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EDI Print Output Process

The document discusses how to set up EDI output for billing processes in SAP. Key steps include: 1) Define an EDI output type (e.g. AUS1) in transaction code VT01 and select processing routines. 2) Assign the EDI output type to the relevant billing procedure in transaction code VT01. 3) Create a customer partner profile in transaction code WE20 with the correct outbound settings. 4) Select the EDI output type when creating a billing document so it is sent via EDI using IDocs.

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103 views

EDI Print Output Process

The document discusses how to set up EDI output for billing processes in SAP. Key steps include: 1) Define an EDI output type (e.g. AUS1) in transaction code VT01 and select processing routines. 2) Assign the EDI output type to the relevant billing procedure in transaction code VT01. 3) Create a customer partner profile in transaction code WE20 with the correct outbound settings. 4) Select the EDI output type when creating a billing document so it is sent via EDI using IDocs.

Uploaded by

maazsz111
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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EDI Print Output

EDI (Electronic Data Interchange) – It is an electronic data change between two


parties to reduce the paper based work.
There are different EDI formats used for invoice, few of them are like below
EDI 810- Invoice
EDI 850- Purchase Order
EDI 856- Advance Shipment Notification

Consider the company sales a product to one of its customers and finally the
company creates a Billing Document and sends this document to its customer to
make the payment.
So this billing document can be send to the customer by many ways: Print Output
(Smart Form/Adobe Form) and send to the customer or Send the FAX is another
option or Send by EDI process. Etc.
In SAP, EDI uses the IDoc container to carry the data (billing information).
The below post shows how to set the EDI output for billing process.
Go to Tx- NACE

Select Application as: V3 and choose output Types.


SAP already gives a sample EDI output type – AUS1 (this will be used for the
demo).
Double click on the output type.

In Default Values tab, the transmission medium is EDI and partner function is SH-
Ship to party. Choose processing routines from left side.
The program – RSNASTED executed when this output type is triggered and send
EDI to the target customer.

Now from Tx- NACE choose application as – V3 and choose procedures.


Select the procedure which is used in billing. For demo its- V10000, choose the
procedure and select Control from left side.

Here we can add the EDI output type and save it.

Now create a sales document and then create a billing.


Open the billing document in Tx- VF02.
To see the output types, navigate as shown with the menu path.

Here few output types are triggered automatically but the EDI output type is not
determined.
In Tx- VF02 go to change mode.

Navigate along the menu path to see the output.

We are in change mode now.


As the EDI output type AUS1 is not determined automatically, we can add it
manually. Now add it and choose Medium as EDI.

We get the below error message.


When you set the EDI output for the billing document and save it, the system tries
to send the billing information in EDI format to the customer. In the system the
customer partner profile must be created with the PORT (RFC Destination).
Now we must define a customer partner profile in the Tx- WE20.
Choose Create.

The partner number must be same as the CUSTOMER number to whom you want
to send the EDI. Choose partner type as KU- Customer.

As you want to send something to the customer, the outbound process section to
be filled. Choose + button.
The below screen appears.
Provide partner role as SH- Ship to party. In SAP, EDI uses the IDoc container to
carry the data. Provide the message type.
Port number- ( must be defined in Tx- WE21) point to the customer system RFC
destination.
Provide the IDoc type. Select Message Control tab.
Select + button.
Here provides application as V3 and message type as AUS1 and process code as –
SD09 and save.
Once the customer partner profile is ready, we can add the EDI output type AUS1
for the billing document and save. Once SAVE happens the output AUS1 processing
routine is executed which tries to send EDI with IDoc.
Let us check the billing output again.
Now the Status is Green for AUS1. Choose this and select Processing Log button.
The processing log says the IDoc with number sent to the target.

We can track the IDoc in Tx- WE02


Provide the IDoc number and execute.

IDoc is sent to the customer system.


For the demo, the port contains the RFC destination of another SAP system but not
the customer system.
In the target system, we can check the Idoc with Tx WE02

The IDoc status is red. So, the inbound process must be configured properly to
make the status as green.

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