PowerPoint

What is PowerPoint?
First things first. PowerPoint is a presentation software that is part of the Microsoft Office suite.

PowerPoint is an incredible tool to design not only presentations but many other things. Infographics,
videos, business cards, you name it! However, it’s most extended use is definitely to create
presentations. Whether it is for your client, your boss, or your team, PowerPoint allows you to create a
customized audiovisual aid to accompany you while you’re speaking in public. What you want to include
in your PowerPoint slides it’s up to you. Images? Graphs, diagrams, charts

Starting Your Presentations

Once you open up PowerPoint, you’ll see the Home Menu. If you have ever used any of the other
Microsoft Office software, like Word or Excel, you’ll probably find this familiar. In short, this is the main
page where you can select to create a new presentation or open an older one.

On the lower side of the screen, you’ll find your recently opened PowerPoint files. This option is great for
saving some time. If you don’t find the presentation you’re looking for, you can click on the Open option
at the left bar of the screen. There you’ll find even older files, and if you still can not find it, you can open
the File Explorer with “browse”.

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If you want to start a completely new presentation, you have two options. You can create a blank
presentation and design it from scratch. This is great if you need something very specific. Or if your
brand or company has a really strict visual line or color palette that you need to stick to.

The other option is to use a template. This is a great option for those looking for something quick but
that still has a clean look. Templates are a whole world on their own, so let’s get into PowerPoint
templates basics.

What is a template and how to use them

A template is a pre-made design that you can use for your own means. Templates can be incredibly
specific. For example, templates for a SWOT analysis, or a marketing report. But they can also be very
general, like having several slides with a similar design. General templates are meant to fit the
necessities of many, so you can organize your information in them how you see fit. Templates are great
because all the design work is already done, and you only have to update the content.

Templates are not exclusive to just PowerPoint. Word, Excel, and thousands of other softwares use
templates too. However, since PowerPoint’s main function is to present something in front of an
audience, it’s no surprise that is the one that uses templates the most. When doing a presentation, you
need to catch your audience’s attention and engage them. An aesthetically pleasing presentation not
only helps you make sure you’ll get everyone’s attention. A well-designed presentation helps convey the
information in more efficient ways, and can even showcase an image of yourself or your brand.

By using a template you’ll be sure that, even if it’s not a tailor-made presentation design, your
presentation still has a clean look. There are thousands of presentation templates completely at your
disposal. If you click the “More templates” option, you’ll be redirected to the whole Microsoft office
library. You can use the search bar to look for more specific and better-suited templates for your
presentations. If you click on any of them, you’ll get a preview of what the template is about. Once you
have picked the one you want, you just need to click on the “Create” icon, and you’re ready to go!

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If even with that you don’t find a template that you like, there are many places online exclusively
dedicated to PowerPoint templates.

Once you have selected your template (or the blank presentation) you’ll be redirected to PowerPoint
main workspace. You may feel overwhelmed by all the options and icons, but it’s actually fairly easy.

PowerPoint’s main screen is divided into four parts. The first one, and the bigger one, is

THE SLIDE EDITOR

Here it is where you’ll make any changes to the slide you’re currently working on. You can add text,
images, graphics, videos, and so on.

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The second part is the one on the left side of the screen:

THE SLIDE THUMBNAIL VIEW.

These small images are a representation of all the slides you currently have in your presentation. It
would be uncomfortable to have all of them opened at the same time. This is why the thumbnail view
option exists. When you click on any of them, the selected slide will be the one appearing at the Slide
Editor area. You can go back and forward between slides as you wish by clicking on the thumbnail view.

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You can also add, delete, and duplicate slides in the Thumbnail View. If you right-click any of your
thumbnail slides, you’ll get a menu with these options. The third part of the screen is the

TABS AND RIBBONS

You’ll find this in the upper part of your screen, right on top of the Slide Editor and the Thumbnail View.
Each of the tabs (Home, Insert, Design, Transitions, Animations, Slide Show, Review, View and Help)
opens its own ribbon. And in the ribbon, you’ll find different options concerning its topic.

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POWERPOINT BASIC COMMANDS: THE TABS

The PowerPoint tabs are the control desk of your presentation. The changes and addition that appear in
your Slide Editor will be thanks to a command from this area. Since PowerPoint functions are too many,
they’re organized in Tabs. These tabs group together similar functions so it’s easy for you to find exactly
what you’re trying to do easier. In short, they group PowerPoint commands into categories.

You can come a go between tabs as you please and according to your needs. Once you click on a Tab, it
will open its ribbon, and there you’ll be able to see all the functions related to that particular category.

Home
The Home Tab has the most common and basic commands of PowerPoint. This is the tab you’ll probably
be using the most if you’re designing your own presentation from scratch. It allows you to add new slides
and change the text characteristics (font, size, boldness, etc., ust like in Microsoft Office Word).

In short, what you’ll find in this ribbon is all about how you want to show your written content. How big
do you want your text to be? What color? How do you wish it is arranged in the slide?

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Insert
This tab is exactly what its name says it is. In this ribbon you’ll find all options concerning adding a new
element to your slide. It can be a picture you have store in your PC, or one you’ve found online. Maybe
you want to add geometric shapes to your presentation, or WordArt lettering so your title stands out. If
you have a lot of data, you might want to add a chart or diagram to show it in a more visual way. You can
also add videos or audio. There are many options, so it all depends on how much time you spend
tinkering with it.

One important footnote: To be able to write text to your slides, you need a text box. So if you’re
designing your presentation from scratch, remember to go first to this tab and add a text box to start
writing! Most pre-made slides layout that you can pick already have text boxes, but it’s always good to
know how to add more in case you need it.

Design
This is the tab you want to go to if you want to customize the look of your presentation. It offers you a
wide range of pre-made designs so you can give your presentation look more polished. Even better, you
can tune the color palette and overall style (fonts, effect, etc.) the design you chose.

If you’re doing your own background, this one is also the tab for you. Just go to Design > Variants >
Background Styles > Format Background. With this, a background menu will appear that will help you
customize your background to make it exactly as you want it to be.

Making a background on your own can be very time consuming, though

Transitions
Transitions refer to the way it looks when you go from one slide to another. By default, the next slide will
simply “appear”. But PowerPoint offers you so many options to change slides. Some are really classic, like
wiping the old slide to present the new one. Others are really over the top, like the origami effect. If you
click on any of the transitions, you’ll see a preview on how it would look when presenting.

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Animations
This ribbon controls the way the elements of your slide appear (or disappear). By default, all elements
will appear all together as soon as you change slides. But PowerPoint gives you many options in case you
want to highlight something, go point by point, or any other thing you want to showcase.

Animations and transitions can seem exciting at first, but be careful with them! It can make a
presentation slow and unprofessional if there are too many on them.

Slide Show
As its name says, this tab is about presenting you PowerPoint. It gives you several options to customize
your presentation. As a beginner, however, you’re not very likely to use this tab much.

Review
This one is another tab that is not used very much by beginners. It has useful options, like checking the
slide’s spelling. It also gives you the option to add comments, in case you want to set a note of some
specific element, for example.

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View
This one is another pretty advanced tab for PowerPoint. It gives the option to change the view of the
slides and make handouts from them, among other things.

Help
Finally, there’s the “Help” tab. If you have any problem or question concerning how to use PowerPoint,
you may go to this tab to look for a solution. The best thing about it is that in the latest versions,
Windows has added a “Show Training” option. You can click on this option to practice your PowerPoint
skills. It will download training templates you can work on to improve your PowerPoint basics.

A quick note before going any further. When opening PowerPoint, some of the commands in the ribbons
might seem unavailable or unresponsive. Their icons will look grey-ish and they will not highlight
themselves when you hover the mouse over them.

This is because some functions need something to be selected in order to function. For example, if you
want to change the color of a text, you first need to select it. Once you have selected whatever it is you
wish to change, the unavailable functions will function normally. It depends on each function, so don’t
worry much about it. Just remember that if something isn’t working, try first selecting what you’re
planning to change.

Presenting your PowerPoint

After you have work on your PowerPoint, you are now set to give your presentation. Before you even
think about presenting in front of the audience there is one vital thing you should do first. You should
always try out your presentation. And the way you do this is to look at the presentation from the exact
same perspective your audience will look at it.

You probably don’t want your audience to be distracted by the thumbnails, or the ribbons, or your
comments, those are only for when you’re editing. For the actual presentation, you should always put it
on the SlideShow mode. This will make your presentation appear in full screen. You can go through the

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slides by using the keyboard’s arrows to go forward and backwards. Or you can use your mouse. Each left
click will bring the next element, whether it is a picture, an animation or the next slide.

You can access the Slide Show mode though different ways. You can pick the Slide Show tab and pick the
first option “From the Beginning”. Or you can pick at the Slide Show Icon at the lower right corner of
your screen, right next to the zoom. This one will put in presentation mode which ever you slide are
currently working on,

To go out from the Slide Show mode, you just have to press the ESC key. Or, you can go all the way
through your presentation. After it’s over, it will automatically bring you back to the Slide Editor.

Basics of MS PowerPoint
Discussed below are a few questions that one must be aware of while discussing the basics of MS
PowerPoint. Once this is understood, using the program and analysing how to use it more creatively shall
become easier.

What is MS PowerPoint?

Answer: PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program that allows
you to create professional-looking electronic slide shows.

The image given below shows the main page of MS PowerPoint, where a person lands when the program
is opened on a computer system:

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Question: How to open MS PowerPoint on a personal computer?

Answer: Follow the steps below to open MS PowerPoint on a personal computer:

 Click on the start button

 Then choose “All Programs”
 Next step is to select “MS Office”
 Under MS Office, click on the “MS PowerPoint”
A blank presentation is open on the screen. According to the requirement, a person can modify the
template for a presentation and start using the program.

What is a PowerPoint presentation or PPT?

Answer: A combination of various slides depicting a graphical and visual interpretation of data, to
present information in a more creative and interactive manner is called a PowerPoint presentation or
PPT.

What is a slide show in a PowerPoint presentation?

Answer: When all the slides of a PowerPoint presentation are set in series and then presented to a group
of people, where each slide appears one after the other, is a set pattern, this is known as a PowerPoint
slide show.

What all elements can be added to a slide?

Answer: The following elements can be added to a Powerpoint slide:

Clip Art

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Graphs
Tables
Photographs
Charts
Media Clips
Videos
All these elements are mainly used to enhance presentation skills and make the slide more
interactive.

FEATURES OF MS POWERPOINT
There are multiple features that are available in MS PowerPoint which can customise and
optimise a presentation. The same have been discussed below.
Slide Layout
Multiple options and layouts are available based on which a presentation can be created. This
option is available under the “Home” section and one can select from the multiple layout
options provided.
The image below shows the different slide layout options which are available for use:

Insert – Clipart, Video, Audio, etc.

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Under the “Insert” category, multiple options are available where one can choose what feature
they want to insert in their presentation. This may include images, audio, video, header, footer,
symbols, shapes, etc.
The image below shows the features which can be inserted:

Slide Design
MS PowerPoint has various themes using which background colour and designs or textures can
be added to a slide. This makes the presentation more colourful and attracts the attention of
the people looking at it.
This feature can be added using the “Design” category mentioned on the homepage of MS
PowerPoint. Although there are existing design templates available, in case someone wants to
add some new texture or colour, the option to customise the design is also available. Apart
from this, slide designs can also be downloaded online.
Refer to the below for slide design:

Animations
During the slide show, the slides appear on the screen one after the other. In case, one wants
to add some animations to the way in which a slide presents itself, they can refer to the
“Animations” category.
The different animation styles available on PowerPoint are:

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Apart from all these options; font size, font style, font colour, word art, date and time, etc. can
also be added to a PPT.
Also, there are various other subjects that are included in the exam syllabus for various
competitive exams. Candidates can check the detailed section-wise syllabus in the links given
below:

USES OF POWERPOINT PRESENTATION

PowerPoint presentations are useful for both personal and professional usage. Given below are
a few of the major fields where PPT is extremely useful:
Education – With e-learning and smart classes being chosen as a common mode of education
today, PowerPoint presentations can help in making education more interactive and attract
students towards the modified version of studying
Marketing – In the field of marketing, PowerPoint presentations can be extremely important.
Using graphs and charts, numbers can be shown more evidently and clearly which may be
ignored by the viewer if being read
Business – To invite investors or to show the increase or decrease in profits, MS PowerPoint can
be used
Creating Resumes – Digital resumes can be formed using MS PowerPoint. Different patterns,
photograph, etc. can be added to the resume
Depicting Growth – Since both graphics and text can be added in a presentation, depicting the
growth of a company, business, student’s marks, etc. is easier using PPT

AUTOMATIC POWERPOINT SLIDESHOW

The PowerPoint autoplay feature is an amazing tool to create slide carousels that advance
automatically. Self-running PowerPoint presentations are great for leaving in kiosks or publicity
booths. And you can even send them with recordings or voiceovers so you make sure your

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audience gets the most out of it. Forget about worrying about clicking from slide to slide by
learning how to make a PowerPoint that runs automatically.

Why use an automatic PowerPoint slideshow?

Delivery is key when going through a PowerPoint presentation. However, having to click to go
slide by slide can sometimes be very distracting and even spoil your rhythm. To avoid
interrupting yourself, creating a PowerPoint slideshow that advances automatically slide by slide
can be a great tool. You’ll be able to focus on what you’re saying without worrying if you’re
showing the correct slide or not! For example, a Pecha Kucha presentation works
perfectly with a self-running PowerPoint slideshow.
Learning how to make a PowerPoint slideshow run automatically can also be great for publicity.
If you have a kiosk or booth, a self-running PowerPoint slideshow can help you reach more
people without them having to speak one-on-one with a salesperson. PowerPoint is a naturally
visually appealing tool, and it can be very useful as a “background” of sorts.
You can even use a self-running PowerPoint presentation for when you’re not able to be
physically present. You can add voiceovers, recordings, and even laser pointer gestures to make
sure your audience gets the most out of your presentation. You can use self-running PowerPoint
slideshows to send them over or even leave them running on their own for an audience.

Luckily, PowerPoint’s autoplay feature makes it really easy to create a self-running

slideshow. It includes several different options and nuances too, so you can customize your self-running
slideshow to make it fit perfectly your needs.
Take into consideration what issues you need to cover.
 Do you need slides that just work as a background?
 Or do you need your slides to fit your speech and follow specific times?
 Do you want them to be just a complement to your presentation?
 Or should they have a narration in case you’re not present while the slides are running?
 Depending on these, you can use different autoplay settings to make the best possible fit for
you.

PowerPoint autoplay vs slideshow loop

Self-running PowerPoint slideshows can sometimes get confused with looping presentations. But they
are not mutually exclusive. In fact, they work perfectly together!

An automatic PowerPoint slideshow is a presentation where you don’t need to click to advance to the
next slide.

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A looping PowerPoint presentation is one that once it gets to the final slide, starts all
over again from the beginning.

For example, a presentation where you want to focus on your delivery and not on advancing the slides.
In this case, you can make a self-running PowerPoint, but you don’t really need your presentation to loop
when you’re done. But for a PowerPoint that you’re going to leave running in a kiosk or booth as
publicity, then you should probably make it loop! Check out the step-by-step guide below to learn how
to make a PowerPoint slideshow that runs automatically and that also loops.

OPTION 2:

How to make a PowerPoint play automatically

Slide Show tab > Set Up Slide Show

This tab will be your best friend for customizing the way your PowerPoint slides advance automatically.
On the “Set Up” group, you’ll find the Set Up Slide Show option to start customizing your
self-running presentation.

2. Pick a self-running PowerPoint option

Once you click on the Set-Up Slide Show option, you’ll get a new window where you will be able to pick
different options for a PowerPoint that runs automatically.

Presented by a speaker is the default mode PowerPoint usually starts with. Most likely,
all your presentations are already on this setup, where you click or use the keys to advance your slides.

The Browsed by an individual is one of the options for creating a self-running

PowerPoint. It’ll allow you to create a present your slides in a window (not in full screen like it usually
does). Your viewers will not be able to advance from slide to slide. Make sure the option “ Use
timings, if present” is selected for this option to work correctly.

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Finally, the Browsed at a kiosk option allows you to make a full screen, continuous
slideshow that runs automatically. This option locks in both the loop and the timings option. This
means your slideshow will keep on running until you press ESC!

If you’re not sure what option is the best for you, remember you can always select manually the loop
and timings option. Try different options with these and try out how your presentation will look like with
the different settings.

3. Set your timings

Now that the basic setup is done, is time to set up the timings. This means defining how much time you
want your PowerPoint slideshow to spend on each slide before automatically advancing to the next one.

Rehearse Timings will allow you to go through your presentation slide by slide, and it’ll
record how much time you spend on each one. Remember that practice makes perfect! If you want your
slides to fit perfectly your speech it’s worth it to spend some time and effort making sure your timings
are precise.

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After you’re finished going through all your slides, a message will pop up to save your timings. You can
save it and keep rehearsing with your self-running PowerPoint.

4. If need to, add recordings

You can also use your automatic PowerPoint slideshow for a kiosk where you’ll not be present at all
times. If you want to add a voiceover with commentary or explanation on your slides, you can record
yourself and your presentation will automatically include them.

Select the Record Slide Show option for working on this. You can also customize if you want
to add a recording of yourself with your camera or just your voice. You can even add pen commentary
and highlight specific elements. It’ll be just like if you were right there with your viewers!

Finally, remember to try out your presentation before sending the final version. Creating an
automatically self-running PowerPoint slideshow is not difficult, but it can take a minute to get used to
all its features. Make sure your presentation is looking exactly as you want it to look.

OPTION 2:

How to make a PowerPoint play automatically

The PowerPoint autoplay feature has a lot of great options to create a customized self-running slideshow
to the nines. But if you need something way simpler, we’ve got you covered too!

This option is great if you just want your slides to advance automatically at regular intervals. If you don’t
really need complex voiceovers, laser pointer gestures, and customized timing for each slide, then this
option might work well for you. It creates an easy slide carousel that goes slide by slide.

1. Transitions tab

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On the Transitions tab, locate the “Timings” group. Here’s where you’ll be working on!

2. Add your slide time

Manually add how much time you want to spend on each of your slides at the After option.

3. Apply to All
Make sure to select the Apply to All option so all your slides have the same timing. This is what
will create regular intervals for your self-running PowerPoint slideshow.

You can also deselect the “On Mouse Click” option, depending on if you want to be able to advance your
slides normally or not. Don’t forget that if you want your presentation to loop you can
also add that manually at the Slide Show tab!

Get your own professional customized PowerPoint slides

These steps will help you make the perfect PowerPoint slideshow that runs automatically. But rehearsing
is also key to a successful presentation! In order to get your self-running PowerPoint to perfectly fitted to
your speech, there are no shortcuts. Practice is a must for creating a truly outstanding presentation.

If you’re looking to create a presentation that truly wows your audience, you might want to put some
time and effort into your presentation design too! Your slides can help you convey
professionalism, creativity, and how meticulous and detail-oriented you are. Or, on the other hand, a
poor presentation design can make you look lazy, improvised, and careless. How your presentation looks
is your business presentation card, and it can deeply influence the impression the audience will get out
of you.

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SAMPLE MS POWERPOINT QUESTIONS AND ANSWERS

As discussed earlier in this article, Computer Awareness is included in the syllabus for many
competitive exams. Thus, to understand the program from the examination point of view is also
a must.
Given below are a few sample questions based on MS PowerPoint.
1. How many maximum slides can be added to a PowerPoint presentation?
a. 50
b. 500
c. No fixed number
d. 25
e. 300
Answer: (c) No fixed number
2. Slide Sorter view can be selected under which of the following categories?
a. Home
b. File
c. Edit
d. View
e. Review
Answer: (d) View
3. The combination of which keyboard keys can be used as a shortcut to add a new slide in
MS PowerPoint?
a. ctrl+S
b. ctrl+L
c. ctrl+M
d. ctrl+N
e. ctrl+P
Answer: (c) ctrl+M
4. Header and Footer option is available under which of the following categories?
a. Insert
b. Design
c. Review
d. View
e. Home

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Answer: (a) Insert

5. Which of the following is not included in the “Insert” category in MS PowerPoint?
a. Shapes
b. Table
c. Equation
d. Animation
e. Video
Answer: (d) Animation
MS POWERPOINT AND EXERCISES

Ms- PowerPoint is a powerful software of Ms-Office which provide that no. of tools for create a
good presentation. A good presentation convinces, motivate and educate to audience about
organization.
A presentation is a collection of slides.
Slides contain text, graphic and objects.
The extension of PowerPoint is “.PPT”.
Presentation: - Those all method and process which used to explain about specific topic and
thing to audience is called presentation i.e., manually and computerized.
Slide: - It is a heart of presentation because we add all element of presentation on the slide. By
default, size of slide is 35 mm.
There are following elements of slide: -
 Text, number and any other symbol
 Word art design
 Image
 Audio, video sound
How to start Ms- PowerPoint
 Click on start button
 Click on all programs
 Click on Microsoft office
 Click on Ms- PowerPoint
Or
 Click on start button
 Click on run

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 Type PowerPnt
 Click on ok

Structure of Ms-PowerPoint
Placeholders: - Placeholders holds the object in your slide you can use placeholders to holds
text, clipart and more.
Notes: - You can use the notes are to create notes to yourself.
Mini Toolbar: - It is a type of toolbar which used to format your selected text like bold, italic,
format size, font size and color.
Slide view: - This is the working view of Ms-PowerPoint. There are six views of Ms-
PowerPoint
 Normal view
 Outline view
 Slide view
 Slide Sorter
 Notes Page
 Slide Show
Normal View: - It is used to shows your slide as it will appear during the presentation you are
allowed to edit your slide from this view
Outline View: - Shows you the text of your slide in a larger outline format than the normal view.
Slide view: - Similar to slide sorter view where you can view all slide in your presentation
rearrange and hide slide and view set transitions while you work on your presentation.
Slide Sorter: - Present mini toolbar of each slide allowing you to recorder the slides and builds
within them and for transition between them.
Notes Page: - Illustrates what speaker notes and audience notes will look like
Slide Show: - Shows the slide if you were actually presenting you is not able to edit slides in this
view.
Navigation: - Navigation through the slides can be accomplished through the slide navigation
menu of the left side of the screen.
New Presentation: - It is used to create a new presentation from a blank slide.

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Process: -
 Click on Microsoft office button
 Click on new
 Click on blank presentation
To create a new presentation from a template: -
Process: -
 Click on Microsoft office button
 Click on new
 Click on installed template
 Click on template and choose any template
 Click on ok
To create a new presentation from an existing presentation: -
Process: -
 Click on Microsoft office button
 Click on new
 Click on new from existing
 Select any created presentation
 Click on create new
To create a new presentation from a word outline: -
Process: -
 Click the slide where you would like the outline to begin
 Click on new slides on the home tab
 Click on slides from outline
Browse and click the word document that contains the outline
Save a presentation: - It is used to save the current presentation in the computer system
Process: -
 Click on Microsoft office button
 Click on save
 Then a dialog box open
 Enter your file name
 Click on save button
Or

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 Click on Microsoft office button

 Click on save as
 Type in the name for the presentation
 In the save as type box, choose excel 97-2003 presentation
 Enter your file name
 Click on save button
Opening a presentation: - It is used to the created presentation.
Process: -
 Click on Microsoft office button
 Click on open
 Select your file name
 Click on open
Or
 Press ctrl+ O
 Then a dialog box appears
 Select your file name and
 Click on open
Add slide: -This option is used to choose the several new slide to the presentation like: -
Office themes, Duplicate slides or reuse slide.
Process: -
 Select the slide immediately before where you want the new slide
 Click the new slide button on the home tab
 Click duplicate selected slides
To create a new slide from another presentation: -
Process: -
Select the slide immediately before where you want the new slide
 Click on new slide button on the home tab
 Click on reuse slides
 Click on browse
 Click on browse file
Locate the slide show and click on the slide to import.

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Themes: - A theme is a set of color font and special effect’s themes provides attractive
background for your PowerPoint slide.
Process for apply theme: -
 Click on design tab
 Choose any theme from gallery
To apply new colors to a theme
Process: -
 Click the colors drop down arrow
 Choose colors set or
 click create new theme colors
To change the background style of a theme: -
Process: -
Click on Background styles button on the design tab
Word art: - Word art is a type of style which can apply to text to create a visual effect.
Process for apply a word art: -
 Write their text
 Select the text
 Click on insert tab
 Click on word art button
 Choose the word art
Change Font Typeface and Size: - This feature is used to change the font size, font style, and
language to your current presentation.
Process: -
 Click on home tab
 Go to font group and click on font style
Then choose any style like monotype corsiva, arial, or arial black etc. and define the font size as
you need.
Font style and effects: - It is predefined formatting options that are used to select text like bold,
italic and underline.
Change text color: - This option is used to change the color of selected text.

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Change paragraph alignment: - It is used to set the alignment for the selected text. There are
four types of alignment (i.e. Left alignment, right alignment, center alignment and justify.)
Process: -
 Select your text
 Click on home tab
 Click on alignment as you need
Indent paragraph: - To use this option we can change the indent like left indent and right
indent.
Process: -
 Select your text
 Click on home tab
 Choose indent as you need.
Text direction: -This option is used to change the selected direction.
Process: -
 Select your text
 Click on home tab
 Click on text direction
 Select your direction as you need.
Resize a text box: - It is used to increase and decrease the text box
Bullet and Numbering: - This option is used to set the paragraph bullet and numbering of
selected text.
Nested list: - A nested list in a list with several label of indent.
Formatting list: - The bullet image and numbering format can be changed by using of bullet and
numbering dialog box.
Adding video: - This option is used to add the video in the current presentation and slide.
Process: -
 Click the movie button on the insert tab
 Choose movie from file or movie from clip organized
 To edit the video options: -
 Click on the movie icon
 Click on the format tab
Adding audio: - It is used to add the audio clips on the presentation or slide.
Process: -

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 Click on the audio buttons on the insert tab

 Choose sound from file
 To edit the audio options: -
 Click on the audio icon
 Click on the format tab
Adding picture: - This option is used to add picture in your current presentation that means
slide. You can insert add clip art image, internet image and wallpaper add your slides.
Process: -
 Click on the insert tab
 Click the picture button
 Then a dialog box open
 Select your picture
 Click on insert
Format tab option: - When you insert an image into slides the format tab appears.
The format tab provides basic image editing feature (such as crop and brightness control) as
well as design feature (3d rotation, shadow and reflection). The picture styles group contains a
gallery which provides an array of different present slides for us with image for many of these
options.
These are some buttons provided: -
Picture shape: - It allows you to crop your image into pre designed shapes or make your own
shape.
Picture effect: - Provide a variety of special effect for your image (reflection, shadows, and 3d
rotation).
Bring to front: - Set of currently selected image as the top layer of your slide.
Send to back: - Set of currently selected image as the button layer of your slide.
Rotate: - Allows you to rotate your image.
Group: - Allows you to group two or more image together so they behave as one abject on your
slide.
Adding clip art: - This option is used to add image to your presentation and your slide.
Process: -
 Click on insert tab
 Click on clip art

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 Then a dialog box opens from right side

 Click on organize clips
 Click on office collection plus symbol
 Select any picture category
 Select any picture and drag in to your presentation.
Editing picture and clip art: - This option is used for insert your current presentation and you
can adjust this picture.
Adding shapes: - This option is used for add many types of shapes.
Process: -
 Click on insert tab
 Click on shapes
 Choose any shape as you need
To format the shapes: -
Process: -
 Select the shape
 Click the format tab
Adding smart art: - It is analysis of PowerPoint 2007 which allows inserting many types of
graphic, chart, list, and cycles.
Process: -
 Click on the insert tab
 Click on smart art
 Select any smart art as you need
 Click on ok
There are seven type of smart art: -
 Cycle
 Pyramid
 Process
 Relationship
 Hierarchy
 Matrix
 List
Cycle: - It is used to show process especially one that is cyclical.

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Pyramid: - It is used to show a building relationship.

Process: - It is used to progression of items or data.
Relationship: - It is used to show a variety of relationship types. (e. g. sequence, interconnected,
balance, etc.)
Hierarchy: - It is used to shows a ranking relationship between data.
Matrix: - It is used to shows how various elements relate to a central idea.
List: - It is used to shows a general list of related items.
Adding a photo album: - This feature allows to easily create a photo album to save pictures and
this facility is providing only Ms- PowerPoint 2007.
Process: -
 Click on insert tab
 Click on photo album
 Click on new photo album
 Click on file/disk
 Then a dialog box open
 Select any picture
Click on insert and click on create
Creating and organization chart: - This chart is very useful when showing relationship
within business, family or any organization and any other groups. PowerPoint 2007 makes it
easy to create an organization chart in a new or existing slide.
Process: -
 Open the presentation where you want to add an organization chart
 Click on home tab in the slide group
 Click on new slide
 Select title and content
 Then a new slide appears
 In the center of the slide from the content icons click smart art, graphic,
 The choose a smart art graphic dialog box appears
 From the categories list, select Hierarchy
 From the gallery select organization chart
 Click on ok
 The smart art canvas and graphic appear

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