ACCTG 1st Sem Prelim Notes
ACCTG 1st Sem Prelim Notes
Accounting Definition
It is the art of recording, classifying, summarizing in a significant manner and in terms of money,
transactions, and events which are, in part at least, of a financial character, and interpreting the results
thereof.
In order to enhance the quality of information in financial statements, business transactions are grouped in different
classes or categories on the basis of their economic characteristics. The broad classes or categories are called
elements of financial statements. These elements help measure the business’ financial position and performance.
The elements that are directly related to the measurement of financial position in the balance sheet of the business
are—
1. Assets. These are valuable resources owned by the business that can provide future economic benefits.
these are valuable resources owned by the business
their characteristics are:
o controlled by the business
o these are the results of past and valid events (either it is bought, donated, invested, or
traded)
o these can provide future economic benefits for the business
ex: current– cash, cash equivalents, accounts receivable, notes receivable, inventory, supplies,
prepayments, short-term investments
ex: non-current– property, land, plant, equipment, building, vehicles, furniture, long-term
investments, intangible assets
2. Liabilities. Obligation of the business outside parties; also results of past and valid events.
this element is the obligation of the business outside parties who have furnished resources (or what
the business owed)
its characteristics are:
o this represents the business obligations
o it signifies the transfer of economic benefit (this could be a transfer of cash or other property)
o like assets, these are the results of past and valid events
o there is a complementary nature of assets and liabilities (like mirror images of each other—
meaning, if there is an effect on assets, there has to be in any way effect on liabilities
ex: current– accounts payable, notes payable, accrued expenses, accrued liabilities, unearned
income, current position of long-term debt
ex: non-current– mortgage payable, bonds payable, long-term notes payable
3. Owner’s Equity. Residual interest in the assets of the business after deducting all its liabilities; also known
as net assets.
it is defined as the residual interest in the assets of the business after deducting all its liabilities (or
also known as net assets)
other term is investments
this may pertain to the following:
o sole proprietorship and partnership – capital (or investment net of withdrawal) of the
proprietor and/or partners
o cooperative – members’ contribution
o corporation – stockholders’ equity
in a way, this is also an obligation of the business to the owner(s)
this element is influenced with the profit or loss of the business
for a corporation, the stockholders’ equity is also affected with the dividend that the business
declares during the period
ex: capital, withdrawals, income summary
The elements that are directly related to the measurement of the financial performance in the income statement of
the business are—
4. Income. Benefits earned by the business for the services rendered or delivery of goods.
it increases in economic benefits during the accounting period in the form of inflows or
enhancements of assets, or decreases of liabilities that result in increases in equity
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this encompasses both revenue (income that arises in the course of the ordinary activities of a
business) and gains (increase in economic benefits that is not from the ordinary course of the
business)
ex: sales, revenue from services rendered (service revenue), income on room accommodation (rent
income), gain
5. Expenses. It decreases the economic benefits in the form of outflows or depletion of assets; it is also the
incurrence of liabilities which result to a decrease in equity.
it decreases in economic benefits during the accounting period in the form of outflows or depletion of
assets or incurrence of liabilities that result in decrease in equity, other than those relating to
distributions to equity participants
this encompasses the expenses that arise in the course of the ordinary activities of the business,
losses that represent other items that is not in the ordinary course of the business, and cost of goods
sold or services rendered
ex: selling expenses, cost of sales, advertising expenses, etc.
Financial Statements are the final results or output of accounting. They contained the financial information/data
processed by accounting which are relayed to the different users for whatever use they are to them.
The proper sequence in the preparation of the financial statements are as follows:
1. Income Statement. It shows the results of the business’ operations, which may be in the form of profit, loss,
or breakeven.
known as Statement of Comprehensive Income for the Period
presents a summary of the revenues or income and expenses of an entity for a specific period
it shows the results of the business’ operations, which may be—
profit (revenue or income > expenses)
loss (revenue or income < expenses)
breakeven (revenue or income = expenses)
note: in accounting, loss is written with a parenthesis
2. Statement of Changes in Owner’s Equity. It summarizes the changes that occurred in the owner’s equity;
movement of investment or interest of the owner.
summarizes the changes that occurred in the owner’s investment or capital to the business.
the owner’s equity can be affected by the following:
results of the operations of the business (sole proprietorship)
o profit (+)
o loss (-)
o breakeven (no effect)
additional investments (+)
withdrawals or drawings of the owners (-)
3. Balance Sheet. It discloses the financial position or net worth of the business.
otherwise known as the Statement of Financial Position
it also discloses the financial position or condition or net worth of the business by listing its total
assets, liabilities, and owner’s equity
it may be presented through report form wherein the assets, liabilities, and owner’s equity are simply
listed in a vertical sequence
or through account form where the assets are listed in the left side of the report and the liabilities and
owner’s equity are on the right side of the report
4. Statement of Cash Flows. It classifies cash receipts (inflows) and cash payments (outflows) into operating,
investing, and financing activities.
provides the information about the total cash receipts and cash payment of the business during a
period
in the statement, the cash receipts are classified as inflows, while the cash payments are the
outflows
these are the three activities disclosed in this statement
1. operating
2. investing
3. financing
it indicates the net increase and decrease in cash during the period and the cash balance at the end
of that specific period
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5. Notes to the Financial Statements. The only narrative report which includes explanations containing the
significant information relating to the different financial statements.
otherwise known as Disclosures
the only narrative report which includes the explanations of what are the significant information that
relates to the different statements
it doesn’t involve any computations, figures, or amounts
1. income statement. reports all the income and expenses; profit or loss is the final figure in this statement
income - expenses
(=) results of the operations
2. statement of changes in owner’s equity. considers the profit or loss figure from the income statement as
one of the determining factors that explains the change in owner’s equity
owner’s equity, beg. + additional investment - drawing +/- results of the operations
owner’s equity, end
3. balance sheet. reports the ending owner’s equity, taken directly from the statement of changes in owner’s
equity.
assets (includes cash which balance is supported in the statement of cash flows)
(=) liabilities + owner’s equity
4. statement of cash flows. reports the net increase or decrease in cash during the period and ends with the
cash balance reported in the balance sheet
this statement is prepared based on information from the income statement and balance sheet
debit
o Value received
o Found on the left side of a T-account
o Increase Assets and Expenses.
o Decrease Liabilities, Owner’s Equity and Income or Revenue
credit
o Value parted with
o Found on the right side of a T-Account
o Increase Liabilities, Owner’s Equity and Income or Revenue
o Decrease Assets and Expenses
If asset of P1,200,000.00 increased by 50% and Owner’s Equity of P200,000.00 increased to P250,000.00, how
much will the liability be?
If the liability is equivalent to 40% of the total asset and the owner’s equity is equal to P75,000.00, how much is
the total asset?
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capital (OE), beginning + additional investment + profit - drawing - loss = capital (OE), end
assets - liabilities = capital (OE), end
Types of Business
1. Service-Oriented Business
its product is the service rendered, skills, knowledge, or expertise
ex: spa, law firm, accounting firm, car repair shop, barber shop
3. Manufacturing Business
it processes inputs to form finished goods which they sell later
ex: car manufacturer, textile company, food products maker
4. Agriculture Business
this business is those who do the actual planting of the produce, do the fishing, raise poultry or
cattle, piggery, etc. and sell whatever their produce
5. Hybrid Business
the business which has two or more types of business
ex: bake shop which produce their pastries (manufacturing) and sells soda or other drinks
(merchandising)
Any forms of business organizations can do any type of business. There is no limitation.
1. Sole Proprietorship
owned by one person called the proprietor
it is also the easiest to form (there is no conflict of interest)
the government only requires simple and few requirements (no need to report to SEC)
2. Partnership
owned by two or more persons called the partners
it can be formed formally (with a written agreement) or informally (may be formed even with a mere
handshake)
if one is practicing their profession, you should not gain from that (several doctors working in a clinic)
3. Corporation
owned by share/stockholders
owned by 5 or more persons; but supposedly form by at least 15 individuals
stock corporation – shares of stock are evidence of their ownership
non-stock corporation – does not issue shares of stock. Usually owned by a certain community
which shares something in common (ex. USJR, INC.)
o owners are called members
Philippine already allowed one-man corporations but with limitations
4. Cooperative
owners are called members
an organization which intention is to help the members augment their livelihood
they joined the organization voluntarily
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DEBIT
CREDIT
BRIEF EXPLANATION
Transaction Analysis
1. Transaction Analysis
2. Journalizing
3. Posting
4. Preparation of The Trial Balance
5. Preparation of The Worksheet
6. Preparation of The Financial Statements
7. Adjusting Entries
8. Closing Entries
9. Preparation of Post-closing Trial Balance
10. Reversing Entries
1. TRIAL BALANCE OF TOTALS. discloses the total debits and total credits of each account
o (Note: even account with zero balance as long as it has debit and/or credit entries are included)
They are accounts that are closed to the income summary at the end of the accounting period.
These are accounts found in the income statement, namely: revenue/income and expenses.
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1. To close the Income or Revenue Accounts to the Income and Expense Summary.
Debit: All Income Accounts ; Credit: Income & Expense Summary
Expenses
(2) Total Income/Revenue
(3) Result of the Business is PROFIT
What are the different books of account and when are they used?
Journal or General Journal. the book of original entry and used during the Journalizing or Recording.
Ledger or General Ledger. the book of final entry and used during the Posting or Classifying.
Name At Least Two (2) Source Documents Used in Analyzing the Transactions
1. Official Receipt
2. Sales Invoice
3. Checks
4. Deposit slips
All accrual accounts. They are usually reversed at the beginning of the next accounting period.
Cost Principle
It states that all assets should be booked at its original or acquisition cost.
Matching Principle
It states that all expenses must be recognize when it is incurred and all income or revenue when they are
earned.
Identify the Elements, Normal Balance and Compute for the Capital Beg. and End.
4 Types of Transactions
1. Source of Assets (SA). An asset account increases and a corresponding claims (liabilities or owner’s
equity) increases.
2. Exchange of Assets (EA). One asset account increases and another asset account decreases.
3. Use of Assets (UA). An asset account decreases and a corresponding claims (liabilities or owner’s equity)
decreases.
4. Exchange of Claims (EC). One claims (liabilities or owner’s equity) increases and another claims (liabilities
or owner’s equity) decreases.
9 Effects of Transactions
SAMPLE PROBLEMS
Journalize
1. ABC purchased a second-hand delivery van amounting to P1,000,000.00 paying down payment of
P250,000.00, issuing a promissory note in the amount of P500,000.00 and the balance payable at the end of
the year.
7. Will there be an adjusting entry at the end of their accounting period on December 31, 2020? If yes, prepare
the adjusting entry.
A. Provision for the Allow. Uncollectible Account is 50% of the 31-45 days and 75% on the Past Due.
DATE SALVAGE
PROPERTY COST EUL
ACQUIRED VALUE
Service Car 05-01-2020 P550,000.00 5 years P5,000.00
Steel Cabinet 12-01-2019 P20,000.00 5 years P500.00
Air-Con Unit 06-01-2019 P67,000.00 3 years P1,000.00
A. Annual and monthly Depreciation of each property.
ANNUAL MONTHLY
PROPERTY
DEPRECIATION DEPRECIATION
Service Car P109,000.00 P9,083.33
Steel Cabinet P3,900.00 P325.00
Air-Con Unit P22,000.00 P1,833.33
B. Prepare the adjusting entry for the depreciation on Dec. 31, 2020.
A. Asset Method
DEBIT SUPPLIES EXPENSE P12,500.00
CREDIT OFFICE SUPPLIES P12,500.00
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B. Expense Method
DEBIT OFFICE SUPPLIES P14,500.00
CREDIT SUPPLIES EXPENSE P14,500.00
11. MMK Corp. paid their account with GMA Stores for P65,000.00 but booked it as debit to Accounts
Receivable instead of Accounts Payable.
12. Summer Resort catered to Helen Trading for a package of P25,000.00 for Cash. But the services was
recorded as debit to Accounts Receivable instead of Cash for P15,000.00.
Profit P272,500.00
16. Closing entries. Compute the balance of the income summary and capital end.
INCOME EXPENSES
Service Revenue P 100,500.00 Delivery Expense P 8,000.00
Miscellaneous Income 2,100.00 Depreciation Expense 15,500.00
TOTAL P 102,600.00 Insurance Expense 12,000.00
Miscellaneous Expense 375.00
Rent Expense 7,000.00
Salaries Expense 37,500.00
Taxes and Licenses 10,000.00
Utilities Expense 5,000.00
TOTAL P 95,375.00
Income Summary Balance (Credit) A, Capital Balance End
P7,225.00 P 192,225.00