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Data Analytics - Excel Data Transformation

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Gurudutt Mishra
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22 views

Data Analytics - Excel Data Transformation

Uploaded by

Gurudutt Mishra
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Data Analytics

Project
11. Data Transformation with Excel

Aagam Deolasi
@Aagam Deolasi
Made with Postnitro.ai

EXCEL in Data
Transformation
Excel provides efficient means for managing data
through sorting - arranging data in a logical
sequence, and filtering - enabling focused
analysis by displaying specific subsets of data.

IMPORTANCE:
1. Sorting: Organizes data for identifying trends.
2. Filtering: Focuses on specific subsets for
deeper insights.

EXAMPLES:
1. Sorting: Sort sales data by date.
2. Filtering: Filter customer data by age group.

Aagam Deolasi
@Aagam Deolasi
Made with Postnitro.ai

DATA CONVERSION in
Excel
Data conversion in Excel is the process of
transforming data types to ensure compatibility
and consistency across various systems and
analysis tools.

IMPORTANCE: Efficient data conversion ensures


seamless integration and accurate analysis.

EXAMPLES:
1. Convert text-formatted dates into standard
date format.
2. Split a column containing comma-separated
full names into separate columns for first and
last names.

Aagam Deolasi
@Aagam Deolasi
Made with Postnitro.ai

CONDITIONAL
FORMATTING in Excel
Conditional Formatting in Excel allows users to
apply formatting rules based on specific
conditions, enhancing data visualization and
analysis.

IMPORTANCE:
1. Helps highlight important trends and outliers.
2. Improves readability and clarity of data
presentations.

EXAMPLES:
1. To highlight cells with values greater than a
certain threshold in a sales report.

Aagam Deolasi
@Aagam Deolasi
Made with Postnitro.ai

COMBINING
DATASETS in Excel
Combining datasets in Excel involves merging
multiple sets of data to create a unified dataset
for comprehensive analysis.

IMPORTANCE:
1. Enables integration of data from different
sources.
2. Facilitates holistic analysis by incorporating
diverse perspectives.

EXAMPLES:
1. Merge sales data from different regions into a
single dataset to analyze overall performance
across territories. (Lookups, Index, data sources).

Aagam Deolasi
@Aagam Deolasi
Made with Postnitro.ai

DATA CALCULATIONS
in Excel
Excel involves using formulas and functions to
manipulate numerical data for analysis and
reporting this is known as Data calculations.

IMPORTANCE:
1. Streamlines complex calculations.
2. Enhances accuracy and efficiency in data
analysis.

KEY FEATURES:
1. Formulas: Custom calculations based on
mathematical expressions.
2. Functions: Predefined formulas for specific
calculations.

Aagam Deolasi
@Aagam Deolasi
Made with Postnitro.ai

Widely Used Excel


FUNCTIONS
A. Statistical Functions:
1. SUM: Calculates the sum of the cells.
2. AVERAGE: Computes the average of a range.
3. COUNT: Counts the numerical cells.

B. Logical Functions:
1. IF: Evaluate the conditions.
2. AND: Checks if ALL are TRUE.
3. OR: Checks if ANY is TRUE.

C. Lookup and Reference Functions:


1. VLOOKUP: Searches and retrieves the values.
2. INDEX: Returns cell value.
3. MATCH: Finds position.

Aagam Deolasi
@Aagam Deolasi
Made with Postnitro.ai

COMMON ERRORS in
Excel
Some of the most common errors occurring in
Excel are shown in the below image along with
the reason behind the error.

Aagam Deolasi
@Aagam Deolasi
Made with Postnitro.ai

PIVOT TABLES in Excel


(1)
Pivot Tables are powerful data analysis tools in
Excel that allow users to summarize, analyze, and
visualize large datasets quickly and easily.

IMPORTANCE:
1. Streamlines data analysis by organizing and
summarizing data.
2. Enables users to extract meaningful insights
and trends from complex datasets.
3. Facilitates dynamic data exploration and
interactive reporting.

Aagam Deolasi
@Aagam Deolasi
Made with Postnitro.ai

PIVOT TABLES in Excel


(2)
KEY FEATURES:
1. Drag-and-drop interface for easy customization
of data views.
2. Ability to group and filter data dynamically to
focus on specific aspects.
3. Aggregation functions such as sum, average,
count, etc., for data summarization.
4. Pivot table layouts can be easily modified and
updated as needed.

EXAMPLES:
Analyzing Sales Data by product category and
region to identify top-selling products and high-
performing regions.

Aagam Deolasi
@Aagam Deolasi
Made with Postnitro.ai

10

PIVOT CHARTS in
Excel (1)
Pivot Charts complement pivot tables by
providing graphical representations of
summarized data, enhancing visual analysis and
interpretation.

IMPORTANCE:
1. Visualizes data trends and patterns for better
understanding and decision-making.
2. Offers dynamic interaction and exploration of
data through customizable chart elements.
3. Facilitates presentation and communication of
insights to stakeholders effectively.

Aagam Deolasi
@Aagam Deolasi
Made with Postnitro.ai

11

PIVOT CHARTS in
Excel (2)
KEY FEATURES:
1. A wide range of chart types is available,
including bar, line, pie, and scatter plots.
2. Interactive features such as drill-down,
filtering, and sorting for detailed analysis.
3. Seamless integration with pivot tables, allowing
simultaneous updates of charts and tables.

EXAMPLES:
Creating a pivot chart to Visualize Sales Trends
over time, with the ability to drill down by
product category or region for deeper insights.

Aagam Deolasi
@Aagam Deolasi
THANK YOU!!! FOR YOUR SUPPPORT! For Now...

Keep Learning, Keep Sharing & Keep Following


Aagam Deolasi.

Aagam Deolasi
@Aagam Deolasi

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