Introduction to Data Migration Templates

Version S4CORE 108 - Standard Scope - 08.03.2024 © Copyright SAP SE. All rights reserved.

Overview

A migration template (Microsoft Excel XML Spreadsheet 2003 file) consists of different sheets which are visible at the bottom of the migration template. You
use the different sheets to specify the data that belongs to different data structures. For example the migration template for the migration object 'Product',
contains a sheet for basic data, a sheet for plant data, and so on. Some sheets are mandatory, and some are optional.

A migration template is based on the active view of the relevant migration object. You can find information about the active view in the Microsoft Excel XML
file. In the file, navigate to File -> Info. You can find the active view name under Properties -> Tags.

Prerequisites
In the Microsoft Excel XML Spreadsheet 2003 file, navigate to 'File' -> 'Options' -> 'Advanced'. Under the option 'When calculating this workbook:', ensure
that the option 'Set precision as displayed' is selected.
Information about File Sizes
SAP S/4HANA Cloud
If you are migrating data to SAP S/4HANA Cloud, the default size limit for each uploaded XML file is 100MB. If required, you can zip several files together.
Note that the combined size of all the XML files you want to add to the zip file must not exceed 160MB. The limit for zip file is still 100MB.

SAP S/4HANA On-Premise

If you are migrating data to SAP S/4HANA, the default size limit for each uploaded XML file is 100MB.
You can increase the size limit for each uploaded XML file to 160MB by changing the system parameter (icm/HTTP/max_request_size_KB). If required, you
can zip several files together. Note that the combined size of all the XML files you want to add to the zip file must not exceed 160MB. The limit for the zip file
is still 160 MB with the adjusted system parameter.

The Field List Sheet

The 'Field List' sheet is one of the first sheets in the migration template. You use this sheet to get an overview of the expected data in one central location.

It contains information about the mandatory and optional sheets, as well as detailed information for each sheet (for example the expected data type and
length for the fields in each sheet).
On the 'Field List' sheet, you can view the following information for each field in the migration template:
• The name of the sheet, and whether it is mandatory or optional. Only mandatory sheets have the suffix 'Mandatory', for example 'Basic Data
(Mandatory)'. All other sheets are optional.

Note:
You can quickly get an overview of the mandatory and optional sheets by looking at the color of the sheet names at the bottom of the migration template.
The name of the mandatory sheets have the color orange, while the optional sheets have the color blue.
• The group name for the fields in a sheet.
• The individual fields in each sheet, as well as whether fields are mandatory for a sheet.
• Information about the expected format of the individual fields, for example the data type and length.

Note:
In the field list sheet, certain technical information about the fields is hidden by default. The columns 'SAP Structure' and 'SAP Field' (columns 8 and 9) are
hidden by default. The column 'SAP Structure' is the technical name of the structure that the field belongs to. The column 'SAP Field' is the technical name
of the field. To unhide these columns, select the columns adjacent to either side of the columns that you want to unhide. Right-click your selection, and
choose 'Unhide'.

If you want to extract data from SAP ERP, the technical name of structure and the technical name of the field often corresponds to the SAP ERP table name
and field name. Also, the SAP Release Note (2568909) for SAP S/4HANA Cloud data migration content uses the technical names of the structures and
fields.

Working with Sheets

For each migration template, you need to specify data for the mandatory sheets, and for the optional sheets that are relevant for your project:
• Mandatory sheets (orange)
Mandatory sheets represent the minimum set of data you must provide for data migration. Fill in all mandatory fields.
• Optional sheets (blue)
Use optional sheets depending on your migration scope and available legacy data.

Viewing Additional Information for Each Column

In row 8, you can view the field names in SAP S/4HANA, as well as additional information such as the expected format (for example the data type and
length). Note that you must expand the row to view this additional information.
Some fields are mandatory, and some are optional. The wildcard character (‘*’) beside the name of a field indicates that the field is mandatory.

Note:
Although an optional sheet may contain mandatory columns, if the sheet is not relevant for your project, there is no need to fill the mandatory columns in the
sheet with data.

Note:
Rows 4, 5, and 6 are hidden by default. Row 4 is the technical name of the structure (corresponds to the sheet name). Row 5 is the technical name of the
field (corresponds to row 8 - the field description). Row 6 contains technical information such as the data type and length.
To unhide these rows, select the rows adjacent to either side of the rows that you want to unhide. Right-click your selection, and choose 'Unhide'.

Working with Different Data Types

You can view the data type for a field in row 8 (see 'Viewing Additional Information for Each Column' above). Depending on the field, one of the following
data types may be required:
• Text
Letters, numbers, and special characters are permitted. In the SAP S/4HANA migration cockpit, you can map the values of certain fields with the data type
text (usually those fields with Length: 80) to their correct SAP S/4HANA target values. You can do this value mapping in the SAP S/4HANA migration cockpit
when you start the transfer (in the step 'Convert Values').

• Number
Enter numbers with decimals in the relevant country-specific format, for example 12.34 (United States) or 12,34 (Germany). For fields with decimals, the
declared length includes decimals (if required), for example if the information for the column states: Length: 8, Decimals: 3, then a number such as
12345.678 is permitted. Note that decimal places are not mandatory. In this example, you can specify a whole number up to length 8 without decimal places,
for example ‘1’. This number would be set to ‘1.000’ internally. For negative numbers, ensure that a minus sign ('-') directly precedes the number, for
example '-100'. Note that currencies with more than 3 decimal places are not supported.

Note that the maximum field length supported by Microsoft Excel is 15 digits (including decimals). If you have longer numbers, use the option for transferring
data to S/4HANA using staging tables.
• Date
Enter the date in your country-specific format, for example 12/31/1998 (United States) or 31.12.1998 (Germany). Note that Microsoft Excel automatically
recognizes different date formats and transforms them automatically to the correct XML format.
• Time
Enter the time in the format HH:MM:SS, for example 02:52:40
Copying Data to a Sheet
When copying data to a sheet from Microsoft Excel, always right-click the relevant cell and choose the paste option 'Values (V)'. Avoid pasting data that
includes formatting and formulas into the migration template, as this will corrupt the structure of the XML migration template.

Using the Find and Replace Function

Do not use the Microsoft Excel function 'Find and Replace'. If you change data by using this function, you may also unintentionally change the field names
and corrupt the structure of the XML migration template.

Saving the Migration Template

Ensure that you only save the migration template as a Microsoft Excel XML Spreadsheet 2003 file. Other file types are not supported by the SAP S/4HANA
migration cockpit.

Important Information

Do not make any changes to the structure of the migration template, specifically:
• Do not delete, rename or change the order of any sheet in the migration template.
• Do not change the formatting of any cells.
• Do not use formulas.
• Do not hide, remove, or change the order of any of the columns in the migration template.

Note:
Any changes to the sheets will result in a corrupted XML structure. Such modified migration templates are not supported by the SAP S/4HANA migration
cockpit.
Field List for Migration Object: Work center/Resource
Version S4CORE 108 - Standard Scope - 08.03.2024 © Copyright SAP SE. All rights reserved.

Sheet Name Group Name Field Description Importance Type Length Decimal
Work Center Header (mandatory)
Key Work Center/Resource mandatory for sheet Text 80
Plant mandatory for sheet Text 80
General Data Work Center Category mandatory for sheet Text 80
Language Key Text 80
Description mandatory for sheet Text 40
Person Responsible Text 80
Work Center Location Text 80
QDR System Text 80
Supply Area Text 80
Usage Text 80
Indicator: Backflush Text 80
Indicator: Advanced Planning Text 1
Standard Value Standard Value Key mandatory for sheet Text 80
Maintenance Rule for Standard Value Maintenance Text 80
1
Rule for Standard Value Maintenance Text 80
2
Rule for Standard Value Maintenance Text 80
3
Rule for Standard Value Maintenance Text 80
4
Rule for Standard Value Maintenance Text 80
5
Rule for Standard Value Maintenance Text 80
6
Key for Performance Efficiency Rate 1 Text 80
Key for Performance Efficiency Rate 2 Text 80
Key for Performance Efficiency Rate 3 Text 80
Key for Performance Efficiency Rate 4 Text 80
Key for Performance Efficiency Rate 5 Text 80
Key for Performance Efficiency Rate 6 Text 80
Default Values Control Key Text 80
Indicator: Control Key Is Referenced Text 1
Standard Text Key Text 80
Indicator: Standard Text Key Text 1
Setup Type Key Text 80
Indicator: Setup Type Key Is Text 1
Referenced
Wage Type Text 4
Indicator: Wage Type Is Referenced Text 1
Number of Time Tickets Number 3
Indicator: Number of Time Tickets Text 1
Number of Confirmation Slips Number 3
Indicator: Number of Confirmation Text 1
Slips
Unit of Meas. of Stad. Va. 1(ISO Text 80
Format)
Unit of Meas. of Stad. Va. 2(ISO Text 80
Format)
Unit of Meas. of Stad. Va. 3(ISO Text 80
Format)
Unit of Meas. of Stad. Va. 4(ISO Text 80
Format)
Unit of Meas. of Stad. Va. 5(ISO Text 80
Format)
Unit of Meas. of Stad. Va. 6(ISO Text 80
Scheduling - Format)
Capacity Category Text 80
Scheduling Basis Capacity Name Text 80
Scheduling - Duration of Setup Text 80
Execution Time Processing Duration Text 80
Duration of Teardown Text 80
Internal Processing Duration Text 80
Scheduling - Location Group Text 80
Interoperation Standard Queue Time Number 9 3
Times
Unit for Standard Queue Time(ISO Text 80
Format)
Minimum Queue Time Number 9 3
Unit for Minimum Queue Time (ISO Text 80
Scheduling - Format)
Dimension of Work Text 80
Dimension Unit of Measure of Work Text 80
Formula Constants First Work Center Parameter Text 80
First Parameter Value Number 9 3
First Parameter Unit Text 80
Second Work Center Parameter Text 80
Second Parameter Value Number 9 3
Second Parameter Unit Text 80
 Third Work Center Parameter Text 80
Third Parameter Value Number 9 3
Third Parameter Unit Text 80
Fourth Work Center Parameter Text 80
Fourth Parameter Value Number 9 3
Fourth Parameter Unit Text 80
Fifth Work Center Parameter Text 80
Fifth Parameter Value Number 9 3
Fifth Parameter Unit Text 80
Sixth Work Center Parameter Text 80
Sixth Parameter Value Number 9 3
Sixth Parameter Unit Text 80

Work Center Capacity

Key Work Center/Resource mandatory for sheet Text 80
Plant mandatory for sheet Text 80
Capacity Allocation Number mandatory for sheet Number 4
Overview Capacity Category mandatory for sheet Text 80
Capacity Description Text 40
Name of the Pooled Capacity Text 80
Setup Formula Text 80
Control: Calc. of Remaining Text 80
Requirement
Processing Formula Text 80
Control: Calc. of Remaining Text 80
Requirement
Teardown Formula Text 80
Control: Calc. of Remaining Text 80
Requirement
Other Formula Text 80
Distribution Text 80
Internal Distribution Key Text 80
General data Capacity Responsible Planner Group Text 80
Grouping for Shift Definition & Text 80
Sequence
Available capacity Factory Calendar ID Text 80
Active Version Text 80
Base Unit of Meas. for Cap (ISO Text 80
Format)
Standard available Start Time (Time Format) Time
capacity Finish Time (Time Format) Time
Cumulative Break Time (Time Format) Time
Capacity Utilization Rate Number 3
Number of Individual Capacities Number 5
Unit of Measure of Capacity (ISO Text 80
Planning details Format)
Indicator: Relevant to Finite Text 1
Scheduling
Ind: Several Operations Can Use Text 1
Capacity
Overload Number 3
Indicator: Long-Term Planning Text 1

Interval of Available Capacity

Key Work Center/Resource mandatory for sheet Text 80
Plant mandatory for sheet Text 80
Capacity Allocation Number mandatory for sheet Number 4
Available Capacity Version mandatory for sheet Text 80
Valid to Date mandatory for sheet Date
Intervals Valid from Date Date
Number of Individual Capacities Number 5
Number of Shifts in a Day Number 1
Length of the Interval Cycle Number 2
Indicator: Workdays Text 80
Capacity Utilization Ratio in Percent Number 3
Key for the Shift Sequence Text 80

Capacities - Shift Values

Key Work Center/Resource mandatory for sheet Text 80
Plant mandatory for sheet Text 80
Capacity Allocation Number mandatory for sheet Number 4
Available Capacity Version mandatory for sheet Text 80
End Date mandatory for sheet Date
Weekday mandatory for sheet Number 3
Shift Number of the Available Capacity mandatory for sheet Number 1
Shift values Number of Individual Capacities Number 5
 Shift values
Start Time (Time Format) Time
End Time (Time Format) Time
Cumulative Break Duration (Time Time
Format)
Capacity Utilization Ratio in Percent Number 3
Shift Definition Text 80

Capacity Description
Key Work Center/Resource mandatory for sheet Text 80
Plant mandatory for sheet Text 80
Capacity Allocation Number mandatory for sheet Number 4
Language Key mandatory for sheet Text 80
Description Capacity Short Text Text 40

Work Center Cost Center

Key Work Center/Resource mandatory for sheet Text 80
Plant mandatory for sheet Text 80
End Date mandatory for sheet Date
Validity Start Date mandatory for sheet Date
Link to cost Cost Center mandatory for sheet Text 80
center/activity
Activities Overview Activity Description Type 1 Text 80
types
Activity Type 1 Text 80
Activity Unit 1 Text 80
Field Is Referenced 1 Text 1
Formula Key for Costing 1 Text 80
Transfer Activity Types to Inc. Wage 1 Text 80
Record Type Group 1 Text 80
Activity Description Type 2 Text 80
Activity Type 2 Text 80
Activity Unit 2 Text 80
Field Is Referenced 2 Text 1
Formula Key for Costing 2 Text 80
Transfer Activity Types to Inc. Wage 2 Text 80
Record Type Group 2 Text 80
Activity Description Type 3 Text 80
Activity Type 3 Text 80
Activity Unit 3 Text 80
Field Is Referenced 3 Text 1
Formula Key for Costing 3 Text 80
Transfer Activity Types to Inc. Wage 3 Text 80
Record Type Group 3 Text 80
Activity Description Type 4 Text 80
Activity Type 4 Text 80
Activity Unit 4 Text 80
Field Is Referenced 4 Text 1
Formula Key for Costing 4 Text 80
Transfer Activity Types to Inc. Wage 4 Text 80
Record Type Group 4 Text 80
Activity Description Type 5 Text 80
Activity Type 5 Text 80
Activity Unit 5 Text 80
Field Is Referenced 5 Text 1
Formula Key for Costing 5 Text 80
Transfer Activity Types to Inc. Wage 5 Text 80
Record Type Group 5 Text 80
Activity Description Type 6 Text 80
Activity Type 6 Text 80
Activity Unit 6 Text 80
Field Is Referenced 6 Text 1
Formula Key for Costing 6 Text 80
Transfer Activity Types to Inc. Wage 6 Text 80
Record Type Group 6 Text 80
Activity Type Internal Processing Text 80
Field Is Referenced Text 1
Formula Key for Costing Text 80

Work Center Description

Key Work Center/Resource mandatory for sheet Text 80
Plant mandatory for sheet Text 80
Key

Language Key mandatory for sheet Text 80

Description Short Description Text 40
Source Data for Migration Object: Work center/Resource
Version S4CORE 108 - Standard Scope - 08.03.2024 © Copyright SAP SE. All rights reserved.

Key
Work Center/Resource* Plant* Work Center Category* Language Key
er/Resource

General Data
Description* Person Responsible Work Center Location QDR System
Supply Area Usage Indicator: Backflush Indicator: Advanced Planning
Standard Value Key* Rule for Standard Value Rule for Standard Value Rule for Standard Value
Maintenance 1 Maintenance 2 Maintenance 3
 Standard Value Maintenance
Rule for Standard Value Rule for Standard Value Rule for Standard Value Key for Performance Efficiency
Maintenance 4 Maintenance 5 Maintenance 6 Rate 1
Key for Performance Efficiency Key for Performance Efficiency Key for Performance Efficiency Key for Performance Efficiency
Rate 2 Rate 3 Rate 4 Rate 5
Key for Performance Efficiency Control Key Indicator: Control Key Is Standard Text Key
Rate 6 Referenced
Indicator: Standard Text Key Setup Type Key Indicator: Setup Type Key Is Wage Type
Referenced
 Default Values
Indicator: Wage Type Is Number of Time Tickets Indicator: Number of Time Number of Confirmation Slips
Referenced Tickets
Indicator: Number of Unit of Meas. of Stad. Va. 1(ISO Unit of Meas. of Stad. Va. 2(ISO Unit of Meas. of Stad. Va. 3(ISO
Confirmation Slips Format) Format) Format)
 Scheduling - Scheduling Bas
Unit of Meas. of Stad. Va. 4(ISO Unit of Meas. of Stad. Va. 5(ISO Unit of Meas. of Stad. Va. 6(ISO Capacity Category
Format) Format) Format)
eduling - Scheduling Basis Scheduling - Execution Time
Capacity Name Duration of Setup Processing Duration Duration of Teardown
 Scheduling - Interoperation Times
Internal Processing Duration Location Group Standard Queue Time Unit for Standard Queue
Time(ISO Format)
peration Times Scheduling - Dimension
Minimum Queue Time Unit for Minimum Queue Time Dimension of Work Unit of Measure of Work
(ISO Format)
First Work Center Parameter First Parameter Value First Parameter Unit Second Work Center Parameter
Second Parameter Value Second Parameter Unit Third Work Center Parameter Third Parameter Value
 Formula Constants
Third Parameter Unit Fourth Work Center Parameter Fourth Parameter Value Fourth Parameter Unit
Fifth Work Center Parameter Fifth Parameter Value Fifth Parameter Unit Sixth Work Center Parameter
Sixth Parameter Value Sixth Parameter Unit
Source Data for Migration Object: Work center/Resource
Version S4CORE 108 - Standard Scope - 08.03.2024 © Copyright SAP SE. All rights reserved.

Key
Work Center/Resource* Plant* Capacity Allocation Number* Capacity Category*
er/Resource

Capacity Description Name of the Pooled Capacity Setup Formula Control: Calc. of Remaining
Requirement
 Overview
Processing Formula Control: Calc. of Remaining Teardown Formula Control: Calc. of Remaining
Requirement Requirement
 General data
Other Formula Distribution Internal Distribution Key Capacity Responsible Planner
Group
General data Available capacity
Grouping for Shift Definition & Factory Calendar ID Active Version Base Unit of Meas. for Cap (ISO
Sequence Format)
 Standard available capacity
Start Time (Time Format) Finish Time (Time Format) Cumulative Break Time (Time Capacity Utilization Rate
Format)
 Planning details
Number of Individual Capacities Unit of Measure of Capacity (ISO Indicator: Relevant to Finite Ind: Several Operations Can Use
Format) Scheduling Capacity
Planning details
Overload Indicator: Long-Term Planning
Source Data for Migration Object: Work center/Resource
Version S4CORE 108 - Standard Scope - 08.03.2024 © Copyright SAP SE. All rights reserved.

Key
Work Center/Resource* Plant* Capacity Allocation Number* Available Capacity Version*
er/Resource

Inter
Valid to Date* Valid from Date Number of Individual Capacities Number of Shifts in a Day
 Intervals
Length of the Interval Cycle Indicator: Workdays Capacity Utilization Ratio in Key for the Shift Sequence
Percent
Source Data for Migration Object: Work center/Resource
Version S4CORE 108 - Standard Scope - 08.03.2024 © Copyright SAP SE. All rights reserved.

Key
Work Center/Resource* Plant* Capacity Allocation Number* Available Capacity Version*
er/Resource

End Date* Weekday* Shift Number of the Available Number of Individual Capacities
Capacity*
 Shift values
Start Time (Time Format) End Time (Time Format) Cumulative Break Duration (Time Capacity Utilization Ratio in
Format) Percent
Shift Definition
Source Data for Migration Object: Work center/Resource
Version S4CORE 108 - Standard Scope - 08.03.2024 © Copyright SAP SE. All rights reserved.

Key
Work Center/Resource* Plant* Capacity Allocation Number* Language Key*
er/Resource

Description
Capacity Short Text
Source Data for Migration Object: Work center/Resource
Version S4CORE 108 - Standard Scope - 08.03.2024 © Copyright SAP SE. All rights reserved.

Key Validity
Work Center/Resource* Plant* End Date* Start Date*
er/Resource

Link to cost center/activity types

Cost Center* Activity Description Type 1 Activity Type 1 Activity Unit 1
Field Is Referenced 1 Formula Key for Costing 1 Transfer Activity Types to Inc. Record Type Group 1
Wage 1
Activity Description Type 2 Activity Type 2 Activity Unit 2 Field Is Referenced 2
Formula Key for Costing 2 Transfer Activity Types to Inc. Record Type Group 2 Activity Description Type 3
Wage 2
Activity Type 3 Activity Unit 3 Field Is Referenced 3 Formula Key for Costing 3
 Activities Overview
Transfer Activity Types to Inc. Record Type Group 3 Activity Description Type 4 Activity Type 4
Wage 3
verview
Activity Unit 4 Field Is Referenced 4 Formula Key for Costing 4 Transfer Activity Types to Inc.
Wage 4
Record Type Group 4 Activity Description Type 5 Activity Type 5 Activity Unit 5
Field Is Referenced 5 Formula Key for Costing 5 Transfer Activity Types to Inc. Record Type Group 5
Wage 5
Activity Description Type 6 Activity Type 6 Activity Unit 6 Field Is Referenced 6
Formula Key for Costing 6 Transfer Activity Types to Inc. Record Type Group 6 Activity Type Internal Processing
Wage 6
Field Is Referenced Formula Key for Costing
Source Data for Migration Object: Work center/Resource
Version S4CORE 108 - Standard Scope - 08.03.2024 © Copyright SAP SE. All rights reserved.

Key Description
Work Center/Resource* Plant* Language Key* Short Description
er/Resource