Name: Ifraz Mohammed

Student ID: 20231449

Tutor: Nurul Iman
Unit: BSBHRM611
Topic: Strategic Plan

Overview of the complete strategic planning process:

Strategic Planning Introduction
The strategic management process is about getting from Point A to Point B more effectively,
efficiently, and enjoying the journey and learning from it. Part of that journey is the strategy
and part of it is execution. Having a good strategy indicates “how” you travel the road you
have selected and effective execution makes sure you are checking in along the way. On
average, this process can take between three and four months. However, no one
organization is alike and you may decide to fast track your process or slow it down. Move at
a pace that works best for you and your team and leverage this as a resource. For more of a
deep dive look into each part of the planning phase, you will see a link to the detailed How-
To Guide at the top of each phase.
Phase Duration
1-2 weeks (1 hr meeting with Owner/CEO, Strategy Director and Facilitator (if necessary) to
discuss information collected and direction for continued planning.)
Questions to Ask:
 Who is on your Planning Team?
 Who will be the business process owner (Strategy Director) of planning in your
organization?
 Fast forward 12 months from now, what do you want to see differently in your
organization as a result of embarking on this initiative?
Outcome:
 Planning team members are informed of their roles and responsibilities.
 Planning schedule is established.
 Existing planning information and secondary data collected.
Action Who is Involved Tools & Techniques Estimated
Duration
Determine organizational Owner/CEO, Strategy Readiness assessment

readiness Director

Establish your planning team Owner/CEO, Strategy Kick-Off

and schedule Leader Meeting:1hr

Collect and review Planning Team and Data Review

information to help make Executive Team Meeting: 2 hr
the upcoming strategic
decisions

Step 1: Determine Organizational Readiness

Set up Your Planning Process for Success – Questions to Ask:
Are the conditions and criteria for successful planning in place at the current time? Can
certain pitfalls be avoided?
Is this the appropriate time for your organization to initiate a planning process? Yes or no? If
no, where do you go from here?
Step 2: Develop Your Team & Schedule
Who is going to be on your planning team? You need to choose someone to oversee the
implementation (Chief Strategy Officer or Strategy Director) and then you need some of the
key individuals and decision makers for this team. It should be a small group of
approximately 12-15 persons.

Step 3: Collect Current Data

Collect the following information on your organization:

The last strategic plan, even if it is not current

Mission statement, vision statement, values statement
Business plan
Financial records for the last few years
Marketing plan
Other information, such as last year’s SWOT, sales figures and projections
Step 4: Review collected data: Review the data collected in the last action with your strategy
director and facilitator.
 What trends do you see?
 Are there areas of obvious weakness or strengths?
 Have you been following a plan or have you just been going along with the market?
Conclusion:
A strategic plan needs to be adaptive to survive changing or unanticipated conditions. An
organization that develops and executes a strategic plan gains significantly from the
experience, and starting with a working model and then building a tangible plan can be more
successful for your organization than having no plan at all. Over the life of your strategic
plan, you may discover that some of the underlying assumptions of your strategy are flawed
or incomplete. Often your organization’s mission and vision may remain the same while your
objectives and goals will need to be revised or updated. When this happens, you will need to
either adapt your strategy or begin the process over again. But don’t let it be a pitfall for you.
Some organizations can maintain a strategic plan for a year or longer, while others have to
respond to market changes more frequently. Whatever your situation, just be prepared to let
go and switch strategies as necessary. Corrective action needs to be taken quickly to
compensate for the dynamic business environment most organizations operate within

Strategic Planning Phase 1: Determine Your

Strategic Position
Step 1: Identify Strategic Issues

Strategic issues are critical unknowns that are driving you to embark on a strategic

planning process now. These issues can be problems, opportunities, market shifts or

anything else that is keeping you awake at night and begging for a solution or

decision.

Questions to Ask:
 How will we grow, stabilize, or retrench in order to sustain our
organization into the future?

 How will we diversify our revenue to reduce our dependence on a major

customer?
  What must we do to improve our cost structure and stay competitive?

 How and where must we innovate our products and services?

Step 2: Conduct an Environmental Scan

Conducting an environmental scan will help you understand your operating

environment. An environmental scan is also referred to as a PEST analysis, which is

an acronym for Political, Economic, Social and Technological trends. Sometimes it is

helpful to also include Ecological and Legal trends as well. All of these trends play a

part in determining the overall business environment.

Step 3: Conduct a Competitive Analysis

The reason to do a competitive analysis is to assess the opportunities and threats

that may occur from those organizations competing for the same business you are.

You need to have an understanding of what your competitors are or aren’t offering

your potential customers. Here are a few other key ways a competitive analysis fits

into strategic planning:

 To help you assess whether your competitive advantage is really an

advantage.

 To understand what your competitors’ current and future strategies are

so you can plan accordingly.

 To provide information that will help you evaluate your strategic decisions
against what your competitors may or may not be doing.

Learn more on how to conduct a competitive analysis here.

Step 4: Identify Opportunities and Threats

Opportunities are situations that exist but must be acted on if the business is to

benefit from them.

What do you want to capitalize on?

Questions to Ask:
  What new needs of customers could you meet?

 What are the economic trends that benefit you?

 What are the emerging political and social opportunities?

 What niches have your competitors missed?

Threats refer to external conditions or barriers that may prevent a company from

reaching its objectives.

What do you need to mitigate?

Questions to Answer:
 What are the negative economic trends?

 What are the negative political and social trends?

 Where are competitors about to bite you?

 Where are you vulnerable?

Step 5: Identify Strengths and Weaknesses

Strengths refer to what your company does well.

What do you want to build on?

Questions to Ask:
 What do you do well (in sales, marketing, operations, management)?

 What are your core competencies?

 What differentiates you from your competitors?

 Why do your customers buy from you?

Weaknesses refer to any limitations a company faces in developing or implementing

a strategy.

What do you need to shore up?

Questions to Answer:
 Where do you lack resources?
  What can you do better?

 Where are you losing money?

 In what areas do your competitors have an edge?

Step 6: Customer Segments

Customer segmentation defines the different groups of people or organizations a

company aims to reach or serve.

Who are we providing value to?

Questions to Ask:
 What needs or wants define your ideal customer?

 What characteristics describe your typical customer?

 Can you sort your customers into different profiles using their needs,
wants and characteristics?

 Can you reach this segment through clear communication channels?

Step 7: Develop Your SWOT

A SWOT analysis is a quick way of examining your organization by looking at
the internal strengths and weaknesses in relation to the external opportunities and
threats. By creating a SWOT analysis, you can see all the important factors affecting
your organization together in one place. It’s easy to read, easy to communicate, and
easy to create. Take the Strengths, Weaknesses, Opportunities and Threats you
developed earlier, review, prioritize and combine like terms. The SWOT analysis
helps you ask, and answer, the following questions: “How do you….”

 Build on your strengths

 Shore up your weaknesses

 Capitalize on your opportunities

 Manage your threats

Strategic Planning Process Phase 2:

Developing Strategy
Step 1: Develop Your Mission Statement
The mission statement describes an organization’s purpose or reason for existing.

What is our purpose? Why do we exist? What do we do?

Questions to Ask:
 What does your organization intend to accomplish?

 Why do you work here? Why is it special to work here?

 What would happen if we were not here?

Outcome: A short, concise, concrete statement that clearly defines the

scope of the organization.

Step 2: Discover Your Values

Your values statement clarifies what your organization stands for, believes in and the

behaviors you expect to see as a result.

How will we behave?

Questions to Ask:
 What are the key non-negotiables that are critical to the success of the
company?

 What are the guiding principles that are core to how we operate in this
organization?

 What behaviors do you expect to see?

 If the circumstances changed and penalized us for holding this core

value, would we still keep it?

Outcome: Short list of 5-7 core values.

Step 3: Casting Your Vision Statement

A Vision Statement defines your desired future state and provides direction for where

we are going as an organization.

Where are we going?

Questions to Ask:
 What will our organization look like 5–10 years from now?

 What does success look like?

 What are we aspiring to achieve?

 What mountain are you climbing and why?

Outcome: A picture of the future.

Step 4: Identify Your Competitive Advantages

A Competitive Advantage is a characteristic(s) of an organization that allows it to

meet their customer’s need(s) better than their competition can.

What are we best at?

Questions to Ask:
 What are your unique strengths?

 What are you best at in your market?

 Do your customers still value what is being delivered? Ask them.

 How do your value propositions stack up in the marketplace?

Outcome: A list of 2 or 3 items that honestly express the organization’s

foundation for winning.

Step 5: Crafting Your Organization-Wide Strategies

Your strategies are the general methods you intend to use to reach your vision. No

matter what the level, a strategy answers the question “how.”

How will we succeed?

Questions to Ask:
 Is your market or industry target broad or narrow?

 Broad: market scope; a relatively wide market emphasis.

 Narrow: limited to only one or few segments in the market

 Does your competitive position focus on lowest total cost or

product/service differentiation or both?

Outcome: Establish the general, umbrella methods you intend to use to

reach your vision.

Phase 3: Strategic Plan Development

Strategic Planning Process Step 1: Use Your SWOT to
Set Priorities

Evaluate the options you’ve generated, and identify the ones that give the greatest

benefit, and that best achieve the mission and vision of your organization. Add these

to the other strategic options that you’re considering.

Step 2: Define Long-Term Strategic Objectives

Long-Term Strategic Objectives are long-term, broad, continuous statements that

holistically address all areas of your organization. What must we focus on to

achieve our vision? What are the “big rocks”?

Questions to ask:
 What are our shareholders or stakeholders expectations for our financial
performance or social outcomes?

 To reach our outcomes, what value must we provide to our customers?

What is our value proposition?

 To provide value, what process must we excel at to deliver our products

and services?
  To drive our processes, what skills, capabilities and organizational
structure must we have?

Outcome: Framework for your plan – no more than 6

Step 3: Setting Organization-Wide Goals and Measures

Once you have formulated your strategic objectives, you should translate them into

goals and measures that can be clearly communicated to your planning team (team

leaders and/or team members). You want to set goals that convert the strategic

objectives into specific performance targets. Effective goals clearly state what, when,

how, and who, and they are specifically measurable. They should address what you

need to do in the short-term (think 1-3 years) to achieve your strategic objectives.

Organization-wide goals are annual statements that are specific, measurable,

attainable, responsible and time bound. These are outcome statements expressing

a result expected in the organization.

What is most important right now to reach our long-term objectives?

Outcome: Clear outcomes for the current year.

Step 4: Select KPIs

Key Performance Indicators (KPI) are the key measures that will have the most

impact in moving your organization forward. We recommend you guide your

organization with measures that matter.

How will we measure our success?

Outcome: 5-7 measures that help you keep the pulse on your performance. When

selecting your Key Performance Indicators, begin by asking “What are the key

performance measures we need to track in order to monitor if we are achieving our

goals?” These KPIs include the key goals that you want to measure that will have the

most impact in moving your organization forward.

Step 5: Cascade Your Strategies to Operations

Cascading action items and to-dos for each short-term goal is where the rubber

meets the road – literally. Moving from big ideas to action happens when strategy is

translated from the organizational level to the individual. Here we widen the circle of

the people who are involved in the planning as functional area managers and

individual contributors develop their short-term goals and actions to support the

organizational direction. But before you take that action, determine if you are going

to develop a set of plans that cascade directly from the strategic plan, or instead if

you have existing operational, business or account plans that should be synced up

with organizational goals. A pitfall is to develop multiple sets of goals and actions for

directors and staff to manage. Fundamentally, at this point you have moved from

planning the strategy to planning the operations; from strategic planning to annual

planning. That said, the only way strategy gets executed is to align resources and

actions from the bottom to the top to drive your vision.

Questions to Ask
 How are we going to get there at a functional level?
  Who must do what by when to accomplish and drive the organizational
goals?

 What strategic questions still remain and need to be solved?

Outcome:

Department/functional goals, actions, measures and targets for the next 12-24

months

Step 6: Cascading Goals to Departments and Team

Members

Now in your Departments / Teams, you need to create goals to support the

organization-wide goals. These goals should still be SMART and are generally

(short-term) something to be done in the next 12-18 months. Finally, you should

develop an action plan for each goal. Keep the acronym SMART in mind again when

setting action items, and make sure they include start and end dates and have

someone assigned their responsibility. Since these action items support your

previously established goals, it may be helpful to consider action items your

immediate plans on the way to achieving your (short-term) goals. In other words,

identify all the actions that need to occur in the next 90 days and continue this same
process every 90 days until the goal is achieved.

Phase 4: Executing Strategy and Managing

Performance
Step 1: Strategic Plan Implementation Schedule
Implementation is the process that turns strategies and plans into actions in order to

accomplish strategic objectives and goals.

How will we use the plan as a management tool?

Questions to Ask:
  Communication Schedule: How and when will you roll-out your plan to
your staff? How frequently will you send out updates?

 Process Leader: Who is your strategy director?

 Structure: What are the dates for your strategy reviews (we recommend
at least quarterly)?

 System & Reports: What are you expecting each staff member to come
prepared with to those strategy review sessions?

Outcome: Syncing your plan into the “rhythm of your business.”

Once your resources are in place, you can set your implementation schedule. Use

the following steps as your base implementation plan:

1. Establish your performance management and reward system.

2. Set up monthly and quarterly strategy meetings with established

reporting procedures.

3. Set up annual strategic review dates including new assessments and a

large group meeting for an annual plan review.

Step 2: Tracking Goals & Actions

Monthly strategy meetings don’t need to take a lot of time – 30 to 60 minutes should

suffice. But it is important that key team members report on their progress toward the

goals they are responsible for – including reporting on metrics in the scorecard they

have been assigned. By using the measurements already established, it’s easy to

make course corrections if necessary. You should also commit to reviewing your Key

Performance Indicators (KPIs) during these regular meetings.

Your Bi-Annual Checklist

Never lose sight of the fact that strategic plans are guidelines, not rules. Every six

months or so, you should evaluate your strategy execution and plan implementation

by asking these key questions:

 Will your goals be achieved within the time frame of the plan? If not,
why?

 Should the deadlines be modified? (Before you modify deadlines, figure

out why you’re behind schedule.)

 Are your goals and action items still realistic?

 Should the organization’s focus be changed to put more emphasis on

achieving your goals?

 Should your goals be changed? (Be careful about making these changes
– know why efforts aren’t achieving the goals before changing the goals.)

 What can be gathered from an adaptation to improve future planning

activities?

Why Track Your Goals?

 Ownership: Having a stake and responsibility in the plan makes you feel
part of it and leads you to drive your goals forward.

 Culture: Successful plans tie tracking and updating goals into

organizational culture.

 Implementation: If you don’t review and update your goaFls, they are just
good intentions

 Accountability: Accountability and high visibility help drive change. This

means that each measure, objective, data source and initiative must
have an owner.

 Empowerment: Changing goals from In Progress to Complete just feels

good!

Step 3: Review & Adapt

Guidelines for Your Strategy Review
Restricting the meeting to reporting on measurements can help you stay on task and

keep the meeting within 30 minutes, but if you can commit to a full hour, the meeting

agenda should also include some time devoted to working on one specific topic or on

one of the quarter’s priorities where decisions need to be made. Once agreed upon,

this topic should be developed to conclusion. Holding meetings helps focus your

goals on accomplishing top priorities and accelerating growth of the organization.

Although the meeting structure is relatively simple, it does require a high degree of

discipline.

Strategy Review Session Questions:

 What were our three most important strategic accomplishments of the
last 90 days – how have we changed our field of play in the past 90
days?

 What are the three most important ways we fell short of our strategic
potential?

 In the last 90 days, what are the three most important things that we
have learned about our strategy? (NOTE: We are looking for insight to
decision to action observations.)

Step 4: Annual Updates The three words strategic planning off-site provoke

reactions anywhere from sheer exuberance to ducking for cover. In many

organizations, retreats have a bad reputation because stepping into one of the many

planning pitfalls is so easy. Holding effective meetings can be tough, and if you add

a lot of brainpower mixed with personal agendas, you can have a recipe for disaster.

That’s why so many strategic planning meetings are unsuccessful. Executing your

strategic plan is as important, or even more important, than your strategy. Critical

actions move a strategic plan from a document that sits on the shelf to actions that

drive organizational growth. The sad reality is that the majority of organizations who

have strategic plans fail to implement. Don’t be part of the majority! In fact, research

has shown that 70% of organizations that have a formal execution process out-

perform their peers. (Kaplan & Norton) Guiding your work in this stage of the
planning process is a schedule for the next 12 months that spells out when the

quarterly strategy reviews are, who is involved, what participants need to bring to the

meetings and how you will adapt the plan based on the outcomes of the reviews.

You remain in this phase of the strategic management process until you embark on

the next formal planning sessions where you start back at the beginning. Remember

that successful execution of your plan relies on appointing a strategy director,

training your team to use OnStrategy (or any other planning tool), effectively driving

accountability, and gaining organizational commitment to the process.

Reference : https://onstrategyhq.com/resources/strategic-planning-process-basics/