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Y9 (W14) Module 7

This document discusses how to visualize data in Excel by covering topics like conditional formatting, charts, sparklines and quick analysis features. It includes lessons on creating and editing charts, adding chart elements, switching between rows and columns in charts and understanding chart styles and layouts.

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Akshat Archit
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35 views20 pages

Y9 (W14) Module 7

This document discusses how to visualize data in Excel by covering topics like conditional formatting, charts, sparklines and quick analysis features. It includes lessons on creating and editing charts, adding chart elements, switching between rows and columns in charts and understanding chart styles and layouts.

Uploaded by

Akshat Archit
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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MODULE 7

VISUALIZING DATA
IN EXCEL
CONTENT
01 CONDITIONAL FORMATTING
Apply conditional formatting
Remove conditional formatting

02 USING CHARTS
Create charts
Add alternative text
Move charts

03 EDITING CHARTS
Add a data series
Switch between rows and columns

04 UNDERSTANDING CHART ELEMENTS


Add chart elements
Modify chart elements
CONTENT
05 UNDERSTANFING CHART STYLES AND LAYOUT
Apply layouts
Apply styles and colors

06 UNDERSTANDING SPARKLINES
Insert sparklines
Moodify sparklines

07 UNDERSTANDING THE QUICK ANALYSIS FEATURE


Use Quick Analysis to format data
Disable the Quick Analysis feature
WEEK 14: SUCCESS CRITERIA
Learning Objectives
Create charts
Add alternative texts
Move charts
Add a data series
Switch between rows and columns
Add charts elements
Modify charts elements
LESSON 2: USING CHARTS
What is this lesson about?
Create charts
Add alternative text
Move charts
LESSON 2: USING CHARTS
Charts are visual representations of data used to make it more understandable.
Commonly used charts are:

Column chart Pie chart Line chart


CREATE CHARTS
1
2

After selecting the data for which you want to create a chart, click the chart symbol
on the Insert tab in the Charts group.

Alternatively, you may select the ‘Recommended Charts’ on the Insert tab to check
through the list of charts that Excel recommends for your data, and click any chart to
see how your data will look.
ADD ALTERNATIVE TEXTS
1
2

Alt text helps people with visual disabilities understand pictures


and other graphical content.

After selecting the chart, select Alt Text on the Format tab in
the Accessibility group. Alternatively, you may right click the
chart and click the ‘View Alt Text’ option.

1
ADD ALTERNATIVE TEXTS

In the Alt Text pane, type 1-2 sentences in the text box to
describe the object and its context to someone who cannot
see it.

2 When someone using a screen reader comes across a picture


in a document, people with visual disabilities will hear the alt
text describing the picture;
MOVE CHARTS
To move a chart within same worksheet, drag it to the location that you want.
To move a chart to another worksheet (new / existing worksheet), select the chart
and select ‘Move Chart’ on the Chart Design tab in Location group.
1
2

To move the chart to a new


worksheet, click New sheet, and
type a name for the worksheet.

To move the chart to existing


worksheet, click Object in, and select
the worksheet in which you want to
place the chart.
LESSON 3: EDITING CHARTS
What is this lesson about?
Add data series
Switch between rows and columns
ADDING DATA SERIES
After creating a chart, you might need to add an additional data series to the chart.
A data series is a row or column of numbers that are entered in a worksheet and
plotted in your chart
ADDING DATA SERIES
Select the chart and the data used to create the charts will be selected.
To add new data series, drag the sizing handles to include the new data.
SWITCH BETWEEN ROWS AND COLUMN
If a chart that you create does not display the worksheet data on the axis that you
want, you can quickly change the way that data is plotted.
SWITCH BETWEEN ROWS AND COLUMN
In order to switch the rows and columns in an Excel chart, we can utilize the powerful
‘Chart Design’ tool. After selecting the chart, in on the Chart Design tab, in the Data
group, click Switch Row/Column.

1
2
LESSON 4: EDITING CHARTS
What is this lesson about?
Add charts elements
Modify charts elements
ADD CHART ELEMENTS
Chart elements are basically everything except the series and chart area in a chart is a
chart element. The axis, data labels, gridlines, chart titles, legends, error bars, etc.
these all are chart elements.
ADD CHART ELEMENTS
To add chart elements, you can select the chart, and choose the ‘Add Chart Element’
on the Chart Design tab.
Since Excel 2013, Mircosoft provided a fly-out menu with Excel Charts that is
represented as a plus (+) sign. Select the chart element from the Chart Element list if
you want to add chart element, else deselect the chart element to remove it.
MODIFY CHART ELEMENTS
Axes Titles & Chart Title:
To modify the titles, click on the existing titles on the chart directly. You can then edit
or format the titles accordingly.

Legend:
To modify the legend, click on it to select it. You can then delete it, move it, or modify
its formatting using the right-click Format Legend options.

Data Labels:
To modify the format of data labels (the values on the bars or data points), select the
data label and right-clicking for Format Data Labels options.

Chart Styles:
You can change the overall style of the chart by selecting the chart and choose
different "Chart Styles" on the Chart Design tab.
THANK YOU

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