DWMS – Production Engineers

Zenaca Consulting Revision 0

Amarpreet Singh March 24, 2024
 Agenda
• Scope of work

• Roles & responsibility

• Daily Work Management system

• Urgent & Important Matrix

• Weekly scheduled activities

• Monthly schedules activities

2
 Scope of Work
The Production Engineer is responsible for overseeing all aspects of the production
process to ensure that products are manufactured to customer specifications and
quality standards, while optimizing productivity, efficiency, and cost-effectiveness.

Running an electronics manufacturing shop floor as a production engineer requires a

thorough understanding of the manufacturing process and the ability to manage
people, equipment, and processes effectively.

In addition to the technical capabilities, the production engineer should also have an
eye for details, communication and leadership skills. A consistent effort needs to be
made for improving these skills on a continuous basis.

3
 Roles & Responsibility
• Develop a capacity plan: Based on the understanding of the
manufacturing process, develop a comprehensive production plan that
outlines the steps, equipment, and resources required to meet
production goals.

• Setup production plan: Define production goals that align with the
business objectives, taking into account factors such as customer
demand, material availability, and capacity available.

* In a complex business capacity and production planning is done by a separate function,

However the line engineer should have the knowledge and understanding of the production
plan so that the same can achieved effectively.4
 Roles & Responsibility
• Inventory Management: Ensure that shop floor inventory levels are
maintained at optimal levels to support production goals. This involves pulling
the kits from stores, storage on the floor and movement of finished products
to the customers. Also, it is the responsibility of the production engineer to
keep the inventory at optimum level on the shop floor.

• Manage Resources: As a production engineer, you are responsible for

managing people on the shop floor, including technicians, operators,
supervisors. This involves training, coaching, mentoring and providing regular
feedback to ensure that everyone is working towards the same goals. It is
also the responsibility of the production engineer to manage machines, tools,
space etc in his respective area.
5
 Roles & Responsibility
• Monitor production performance: Regularly monitor production
performance to identify areas, where improvements can be made. Use
data and metrics to track progress towards production goals and
identify any bottlenecks or areas for improvement.

• Implement quality control processes: Implement quality control

processes to ensure that products meet the required quality
standards. This can involve implementing Poke Yoke solutions, visual
inspections, and process monitoring tools. You might have to work
with CFT ( Quality , Engineering ) to implement these controls.

6
 Roles & Responsibility
• Ensuring safety and compliance: The Production Engineer must
ensure that all production activities comply with safety regulations and
defined standards. They must also ensure that all employees are
trained on safety procedures and are aware of any hazards associated
with the production process.

• Documenting and reporting: The Production Engineer must maintain

accurate records of production activities, including production
reports, quality control reports, and inventory records. They must also
provide regular reports to management on production performance,
including metrics such as Scrap, yield, and efficiency.
7
 Roles & Responsibility
• Collaborating with cross-functional teams: The Production Engineer
must work closely with other departments such as Manufacturing
Engineering, Quality, Material planning, HR, Admin to ensure that all
production activities are achieved with overall business objectives.

• Improving production processes: The Production Engineer must

continuously evaluate and improve production processes to enhance
productivity, quality, and efficiency. This includes analysing production
data, identifying bottlenecks, and implementing process improvements
to optimize production output.

8
 DWMS – Daily Work Management System
Daily work management systems (DWMS) are essential for engineers to
effectively manage their daily workloads and ensure timely completion of tasks.
Here is an example of a DWMS for an engineer with timelines:

• Production meeting (Shift): The first start of the day is the shift meetings with
the team members. The morning meeting set up the priorities for the day and
provide clarity for the team on what to achieve during the day.

• CFT Meeting (morning) : In a production environment production engineers

will lead the shop floor meeting which involves team members from quality,
manufacturing engineering, planners etc. The ideal duration for this meeting is
15 minutes and it cannot stretch beyond 30 minutes.
9
 DWMS – Daily Work Management System
• Daily task list (morning): After the production meeting create a list of tasks to be
completed for the day. This should include both urgent and non-urgent tasks,
and the estimated time required to complete each task.

• Determine Urgency and Importance: The first step to prioritizing tasks is to

assess their urgency and importance. Engineers should prioritize tasks that are
both urgent and important over tasks that are less urgent or less important.

• Consider Deadlines and Resources: Engineers should also consider deadlines

and available resources when prioritizing tasks. Tasks with tight deadlines or
limited resources should be given higher priority to ensure they are completed on
time.

10
Urgent-Important Matrix
Urgent Not-Urgent
Q1 Q2
Urgent and Important: These are tasks that require immediate attention and are Important but Not Urgent: These are tasks that are important for achieving the
critical to achieving the production goals or objectives. Examples include: production goals or objectives, but do not require immediate attention. Examples include:
Important

• Machine breakdowns that require immediate attention to minimize • Developing and implementing process improvements to increase production
downtime and prevent production delays efficiency and reduce waste
• Quality issues that require immediate action to prevent defective products • Training and mentoring new production team members to improve their skills and
from reaching the customer knowledge
• Shipping delays that require immediate action to ensure on-time delivery to • Developing long-term production plans to ensure capacity meets the demand
the customer forecast

Q3 Q4
Not Important

Urgent but Not Important: These are tasks that require immediate attention, but Not Urgent and Not Important: These are tasks that are neither urgent nor important,
do not contribute to the long-term production goals or objectives. Examples and do not contribute to the production goals or objectives. Examples include:
include: • Checking personal social media accounts during work hours
• Addressing minor equipment issues that do not affect production output or • Engaging in non-work-related conversations and activities during work hours
quality • Personal emails, phone calls or text messages that are unrelated to work
• Responding to non-urgent emails or phone calls that do not require • Surfing the internet for personal interests during work hours
immediate attention
• Attending meetings that do not contribute to production objectives or could
be delegated to others

11
 DWMS – Daily Work Management System
• Check email (morning): Check emails and respond to urgent requests. It is
also recommended to check the email in the afternoon also to respond to any
urgent requests. Certainly not recommended to keep checking emails during
the whole day.

• Progress update (mid-day): Review progress on the day's tasks and adjust
priorities as needed. This will help to ensure that tasks are completed on time
and any delays are addressed promptly.

• Meetings (as needed): Attend meetings as required. Be prepared with an

agenda and notes to ensure that the meetings are productive and effective.

12
 DWMS – Daily Work Management System
• End of day review (evening): Review progress on the day's tasks and update the task
list for the following day. This will help to ensure that tasks are prioritized appropriately
and that nothing is missed.

• Follow-up (as needed): Follow up on any outstanding tasks or requests with the other
team members. The follow-up must be a personal discussion and not a follow up
email. A follow up email can be done to record the follow up. Follow-up should be
done regularly to ensure that tasks are completed on time.

By implementing this DWMS, an engineer can effectively manage their daily workload and
ensure timely completion of tasks. The timelines will depend on individual preferences
and the specific requirements of the job. However, the morning and end-of-day reviews
are essential components that should be performed daily.
13
 Weekly Planned Activities
Production engineers needs to create a weekly schedule for the important
activities. There must be a fix time (3:00PM – 4:00PM) in a day for completing
these weekly activities. The schedule can be as below:

Sl. No. Weekday Activity

1 Work order ageing review and work order closing for all the orders completed in the previous
Monday week.
2 Weekly scrap review and approvals from the finance and management. The Scrap needs to be
Tuesday physically disposed on a weekly basis.
3 Wednesday Non conformance review and closure for the NC’s.

4 IDM Stock reconciliation and planning of the stock for the coming weeks as per the customer
Thursday demands
5 Production plan review for next week with planner and PM team considering capacity and
Friday material availability shared by the material planners.
6 Saturday Weekly publishing of 5S Score and Kaizen activities.

14
 Monthly Planned Activities
There are activities which needs to be planned by the production engineers
monthly, which includes:

• KPI Review with the management

• Process Improvement projects

• Cost reduction projects

• Manpower utilization review

• One on one review with the team.

15
Do you have more questions on topic ?
Please reach me at
Email : [email protected]
Contact : +91 96866 83783
www.singhamarpreet.com

16
Thank You
17