PROJECT MANAGEMENT PROFESSIONAL

How do you define a Project ???

 Project is temporary endeavor to create a unique product or service, or result. The transient
nature of the projects indicates that a project has a definite beginning and end.
 Projects can be simple or complex and may be managed by a single person or a group.
 Projects are often broken into small tasks to utilize the team strengths and increase the
productivity.

What is a Project Charter ??

 Project charter is a short document that explains the entire project.

 It includes the Project Objects, how they will be carried out, the stakeholders, identification of
risks,advantages of the project, its budget.
 Project charter plays an integral role in planning the project, as a plan is used in all phases of the
project life cycle.

What is Project Life Cycle ??

Project Life cycle involves a series of stages/phases that a project undergoes from the time it begins to
the time it is delivered. There are 5 phases in a project life cycle.

1. Initiation : During the initiation phase, the creation of the project charter, the appointment of a
project manager, and identification of the key stakeholders will be made.This can be the
initiation of the Project as a whole or a stage/phase.
2. Planning : The planning phase involves the processes for creating the plan for achieving the
project’s objectives.
3. Execution : The execution process group involves the project management processes for
identification; allocation and management of resources required for executing the project
deliverables.
4. Monitoring : The monitoring and controlling phase involves the Project Manager to monitor and
control the project.
5. Closure : The closure phase involves the process required for formally closing the project, where
everything, including what went wrong and what went right all through the project is summed
up.

Key Focus areas in the Project Management

1. Scope : It refers to inputs provided to take the project from the first step to the last step. The
scope determines the features, boundaries, budget and deadlines of the project.
2. Schedule : The schedule is a plan for performing a specific work within a particular time interval
and achieving the desired objectives. The schedule refers to the starting date , the finishing
date, and the duration of the project.
3. Cost : Refers to the process of estimating, allocating and monitoring the funds needed in a
project. There are actions taken now and then in the project to ensure that the project is on
budget.
 4. Quality : Refers to what a customer or stakeholder requires from the project deliverables.
Quality includes processes and activities that are to be performed to meet the objectives and
requirements for which it was undertaken.
5. Resources : They help in carrying out a specific task in a project in a best possible manner.
Resources can be people, equipment, funds, facilities or anything else that is needed to meet
the project requirements.
6. Stakeholders : They are the ones who has an interest in the deliverables of the project.
Stakeholders can be part of project team , project manager, project sponsors, customers or
users.
7. Communication : Communication among the stakeholders is an essential aspect of project
management for successful project execution. Improving the communication increases the
ration of success and decreases the probability of risk.
8. Risk : A risk is an unexpected event that an affect anything in a project, people, technology,
processes or resources. Every project has certain amount of risks and to do a successful project,
one must first identify that risk to deal with it efficiently.
9. Procurement: Procurement refers to the act of obtaining all the materials and services that are
needed to meet the project goals. Procurement includes the need to purchase , rent or contract
with some external resource.
10. Critical success factors: Refers to the elements that are necessary for an Organization to achieve
the project’s objectives. Critical success factor may differ from one Organization to another,
depending on their respective goals.
11. Deliverables : Refers to the output within the scope of the project. There can be one or more
deliverables within a single project. these deliverables may be items that are to be sent
externally to a customer or a stakeholder.
12. Work breakdown : It is an efficient deliverable approach that refers to the division of a task into
smaller components. The smaller parts make the task independent and more manageable for
the team.

Job Roles in Project Management

Project Manager :

He who takes the accountability of the Project. He takes the project according to the plan and plays a
lead role in all steps of Project Management.

Responsibilities

 Managing
 Reviewing
 Prioritizing the tasks wherever necessary.
 Risk Management
 Stakeholder Management.
 Project communication Management.
Sr Project Manager

He is the head of overall project management plan. The role demands the in-depth knowledge of all the
project aspects.

Responsibilities

 Planning and coordinating complex projects.

 Visiting the project sites to check the progress and handle complex issues.

Project Lead

The one who lead the people throughout the project and provide them with all the information
throughout.

Responsibilities

 Motivating the team beneath

 Taking care of their needs
 Paying attention to what they feel.
 Ordering or controlling the project team, since he has more freedom than a project manager.

Resource Manager

Human resource needed to make the project a success.

Responsibilities

 Assigning the right people to the right projects at the right time.
 Managing the employees currently and determining hiring needs depending on the project’s
requirement.

Project Management Office Analyst

He works within PMO and does most of the data driven work.

Responsibilities

 Analysing and interpreting the data concerning the project.

 Figuring out the future risks of the project.
 Finding new ways of advance the idea of project management.

Steering Committee Member

The members of the steering committee do not work on the project themselves; they are there to help
the Project Manager.

Responsibilities

 Providing the inputs during the project

 Advising on the budget
 Evaluating the project strategies.
  Taking regular feedbacks from the project managers and asking the necessary questions.

Project Management Certifications

 PMP – Project Management Professional

 ACP – Agile Certified Professional
 CAPM – Certified Associate in Project Management
 CSM – Certified Scrum Master
 PCE – Projects in Controlled Environment

PMP – Project Management Professional : Most crucial project management certification which provides
the highest -paid jobs in the World. Certified Managers get 20% more salary than the Average salary.

 Exam Fee :$405 for PMI Members; $555 for Non PMI Members
 Exam Duration : 4 Hours
 Exam Pattern : 200 multiple choice questions.
 Prerequisites : Bachelor’s degree with 3 years of professional PM experience.4500 Hours of
directing and leading projects,35 hours of PM education OR High school diploma with 5 years of
professional PM experience, 7500 hours directing and leading projects, 35 hours of PM
education.
 Maintenance : 60 PDUs every 3 years.

Scope of the Project Management

Project scope is an essential part of Project planning that helps determine the list of specific
goals or deliveribles.
It helps in identification of the features , functions and tasks that a project should fullfill.
Project scope further includes the documentation of the project milestones and milestone
deliverables.
It provides everything that is to be achieved by the project.