COLLEGE OF ENGINEERING AND

TECHNOLOGY
SUBMITTED TO WOLAITA SODDO UNIVERSITY
SCHOOL OF INFORMATICS
DEPARTM ENT OF COMPUTER SCIENCE
Title: -Online Vital Event Management System for Wolaita Sodo
City

Prepared BY:
NAME ID NO
 VITAL EVENT MANAGEMENT SYSTEM FOR WOLAITA SODO CITY

Acknowledgment
First, we would like to thank God for giving us the strength and patience to start and
finish this project. Next, we would like to thank our advisor Mr. ……………for his
patience unreserved and valuable advises during the process of writing this document.

……………….Cont…..

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Abstract
The age of information brought lots of opportunity to the global economy. E-
government is one of the potential advantages of Information and Communication
Technology. E-government is defined as the delivery of government services and
information to the public using electronic means. Among many of the e-government
services(airport,mass-media ,telecommunication ,weather forecast, ECX etc..), But
currently some services are still managed through the manual system .vital event
management system is one them .Vital event management is the systematic,
continuous, permanent, compulsory and universal recording of the occurrence and
characteristics of vital events (births, deaths, marriages, and divorces) and other civil
status events pertaining to the population as provided by decree, law or regulation, in
accordance with the legal requirements in each country.

This project aimed to develop Vital Events Management System for Wolaita Sodo
city, which can handle the (birth, death, marriage and divorce) major vital events. The
system enables registration, generating report, certification of vital events, print
registered events and viewing of individual records. So, our aim is to develop a web
based vital event management system for Wolaiata Sodo city with the client/server
architected configuration. This means that there is a central application database to
store data.

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Table of Contents
CHAPTER ONE.........................................................................................................................1
1.1. Introduction..........................................................................................................................1
1.1.1. Background of the organization....................................................................................1
1.1.2. Introduction about the project.......................................................................................1
1.2. Literature review..................................................................................................................3
1.3. Statement of the problem.....................................................................................................4
1.4. Objectives............................................................................................................................5
1.4.1 General Objective..........................................................................................................5
1.4.2 Specific objectives: -......................................................................................................5
1.5. Significance of the project...................................................................................................6
The significance of the project is classified into three main parts: -..........................................6
1.6. Scope and limitation............................................................................................................6
1.6.1 Scope of the project.......................................................................................................7
1.6.2 Limitation of the project................................................................................................7
1.7. Methodology........................................................................................................................7
1.7.1. Data gathering methodology.............................................................................................7
1.7.2 System analysis and design methodology.....................................................................8
1.7.3. Hardware and software tools used for implementation................................................9
1.7.3.1 Software tools.........................................................................................................9
1.7.3.2 Hardware tools........................................................................................................9
1.7.4 Testing methodology...................................................................................................10
1.7.4.1. Unit testing...........................................................................................................10
1. 7.4.2. Integration testing...............................................................................................10
1.7.4.3 System testing.......................................................................................................10

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List of figures

List of tables

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CHAPTER ONE
1.1. Introduction
1.1.1. Background of the organization

Vital events Management in Ethiopia is started In July 28/2008 E.C after long time
preparation [2]. As a result, Wolaita Sodo city vital event Management starts at July
28/2008 E.C. among the vital events decided by UN, Ethiopia accepted to register
(birth, death, marriage, divorce, adoption, recognition of fatherhood and decision of
fatherhood through court). From those events Wolaita Sodo city in Ethiopia basically
works in four of them (birth, death, marriage, divorce).

As a result, Child birth is registered within 90 days after the baby is born and (death,
marriage and divorce) are registered within30 days after the event happen

The work flow of this work sector is similar with the work flow of the Ethiopian vital
event registration agency. So that Wolaita Sodo uses the Ethiopian technology in
order to enhance the socio-economic development of a country and itself.

1.1.2. Introduction about the project

Vital event registration is started before the birth of Jesus Christ by orthodox religion
followers by registering new born babies. After a long time in 1812 E.C vital event
registration is included under the government as one of the governments functions by
France government. At the beginning it was started by registering (birth, death,
marriage, divorce) but now because of the human need for basic, material and
spiritual things is growing time to time the united nation posted the following vital
events to be registered those are (birth, death, marriage, divorce, adoption, recognition
of fatherhood and decide fatherhood through court, death of fetus, separating husband
and wife by denying second time marriage and give recognition for children that are
born during marriage time).

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Vital event registration is now very important for countries including our country for
various purposes like developing appropriate policies for certain place based on the
registered data, used as evidence for courts and it also used for government planning
and budgeting by providing the exact number of populations. In general, vital event
registration means registering events that are so important or have great impact for
certain country.

But Ethiopia is facing new challenges to its socio-economic development as a result

of the up-coming information age revealed by information communication
technology, because Ethiopia has not well trained and professional citizen who can
use and modify the new technology as compared with developed country. However,
Ethiopia has to have these technologies as a crucial tool and means to speedup socio-
economic developments, provide effective and efficient public service delivery and
speedup good governance.

Vital registration is the continuous, permanent, compulsory, and universal recording

of the occurrence and characteristics of vital events (live births, deaths, marriages and
divorces) and other civil status events pertaining to the population as provided by
decree, law or regulation, in accordance with the legal requirements in each country.
To do this using the technology is compulsory in Ethiopia in vital event registration
system.

1.2. Literature review

A number of research papers, workshop reports, conference proceedings, journal
papers and vital event registration systems have been reviewed to share the
opportunities, the standards and experiences on E-vital event registration systems.
Ethiopia is among the countries that have not established national as well as regional
civil registration and vital statistics systems. Ethiopia has not made adequate attempts
to devise an independent civil registration law in the past, several articles on the
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procedures for reporting of the occurrence of vital events. In 1960 registration activity
were incorporated in the Ethiopian Civil Code [3]. The vital events that were referred
in the Civil Code were birth, death and marriage. In support of accepting the need of
vital events registration for the success of development, in 2007 Tesfaye proposed an
automated vital events registration system. Automating such system will improve the
correctness, completeness and availability of the record and recording process [4].
The proposal includes the following services:

 Add new and update existing birth and death events of individuals.

 Check supplied data for errors and completeness.

 Automated birth and death report for external institutions on request.

 Automatic issuance of certificates during registration.

 Generate statistical reports on birth and death.

 Authentication of users.

Even though this proposal tried to take the advantages of electronic vital events
registration, it has limitations that will hinder to take the possible potential benefits of
vital events management system. The limitations include:

 Doesn’t provide complete input for vital statistics

 Does not fulfill the requirement of Ethiopian vital event registration.

 Civil code assignment is not well organized to handle attributes of an event.

 Less consideration of system design issues.

Currently the Central Statistics Agency has established an office which is responsible
for vital events registration system initiation. The office prepared a draft proclamation
on both civil registration and population register. The draft on civil registration
proclaims that birth, death, marriage divorce and divorce as mandatory events to be
certified. It also has a provision that registration is the duties of kebeles (the lowest

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Even though this proposal tried to take the advantages of electronic vital events
registration, it has limitations that will hinder to take the possible potential benefits of
vital events registration

1.3. Statement of the problem

Currently vital event management system in Woliata Sodo city record customers in a
paper-based manner. Due to this reason the institution faces too many problems.
Some of problems are listed as follows:

 Papers can be tear apart

 Errors that occur on papers cannot be corrected easily

 Can be damaged easily by accidents

 Low speed and efficiency

 It is difficult to view someone’s profile

 Peoples may leave empty spaces on the registration papers

 Duplication of data

 The certification process is exposed to falsification, for instance the case of

birth is exposed to falsification of age, identity of the person and their parents,
and birth place.

 It is tedious and time consuming

Generally, the current system has a number of problems. These problems are going to
lead the registration office to give unsatisfactory service to the community.

That is why we need a system that finds a way to automate the system using most
recent vital registry technique that is proficient in the developed world. This makes
the services vital registration of Wolaita Sodo city more efficient and technological.

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1.4. Objectives
1.4.1 General Objective

The general objective of this project is to develop computerized vital event

Management system for Wolaita Sodo city.

1.4.2 Specific objectives: -

In order to achieve the general objectives, the following specific tasks should be met
together.
 Study the existing system and find out the problem.

 Analyzing and identification of requirements.

 Designing and developing the system using selected tools and techniques

 To Design the proposed system based on the requirement analysis of the

existing system.

 To design the system so as to be able to generate reports based on customers’

query.

 To enhance the security of the system.

 To Deploying the system after the system is tested.

1.5. Significance of the project

The significance of the project is classified into three main parts: -

For the employees that work in every stage of registration: -

 It can facilitate the vital event registration system by changing it to more

automated system.

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 Help to avoid errors on registering forms of data.

 Effective and efficient data collection because of it is automated.

 Effectively manage data statistically no need to calculate or manually generate

report because the system enables effective statistical data managements.

For government: -

 Government can easily perform national census and categorize population into
different group.

 Government can easily find out why some vital events are occurring more
frequently in some places and also recommends the solution.

 Helps in designing appropriate policy by providing reasonable statistical data.

 Use as evidence in many areas like courts and to eliminate things that are done
arbitrarily like early marriage etc.

 Provides a secure exchange of vital and statistical information.

For end users: -

People can ask their rights using the registered data as evidence. For example: -
 To ask for Keble id card

 To use it as evidence in courts.

1.6. Scope and limitation

1.6.1 Scope of the project

The current system is manual and runs at many stages so our working boundary will
be the overall structure of Wolaita Sodo city vital event registration offices that
specially focuses on registration of birth, death, marriage and divorce events. Our
project will serve for all offices of vital event registration at all stages.
This project is bounded to provide the following features:
 The system will do the registration of marriage, birth, divorce, and death.

 The system administrator will create new accounts for actors of the system.
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 Events will have their own form to register and can be viewed by actors that
have privilege.

 The system will generate report and give printed certificate if it is necessary.

 Update user’s information

 This system will have well organized central database that is accessible by
every stage employee.

We will try to include features of good system as much as possible.

1.6.2 Limitation of the project

The project has the following limitations

 The system doesn’t use Amharic language.

 It is not available on mobile and tablet, i.e. its run only on computer.

 It is only accessed by person who has computer knowledge.

 The system is not applicable if a connection error occurs.

1.7. Methodology

1.7.1. Data gathering methodology

Data gathering methodologies are methods used to collect different data from
different data sources (documents, users and organizations etc.).

The following are the data collection methods used for requirement gathering Primary
data source for our project

Interview: We used interview as one of the major data collection methods. During the
interview we have got different necessary information from the vital event registration

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offices. We have interviewed vital event registration coordination officers in Wolaita

Sodo city

Observation: in order to get better information about the system we have got through
the vital event registration process. We have observed the current document which
they used to gathering data from the users. And also, we have observed how their
work is going from the starting to the end.

Document Analysis: we have analyzed different documents and brochure from the
Sodo town vital event registration office.

Internet: Internet helps us to see the available samples and to download different
types of tutorials which help us in developing the system.

1.7.2 System analysis and design methodology

Object Oriented Analysis (OOA):-During this phase the team used to model the
functions of the system (use case modeling), find and identify the business objects,
organize the objects and identify the relationship between them and finally model the
behavior of the object.

Object Oriented Design (OOD): -During this phase the team used to refine the use
case model to reflect the implementation environment, model object interactions and
behaviors that support the use case scenario, and finally update object model.

1.7.3. Hardware and software tools used for implementation

1.7.3.1 Software tools

No Name Function of Software tools

1 Window 10 Will be used for the system since it is readily available in

operating system laboratories.

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2 MS-word 2013 For documenting and presenting the corresponding deliverables

and MS-PPT associated with the project.

3 Visual paradigm Software used for drawing UML diagrams.

16.1

4 Php,Css ASP Language used for doing project.

5 Visual studio Create a local web server for testing and deployment purposes.

Table 1 software tools

1.7.3.2 Hardware tools

No Name function of Hardware

1 Personal Almost all tasks of our project are performed on computer.

computer(pc)
with all
accessories

2 Flash disk Required for data movement to store & transfer data from
one PC to another PC.

3 Paper and For writing all necessary documentations associated with

pen the project.

Table 2Hardware tools

1.7.4 Testing methodology

The system will be tested to discover as many faults as possible such that they can be
repaired before the delivery of the system by executing the system (or parts of it) with
sample input data sets. We will use unit test and integration testing

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1.7.4.1. Unit testing

Unit testing will be employed to assure each component’s functionality, in which

object design model is compared with each object and subsystem.

1. 7.4.2. Integration testing

Integration testing will be done in which combination of subsystems will be

integrated and compared with the system design model. During system testing, typical
and exception cases will be run through the system and compared with the
requirements model.

1.7.4.3 System testing

System testing is a level of testing that validates the complete and fully integrated
software product. The purpose of a system test is to evaluate the end-to-end system
specifications. System Testing is actually a series of different tests whose sole
purpose is to exercise the full computer-based system [5].

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CHAPTER TWO

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