B - Record Compliance - 2022 - Period 12

AUCSC Basic Course Chapter 8
Regulatory Compliance
Regulatory compliance describes
the goal that organizations
aspire to achieve in their efforts
to ensure that they are aware of
and take steps to comply with
relevant laws and regulations.
• Ensure uniformity across

operator pipeline system(s)
•Written procedures
•Training and qualification
•Records
Records – including Corrosion
•Prove compliance with federal and

state pipeline safety regulations
•Used to support integrity management
•Knowledge about the pipeline system
•Identify threats to the pipeline
•Risk analysis
•Preventative or mitigative measures
to reduce risk
Regulations
•Federal
•49 CFR 192 – Natural and
Other Gas
•49 CFR 193 – LNG Facilities
•49 CFR 195 – Hazardous
Liquids
•Intrastate operators may

subject to additional state
regulations
OTHER DOCUMENTS
•Incorporated by reference
documents
•PHMSA Code Interpretations,
Alert and Advisory Bulletins,
and Waivers
•PHMSA Enforcement Actions
and Violation Letters
•PHMSA Enforcement Guidance
OTHER DOCUMENTS
•GPTC (Gas Piping Technology

Committee)
•ASME B31.8
•Other association standards
not incorporated by reference
•NACE, ASTM, API
Compliance
•Federal regulations are minimum

standards
•Governs operation, maintenance,
design and construction
•State regulations may exceed
standards
•Only applicable to intrastate
pipelines
O&M Procedure Manual
•Part 192, 193, or 195 – Minimum

Safety Standards
•Operators must comply with minimum
standards from code
•Can voluntarily exceed minimum
standards in their written
• If exceeded, become the standard to
which an operator is inspected
§§192.605, 195.402, 193.2503

•Company interpretation and
implementation of code
•Provides uniform standard
•First reference on WHAT to do
•Auditable procedures
Must follow
plans and
procedures as
outlined in the
Company O&M
Manual
Inspection Intervals
•Many once per calendar year, not to

exceed 15 months
•Six times per year, not to exceed 2 ½
months (75 days)
•Every three calendar years not to exceed
39 months
•To the day
•Can do early, but not late
•Reset calendar
O&M Manual standards

are audit standards and
are enforceable
Written Company Procedures
Be aware of how company

procedures are written
SHALL
versus
SHOULD
Shall is imperative, mandatory,
required, it must be done.
Should allow some wiggle room.
O&M Manual –
Records and History
Making construction records,
maps and operating history
available to appropriate operating
personnel
§192.605(b)(3)
§195.402(c)(1)
O&M Manual - Corrosion
Controlling corrosion in accordance
with the operations and maintenance
requirements of SUBPART I
(Subpart H) of this part
§192.605(b)(2)
§ 195.402(c)(3)
Records
Keep records necessary to

administer the procedures
§192.603(b)
§195.404
Records
•The regulations do not specify how
records are kept.
•They can be electronic, paper, or some
other format specified by the operator.
•Some sections specify what needs to
be on forms
•Not required to be signed, but do need
to indicate who did the task.
•Should include what was inspected,
who inspected, and date of inspection.
NO RECORD = NO WORK
Records
•Life of Facility Records
• Include construction, materials, repairs,
MAOP information, and most corrosion
records
• Retained for as long as facility is in
service
•Other Records
• Include tests, inspections, patrols,
surveys and procedure reviews which
prove compliance with 49 CFR 192, 193,
or 195
• Retain for at least 5 years
Records
Records should be:

Complete
Accurate
Accessible
Complete Records
•Right form?
•Everything filled out?
• Blanks mean questions
•Name of person doing task
• OQ
•Date
Accurate
•Information correct
• Location
• Stationing
• GPS
• Other
• Readings
• Materials
Accessible
•Paper
•Computerized
•Integrity of the documents
• Who has access and can change
Records
•For records to be accurate they

must include:
• Who performed work? (qualified)
• When work was performed? (date)
• What work was performed? (task)
• Where was work performed? (location)
• How was work done? (procedure)
• Results? (readings/inspections)
Records
•Retained according to Company

procedures
• What is record keeping system
• How long is record kept
•Integrity Management has changed

some retention intervals
Records
•Pipeline information
• Installation dates
• Size or diameter, wall thickness, grade
• Coating
• Installation method
• Repairs
Records
•Miles of:
• Bare pipe, coated pipe
• Cathodically protected pipe
• Type CP system – impressed current or
anodes
• How many rectifiers
• Electrical isolation and stray current
• Number of critical/non-critical bonds
• Active corrosion zones
Corrosion Control Records
•Records or Maps
• Location of Protected Piping
• Cathodic Protection Facilities
• Galvanic Anodes
• Bonds to Other
Structures
• As built
Records
•Casings
• Shorted casings/filled
• Tests for shorted casings
• How shorted casings are monitored
•Electrical isolation
•Stray current problems
• HV power lines
• Shared ROW’s
• Tests
Records
•Other corrosion records

• IR consideration
• Soil resistivity
• Design calculations
• Stray current surveys
• Interference tests
• CIS, DCVG
•Remedial actions and mitigation

Records
•Leak Reports
•Grading
•Repairs
•Resinspection
Records
•Buried pipe inspection

reports, internal inspection
reports
• Actual conditions agree
with records?
• Remediation
• Both left in ground and
removed
•Circumferentially and
longitudinally
Records
•Atmospheric inspections
• Newly exposed pipe
• Pipe to soil interfaces
• Under insulation
•Remediation
Records - CP
•Rectifier inspection
•Pipe to soil readings
•Critical/non-critical bonds
•IR drop coupons
•Electrical isolation
•Remediation
Records - Internal
•Gas samples
•Bacteria cultures
•Water/solid samples
• pH
•Coupons
Records
•Most corrosion records retained

5 years
•Exceptions retained for life of
pipeline
• Annual P/S Surveys
• 3-Year Reevaluations
• Inspections for Internal
Corrosion
• Retain according to Company

policy
•Achieved through
• Following detailed
written procedures
• Field observation
and verification
• Creating and
maintaining the
required records
• Using information to
determine additional
actions

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AUCSC Basic Course Chapter 8

• Ensure uniformity across

•Prove compliance with federal and

•Intrastate operators may

•GPTC (Gas Piping Technology

•Federal regulations are minimum

•Part 192, 193, or 195 – Minimum

§§192.605, 195.402, 193.2503

•Many once per calendar year, not to

O&M Manual standards

Be aware of how company

Keep records necessary to

Records should be:

•For records to be accurate they

•Retained according to Company

•Integrity Management has changed

•Other corrosion records

•Remedial actions and mitigation

•Buried pipe inspection

•Most corrosion records retained

• Retain according to Company

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