FINAL PROJECT PROPOSAL

Examination and Result Management System

Submitted By

Ayesha Fayaz 22_Arid_4354

Areeba Noor 22_Arid_4353

Supervisor

Professor Awais Ilyas

2023

Gujrat Institute of Management Sciences

PMAS-Arid Agriculture University, Rawalpindi

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 Project ID GIMS-BSCS-201701

Examination and Result Management System

Group Leader: Ayesha Fayaz
Group Members:2
Name Registration # Email Address Class
iamayesha297342
Ayesha Fayaz 22_Arid_4354 BSCS
@gmail.com
Areeba Noor 22_Arid_4353 [email protected] BSCS

Mr. / Ms. Awais Ilyas

PMO, GIMS

Dated: November1,2023

Approval

I Mr. / Ms. Awais Ilyas am willing to guide these students in all phases of project
titled “. Examination and Result Mangement System ” as supervisor. I have carefully
seen the Title and description of the proposal and believe that it is of an appropriate
difficulty level for the number of students named above.

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Supervisor
Mr / Ms. Awais Ilyas
PProfessor, GIMS

Dated: November 1,2023

Abstract

The Examinations and Result Management System is a comprehensive solution

developed to streamline the assessment process. Utilizing a robust backend technology,
such as a relational database system, we ensure efficient data storage and retrieval.Our
system facilitates seamless exam creation, question bank management, and automated
grading. Through intuitive user interfaces, administrators can effortlessly input exam
details, while instructors can focus on crafting quality assessments. The backend employs
technologies like SQL for database management, ensuring data integrity and
reliability.For students, this system offers real-time result access, reducing the wait time
for grades. Additionally, it provides detailed performance analytics, enabling students to
identify strengths and weaknesses. This transparency fosters a proactive approach to
learning.Incorporating secure authentication protocols and encryption techniques
enhances data security, protecting sensitive information. The system is designed for
scalability, accommodating the evolving needs of educational institutions.Overall, our
Examinations and Result Management System optimizes administrative tasks, empowers
educators, and provides students with timely, insightful feedback, fostering a more
efficient and supportive learning environment.

Introduction

This document lays out a project plan for the development of “Examination and
Result Management System. The plan will include, but is not restricted to, a summary of
the system functionality, the scope of the project from the perspective of the

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“Examination and Result Management System” team (me and my mentors), project risks
and how those risks will be mitigated, the process approach to develop the project, and
metrics and measurements that will be recorded throughout the project. This document
will cover each of the system’s intended features, as well as offer a preliminary glimpse
of the software application’s User Interface (UI). The document will also cover hardware,
software, and various other technical dependencies.

Problem Statement
In our current examination conduction and result processing system, there is too
much manual and paperwork used for conduction of exam and computation of result.It
becomes very difficult to manage record of all students manually which results in heap of
files. So, there is always a risk of loss of information due to various reasons.Also, there is
imbalance between the man power availability and magnitude of the examination work
which results in inaccuracy and delay in declaration of result.Our software is designed to
efficiently manage all the records of the students, automatically calculate the percentage
and grade point of the students.With the use of our software, the span required for
declaration of result and use of man power will be reduced to a great extent.

Significance

The significance of a Result and Management System (RMS) lies in its ability to
efficiently process and manage data, particularly in the context of exams or assessments.
Its uniqueness can be attributed to features such as automation, customization, data
analysis, and security, which set it apart from traditional manual methods. An RMS
streamlines processes, reduces errors, and supports data-driven decision-making, making
it a valuable tool for organizations and educational institutions.

Objectives
The objectives you've listed are related to the development of a result and management
system for handling social media data with specific features and functions. To
summarize, the objectives are:

Develop a Search Application: Create a desktop application that allows users to search
for specific hashtags on social media platforms.

Enable Real-Time Updates: Implement a feature that provides real-time updates on

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ongoing or past events or campaigns associated with the hashtags.

Collect Social Media Responses: Collect and store responses and data from social media
related to the use of the specified hashtag.

Perform Sentiment Analysis: Apply sentiment analysis to the collected data to gauge
public satisfaction and sentiment regarding the event or campaign.

Generate Graphs and Reports: Utilize the sentiment analysis results to generate graphs
and reports that provide insights into public satisfaction and sentiment trends.

Utilize Data for Event Enhancement: Use the gathered data to enhance the event's
attractiveness, such as randomly selecting winners for a lucky draw and printing pictures
collected from social media posts.

Limitations and Restrictions

Certainly, when considering the limitations and restrictions of a Result and Management
System (RMS), it's important to be clear about what the system will not do to set realistic
expectations. Here are some internal and external limitations and restrictions:

Internal Limitations:

Data Quality: The system's accuracy is dependent on the quality of the data it receives. It
cannot correct or improve data that is inherently inaccurate or incomplete.

Resource Intensity: The system may be resource-intensive, and its performance could be
limited by hardware and network constraints.

Scalability: The system might not easily handle a rapidly growing volume of data or
users without upgrades or adjustments.

Customization Complexity: While the system is customizable, extensive customization

may be complex and require technical expertise.

Data Security: The system may not be able to prevent all forms of data breaches or
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cyberattacks, and it's essential to follow best practices for security independently.

External Limitations (Environment):

Data Availability: The system relies on data from external sources, and its functionality
can be limited by the availability and accessibility of this data. It cannot control data
availability from third-party sources.

Social Media Platform Changes: The system's effectiveness may be impacted by

changes in social media platforms' policies, APIs, or algorithms. It may not adapt
instantly to these changes.

Language and Sentiment Analysis Accuracy: The accuracy of sentiment analysis is

subject to language nuances and cultural contexts. The system may not always accurately
capture the sentiment of diverse audiences.

Privacy Regulations: The system must comply with privacy regulations, which can limit
the scope of data collection and analysis, and may impact the system's performance.

User Engagement: The system can monitor social media data, but it cannot guarantee
user engagement or response, as it depends on user behaviors beyond its control.

Interoperability: The system may not seamlessly integrate with all social media
platforms or third-party tools, which can limit its reach and functionality.

It's important to be aware of these limitations and restrictions when implementing a

Result and Management System to ensure that users have realistic expectations and are
prepared to address these challenges as needed.

Overview

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 Project Goal
The goal of this project is to develop and implement
a Result and Management System (RMS) to efficiently
manage and analyze data related to educational assessments
or corporate performance evaluations. The RMS will
streamline data processing, enhance data accuracy,
and provide valuable insights to improve decision-making.

Type of project
This project encompasses both Research and
Development (R&D) and Development phases.
The R&D phase involves researching and
identifying the best technologies, methodologies,
and tools for building the RMS. The Development
phase includes the actual design, coding,
and implementation of the RMS.

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 Project Success criteria

The success of the RMS project will be evaluated based on the following
criteria:

Accuracy and Efficiency: The RMS should significantly improve data

accuracy and processing efficiency compared to manual methods.

User Satisfaction: Stakeholders, including educators, administrators, or

corporate personnel, should express satisfaction with the system's usability and
effectiveness.

Data Security: The system should meet or exceed data security and privacy
standards, ensuring the protection of sensitive information.

Customization and Adaptability: The RMS should be adaptable to different

grading systems and organizational needs, allowing for a high degree of
customization.

Data Analysis and Insights: The system should provide valuable data analysis,
including sentiment analysis, to generate actionable insights for decision-
making.

Integration: Successful integration with existing systems, such as Learning

Management Systems (LMS) or Human Resources Information Systems (HRIS),
is essential.

Scalability: The RMS should be capable of handling increased data volume and
user load as the organization grows.

Transparency: The system should provide transparency in result management,

allowing stakeholders to access and verify
8 results easily.

Compliance: Ensure the RMS complies with relevant regulations and standards,
such as educational assessment standards or data protection laws.
 Risks of the Project:
Technical Risk:

High Risk: In the context of an RMS, high technical risk may be applicable
when implementing complex sentiment analysis algorithms for public
satisfaction assessment. These algorithms could be technically challenging, and
their successful integration may face significant obstacles.

Medium Risk: Medium technical risk could be seen in the integration with
various social media platforms. While it may not be as complex as advanced
sentiment analysis, it still requires technical effort and expertise to ensure
seamless data retrieval and analysis from these platforms.

Low Risk: Low technical risk may be associated with implementing basic data
collection and analysis functions, as these are typically more straightforward and
less technically challenging.

Timing Risk:

High Risk: High timing risk may apply to the RMS project if there are delays in
the research and development (R&D) phase, particularly in the technical research
stage. These delays could significantly extend the project timeline.

Medium Risk: Medium timing risk is relevant when customizing the system to
meet specific organizational needs. Addressing unforeseen technical issues and
ensuring a smooth integration process may take time and impact the project
schedule.

Low Risk: Low timing risk is present when the project has well-defined
development phases and effective project management practices in place, which
can help minimize the risk of significant delays.

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Budget Risk:

High Risk: High budget risk may arise if the RMS project involves complex
 Organization Details (if any)

Please provide the name and details (address, industry, type, etc.) of the
organization or institution where the RMS will be implemented. If your project
is affiliated with a specific organization, this information should be included.

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 Target End users

Target End Users: List the primary users and beneficiaries of the RMS:

Educational Institutions: Students, teachers, and administrators in schools,

colleges, and universities can benefit from an RMS designed for managing and
analyzing exam results and educational data.

Corporate Organizations: Employees, HR professionals, and management in

corporate settings can use an RMS for performance evaluation, data analysis,
and decision-making.

Social Media Managers: Those responsible for managing social media

campaigns and monitoring public sentiment will find value in an RMS that aids
in data collection and sentiment analysis.

Event Organizers: If the RMS is used for enhancing event attraction, event
organizers and attendees may be end users who benefit from features like lucky
draw and user-generated content printing.

Government and Non-profit Organizations: These entities may use an RMS

for various purposes, such as analyzing public feedback, assessing program
outcomes, or tracking public satisfaction.

The specific end users will depend on the project's scope and the organization's
or institution's needs where the RMS is implemented. Be sure to tailor the
project to the specific requirements of the end users for maximum effectiveness.

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 Development Technology/ Languages:
Implementation module for result creation

⦁ HTML File

⦁ CSS file

⦁ PHP file

Project Supervisor: Sir Awais Ilyas

System Architecture

Software and Hardware Requirements

Software Requirements:

Operating System: The system should be compatible with modern operating systems,
such as Windows, macOS, and various Linux distributions.

Web Server: You will need a web server software, such as Apache, Nginx, or Microsoft
IIS, to host the application.
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Database Management System (DBMS): The system should support a relational
database management system, like MySQL, PostgreSQL, Oracle, or Microsoft SQL
Server, to store and manage data.

Programming Language: Specify the programming languages and frameworks used for
developing the system, such as Python, Ruby on Rails, PHP, or Java.

Web Development Framework: If applicable, indicate the web development

framework, like Django, Ruby on Rails, Laravel, or Spring Boot.

Frontend Technologies: Specify the frontend technologies, including HTML, CSS, and
JavaScript frameworks (e.g., React, Angular, or Vue.js) for creating the user interface.

Authentication and Security: Implement secure authentication mechanisms and

encryption protocols for protecting user data and system access.

Third-Party Libraries and APIs: If the system integrates with external services or
libraries (e.g., payment gateways, geolocation services), list these dependencies.

Version Control System: Specify the version control system (e.g., Git) used for source
code management.

Development and Testing Tools: Mention the development and testing tools, like IDEs,
testing frameworks, and debugging tools, used in the development process.

Hardware Requirements:

Server Hardware: Specify the server requirements, including CPU, RAM, and storage,
based on expected user load. Consider whether you'll use on-premises servers or cloud-
based hosting.

Network Infrastructure: Ensure a reliable network connection with sufficient

bandwidth to handle traffic to and from the system.

Client Devices: Indicate the minimum hardware requirements for end-user devices, such
as desktops, laptops, tablets, and mobile phones.

Printers and Scanners: If the system involves document generation or scanning, specify
compatible hardware devices.

Backup and Redundancy: Implement backup servers and data redundancy solutions to
ensure system availability and data integrity.

Security Measures: Implement hardware security measures, such as firewalls, intrusion

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detection systems, and antivirus software.

Load Balancers: If needed, include load balancers to distribute traffic across multiple
servers for scalability and high availability.

Monitoring and Logging: Set up hardware for system monitoring and logging to track
performance, errors, and security events.

UPS (Uninterruptible Power Supply): Install UPS systems to prevent data loss in case of
power outages.

Environmental Controls: Ensure that the server room or data center has appropriate
temperature and humidity controls to protect hardware.

Implementation Tools And Technology

Front-end Tools and Technologies:

HTML, CSS, and JavaScript:

Reason: These are fundamental for building web-based user interfaces.

Considerations: Ensure compatibility with various web browsers.

Front-end Framework (e.g., React, Angular, or Vue.js):

Reason: Frameworks provide structure, modularity, and ease of development for

complex user interfaces.
Considerations: Choose a framework that your development team is experienced
with.

UI/UX Design Tools (e.g., Adobe XD, Figma):

Reason: Design tools help create user-friendly and visually appealing interfaces.
Considerations: Collaboration with designers and a smooth design-to-
development workflow.

Responsive Design Tools:

Reason: Ensures that the system is accessible on various devices.

Considerations: Use responsive design libraries and frameworks to streamline
development.

Back-end Tools and Technologies:

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Server-Side Programming Language (e.g., Python, Java, PHP):

Reason: The choice depends on the development team's expertise and the system's
requirements.
Considerations: Compatibility with other technologies and available libraries.

Web Framework (e.g., Django, Spring, Laravel):

Reason: Frameworks provide structure and facilitate rapid development.

Considerations: Choose a framework that aligns with the selected programming
language.

Database Management System (e.g., MySQL, PostgreSQL, or Microsoft SQL

Server):

Reason: Databases store and manage examination and result data.

Considerations: Consider scalability, data security, and backup features.

API Development Tools (e.g., RESTful API frameworks):

Reason: APIs enable data exchange and integration with other systems.
Considera
tions: Ensure API security and documentation for third-party developers.
Version Control System (e.g., Git):

Reason: Facilitates collaborative development and code management.

Considerations: Ensure code repositories are well-organized and accessible to the
development team.

Integrated Development Environment (IDE):

Reason: IDEs enhance code development, debugging, and testing.

Considerations: Choose IDEs that are compatible with the selected programming
language.

Server Environment (e.g., Linux, Windows Server):

Reason: The server environment should match the chosen server-side

technologies.
Considerations: Optimize server configuration for security and performance.

Additional Considerations:

Testing Tools:

Depending on the development process (e.g., agile, iterative), choose appropriate

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 testing tools for automated testing.

Collaboration Tools (e.g., Slack, Jira):

Facilitate communication and project management within a distributed

development team.

Scalability Tools:

Consider tools for load balancing and resource scaling to handle increasing user
loads
.
Budget and Time Constraints:

Ensure that the chosen tools and technologies align with the available budget and
project timeline.

Compliance and Security Tools:

Implement security tools for data protection and ensure compliance with relevant
regulations.

Existing Tools:

Evaluate any existing tools within the organization to determine if they can be
integrated with the new system.
The specific choices may vary based on the organization's expertise, project
requirements, and constraints. It's essential to carefully evaluate these factors to
make informed decisions about the tools and technologies that will be used in the
development of the Examination and Result Management System.

Implementation Plan

When planning the implementation of an Examination and Result Management System,

you need to identify the deliverable items that will be submitted to fulfill the project
requirements. These deliverables help ensure the successful completion and deployment
of the system. Here's a list of key deliverable items and their descriptions:

Deliverable Items

1. Project Proposal:

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A comprehensive document that outlines the project's objectives, scope, stakeholders, and
a high-level overview of the proposed system. It also includes a justification for the
project.
2. Software Requirement Specification (SRS):

A detailed document that describes the functional and non-functional requirements of the
system. It outlines what the system should do, its features, and how it should perform.
3. Design Documentation:

Detailed system architecture and design documents, including data models, system
flowcharts, and database schemas. This provides a blueprint for the system's
development.
4. Source Code and Program Listings:

The source code of both the front-end and back-end components of the Examination and
Result Management System. These listings are essential for future development,
maintenance, and troubleshooting.
5. Executable Files:

Compiled and executable files of the system, ready for deployment on the target server or
hosting environment. This includes the web application and server-side components.
6. Database Schema and Data Files:

The database schema and initial data files necessary to set up the database. This is crucial
for storing and managing examination and result data.
7. Program Documentation:

Comprehensive documentation for the codebase, including comments, code structure, and
explanations to assist developers in understanding and maintaining the code.

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8. User Manual:

A user-friendly manual that guides end-users on how to use the Examination and Result
Management System. It should provide step-by-step instructions and screenshots for
common tasks.
9. Installation and Configuration Guide:

Instructions on how to install and configure the system on the target server or hosting
environment. This guide ensures a smooth setup process.
10. Testing and Quality Assurance Reports:
- Reports detailing the testing methodologies, test cases, and results, ensuring that the
system meets quality and performance standards.

11. Security Documentation:

- Documentation outlining the security measures and protocols implemented to protect
user data and ensure the system's integrity.

12. Deployment Plan:

A plan for deploying the system in a production environment, including any necessary
scripts or instructions for a successful launch.

13. Maintenance and Support Plan:

- A plan for ongoing system maintenance and support, including information on updates,
bug fixes, and enhancements.

14. Training Materials:

- If applicable, training materials for administrators and support staff to ensure efficient
system management and user support.

15. Project Presentation and Final Documentation:

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- A final presentation summarizing the project's achievements, followed by
comprehensive project documentation, including all reports and deliverable items.

16. CD/DVD/Storage Media:

- Physical media (e.g., CD or DVD) or electronic storage containing all project
deliverables for archiving and distribution.

These deliverable items are essential for ensuring the successful development,
deployment, and ongoing maintenance of the Examination and Result Management
System. They provide a clear and structured approach to managing the project and
ensuring that all stakeholders have the necessary resources and documentation for a
smooth transition to the operational phase.

Millestones Chart
⦁ Gantt Chart

Group Topic : Examination and Result

Management System

Steps End Date

SRS - 20 February Cost & Size Estimation

Implementation - 20 March
Testing - 27 March
User manual - 3 April
Source code & Deployment - 10 April

Functional Requirements
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1) Subject Information ManagementThe system will maintain information about
various subjects being offered during different semesters of the course. The following
information would be maintained for each subject. Subject code, Subject Name, Subject
Type (Core / Elective /Lab1 / Lab2 / Mini Project) Semester, Credits.

2) Student Information Management

System will maintain information about various students enrolled in the MCA course in
different years. The following information would be maintained for each student: Student
Enrollment No., Student Name, Year of Enrollment. The system will allow
creation/modification/deletion of new/existing students and also have the ability to list all
the students enrolled in a particular year.

3) Student’s Subject Choice Information Management

The system will maintain information about choice of different Elective subjects opted by
various students of different enrollment years in different semesters. The following
information would be maintained:Student enrollment no, Semester, Student’s choices for
a particular semester.

4) Marks Information Management

The system will maintain information about marks obtained by various students of
different enrollment years in different semesters. The following information would be
maintained: Student enrollment no, semester, subject code, internal marks, external
marks,total marks and credits.The system will also have creation/modification/deletion of
marks information.

5) Mark sheet Generation

The system will generate mark-sheet for every student in different semesters.

6) Report Generation

Student List Reports

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For each year a report will be generated containing the list of students enrolled in that
batch year.

Student Subject Choice List Report

For each batch year a report will be generated containing the list of students and their
choices for Elective subject in the selected semester.

Semester-wise mark lists

Rank-wise List Report

User Account Management

The system will maintain information about various users who will be able to

access the system. The following information would be maintained.

User Name, User ID, Password and Role.

3.3Use Cases

The various use cases will be

1) Add/Update/Delete Student Information

2) Add/Update/Delete Subject Information

3) Add/Update/Delete Student Subject’s choice Information

4) Generate Mark Sheet

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5) Create/Delete User accounts

Classes / Objects :

The various classes will be

1) Student

2) Subject

3) User

Non Functional Requirement

Usability:
The system should have an intuitive and user-friendly interface.
Users should be able to navigate and use the system with minimal training.
The system should support accessibility features to cater to a diverse user base.
Response times for user interactions (e.g., viewing results or scheduling exams) should be
within acceptable limits.
Reliability:
The system should be available 24/7, with minimal downtime for maintenance or
updates.

Data integrity should be maintained, and the system should have data backup and
recovery mechanisms in place.
It should be able to handle a high volume of concurrent users without crashing or
significant performance degradation.

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Performance:
The system should respond quickly to user requests, such as loading exam results or
generating reports.

Response times for critical operations, like uploading exam scores, should meet specified
performance standards.
It should be able to scale horizontally to accommodate increased user load during peak
times, like exam result announcements.
Design Constraints:
The system should be designed to comply with relevant industry standards and best
practices.

It should be compatible with various web browsers and mobile devices.

The system's architecture should allow for easy integration with other educational
software or systems, if required.
Portability:
The system should be accessible on a wide range of devices and operating systems
without loss of functionality.

It should be designed to accommodate future technological changes and upgrades without

major overhauls.
Maintainability:
The system's codebase should be well-documented, making it easy for developers to
maintain and enhance it.

Updates and patches should be deployed seamlessly without causing disruptions to the
end users.
Regular system monitoring and performance tuning should be in place to ensure
continued reliability and performance.
License Agreement:
The system should adhere to the terms of the software license agreement, ensuring

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compliance with all legal and licensing requirements.

The system should protect intellectual property rights and data ownership, clearly
defining the rights and responsibilities of both the software provider and users.
These non-functional requirements will help guide the development and maintenance of
your examination and result management system, ensuring that it meets the necessary
standards and user expectations.

References

https://www.tutorialsdunya.com

IEEE Software Engineering standards committee

"IEEEStd 830-1998,IEEE Recommended Practice for
software Requirements Specification " Octuber 20,1998

The principle source of textbook material is "Software

Engineering A PRACTITIONER SAPPROACH" by
Roger S.Pressman.

The principle source of textbook material is "Aconcise

Introductionto Software Enineering" by Pankaj Jalote.

https://www.tutorialsdunya.com

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