DIGITAL DOCUMENTATION

ASSIGNMENT: 1
SOLUTION: -

Create a new style based on document formatting: -

1. Right- click the text on which you want to base a new style.
2. In the mini toolbar that appears, click Style, and then click Create a style.

3. In the Create New Style from Formatting dialog box, give your style
aname and click Ok.

Your new style will now appear in the Style gallery.

There are six type of style:-

1. Page
2. Paragraph
3. Character
4. Frame
5. List
6. Table

Objective: Start OO Writer and type the paragraph on “Dream” and

 apply different inbuilt styles as marked in front of contents.

Dream Heading 1

'Dream' is a word made up of five letters. It has tremendous potential. Dream is the first baby
step towards achieving any kind of goal or aim. Dream is like the foundation of a building. It is
the base on which you work towards achieving something. As we know, the stength of a
building depends on its foundation.
Text body indent

Some reasons why some people cannot acheive their dreams:

1. People not been appreciated by the others for dreaming
2. People cannot forget past failure and disappointments
3. People do not aim for anything big.
4. People do not have the confidence and courage to pursue their
dreams.
5. Lack of imagination and the power to pursue one's dream.

Dream is like the heart of the body

Quotations
Steps: Creating style for Heading and Quote
 Open Styles and Formatting dialog box by clicking Format → Styles and
Formatting
 Click on New Style From Selection from the dialog box.
 Type the desired names. For example Dream Heading for heading and
Dream Quot for Quote.
 Now right click on the particular style to change the fromat.
 Select the given formatting from the update style dialog box.
 Click on OK.
 ASSIGNMENT : 2

Objective: Insert and Use Images in digital document

Task :
1. Create a new document in OO Writer and Type a paragraph.
2. Insert a picture of your choice.
3. Adjust the picture at top left to the paragraph.

Solution:
INTRODUCTION TO ARTIFICIAL INTELLIGENCE

The short answer to what is Artificial Intelligence is that it depends on who you
ask. A layman with a fleeting understanding of technology
would link it to robots. They would say Artificial Intelligence
is a terminator-like figure that can act and think on its own.If
you ask about Artificial Intelligence to an AI researcher, the
answer would be that it is a set of algorithm that can produce
results withouthaving to be explicitly instructed to do so.
So, to summarize, Artificial Intelligence means:
 An intelligent entity created by humans.
 Capable of performing tasks intelligently
without being explicitly instructed.
 Capable of thinking and acting rationally and
humanely.

Steps:
 Open OO Writer and type the paragraph
 Click on Insert → Picture → From File
 Select the picture to insert
 Resize the picture according to the need.
 Go to the picture properties and select Wrap → Parallel option

.
 ASSIGNMENT : 3
Objective: Creating templates in OO Writer and saving for distribution Task :
1. Prepare a template for the businesscard format.
2. Apply formatting as required.
3. Set this template as a default template.

Solution:

Steps:
 To open and access a template, open Writer and select File menu → New →
Templates and Document option.
 In the Categories list box, click the category to which you want to assign
template.
 The Templates and Documents and dialog box shall appear containing pre-
defined and preformatted templates available under My Templates category.

 Open a new or existing document of the type you want to make into a template
(text document, spreadsheet, drawing, presentation and business cards)
 Add the content and styles that you want. For example, we wish to create a
template for business card.
 Then click on File → Save As option. The Save As dialog opens. Enter the
name for saving the newly created template.
 Click on Save as Type: drop -down list and select ODF Text Document
Template (*.ott).
 Finally click OK to save the new template.
 ASSIGNMENT : 4

Objective: Create and Customize Table of Contents.

Task: Prepare a document with differnt headings and apply a table of contents to it.

Solution:
Table of Contents
Google Hangout ................................................................................................................................... 2
Google hangout is an instant messaging communication application developed by ....................... 2
Google. It replaces two messaging products by Google i.e. Google Chat and Google .................. 2
Talk. ................................................................................................................................................ 2
How to Download ............................................................................................................................... 2
To download it follow these steps .................................................................................................. 2
Launch the Play Store or Google Chrome Browser ........................................................................ 2
Search for Google Hangout ............................................................................................................. 2
Choose the appropriate link for the app .......................................................................................... 2
Download it and install it ................................................................................................................ 2
Settings ................................................................................................................................................ 2
It provides the following settings ................................................................................................... 2
Status Setting .................................................................................................................................. 2
It allow to set the user's status. It is a message that visible to the saved contacts........................... 2
Notification Settings............................................................................................................................ 2
It allows to turn on or off incoming message notifications ............................................................ 2
Other Settings ................................................................................................................................. 2
Here various options are given to manage and customize Google Hangout app. .......................... 2
Sending Messages ............................................................................................................................... 2
Sending message a using Google Hangout is Quite easy. Type your message after ...................... 2
choosing the contact. Send button will be available, press enter or click on send button .............. 2
Google Hangout
Google hangout is an instant messaging communication application developed by

Google. It replaces two messaging products by Google i.e. Google Chat and Google

Talk.

How to Download
To download it follow these steps:

Launch the Play Store or Google Chrome Browser.

Search for Google Hangout.

Choose the appropriate link for the app.

Download it and install it.

Settings
It provides the following settings:

Status Setting
It allow to set the user's status. It is a message that visible to the saved contacts.

Notification Settings
It allows to turn on or off incoming message notifications.

Other Settings
Here various options are given to manage and customize Google Hangout app.

Sending Messages
Sending message a using Google Hangout is Quite easy. Type your message after
choosing the contact. Send button will be available, press enter or click on send button.

Steps:
 Type the contents.
 Apply appropriate level of headings from the Style and Formatting window.
 Click on Insert → Indexes and Tables → Indexes and Tables
 Select and apply the styles for the Table of Contents.
 Click on OK.
 ASSIGNMENT: 5

Objective: Implement Mail Merge.

Task: To send an invitation letter to multiple recipients using mail merge feature
in Writer.

Step 1: Creating and Registering the Data Source

To send invitation letter to recipients, we will use the spreadsheet as a data
source with the following column headings: Title, First_name,Last_name,
Address, City, Pin Code. The sample of this data is shown below:

Once the spreadsheet is created, it is to be registered. Follow the given steps:

1. Select File → Wizards → Address Data Source;
Address Data Source Wizard will open.
2. From the Address Book Data Source Wizard, choose Other external data
source. Click Next.
 3. On the next page of the Wizard, click the Settings button.

4. In the Data Sources Properties window, select the Database type. In our
example, we have selected Spreadsheet. Click Next.

5. Click Browse to select the spreadsheet file to be used as data source. Then
click the Finish button.
6. On the following page, click Next. Since this is a spreadsheet, do not
click Field Assignment.

7. A database file will be created. Name the file in the path in the Location
field. The default is Addresses.odb.
 8. Click Finish. The data source is now registered.

Steps 2: Creating a form letter

1. Create a new text document: File → New → Text Document or open a
pre-existing form letter with File → Open

2. Dispaly the registered data sources: View → Data sources

3. Find the data source that you wish to use for the letter. Expand the Tables
folder and select Sheet1. The address data file is displayed as shown:
 Step 3: Merging data source and main document
The third step of Mail Merge is to combine the main document with the data
source and create a new document that contains merged information. The
steps to create a merged document are:
1. To add the Mail Merge fields where needed (such as names and
addresses), click in the field heading and drag it to the appropriate point
in the letter.

2. Continue until you have composed the entire document.

3. Now, click at command Tools → Mail Merge Wizard.
4. Mail Merge Wizard dialog will pop up. In this dialog, click Next> in
the first step while retaining the default setting i.e., Use the current
document.
 5. In the next step, choose desired document type. We selected Letter.
Then click Next>

6. In the next two steps, simply click Next>. When you reach step 6 i.e.
Edit document, if you want, you can make changes in the text of your
document by clicking the Edit document button in right pane. Then
click Next>
 7. Click Next>> in the eight step to reach next step, where you can specify
whether to save or print or send the merged documents.

8. If you want to save letter for individual recipient in seperate files, click
Save Merged Document.
 ELECTRONIC SPREADSHEET
ASSIGNMENT: 1

Objective: XYZ Bank has its deposit and withdrawl detail of customers for 3 months. Help them to
prepare a CONSOLIDATED DATA for the given year using
OpenOffice Calc.

Solution: Steps:
 Enter the deposit and withdrawl of customers for each month in different
sheets.
 Select Sheet in which you need the consolidated report.
 Select Data → Consolidate
 Add consolidation ranges by selecting sheets. Click OK.
 ASSIGNMENT: 2
Objective: RPS Distributers disributes products in different areas. Calculate the
area wise distribution of products using SUBTOTALS in OpenOffice Calc.

 Enter the data and select the entered data.

 Select Data → Subtotal

 Select 1st Group tab From the Group by box select Place and click the check
boxes in the calculate subtotal.
 Click OK.
 District wise Total products distributed and Grand Total will be displayed.
 ASSIGNMENT : 3
Objective: Prepare a SCENARIO to calculate Simple Interest for different principal
amount, rate of interest and year.
Solution: Steps:
 Enter Principal Amount, Rate of interest and year. Calculate Simple Interest
using the formulas SI=(P*T*R)/100
 Select the entered data.
 Select Tools → Scenarios
 In the dialog box type the scenario name and select a border colour.
 Click OK.






 Create different Scenarios and Save it.

 To switch between different scenarios, click the right corner arrow.

 For Edit the Scenarios select View → Navigator (F5)
 Select the Scenarios to be edited and click OK.
 ASSIGNMENT: 4
Objective: A Student is planning her goals about the marks she should attain in the
forthcoming Semester 4 examinations in order to acheive a distinction (75%).
Assuming that examination of each subject is for 100 marks, her marks of the previous semesters
are given as under. (Use GOAL SEEK in OpenOffice Calc )

Subject 1 Subject 2 Subject 3 Subject 4

Semester 1 82 67 53 87
Semester 2 88 78 76 69
Semester 3 89 85 91 67

Find out how many marks should she obtain in 4th semester to secure distinction.

Solution: Steps:
 Enter the data into OpenOffice Calc as given and leave rows for
Semester 4 marks and percentage.

 Select Percentage column of Subject 1 and apply the formula to calculate

percentage. [(S1+S2+S3+S4)/4].
 Select Tools → Goal Seek

 In Formula cell, select the cell B7

 In Target value , enter 75
 In variable cell, select the cell B5 and click OK.
 Click Yes to acheive the desired output.
 ASSIGNMENT: 5
Objective: To create result records using macros in Calc.

Solution: Steps:
 Open the result records worksheet.
 Enter the details as in the below screenshot.

 Click Tools → Macros → Record Macro to start the macro recorder. The
Record Macros dialog is displayed with a stop recording button.
 We will now calculate tha average, maximum and minimum marks using
macro recorder.
 The Record Macro dialog box gets displayed with Stop Recording button.

 To calculate the average marks, select AVERAGE() function

 Give the cell range as B3:B8 to AVERAGE() function and click OK button.
 Average of Marks gets displays in the cell B10.
 Repeat the above steps for calculating maximum and minimum value using
MAX() and MIN() functions.
 Click Stop Recording option to stop the Macro Recorder and save the macro.
 It will open OpenOffice Basic Macros dialog. In this dialog box, click the
small + icon next to My Macros and under it on Standard and click Module1
under it.
 Now type the name of the macro inside Macro name box at the top. After
typing name, click Save in the dialog.
Running a Macro:
  Open the worksheet in which you want to run a macro.
 Select the range we want to play the calculation.
 Click Tools → Macros → Run Macro
It calculated our selected range exactly in the same way we did while recording the
macro.
 DATABASE

ASSIGNMENT: 1
Objective: Create a database 'School' in OpenOffice Base.
Solution: Steps:
 Start → Programs/Apps → OpenOffice Base
OR
To create a new database double click on the OpenOffice shortcut on desktop
 It will ask for the application. Select Database; Database Wizard dialog box will be
dispalyed.

 Create a new database option.

 Click Next button
 Keep the option to Yes, register the database for me and select Open the database for editing.
 Click on Finish button

 Save the database named school

 ASSIGNMENT: 2
Objective: Open existing database 'School' in OpenOffice Base.
Solution: Steps:
 Start → Programs/Apps → OpenOffice Base
 Select the option : Database; Database Wizard dialog box will be

displayed.
 Click on Open an existing database file option.
 Select the desired file (For example: School)
 ASSIGNMENT: 3
Objective: Create a table Course (using design view) with appropriate fields.
Solution: Steps:
 Start → Programs/Apps → OpenOffice Base
 Select an Open an existing database file option.
 Select the file named school.
 Click on the category Tables. The Tasks pane will dispaly the options to
create a new table.
 Click on Create Table in Design View.

 Enter the field name, choose the appropriate type from the Field type
drop-down menu and add relevant description as shown below
 Save the table by clicking File → Save As option.
 Give the name Course for the table.
 Click OK button.
 ASSIGNMENT: 4
Objective: To define Primary Key and entering data or records in a table.
Solution: Steps
 In a Course Table (previously created), Coursed is the primary key as it uniquely
identifies each record in a table.
 To set a field as primary key through Design View, right click on the left
side grey area showing a green arrow beside the desired field (Coursed) and select Primary Keyoption
from the context menu.

Steps to Entering Data :

PRIMARY KEY

 Select the tabl;e

 Double click on it.
 The table will open in Data View.
 In this table new data can be inserted.
 ASSIGNMENT: 5
Objective: Create a Form using Wizard
Solution: Steps:
 To create a form, Click on forms option under Database section and then
select Use wizard to Create Form
 Form Wizard dialog box will be dispalyed.

 In Form Wizard dialog box, select table (Course) from Tables or queries
drop-down.
 Using Shift key, select all the fields.

 Select the format of the controls in the form as shown and click Next.
 Select to dispaly all data and click Next.

 Select any display style for the form and click Next.
  Set the name of the form, for example, Course. Select the option Work
with the form and click finish button.

 Form will be displayed.