Microsoft Word Shortcut Keys

A simple list of Microsoft Word shortcut keys is given below

with explanation.
o Ctrl+A: It is used to select all content of a page, including
images and other objects.
o Ctrl+B: It provides users with the option to bold the
selected item of a page.
o Ctrl+C: Its use is to copy the selected text, including
other objects of a file or page.
o Ctrl+D: It is used to access the font preferences window,
which offers several options such as font size, font style,
font color, etc.
o Ctrl+E: It is used to align the selected item to
the center of the screen.
o Ctrl+F: It helps users to find or search data in the current
document or window.
o Ctrl+G: It is used to Go To or jump to any page. When
you press Ctrl+G, a dialog box appears, which offers you
various options such as find, replace, and Go to. For
example, you have 15 pages in your file, and you want to
visit page number 4, then enter number 4 in the given box
 and press the Go To It will take you to the desired page.
As shown in the below figure:

o Ctrl+H: It is used to replace the words or sentences in a

file. For example, if by mistake you have written spple
instead of apple at many places in your file, you can
replace it with the apple in one go.
o Ctrl+I: It offers an option to italicize and un-italicize the
highlighted text.
o Ctrl+J: It is used to Justify (distribute your text evenly
between the margins) the selected text.
o Ctrl+K: It allows you to insert the hyperlink. For
example, http://www.javatpoint.com
o Ctrl+L: It is used to adjust (align) the selected
content( text or line) the left of the screen.
o Ctrl+M: It provides users with the option to indent the As
shown in the below picture:

o Ctrl+N: It is used to open a new or blank document in

Microsoft applications and some other software.
o Ctrl+O: It is used to open the dialog box where you can
 choose a file that you want to open.
o Ctrl+P: It is used to open the print preview window of a
document or a file. It can also be done by
pressing Ctrl+F2 and Ctrl+Shift+F12.
o Ctrl+Q: Its use is to align the selected paragraph to the
left.
o Ctrl+R: It offers users the option to align the line or
selected content to the right of the screen.
o Ctrl+S: Its use is to save the document or a file.
o Ctrl+T: It gives users the benefit of creating a hanging
indent for a paragraph. For better understanding, see the
below image:

o Ctrl+U: It is used to underline the selected text.

o Ctrl+V: It is used to paste the copied data. It allows you
to copy data once, and then you can paste it any number
of times. You can also paste the data by
using Shift+Insert.
o Ctrl+W: Its use is to close the currently
open document or a file quickly.
o Ctrl+X: If you want to cut some text, you can use this key
to cut the selected content. You can also paste it by
using Ctrl+V.
o Ctrl+Y: It allows the users to redo the last action
performed in a file. For example, you have written a word
mango; you can repeat this word multiple times by
pressing Ctrl+Y.
o Ctrl+Z: It is used to get back the deleted item. For
example, if you have deleted the data by mistake, you can
press Ctrl+Z to retrieve (Undo) the deleted data. It can
also be done by pressing Alt+Backspace.
o Alt+F, A: It allows users to use the Save As option, which
means to save a file with a different name. For that, you
need to press Alt+F, which displays a dialog box or a
page, then press A for Save As option. It can also be done
simply by pressing
o Ctrl+Shift+L: This key is used to create a bullet point in
the file quickly.
o Ctrl+Shift+>: It increases the font size by +1pts up to
12pt thereafter increases by +2pts.
o Ctrl+Shift+<: It is used to decrease the font If the font
size is 12pt or lower; it decreases the font by -1pts, and if
the font size is above 12, it decreases the font by +2pts.
o Ctrl+]: Its use is to increases the font size by +1pts.
o Ctrl+[: It is used to decreases the font size by -1pts.
o Ctrl+/+C: It offers users the option to insert a cent sign
(¢).
o Ctrl + (Left arrow ←):I t allows users the benefit
to move one word to the left in the line or a paragraph.
o Ctrl + (Right arrow →): It is used to move one word to
the
o Ctrl+Shift+*: It is used to show or hide non-printing
characters.
o Ctrl + (Up arrow ↑): This key is used to move the
typing cursor to the beginning of the line or paragraph.
o Ctrl + (Down arrow ↓): It enables you to move the
typing cursor to the end of the paragraph.
o Ctrl+Delete: It allows users to delete a word to
the right of the cursor.
o Ctrl+Backspace: It allows users to delete a word to
the left of the cursor.
o Ctrl+End: Its use is to move the cursor to the last of the
document.
o Ctrl+1: It is used to give a single line space. For example,
to make the 1.0 space between the lines of a paragraph.
o Ctrl+2: It is used to give the double line space. For
example, to make the 2.0 space between the lines of a
paragraph.
o Ctrl+5: It is used to make the 5 space between the lines
of a paragraph.
o Ctrl+Spacebar: It enables you to reset the selected text
to the default font.
o Ctrl+Home: It allows you to move the cursor to
the beginning of the document.
o Ctrl+Alt+1: It changes text format to heading 1.
o Ctrl+Alt+2: It changes text format to heading 2.
o Ctrl+Alt+3: It changes text format to heading 3.
o Alt+Ctrl+F2: It is used to open the new file or a
document.
o Ctrl+F1:I ts use is to open the task pane in some
Microsoft office versions, in word 2016, it is used to hide
and show the ribbon as shown in the below image:
o Ctrl+Shift+F6: It allows the users to switch between
open documents in Microsoft Word.
o F1: The function key F1 is used to open the help and
support
o F4: It enables you to repeat the last action performed. For
example, when you want to retype the last typed word
multiple times, you can use this key.
o F5: It is used to access the find and replace dialog box,
including Go to
o F7: It provides users the advantage to
check spelling and grammar of selected text or
document.
o Shift+F3: It is used to use the change case option where
you can change the text from uppercase to lowercase or a
capital letter at the beginning of every word.
o Shift+F7: It offers users the option to check
the thesaurus of the selected word. You need to select
the word and press this key. As shown in the below
picture:
 o Shift+Alt+D: It is used to insert the current date.
o Shift+Alt+T: Its use is to insert the current time.

Microsoft PowerPoint shortcut keys

Shortcut keys Explanation

(Slide It is used to jump to the desired

number) + slide during a slide show. For example,
Enter during the slide show, if the
5th number slide is being viewed, and
you want to jump to the 8th number
slide, press the 8-number key and
then the Enter key.

Shift+Alt+T It allows you to open

or D the date and time window to insert
the current date and time.

Ctrl+A It provides users the option to select

all items like the text in a text box and
objects in a slide. In slide sorter view,
it is used to select all slides.
Furthermore, in slide show, its use is
to display the various options as
shown in the below mage:

Ctrl+B It enables you to add or

remove bold to the selected content.

Ctrl+C Its use is to copy the selected text,

including other objects in the slide. It
can also be done by
pressing Ctrl+Insert.

Ctrl+D It is used to create a copy of

the selected slide. For example, if you
 want to add a copy of any slide, you
need to select it, and press
the Ctrl+D shortcut keys.

Ctrl+E It enables you to align the line or

selected text to the center of the
slide.

Ctrl+F It provides users the option to find or

search content in the file.

Ctrl+H It is mostly used to replace a word or

sentences in the file, and in slide show,
it is also used to hide the cursor or any
activated tools, like the pen or a
highlighter tool.

Ctrl+I It allows you to add or

remove italicize to the selected text.
Furthermore, in slide show view, it is
also used to change the cursor to
the highlighter tool. You need to
hold the mouse button to use the
highlighter on the screen.

Ctrl+J It enables you to Justify (align your

text evenly across the slide) the
selected text.

Ctrl+K It offers an option

to insert a hyperlink.

Ctrl+L Its use is to align the content or

selected line to the left side of the
slide.
Ctrl+M It is used to insert the new or
blank slide just below the selected
slide.

Ctrl+N It enables you to create a new or

blank file in another PowerPoint
window.

Ctrl+O It is used to open the dialog box or

page, where you can select a file that
you want to open. You can also
use Alt+Ctrl+F2 to open a file.

Ctrl+P It provides users with the option to

open the Print Preview page to print
the file. It can also be done by
using Ctrl+Shift+F12 or Ctrl+F2 shor
tcut keys.

Additionally, in slide show view, it is

also used to change the cursor to the
pen tool.

Ctrl+R It moves the text or selected

paragraph to the right side of the
slide.

Ctrl+S It allows you to save the open file. You

can also use the Shift+F12 to save a
file.

Ctrl+T It is used to open the font window,

where you can adjust the font size,
style, type, etc. It can also be done by
pressing Ctrl+Shift+F shortcut keys.
Ctrl+U It enables the users to add or remove
an underline from the selected
content.

Ctrl+V It is used to paste the copied text,

slides, and other objects in the file.
You need to copy the data once, and
then you can paste it multiple times.
You can also paste the data by
using Shift+Insert.

Ctrl+W It enables you to close the currently

open document.

Ctrl+X It allows you to cut the selected item.

Ctrl+Y Its use is to repeat the last performed

action. It can also be done by pressing
the function key F4.

Ctrl+Z It is used to undo (get back) the

deleted text, slide, and other objects.
Suppose, by mistake; you have
deleted any slide, you can get back it
by using this shortcut key.

Shift+F3 It allows the users to change the

selected text
into uppercase or lowercase and can
be used to change the first letter of a
word into a capital letter. If the text is
not selected, only the first word after
the cursor will be changed.

Shift+F5 It helps to start the slide show from

 the selected slide. For example, if you
have 20 slides in your file and you
want to start a slide show from the 5th
slide, you need to select the 5th slide,
and press Shift+F5.

Shift+F7 It is used to check the thesaurus of

the selected word. As shown in the
below image:

Shift+F9 Its use is to show or hide the grid on

the slide in Microsoft PowerPoint.

B It is used to change
the display to black during slide
show, and again press B to get back to
the slide show.

F1 It is used to open the help menu, and

in slide show view, its use is to display
the slide show help window that
provides a list of shortcuts for use in a
slide show.

F5 It allows the users to view the slide

show of all the slides.
F7 It provides users the benefit
of checking grammar and spelling to
the selected word.

F12 It allows you to use the Save

As option, in which you can save a file
with a new name.

Ctrl+F1 It is used to show or hide the Ribbon.

Ctrl+Shift+> It is used to increase the font size of

the selected text. It can also be done
by pressing Ctrl+].

Ctrl+Shift+< It is used to decrease the font size of

the selected text. It can also be done
by pressing Ctrl+[.

Ctrl + Shift + It helps users to change the selected

= (Equal sign) text into a subscript. For example,
plain text subscript text, X2 → X2

Ctrl+Spaceba It allows you to change the

r selected text to the default font
size and type.

Ctrl+Home Its use is to move the cursor to

the first slide. For example, if you have
50 slides in your file, and the cursor is
on 45th slide, by pressing Ctrl+Home,
you can move the cursor to the first
slide.

Ctrl+End It is used to move the cursor to

the last slide. For example, your
 PowerPoint file has 100 slides, and you
want to move the cursor to the last
slide, you can press Ctrl+End.

Ctrl+Backspa It will delete the word to the left of

ce the cursor.

Ctrl+Delete It will delete the word to the right of

the cursor

Alt+N, P It enables you to insert a picture in

your file. You need to press Alt and N
keys together then press P.

Window key Shortcuts

The following table contains several Windows (Winkey)
shortcuts keys:

Sho Explanation
rtcu
t
Key
s

Win It provides users the option to open and close

dow the start menu.
key

Win It is used to minimize all opened windows and

key to restore the minimized windows. For example,
+D if you have opened different programs such as
Google Chrome, Microsoft Word, then you can
press window key and D together to minimize
all opened windows.
Win It helps users to open a computer window or
key hard disk drives.
+E

Win It allows users to minimize all opened program

key windows.
+M

Win It is used to restore all windows, which are

key minimized by
+ using Winkey+M and Winkey+D.
Shift
+M

Win It offers users the option

key to switch between open programs by using
+ Aero Flip 3-D on a computer. You are required
Tab to hold down the Window key and keep
pressing the Tab key to move from one
program to another, release the Tab key when it
is on the program that you want to open.

Win It will show a window where you can search or

key find data available in your computer.
+F

Win It is used to lock the computer or switch users.

key
+L

Win Its use is to open the Run dialog box where

key users can open various programs. For example,
+R if you want to open Microsoft Word, you are
required to press Winkey + R, and
type winword in opened run window then press
 Enter key.

Win It allows you to open the ease of access

key center window, which enables you to access
+U various options like start magnifier, on-screen
keyboard, start narrator, etc.

Win Its use is to open the system properties dialog

key box.
+
Paus
e
/Bre
ak

Win It provides users the option

key to open the programs pinned to the taskbar as
+ per their position on the taskbar. For example,
Num as shown in the below image, the Internet
ber Explorer is located on 1 stposition on the taskbar;
by pressing Winkey+1, the Internet
Explorer will be opened. Thus, if you
press Winkey+6, the Excel will be opened as it
is located on the 6th position on the taskbar.

Shift It allows you to open the new window of the

+ program pinned to the taskbar according to
Win their location on the taskbar. For example, as
key shown in the below image, the Internet Explorer
+ is located on 1st position on the taskbar; by
Num pressing Shift+Winkey+1, the Internet Explorer
ber will be opened. If you press this shortcut key
again while opening Internet Explorer, it will
open a new window of Internet Explorer again.
Alt + It is used to open the jump list for the program
Win pinned to the taskbar as per their position on
key the taskbar. For example, as shown in the below
+ picture: It is done by pressing Alt + Winkey +
Num 1.
ber

Win Its use is to open the Clipboard app.

key
+V

Win This key is used to maximize the window.

key+
up
arro
w (↑)

Win It is used to minimize the window.

key+
dow
narr
ow
 (↓)

Win It helps users to maximize the window to

key+ the left side of the screen.
lefta
rrow
(←)

Win Its use is to maximize the window to the right

key+ side of the screen.
right
arro
w
(→)

Win It allows users to choose a presentation display

key mode. As shown in the below image:
+P

Win It provides users the option to open

key the windows mobility center where you can
+X adjust volume, brightness, and more.

F1 - F12 function keys shortcuts

The function keys range from F1 to F12 on a computer
keyboard. These keys perform a special function defined by the
operating system or by a currently running program. These keys
can be used with Alt or Ctrl keys to perform different functions.
The function keys may perform different tasks on different
keyboards. As some laptop's and small keyboards' function keys
are used to change the screen brightness, volume, and perform
other specific functions. The common shortcut keys for Windows
and macOS are given below:
F1
o It is used to open the help window in almost every
program.
o It is also used to enter the BIOS or CMOS Some
computers allow you to enter the BIOS setup by using
different keys such as F2, F10, Delete, Esc.
o If you press Window + F1, it will open the Microsoft
Windows help and support center.
F2
o In Microsoft Windows, it is used to rename an icon,
file, or folder which the user selects.
o In Microsoft Excel, the key F2 allows you to edit the
selected cell in the Excel sheet.
o In Microsoft word, if you press Ctrl+F2, the print preview
window will open, and Alt+Ctrl+F2 will open the new file
or a document.
o Furthermore, it is also used to enter the CMOS setup.
F3
o It is mostly used to open a search feature for many
programs.
o In MS-DOS or Windows command line, it provides users
the option to repeat the last command entered.
o In Microsoft Word, if you press Shift + F3, it allows you to
change the selected text from uppercase to lowercase or a
capital letter at the beginning of every word.
o In Microsoft Outlook, if you press Windows Key + F3, it
 will open the advanced find window.
o Furthermore, it is also used to open the Mission
Control on an Apple computer.
F4
o Its use is to open the find window in Windows 95 to XP.
o It is used to open the address bar in Internet Explorer as
well as Windows Explorer.
o In Microsoft Word, it allows you to repeat the last action
performed. For example, if you want to retype the last
typed word or sentences multiple times, you can use this
key.
o If you press Alt+F4, it will close the currently open
window in Microsoft Windows. Furthermore, it is also
used to shut down the system, for that you need to press
Alt+F4 on desktop screen, you will see a dialog box then
click OK button, and the system will be shut down.
F5
o It is mainly used to refresh or reload the page or
document window.
o If you press Ctrl + F5 or Shift + F5 in a web browser, it
completely refreshes the web page, clear the cache, and
re-download the whole content of the web page.
o It provides users the option to access find, replace,
and Go To dialog box in Microsoft Word.
o Furthermore, it is also used to start the slideshow in
PowerPoint.
F6
o It helps users to move the cursor to the address bar in
Internet browsers such as Internet Explorer, Mozilla
Firefox, Google Chrome, etc.
o In Microsoft Word, if you press Ctrl+Shift+F6, it allows
you to switch between other open Word documents.
 o Furthermore, it reduces laptop speaker volume (on some
laptops).
F7
o It is commonly used to check spelling and grammar of a
document in Microsoft programs such as Microsoft Word,
Outlook, etc.
o If you press Shift+F7, it allows you to check the thesaurus
of the selected word in Microsoft Word, PowerPoint.
o It provides users the option to turn on Caret Browsing in
Mozilla Firefox.
o It is also used to increase the laptop speaker volume (on
some laptops).
F8
o The F8 function key allows users to enter the Windows
startup menu, generally used to access Windows Safe
Mode.
o It is also used to access the Windows recovery system by
some computers but may require a Windows installation
CD.
o Furthermore, it displays a thumbnail image for all
workspaces in macOS.
F9
o It is used to send and receive an email in Microsoft
Outlook.
o It is also used to refresh document in Microsoft Word.
o Its use is to access the Measurements toolbar in Quark
5.0.
o It helps to reduce screen brightness on some laptops.
o It offers users the option to display a thumbnail for each
window in a single workspace on macOS 10.3 or later
versions.
o On Apple computer, if you press Fn and F9 keys together,
 the mission control will open.
F10
o It allows you to activate the menu bar of an open
application in Microsoft Windows.
o Shift+F10 is used to open the right-clicking options on
a selected word, icon, file, or Internet link. As shown in the
below screenshot:

o It allows users to access the hidden recovery partition on

Compaq, HP, and Sony computers.
o It provides users the option to enter CMOS setup on
some computers.
o It is also used to increase the screen brightness on some
laptops.
o On macOS 10.3 or later, it displays all open Windows for
the active program.
F11
o It is used to enable and disable the full-screen mode in all
modern internet browsers.
o It allows users the option to access the hidden recovery
partition on eMachines, Gateway, and Lenovo computers.
o On macOS 10.4 or later, it is used to hide all open
windows and shows the desktop.
F12
o It is used to open the Save as option where you can save
a file with a different name in Microsoft Word, Excel, etc.
 o By pressing Ctrl+F12, you can open a file or document in
Word, Excel, etc.
o Shift+F12 is used to save a file in Microsoft Word like we
do by using Ctrl+S.
o If you press Ctrl+Shift+F12 in Microsoft Word, it will
open the print preview window of a document or a file
like we do by using Ctrl+P.
o F12 is also used to open a firebug or debug tool of
browser.
o On Apple computer 10.4 or later, F12 is used to display or
hide the dashboard.
o Furthermore, it provides a list of bootable devices on a
computer at startup. You can choose that device from the
list, which you have connected to your PC to boot from,
Such as hard drive, DVD drive or CD, floppy drive, USB
drive, and network.

YouTube Shortcuts Keys

Shortcut Keys Description

Spacebar or K It is used to play and pause a video on

YouTube.

Zero or Home If you press zero (0) key while

watching a video on YouTube, it will
start that video again from the
beginning.

End It provides users the option to jump to

the end of the video. If you are
watching a playlist, it will play the next
video in the playlist.
Right Arrow It is used to fast forward the video by
(→) five seconds each time you press the
key.

Left Arrow Its use is to fast backward the video by

(←) five seconds when you press the key.

J and L The J key is used to rewind the video

with 10 seconds, and L is used to
forward the video with 10 seconds.

Numbers (1 Any number of keys from 1 to 9 is

to 9) used to jump the video in the form of
a percentage. For example, if you
press 1 while watching a video, the
video will forward 10%. If you press 2,
the video will forward 20%. Thus, if
you press 8, the video will forward
80%.

F It allows you to switch the video to

full-screen mode or theater mode.

T Its use is to switch between theater

mode and normal mode.

Up Arrow (↑) It is used to increase the volume while

watching video on full-screen mode.
Whereas during normal mode, you
have to click on the video before
pressing this key.

Down Arrow It is used to decrease the volume

(↓) while watching video on full-screen
mode. On normal mode, you have to
 click on the video before using this
key.

M It enables you to mute the video on

YouTube.

Google Chrome Shortcut Keys

The below list contains all widely used shortcut keys on the
Google Chrome browser.

Key
Combination
Explanation

Alt + Home It is used to open the homepage in

the Chrome browser.

F11 It offers users the option to show the

current website in full-screen mode,
and press F11 again to exit this
mode.

Alt + Left Its use is to return to the previous

Arrow page.

Alt+Right It is used to goto the next page.

Arrow

Ctrl + Plus (+) It provides users the option to zoom

in a page.

Ctrl + Plus (-) It provides users the option to zoom

out a page.
Ctrl + 0 It is used to reset browser zoom to
the default size.

Ctrl+1 to 8 It offers users the option to switch to

one of the opened tabs on the tab
bar. For example, if you press Ctrl+3,
the third tab will appear.

Ctrl + 9 It allows you to switch to the opened

last tab on the tab bar.

Ctrl + A It is used to select all content on a

page.

Ctrl + D It is used to add the bookmark for

the currently opened page.

Ctrl + F It enables you to open the find bar to

search text on the current page.

Ctrl+Enter It helps users to add.Com extension

in web address quickly. For example,
if you type 'javatpoint' in the address
bar and press Ctrl+Enter, it will be
completed automatically, such
as javatpoint.com.

Ctrl+Shift+Del It provides users the option to access

the clear browsing data window to
clear the browsing history, cookies,
and other private data.

Ctrl + O It allows you to open a file in the

browser.
Ctrl + Shift + It is used to open the bookmark
O manager in the Chrome browser.

Ctrl + H Its use is to open the history window

where you can manage your browser
history as required.

Ctrl + J It enables users to open

the downloads window in a new tab.

Ctrl+K or E It offers users the benefit of moving

the text cursor to the searchbar,
where you can search any query.

Ctrl + L It takes the cursor to the browser

address bar and selects all the text
available in the address bar

Ctrl + N Its use is to open the new browser

window.

Ctrl + P It is used to open the print window

and allows you to print the pages.

Ctrl + Shift + It provides users the option to access

N a new window in incognito mode.
Incognito mode or private mode
allows you to search query in a
unique sandbox web session. It
provides you the option to
temporary control your browser
history, as when you close your
browser window, it forgets to store
your history.
Ctrl + R or F5 It is used to refresh the current page
on the browser.

Ctrl + S It allows you to open the save

as window where you can save the
currently opened web page.

Ctrl + T It offers users the option to open

a new tab on the browser quickly.

Ctrl + U It enables you to display the source

code of the web pages.

Ctrl + W It is used to close the current tab.

Ctrl+Tab It allows you to move to the right

side of the browser from one tab to
another tab.

Ctrl+ Shift + It allows you to move from one tab

Tab to another tab to the left side of the
browser.

Ctrl+Shift+W It provides users the option

to close the currently
selected window.

Ctrl + Left- It allows users to open a search result

click link in the new tab without leaving
the current page.

Ctrl + Shift It enables you to open a search result

Left-click link in the new tab and switch to the
new tab.
 Spacebar It is used to move down the page.

Shift + It is used to move up the page.

Spacebar

End Its use is to move at the bottom of

the page.

Home Its use is to move at the beginning or

top of the page.

Ctrl+Shift+T It provides users the benefit to

reopen the last tab you closed. If you
have closed multiple tabs, you can
also reopen those tabs by pressing
this shortcut key multiple times.

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