gives average value of selected cells.
=SUMIF Adds value from only cells that fit given criteria.
=COUNT Counts no. of cells with numerical value.
=COUNTA Counts no. of cells with any kind of data in them.
=COUNTIF Counts cells that only fit given criteria.
=COUNTIFS Counts cells that only fit the multiple given criterias.
=COUNTBLANK Counts cells that are blank.
=LOOKUP Checks value of a cell (lookup_value), compares it with a column/row of cells (lookup_vector) to give a value
based on another set of cells (result_vector).
Example:
(lookup_value): mark student got on a test
(lookup_vector): grade boundaries of that test
(result_vector): grades (A to F)

=VLOOKUP Same as LOOKUP, except VLOOKUP requires a table to be selected instead of a column/row of cells.
Meaning:
(lookup_value): same as in LOOKUP
(table_array): selected table where 1st column is lookup_vector, next columns are possible result_vectors
(col_index_num): column in table which will be result_vector.
(range_lookup): "true" means approximate, "false" means exact number available in lookup_vector

=HLOOKUP same as VLOOKUP, except lookup_vector and result_vector cells are in a row not columns.

- LOOKUP is used when in a table, lookup_vector does not come before result_vector/ because
VLOOKUP, HLOOKUP are wired to pick the first column in a table as the lookup_vector.

- VLOOKUP, HLOOKUP used when lookup_value should exactly match values in lookup_vector/
because LOOKUP function is only capable of approximate values.

- don't forget to mention quotations when

mentioning <, >, <=, or >= in formulas.

- Approximate value in lookup functions mean that the lower interval value will be picked even if
the higher interval is closer to the selected lookup_value.

If lookup_value = 59 ,
and lookup_vector column has 40,50,60,70 as values,
value 50 will be chosen.
(60 would've been chosen if lookup_value was 60,61,62,63,64,65,66,67,68,69.)

- LOOKUP is only for numbers

=XLOOKUP Same as LOOKUP and VLOOKUP but all problems are solved.
Meaning:
(lookup_value): same as in LOOKUP
(lookup_array): same thing as lookup_vector
(return_array): same thing as result_vector
(if_not_found): what the cell should say if data not found (quotations needed)
(match_mode): specify if the exact value, the previous smaller value, or the next larger value should be shown.
(search_mode): at what order should the function search in the return_array, usually pick first option.

- Spill feature is selecting all the lookup_values as a range in the first cell and completing function

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 - Spill feature is selecting all the lookup_values as a range in the first cell and completing function
so that the next cells automatically fill up with the function's answers.

=IF Processes a given inequalities statement (with extra functions like SUM sometimes), and depending on whether if the
statement is true or false, it shows a text in the cell.
Meaning:
(logical_test): statement including basic inequalities and/or SUM, AVERAGE functions eg: (SUM(A1:B1))>50,..)
(value_if_true): what should be shown in the cell if statement is true. Can be text from a selected cell or text with "".
(value_if_false): what should be shown in the cell if statement is false. Can be text from a selected cell or text with "".

Nested IF function example:

=IFS Same as IF function except there is no result showing when a statement is false. Can also pull of a nested function.
Meaning:
(logical_test): statement including basic inequalities and/or SUM, AVERAGE functions eg: (SUM(A1:B1))>50,..)
(value_if_true): what should be shown in the cell if statement is true. Can be text from a selected cell or text with "".

- Unlike in a nested IF function where it's just one big formula, in a long IFS function it's multiple
formulas.

=AND
Lets you assign multiple criterias for the value of a cell. Cell value must fit all given criterias.
=OR
Lets you assign multiple criterias for a cell value but not all of them has to match.

- OR and AND function allows both numbers and texts to be criterias.

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