TENDER DOCUMENT

(Framework Contract for the purchase of Laboratory items for the

year 2022-23)

Tehsil Head Quarter Hospital Taxila

Primary & Secondary Healthcare Department

Phone : 051-9315474

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 TENDER NOTICE
The Medical Superintendent THQ HOSPITAL Taxila invites sealed bids from interested firms/agencies of
repute with financially sound background/Authorized dealers or manufacturers for the supply of Laboratory
and Blood Bank items for the year 2021-22.

Bid
Tender Bid
Sr# Detail Estimated Cost opening
fee Security
date
Framework Contract for the
purchase of Laboratory and 2% OF 23-08-
2.8 Million
1 Blood Bank items for the year 1500/Rs ESTIMATED 2022
2022-23 for THQ HOSPITAL COST 11:00am
TAXILA

1) Bidding shall be conducted through Open Competitive Bidding (Single Stage-Two Envelope)
procedures specified in the Punjab Procurement Rules PPRA 2014 (amended Aug 2020), and is
open to all eligible bidders as defined in the bidding document.
2) Interested eligible bidders may obtain bidding documents and further information from the office
of undersigned on submission of written application along with payment of non-refundable fee of
RS. 1500/- (Fifteen Hundred Only). Bidding documents are available till 23-08-2022 up to 10:30
am from office of Medical Superintendent, THQ Hospital, Taxila.
3) Biding documents are also available on Punjab Procurement Regulatory Authority website
(www.ppra.punjab.gov.pk) until the closing date for the submission of bids.
4) Bidding Documents must be accompanied by a Bid Security valid for 90 days as mentioned
above in the form of CDR/Pay Order/Demand Draft from a Scheduled Bank of Pakistan.
5) Bids will be opened in the presence of bidder’s representatives who choose to attend at 11:00 a.m.
in the Office of The Medical Superintendent THQ Hospital Taxila on the closing date.
6) The bidders are requested to give their best and final prices as no negotiations are expected.
7) No Bid will be accepted without Samples and Valid Agency Agreement/Valid Distribution
Certificate and Quality Certification of each quoted product.
8) Taxes will be deducted as per applicable government rules.
9) NTN and Sales Tax registration certificate must be provided.
10) Valid Agency Agreement/Valid Distribution Certificate and Quality Certification of each quoted
product must be provided.
11) Decision on Samples and Valid Agency Agreement/Valid Distribution Certificate and Quality
Certification of each quoted product will be made by committee and will be final and can’t be
challenged.
For obtaining any further information or clarifications, please contact at the following.

MEDICAL SUPERINTENDENT
THQ HOSPITAL TAXILA
Government of Punjab Tel: 051-9315474

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 INSTRUCTIONS TO BIDDERS
1. Sealed bids in conformity with bidding documents should reach in the office of the
Procurement Officer, not later than 10:30 am on 23.08.2022. Sealed Technical proposals
shall be opened on the same day i.e 23.08.2022 at 11:00 am in the presence of bidders or
their representative having a valid authority letter from their respective organization.
2. The items are laid down in items list (Annex-A) along with specifications.
3. Proposal must contain bid Security in form of CDR/Demand Draft/Pay Order, as
mentioned in the TENDER NOTICE in favor of “Medical Superintendent” THQ Hospital
Taxila.
4. Bid Security must be attached with Technical Bid.
5. The bids must be submitted as per given format of bid sheets (Annex-A). (Annex-B).
6. Hand written bids shall not be entertained.
7. Bids which are incomplete, without signatures & stamp, unsealed, without bid security and
late by specified time shall not be considered.
8. Cash receipt of Tender Fee of Rs. 1,500/- in original of it indicating of having purchased
the tender documents must be attached with the bid.
9. Organization must be registered with Federal Board of Revenue for Income Tax. The
registration of Sale Tax may be relaxed.
10. The quoted diluent pack set, rapid test kits and devices (available in Annex-A)
samples must be submitted along with the bids. Agency Agreement/valid distribution
certificate plus quality certification of Cellpack/Stomatolyzer sets must be submitted
with the technical bid without which the bid will be rejected. Reports of the technical
scrutiny committee will be final in this regard. Only technically qualified samples
financials will be considered.

11. The validity of the contract will be till 30-06-2024.

12. The envelope must also clearly show the Bid title and bidder’s name and address.
13. Single stage-Two Envelopes bidding procedure shall be applied as per PPRA Rule
No.38(2)(a), as follows: -
i. The bid shall be a single package consisting of two separate envelopes, containing
separately the financial and the technical proposals.
ii. The envelopes shall be marked as “FINANCIAL PROPOSAL AND
TECHNICAL PROPOSAL” separately in bold and legible letters.
iii. In the first instance, the “Technical Proposal” shall be opened and the envelope
marked as “Financial Proposal” shall be retained unopened in the custody of the
procuring agency.
iv. The procuring agency shall evaluate the technical proposal in the manner
prescribed in advance, without reference to the price and shall reject any proposal
which does not conform the specified requirements.
v. Financial proposal of bids found technically non-responsive shall be returned un-
opened to the respective bidders.

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 14. The purchaser reserves the right to purchase full or part of the items, or ignore/scrap any
item or cancel the tender without assigning any reason.
15. If the successful bidders fail to make supply as per orders within the stipulated time / as
per terms and conditions of the contract or they try to withdraw/amend/revise their offer
within the validity period, the offer shall stand cancelled, the security deposit will be
forfeited and the relevant goods will be purchased at the risks and cost of the bidder.
16. All the tenderers shall submit an affidavit on judicial paper worth Rs. 100/- stating
therein that
i.) The firm has not been blacklisted by any government body in past.
ii.) The prices quoted against this tender are not more than the prices charged from
any other public entity/organization in the Punjab and in case of any discrepancy,
the tenderer hereby undertakes to refund the prices charged in excess.
Note: - If this affidavit is not attached, the tender will not be accepted. (Very Important)

17. Tenders should be addressed to the Medical Superintendent THQ Hospital Taxila.
18. Bidders / firms should quote their final rates both in words & figures.
19. Bidders are requested to read each & every clause of bidding documents carefully including
instructions for bidder part.
20. The hospital officials before award of the contract may seek clarifications and visit
offices/pharmacies mentioned by bidding organizations (if needed).
21. Under rule 21(1) of Punjab Procurement Rules 2014, hospital management may, for a
specified period, debar a bidder or contractor from participating in any public procurement
process, if the bidder or contractor has:
(i) acted in a manner detrimental to the public interest or good practices.
(ii) consistently failed to perform his obligation under the contract.
(iii) not performed the contract up to the mark.
(iv) indulged in any corrupt practice.
22. Performance guarantee equaling 5% of the contract amount in shape of CDR/Bank
Draft/unconditional bank guarantee shall be submitted by successful contractor. Insurance
guarantees/cheques or third-party undertakings shall not be acceptable.
23. Successful bidder shall have to enter into contract where needed on standard terms &
conditions of bidding regarding items, technical specifications, their costs, delivery time,
warranty, inspection of qualitative and quantitative aspects, billing, payments, closing of
contract and other necessary terms.
24. Schedule of requirement: 15 days from the date of issuance of purchase order with
penalty @ 0.5% per day of the purchase order amount after 15 day will be imposed.
25. The Prices must be quoted in Pak Rupees only inclusive of all relevant taxes.
26. In case of holiday or unforeseen situation resulting in closure of hospital on the date of
opening, bids shall be submitted/opened on next working day at the same time & venue.
27. All the pages of bids should be marked with page. No's.
28. Substandard, broken seal & substituted bids will not be acceptable.
29. Contract will be awarded to the lowest responsive evaluated bidder.

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30. No bidder shall be allowed to alter or modify his bid after the bid has been opened.
However, the procuring agency may seek and accept clarifications to the bid that do not
change the substance of the bid.
31. Under PPRA rules there shall be no negotiations allowed with the bidder.
32. The authority may reject all bids or proposals at any time prior to the award of contract
without assigning any reason as provided under Rule-35 of Punjab Procurement Rules,
2014 (Amended upto Aug 2020).
33. The procuring agency, at any stage of the procurement proceedings, may require the
suppliers or contractors to provide information concerning their professional, technical,
financial, legal or managerial competence whether already prequalified or not.
34. Any offer not received as per terms & conditions of the tender enquiry shall be liable to be
ignored.
35. No offer shall be considered if: -
i. It is submitted without bid security by firm in the name of Medical Superintendent
THQ Hospital Taxila
ii. It is submitted without Valid Manufacturing License/Import License/Letter of
Distributor/Sole Agent/Authorized Business Partner/Valid Agency
Agreement/Valid Distribution Certificate and Quality Certification of each quoted
product.
iii. Samples are not provided.
iv. The Tender/Tender Certificate is un-signed (Annex B).
v. It is received after the time & date fixed for its receipt.
vi. The offer is ambiguous.
vii. The offer is conditional.
viii. The offer unsigned.
ix. It is not typed on the letter head.
x. The offer is from a firm blacklisted / suspended by the Government.
xi. The offer received is of shorter validity than required in the Tender enquiry.
xii. The offer is received through telegram/fax/email.
xiii. The offer is for stores not conforming to the specifications indicated in the Tender
enquiry.
xiv. The offer is given by the firm black listed/suspended by the Government.
xv. Is received with a validity period shorter than that required in the tender inquiry.
36. In case of any dispute the decision of the Grievance Redressal Committee of THQ Hospital
Taxila, will be final.
37. The bidders are advised to attach all required documents in same order as mentioned in the
checklist (Annex C & D).
38. The bidders must submit complete tender document each page dully signed & stamped
along with bid.
39. All bids submitted after the given time shall not be accepted and returned unopened.
40. Incomplete and/or conditional proposals and bids without having appropriate bid security
shall not be considered.
41. The successful bidder shall abide by all the conditions of the contract.
42. No interest shall be payable by the department on the securities.

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43. Inspecting authority will be the officers / inspection committee nominated by Medical
Superintendent THQ Hospital Taxila.

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 Annex-
A

TECHNICAL BID FORMAT

Sr. Specifications/
Item Name Brand Name
No. Packing
1. Sysmex, Atlandx or
Equivalent. Bid for reagents
will be rejected without
Agency Agreement/Valid
Stomatolyser and Cell
Distribution Certificate and
pack set
Samples. Will be given
preference if the bidder offers
free service and maintenance
and caliberation of machine
2. Xinle, Atlas or Equivalent
CP Vial

3. Sysmex or Equivalent
Paper rolls

4. Sysmex Detergent or
Hematology Cleaner Equivalent

5. Wiener Lab, Helena or

PT Kits Equivalent.

6. Wiener Lab, Helena or

APTT Kits Equivalent.

7. Xinle, Atlas or Equivalent

Blue top vials

8. China
ESR Plastic Tubes

9. Xinle, Biotube or Equivalent

Yellow Gel Tubes

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10. Diagast, Antec, Atlas or
Group sets Equivalent

11. Diagast, Antec, Atlas or

Bovine Albumin Equivalent

12. Diagast, Antec, Atlas or

Globuline Equivalent

13. China
Plain Test Tube

14. Xinle, Atlas or Equivalent

Red Top Vials

15. China
Syringe Stopper

16. Human or Equivalent

ALT Kit

17. Human, or Equivalent

AST Kit

18. Human, or Equivalent

Bilirubin Kit

19. Human or Equivalent

Direct Bilirubin Kit

20. Human or Equivalent

Urea Kit

21. Human or Equivalent

Creatinine Kit

22. K-Labkit, Spin React or

Uric Acid kit Equivalent

23. Atlas or Equivalent

RA Factor

24. K-Labkit, Spin React or

Glucose Kit Equivalent

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25. Human, K-Labkit, Spin React
Cholestrol Kit or Equivalent

26. Human, K-Labkit, Spin React

Serum Triglyceride or Equivalent

27. China
Blue tip

28. China
Yellow Tip

29. Microlit, DragonLab or

Pipette 1000 ul Equivalent

30. Microlit, DragonLab or

Pipette 100 ul Equivalent

31. SD or Equivalent
MP Kits

32. Healgen, JusChek or

Typhidot Kit Equivalent

33. Healgen, JusChek or

HBsag Device Single Test Equivalent

34. Healgen, JusChek or

HCV Device Single Test Equivalent

35. Healgen, JusChek or

HIV Device Single Test Equivalent

36. Healgen, JusChek or

Syphlis Device Equivalent

37. Healgen, JusChek or

Dengue IgG IgM Equivalent

38. Healgen, JusChek or

Dengue NS1 Equivalent

39. JusChek, Uric 10 or

Urine Strips 10P Equivalent

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40. Healgen, JusChek or
UPT Strips Equivalent

41. 60 ml local good quality

Urine Containers

42. Dia Chem, FDL or

Pap Stain Equivalent

43. JMS CPDA-1 or Equivalent

Blood Bags

44.
Glass Slides

45.
Blood Grouping Tiles

46.
Grey Top Vials

47.
Distilled water

48.
Glass Jars

49.
Slide Holder

50.
Hematoxylin Stain

51.
Glucose Powder

52.
Scientific Weighing Scale

53.
Filter Paper

54.
Ayer’s Spatulas for Pap
Smear

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55.
Ethanol 95%

56.
Cusco’s Speculums

57.
Examination light/lamp

58.
VDRL

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 FOR ANNEX B ITEMS

Annex-
B

Documents Checklist

Sr. No. Detail/Name of Document Yes No

1. Bid Security in shape P.O/DD/CDR

2. Attested Photocopy of CNIC of Owners/Directors/Partners

Affidavit of Non-blacklisting & Pricing at stamp paper worth

3.
Minimum Rs. 100/- as mentioned in clause 16 of this document.

4. Company Profile all staff including their qualification

Valid Manufacturing License/Import License/Letter of

5.
Distributor/Sole Agent/Authorized Business Partner

6. National Tax Number Certificate

7. Certificate singed by the concerned firm

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 Annex-C

FINANCIAL BID FORMAT

Sr. Total without 17% GST Total with 17

Item Name Quantity Unit Rate 17% GST % GST
No.
1. Stomatolyser and
Cell pack set 50 sets

2.
CP Vial 30,000

3.
Paper rolls 100

4. Hematology
Cleaner 10

5.
PT Kits 07

6.
APTT Kits 07

7.
Blue top vials 15 pack

8.
ESR Plastic Tubes 2000

9.
Yellow Gel Tubes 1000

10.
Group sets 60

11.
Bovine Albumin 08

12.
Globuline 08

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13.
Plain Test Tube 10000

14.
Red Top Vials 5000

15.
Syringe Stopper 5 packs

16.
ALT Kit 10

17.
AST Kit 05

18.
Bilirubin Kit 10

19. 02
Direct Bilirubin Kit

20. 05
Urea Kit

21. 05
Creatinine Kit

22. 05
Uric Acid kit

23. 02
RA Factor

24. 12
Glucose Kit

25. 02
Cholestrol Kit

26. 02
Serum Triglyceride

27. 10000
Blue tip

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28. 10000
Yellow Tip

29. 01
Pipette 1000 ul

30. 01
Pipette 100 ul

31. 1000
MP Kits

32. 500
Typhidot Kit

33. 1500
HBsag Device Single
Test
34. 1500
HCV Device Single
Test
35. 500
HIV Device Single
Test
36. 500
Syphlis Device

37. 25
Dengue IgG IgM

38. 25
Dengue NS1

39. 50
Urine Strips 10P

40. 3000
UPT Strips

41. 10000
Urine Containers

42. 02
Pap Stain

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43. 100
Blood Bags

44. 100
Glass Slides packs

45. 02
Blood Grouping
Tiles
46. 1000
Grey Top Vials

47. 30
Distilled water bottles

48. 15
Glass Jars

49. 02
Slide Holder

50. 01
Hematoxylin Stain

51. 10 kg
Glucose Powder

52. 01
Scientific Weighing
Scale
53. 02 Pack
Filter Paper

54. 50
Ayer’s Spatulas for
Pap Smear
55. 05 liter
Ethanol 95%

56. 05
Cusco’s Speculums

57. 02
Examination
light/lamp

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58. 100
VDRL

CERTIFICATE (TO BE SIGNED BY THE CONCERNED FIRM)

We hereby confirm to have read carefully the whole tender document including all the terms &
conditions laid in. Further through signing this tender, we accept all the above-mentioned terms and
conditions unconditionally.

We also hereby categorically confirm that the Items offered by us are exactly to the same particulars
and specifications as per laid down in the tender enquiry in all respect.

We accept that if the required bid security is not furnished or our offer is found lacking in any of the
requirement of Tender Advertisement/Document, it shall be ignored & our offer/bid shall stand
cancelled.

SIGNATURE & STAMP

NAME

DESIGNATION

FIRM NAME & ADDRESS

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 CONTRACT FORM
THIS AGREEMENT made the _____ day of __________ 20_____ between [name of Purchaser]
(hereinafter called “the Purchaser”) of the one part and [name of Supplier] of (hereinafter called “the
Supplier”) of the other part:

WHEREAS the Purchaser invited bids for certain goods and ancillary services, viz., [brief description of
goods and services] and has accepted a bid by the Supplier for the supply of those goods and services in
the sum of [contract price in words and figures] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned
to them in the Conditions of Contract referred to.

2. The following documents shall be deemed to form and be read and construed as part of this
Agreement, viz.:

(a) Price Schedule submitted by the Bidder;

(b) the Schedule of Requirements;

(c) the Technical Specifications;

(d) the Purchaser’s Notification of Award.

3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter

mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and services and to
remedy defects therein in conformity in all respects with the provisions of the Contract

4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods
and services and the remedying of defects therein, the Contract Price or such other sum as may become
payable under the provisions of the contract at the times and in the manner prescribed by the contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with
their respective laws the day and year first above written.

Signed, sealed, delivered by the (for the Purchaser)

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Signed, sealed, delivered by the (for the Supplier)

Evaluation Criteria

 The technical bids, certificates and the samples will be evaluated by the technical
evaluation committee.

 The samples will be accepted or rejected based on the quality.

 The Financial bid for only technically accepted items will be opened. The financial
bid of technically rejected items will not be considered.

 The bidder with lowest evaluated financial bid for an item will be awarded the
contract for that respective item.

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