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Document Security in Word 2010

The document discusses how to set passwords and editing restrictions in Microsoft Word 2010 documents to control access and modifications. It provides step-by-step instructions for setting and removing passwords and editing restrictions.

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Afaq Ahmad
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42 views8 pages

Document Security in Word 2010

The document discusses how to set passwords and editing restrictions in Microsoft Word 2010 documents to control access and modifications. It provides step-by-step instructions for setting and removing passwords and editing restrictions.

Uploaded by

Afaq Ahmad
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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06/12/2018 Document Security in Word 2010

Document Security in Word 2010


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Microsoft Word provides a high level of security for your word generated documents.
You can set a password for a document to stop unauthorized reading and editing of the
document or if you want someone just to read the document then you can set editing
restriction on your word document. This chapter will teach you how to make your
document password protected and restricted from editing and formatting.

Set Document Password


Once you set a password for a document then you will be able to open the document
only if you know the password. If you forget your password, then there is no way to
recover it and to open the document. So you need to be careful while setting a
password for your important document.

The following steps will help you set a password for a Word document.

Step 1 − Open a Word document for which you want to set a password.

Step 2 − Click the File tab and then click the Info option and finally the Protect
Document button which will display a list of options to be selected.

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06/12/2018 Document Security in Word 2010

Step 3 − Select the Encrypt with Password option simply by clicking over it. This will
display an Encrypt Document dialog box asking for a password to encrypt the
document. The same dialog box will appear twice to enter the same password. After
entering password each time, click the OK button.

Step 4 − Save the changes, and finally you will have your document password
protected. Next time when someone tries to open this document, it will ask for the

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password before displaying the document content, which confirms that now your
document is password protected and you need password to open the document.

Remove Document Password


You can remove a document password only after opening it successfully. The following
steps will help you remove password protection from your Word document.

Step 1 − Open a Word document the password of which needs to be removed. You will
need the correct password to open the document.

Step 2 − Click the File tab followed by the Info option and finally the Protect
Document button which will display a list of options to be selected.

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Step 3 − Select the Encrypt with Password option simply by clicking over it. This will
display an Encrypt Document dialog box and password which will be in a dotted
pattern. You need to remove this dotted pattern from the box and make it clear to
remove the password from the document.

Now when you will open your document next time, Word will not ask you for any
password because you have removed the password protection from the document.

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Set Editing & Formatting Restrictions


The following steps will help you set editing restrictions in a Word document.

Step 1 − Open a Word document for which you want to set editing restrictions.

Step 2 − Click the File tab and then click the Info option and finally the Protect
Document button which will display a list of options to be selected.

Step 3 − Select the Restrict Editing option simply by clicking over it. This will open
the actual document and it will also give you the option to set editing restrictions in the
Restrict Formatting and Editing area. Here you can set formatting as well as editing
restrictions on the document.

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Step 4 − One you are done with your setting, click the Yes, Start Enforcing
Protection button which will display a Start Enforcing Protection dialog box asking
for password so that no one else can change the setting. You can enter the password or
you can leave it simply blank which means there is no password setting for this
protection.

Step 5 − Finally click the OK button and you will find that your document is editing (or
formatting if you applied) protected.

Remove Editing & Formatting Restrictions


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You can remove the editing restriction from your document using these simple steps.

Step 1 − Open a Word document for which you want to remove the editing restriction.

Step 2 − Click the File tab and then click the Info option and finally the Protect
Document button; this will display a list of options to be selected.

Step 3 − Select the Restrict Editing option simply by clicking over it. This will display
the Restrict Formatting and Editing area as follows.

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Step 4 − Now click the Stop Protection button. If you had set up a password at the
time of setting the editing or formatting restrictions, then you will need the same
password to remove the editing or formatting restrictions. Word will now ask for the
same using the Unprotect Document Dialog box , otherwise it will simply remove the
restrictions.

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