Report Writing

Title of the report

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 A COMPLETE GUIDE FOR WRITING A REPORT EFFECTIVELY

STEP 1 – ANALYSE STEP 2 – PLAN STEP 3 - PRESENT

● read and understand the ● respond to the question. ● organise your paragraphs.
instruction and stimulus.

● use all ● use formal language in the

● highlight the bullet points the bullet past tense
given. points given
to guide you ● use the passive voice
● identify the in writing
key words, phrases your answer. ● use variety of language
or task. This is to
help you focus on ● make a draft, using ● use short and long
the important keywords sentences.
aspects of your
report. ● elaborate on the points ● write your essay in the
given. appropriate style.
● Identify the position of the
writer ●include details of what ● ensure that the word count
happened is 200 – 250 words.
● understand what the report
should be about. ●give a summary of what took
place.

QUESTION 1

As the secretary of the school’s charity run organising committee, you are required to
write a report on the charity run to your school principal.

Your report should include :

● the purpose of the charity run
● incidents that happened during the event
● suggestions for improvement

Write your report.

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 Planning of the essay

Introduction

• Respond to the question given in the task

• Elaborate or give more details to the content points

• Introduce your topic : provide brief general information using WH Questions

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Body Paragraph 1
• State the purpose of the run – raise funds

• Elaborate how funds can be raised

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Body Paragraph 2

• Describe the incidents that happened during the Charity Run

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Body Paragraph 3
• Give the suggestions for improvements

• Elaborate with reasons

• Include examples if possible

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Conclusion

• Conclude your report – how the event ended

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Sample answer

Charity Run

A charity run was held for the first time in SMK Dato Bentara on Sunday 15 September. All
teachers, students and their family members gathered in the school field at 7.15 a.m. The chairman
of the Parent-Teacher Association, En Khairul Azhar bin Azman, officiated the 10km run.

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Question 2

Your teacher has asked you to write a report of the Scouts Camping Trip for the school magazine.

Your report should include :

● When and where was the camp?
● What were the activities carried out during the camp?
● How can you improve the future camping trips by the Scouts?

Write your report.

Planning of the essay

Complete the diagram with the content points

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Complete the task below with appropriate keywords for each paragraph. Then write a paragraph for
each part using the keywords.

Introduction

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Body Paragraph 1

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Body Paragraph 2

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Body Paragraph 3

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Conclusion

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Question 3

Reports Wanted!
What were the activities that your club/society/uniformed body carried out this
year?
Who were involved in the activities?
What were the achievements?
The best report will be published in the annual school magazine.

Write your report.

PLANNING OF THE ESSAY

Complete the diagram below with the content points

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Complete the task below with appropriate keywords for each paragraph. Then write a paragraph for
each part using the keywords.

Introduction

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Body Paragraph 1

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Body Paragraph 2

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Body Paragraph 3

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Conclusion

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