Volume 9, Issue 3, March – 2024 International Journal of Innovative Science and Research Technology

ISSN No:-2456-2165 https://doi.org/10.38124/ijisrt/IJISRT24MAR1504

Develop an Extended Model for the Data

Management System for Inter-Hospitals on Client
Medical Services
(Area of Focus: Health Sector)

Thierry Mwesige1; Dr. Wilson Musoni2 (PhD)

Masters of Science with Honors in Information Technology, at University of Kigali, Rwanda

Abstract:- This study aims to implement a data II. METHODOLOGY

management system that connects three regional
hospitals and shares patient information to improve the A. Data Collection Methods and Instruments/ Tools
services provided to patients, especially those treated in Data collection is the process of acquiring information
Kigali city. When the patient arrives, apart from what is using predetermined methodologies in order to respond to
written on the transfer sheet, there is no information the study's predetermined research topic. In this research,
about the illness, even though the patient had been the researcher will use a questionnaire as the research
hospitalized at the district hospital for many months. instrument and examine secondary data. It has been stated
These issues drastically reduce the quality of service for that approaching people with questions is an obvious way to
patients, where they are often asked to repeat the gather both quantitative and qualitative data from them. The
symptoms, they receive poor treatment where each survey method is used in this study to gather data.
doctor first tries a drug and the patient has outgrown it, (Walliman, 2021).
usually forcing the patient to start a new treatment. The
research adopts descriptive research survey and the  Collaboratory of Google
instrument used for the study was a questionnaire Available to use, Colab is a cloud-based Jupyter
developed to cover the research questions and notebook environment. Most significantly, it doesn't need to
hypotheses. Forty-seven respondents were randomly be set up, and, like Google Docs pages, the notebooks you
selected from the population of the Study. The result create can be edited simultaneously by members of your
from respondents was shown the need of the team. Colab supports a number of popular machine learning
implementation of a data management system that libraries that can be rapidly loaded into your notebook.
connects three regional hospitals and shares patient
information with the general hospital of CHUK to  Python
improve the services provided to patients, especially Python is a high-level, interpreted, general-purpose
those treated in Kigali city. programming language. Its design philosophy prioritizes
code readability and makes extensive use of indentation.
I. INTRODUCTION Python is a dynamically typed, garbage-collected
programming language. Because it is the simplest way of
The development of an extended model for the data sampling participants are chosen based on their availability
management system for INTER-HOSPITALS on client and desire to participate the study used convenience non-
medical services is a complex and challenging task. It probability sampling. (Hope, 2021).
requires a deep understanding of the needs of the
interhospital system, the data that needs to be shared B. Data Analysis
between hospitals, and the types of services that will be The process of discovering solutions through
provided to clients. investigation and interpretation is known as data analysis.
Understanding survey and administrative source results and
In this study, a comparative study approach was presenting data information require data analysis. Data
adopted to examine the link between the predict variable analysis is anticipated to provide light on the subject of the
(the independent variables) and the criterion variable study and the respondents' perceptions, as well as to increase
(dependent variable). Two or more scores were obtained readers' understanding of the subject and pique their interest
from each individual in the sample, one score for each in this portion of the research. Google Collab will be used to
variable. This research approach will be suitable and fitting analyze the data and present the results using data analysis
to our study because the researcher had to collect data based tools used in scientific analysis. (Burns, 2022).
on current situation of health service provided to
demonstrate the impact of INTER-HOSPITALS data
management system to improve health service.

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Volume 9, Issue 3, March – 2024 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165 https://doi.org/10.38124/ijisrt/IJISRT24MAR1504

C. Research Design there is Lab Test required get test and send to the Laboratory
A research design is a plan or blueprint which shows after that the doctor can check the Lab Results then he/she
how data required for the solution of the problem that the give the patient the treatments.
researcher will focus on, the procedure and methods for data
collection and analysis, will answer the research questions. The second option is that the doctor can search patient
In these lines the research herein the present study, using ID passing through Dashboard on Search Patient by
researcher would employ a combination of descriptive and putting Patient ID if he/she comes for the second time or
correlation research design to describe the characteristics of more time viewing details, and the system gives you an
a population under investigation and carefully examine the option to add new consultation, and he continue to process,
impact of INTER-HOSPITALS data management system on If there is Lab Test required get test and send to the
health services provided. (Hardt,2016). Laboratory after that the doctor can check the Lab Results
then he/she give the patient the treatments.
The flowchart illustrates how the System works in
summary. It begins with doctor login and successful After all the Doctor can sign out the system. And this
authentication, leading to the dashboard. From there, doctor happens for all Hospitals: Kibagabaga Hospital, Masaka
can add new patient and make consultation for him/her. If Hospital, Nyarugenge Hospital, CHUK Hospital.

START

DOCTOR LOGIN SEARCH

ADD
PATIENT BY ID

NEW PATIENT & ADD

CONSULTATION

NEED NEW CONSULTATION

LABORATORY TEST

GIVE

LAB TEST RESULTS

GET

TREATMENTS /
PERCEPTION OF DRUGS

END

Fig 1 Interhospital Information Management System Flowchart Diagram

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Volume 9, Issue 3, March – 2024 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165 https://doi.org/10.38124/ijisrt/IJISRT24MAR1504

III. CONCEPTUAL FRAMEWORK

Independent Variable: INTER-HOSPITALS Dependent Variable: Quality Service

delivered
Data Management System

Qualities Service
 Reliability
 Affordability

Patient Satisfaction
 Speed
 Efficiency
Develop an Extended Model for The
Data Management System for
Interhospitals On Client Medical
Patient data Services
 Technologies
 Practices
 Legal frameworks
 Cultural elements

Communication patient- medical

service provider?
 Encryption
 Data Erasure
 Data Masking
 Data Resiliency

Fig 2 Conceptual Framework

IV. DATA PRESENTATION, ANALYSIS AND In this chapter we shall demonstrate step by step how
INTERPRETATION OF FINDINGS the system developed to help some hospitals in Kigali city
as our Case Study. Those hospitals are located in all districts
 Introduction of the Contents of the Chapter of Kigali city where in Kicukiro District there is Masaka
This chapter comprises of data presentation and Hospital, in Nyarugenge District there is Nyarugenge
interpretations of findings on the impact of interhospital Hospital and CHUK Hospital, and in Gasabo District there
information management system on client service provided is Kibagabaga District.
specifically in Kigali public hospital. Under this chapter,
data were analyzed based on objectives of study. The data  Kigali City Data Management System for INTER-
collected served as tool to measure the results obtained from HOSPITALS Map
the field. Also includes a brief overview of the technologies This map demonstrates where all hospitals the research
used to make the application, operation, tests that have been based are located in Kigali city.
applied, the weakness observed in the information
management system current systems, screenshots of how the
system works. Last but not least, software and hardware
compatibility requirements.

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Volume 9, Issue 3, March – 2024 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165 https://doi.org/10.38124/ijisrt/IJISRT24MAR1504

Fig 3 Kigali City Data Management System for INTER-HOSPITALS Map

 Interhospital Information Management System

This presentation describes the whole process of configuring the Interhospital Information management system, when the
patient is treated in one of the three district hospitals in Kigali City, the information will be shared in the other district hospitals
even in Centre Hospitalier Universitaire de Kigali (CHUK) so that when from different reasons if the patient will have to change
the hospital of care, it will not be necessary to restart the record of information and treatment. The figure below shows us how
the Dashboard looks after sign in the system in Kibagabaga Hospital.

Fig 4 Interhospital Information Management System Dashboard

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Volume 9, Issue 3, March – 2024 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165 https://doi.org/10.38124/ijisrt/IJISRT24MAR1504

Dashboard of the system shows us the Hospital Doctor Dashboard looks after sign in the system in Kibagabaga
Hospital dashboard, Welcome Page of Hospital we signed Hospital.
In, Patients, Doctors, and search Patient on the main Page.
And on the left side there is many Page Menus like  Search Patient on Dashboard
HOMEPAGE Menu, it show also the username, Function, Search Patient on dashboard , the doctor can search
Identification ID, and the page of APPEARANCE where we patient using ID passing it by putting Patient ID if he/she
find the menus like Doctors, Add Doctors, Manage Doctors, comes for the second time or more times viewing details,
Add Patients, Manage Patients, Consultant History, Change and the system gives you an option to add new consultation,
Consultation History, Consultation by ID and Change and he continue to process, If there is Lab Test required get
Password Menu which is the last one, and also in the up test and send to the Laboratory after that the doctor can
right corner there other button which Logout of the system. check the Lab Results then he/she give the patient the
Briefly we are going to show some menus and their treatments.
functions in the system. The figure below shows us how the

Fig 5 Search Patient from Home Page

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Volume 9, Issue 3, March – 2024 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165 https://doi.org/10.38124/ijisrt/IJISRT24MAR1504

 Briefly the System Developed has Many Menu but to  To analyze the perception of patients in Kigali City
First of all you have to : Hospitals toward qualities service provided
 To demonstrate the impact of patient data toward patient
 LogIn on The System satisfaction.
 Create account as doctor  To develop an interhospital data management system
 After creating account LogIn on the system with prototype.
Credentials  To improve communication patient- medical service
 First menu on the dashboard is Add doctor where we can provider by information shared in Kigali City Hospitals
manage all doctors (edit, manage, updates, delete,…..)
 Second menu on the dashboard is “Add Patient where RECOMMENDATIONS
we can also manage Patients, edit, update information
about patient,….. We cannot come to the end of this report without
 3rd menu on the dashboard is: Consultation History making the recommendations for the implementation of
which helps the doctor to see all patients records in the Interhospital Information Management System. So, at the
system and Consultation by ID menu button which helps completion, the following pieces of advice are created:
the doctor to see one patient records in the system by
using his / her PatientId and can add other new records.  The researcher recommends that the next researchers on
 The last menu is Change Password menu button from this topic to extend the system to the all country Health
home page which helps the doctor to change his Centers so that the patient from there can be receive
password in case he/she needs. within their full information.
 The researcher recommends university of Kigali
 Analysis of Findings especially in Information Technology to focus on
After the configuration of the system that connects Internet of things project (IoT) which will go to increase
three district hospitals Kibagabaga, Masaka and Nyarugenge the skills of the student in hardware and also in software.
with the Centre Hospitalier de Kigali (CHUK), the  The researcher recommends university of Kigali to deal
information of a patient recorded in Kibagabaga Hospital with the expert in health sector to add some input ideas
will be view and updated in Masaka Hospital, Nyarugenge so that our project can be implemented and used on the
Hospital and CHUK. The system enables also the market especially in the hospitals.
information of a patient recorded Masaka Hospital to be  The researcher recommends the Republic of Rwanda
viewed and updated in Kibagabaga Hospital, Nyarugenge especially the Ministry of Health to adapt and to support
Hospital and CHUK. On the other hand, the information of a all the implementations of this project because it will be
patient recorded in Nyarugenge Hospital will be view and helpful.
updated in Masaka Hospital, Kibagabaga Hospital and
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ISSN No:-2456-2165 https://doi.org/10.38124/ijisrt/IJISRT24MAR1504

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