TABLE OF CONTENTS

Introduction to Powerpoint

 What is Powerpoint?
 Starting Powerpoint
 Powerpoint and Microsoft Office
 Slides and Presentations
 Opening an Existing Presentation
 Saving a Presentation
 Closing a Powerpoint Presentation
 Exiting Powerpoint

2. The Powerpoint Screen and Views

 The Standard Toolbar

 The Formatting Toolbar
 Status Bar
 The View Icons
 Slide View
 Outline View
 Slide Sorter View
 Notes Pages View
 Slide Show View

3. Using AutoLayout

 Selecting Slide Layouts

 The Title Slide
 Bulleted List
 Two Column Text
 Table
 Text and Chart
 Organization Chart
 Text and Objects
 Text and Media Clip

4. Wizards for AutoContent and Look

 Starting the AutoContent Wizard

 Selecting The Presentation Type
 How Will the Presentation Be Used?
 Selecting the Type of Output
 Entering the Presentation Title
 Completing the Wizard
 The Title Slide Produced
 The Content of The Slides

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5. Creating a Simple Text Slide

 Creating a New Blank Presentation

 Selecting a Slide Layout
 Simple Text Slide
 Create a Text Slide in Outline View
 Adding Slide Titles
 Adding Bullet Points
 Sub-Level Bullets
 To Start a New Slide in Outline View
 Manipulating Slides in Outline View

6. Formatting and Proofing Text

 Formatting Options
 Select Then Do!
 Text Formatting

7. PowerPoint Objects

 What Are the PowerPoint Drawing Tools?

 Using the Drawing Tools
 AutoShapes
 Selecting Objects
 Grouping and Un-grouping Objects
 Re-sizing Objects
 Aligning Objects
 Moving Objects
 Rotating Objects
 Cutting, Copying, Pasting and Duplicating
 Moving Objects Forwards and Backwards
 Applying and Creating Color Schemes
 Changing Color Schemes
 Adding a Custom Background
 Copying Color Schemes Between Slides
 Creating Custom Color Schemes
 The Drawing Toolbar

8. Printing a Presentation

 About Printing Your Presentation

 The Print Dialog Box

9. Creating and Running a Slide Show

 What is a Slide Show?

 Running a Slide Show
 Navigating Through a Slide Show
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 Slide Show Transitions
 Slide Show Timings
 Slide Show Annotations
 Hidden Slides
 What are Animation Effects?
 The Animation Effects Toolbar
 Animation Settings
 Meeting Minder
 Slide Show Shortcuts
 Download the complete computer training courseware for preview10. The IntelliMouse &
IntelliPoint Software
 What is the IntelliMouse & IntelliSense?
 Installing the IntelliPoint Software
 Getting Help About How to Use IntelliPoint
 Customizing Your IntelliMouse Settings
 Using the IntelliMouse With Your Applications

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Open Power Point and you will be prompted by a dialog box with four
choices. Each of these options are explained on this page. If Power Point
is already open or this box does not appear, select File|New from the
menu bar.

AutoContent Wizard

The AutoContent Wizard provides templates and ideas for a variety of

presentation types. Page through the wizard by clicking the Next button
on the bottom of each page after making necessary choices.

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Design Template

Power Point provides many templates with different backgrounds and text
formatting to begin your presentation. Preview each design by
highlighting the template name on the list. Press OK after you have
chosen the design.

Blank Presentation

Select Blank Presentation to build the presentation from scratch with no

preset graphics or formatting.

Open an Existing Presentation

Select this option to open a Power Point presentation that already exists.
Select the folder the file is located in from the Look in: drop-down menu
and highlight the file on the list. Click Open to open the presentation.

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AutoLayout

After selecting the presentation type, you will be prompted to choose the
layout of the new slide. These layouts include bulleted lists, graphs,
and/or images. Click on each thumbnail image and a description will be
printed in the message box. Highlight the layout you want and click OK.

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Screen Layout

The Power Point screen layout in Normal View:

Hemland College

Views

Power Point gives you four screen layouts for constructing your
presentation in addition to the Slide Show. You can select the page view
by clicking the buttons just above the formatting toolbar and the bottom
of the page.

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 Normal View Slide View
This screen is split into three The slide view displays each slide
sections showing the presentation on the screen and is helpful for
outline on the left, the slide in the adding images, formatting text,
main window, and notes at the and adding background styles.
bottom.

Outline View Slide Sorter View

The presentation outline is A small image of each slide is
displayed on the majority of the displayed in Slide Sorter view.
screen with small windows for the Slides can easily be ordered and
slide and notes. This view is sorted from this screen.
recommended for editing text.

Click the Slide Show button to view the full-screen slide show.

Insert a New Slide

Follow these steps to insert a new slide into the presentation:

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  In the Outline window, select the slide you want the new slide to
appear after by clicking the slide's number.
 Select Insert|New Slide from the menu bar or click the new slide
button on the standard toolbar.
 Choose the page layout from the window and press OK.

Applying a Design Template

To add a design template or changing the existing one, selection

Format|Design Template from the menu bar. Select the template and
click Apply.

Changing Slide Layouts

To change the layout template of the slide select Format|Slide Layout

from the menu bar. Select one of the layout thumbnail images and click
Apply.

Reordering Slides

To reorder a slide in Slide Sorter View, simply click on the slide you
wish to move and drag it to the new location. In Normal or Outline
View, click the slide icon beside the number of the slide you want to
move and drag the icon to a new location.

Hide Slides

If you do not want a slide to appear during the slide show, but do not
want to delete the slide as it may be used later, the slide can be hidden
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by selecting Slide Show|Hide Slide from the menu bar. To add the slide
back to the slide show, select Slide Show|Hide Slide again.

Create a Custom Slide Show

The Custom Slide Show feature allows you to select the slides you want
to display in the slide show if not all the slides should be used.

 Select Slide Show|Custom Slide Show from the menu bar.

 Click the New... button in the Custom Shows window.

 In the Define Custom Show window, type a name for the slide in
the Slide show name field.

 Add slides to the custom show by highlighting them in the Slides in

presentation window and clicking the Add >> button. Those slides
will then appear in the Slides in custom show window.
 To remove slides from the custom show, highlight their names in
the Slides in custom show window and click the Remove button.
 To reorder slides in the custom show, highlight the slide that should
be moved and click the up and down arrows to change its order in
the show.
 Click OK when finished.
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  Click the Show button on the Custom Shows window to preview the
custom slide show and click Close to exit.

Edit a Custom Slide Show

 Select Slide Show|Custom Slide Show from the menu bar.

 Edit the show by highlighting the name in the Custom shows box
and clicking the Edit... button.
 To delete a show, highlight the name and click Remove.
 Create a copy of a show by clicking the Copy button. The copy can
then be renamed by clicking the Edit... button.
 Click the Show button to preview the custom slide show and click
Close to exit.

Bulleted Lists on Design Templates

Bulleted lists allow you to clearly display the main points of your
presentation on slides. The text boxes on design templates already
include bulleted lists. Click the place holder on the slide to begin adding
text and press the ENTER key to return to the next line and add a new
bulleted item. To go to the next line without adding another bullet, hold
down the SHIFT key while pressing ENTER.

Bulleted List from a Text Box

If you are not creating a bulleted list from an existing placeholder on a

design template, or if you would like to add an additional bulleted list,
follow these steps to create a new list:

 In slide view, create a text box by selecting Insert|Text Box from

the menu bar.

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 "Draw" the text box on the slide by holding down the left mouse
button while you move the mouse until the box is the size you want
it.
 Choose Format|Bullets and Numbering from the menu bar.

 Change the Size of the bullet by changing the percentage in

relation to the text.
 Choose a color for the bullet from the Color menu. Click More
Colors for a larger selection.
 Select one of the seven bullet types shown and click OK.
- OR -
Click the Picture button to view the Picture Bullet window. Select
one of the bullets and click OK.
- OR -
Click the Character button to select any character from the fonts
on the computer. Select a symbol font such as Wingdings or
Webdings from the Bullets from drop-down menu for the best
selection of icons. Click on the characters in the grid to see them

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 larger. Click OK when you have chosen the bullet you want to use.

 Click OK on the Bullets and Numbering window and use the same
methods described in the "Bulleted Lists on Design Templates" to
enter text into the bulleted list.

Bulleted Lists and New Slides from an Outline

In Normal or Outline view, text can easily be entered in the outline

window and new slides are automatically added. Follow the steps below
to become familiar with adding slide content in outline view:

 Next to the Slide 1 icon, type the title of the slide. The text you
type beside the slide icons will be the large-type titles on each slide.
 Press ENTER to type the next line. This will automatically create a
new slide. To create a bulleted list for the first slide, press the TAB
key or click the demote button on the More Buttons menu
accessible by clicking the "triple arrow" button at the end of the
formatting toolbar .
- OR -
Press ALT+SHIFT+Right Arrow to demote the selection to a
bulleted list item.
 Continue entering text for the bulleted list, pressing ENTER at the
end of each line to create a new bullet.
 Create a multilevel list by executing the demote action again to
create a bulleted sublist. Press the promote button on the More
Buttons menu or press ALT+SHIFT+Left Arrow to return to the
original list.
 Create a new slide by executing the promote action until a new
slide icon appears.
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  Continue creating new slides and bulleted lists by using the demote
and promote actions until the presentation is completed. Use the
formatting instructions below to format the lists.

If there is more than one bulleted list on the slide, the lists will be
designated by numbers enclosed in black boxes. The example below
shows the slide created from the outline on the left. The bulleted list on
the left side of the slide is labeled list "1" on the outline and the list on
the right is labeled list "2". When typing the outline, begin typing in the
new list by pressing CTRL+ENTER. In this example, CTRL+ENTER was
pressed after typing "Access".

Numbered List

Follow these steps to create a numbered list:

 Create a text box.

 With the text box selected, choose Format|Bullets and
Numbering from the menu bar.

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  Click the Numbered tab at the top of the Bullets and Numbering
window.

 Change the size of the numbers by changing the percentage in

relation to the text.
 Choose a color for the numbers from the Color menu. Click More
Colors for a larger selection.
 Change the Start at value if the numbers should not begin with 1.
 Select one of the the seven list types shown and click OK.

Resizing a Text Box

Select a text box by clicking on it with the mouse. A border with nine
handles will appear around the text box. The four handles on the corners
will resize the length and the width of the box at once while the handles
on the sides will resize only in one direction. Click one of the handles and
drag it with the mouse. Release the mouse button when it is the size you
want it to be. Move the text box by clicking and dragging the thick,
dotted border with the mouse.

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Text Box Properties

Change the colors, borders, and backgrounds of a text box from the
Format AutoShape dialog box.

 Activate the textbox by clicking on it and select Format|Colors

and Lines from the menu bar.
 Under the Colors and Lines tab, select a Fill color that will fill the
background of the text box. Check the Semitransparent box if you
want the slide background to show through the color.
 Select a Line color that will surround the box as well as a Style or
Weight for the thickness of the line and a Dashed property if the
line should not be solid.

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  Click the Text Box tab.

 Change the Text anchor point to reposition the text within the
text box.
 Set Internal margins to the distance the text should be to the text
box edges.
 Click OK to add the changes to the text box.

Delete a Text Box

To delete a text box from a template, simply click the border of the text
box and press the DELETE key on the keyboard.

Adding Notes

From Normal View, notes can be added to the slide. These notes will
not be seen on your presentation, but they can be printed out on paper
along with the slide the notes refer to by selecting Print What: Notes
Pages on the Print menu.

Video
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To add a video to your presentation select Insert|Movies and Sounds|
Movie from File or to insert an animation from Microsoft's gallery
choose Insert|Movies and Sounds|Movie from Gallery. Select the
video file and click OK.

Audio

To add sound to your presentation select Insert|Movies and Sounds|

Sound from Gallery or Sound from File. Select a sound file and click
OK.

Adding Text

If the slide layout includes text boxes, simply click on the text box to add
text. To add a text box to the slide, select Insert|Text Box from the
menu bar and draw the text box with the mouse. Set text editing options
by selecting Tools|Options from the menu bar and clicking the Edit tab.

Formatting Text

Select the text that will be formatted by highlighting the text either on
the outline or on the slide. Choose Format|Font from the menu bar or
right-click on the highlighted selection and select Font from the popup
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shortcut menu or. Select a font face, size, style, effect, and color from
the Font dialog box. Click the Preview button to see how the changes
will appear on the slide before making a decision.

Replace Fonts

Design templates have a preset font that you may want to change or you
may want to change the font used on for the entire presentation for a
number of reasons. This can be accomplished quickly using the Replace
Fonts feature. Select Format|Replace Font from the menu bar. Choose
the font you want to Replace from the first drop-down menu and the
font it should be replaced With from the second menu, and click the
Replace button.

Line Spacing

Change the amount of space between lines in a text box by selecting

Format|Line Spacing from the menu bar.

 Line spacing - Select the amount of vertical space between lines. A

value of "1" is equal to single spacing and "2" is double spacing.
Values between and above these numbers are valid as well.

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  Before paragraph and After paragraph - This value will
determine the amount of vertical space before and after each
paragraph in a text box.

Change Case

Change the case of the characters in a paragraph by selecting Format|

Change Case from the menu bar without having to retype the text.

 Sentence case - Capitalizes the first letter of the first word in each
sentence.
 Lowercase and Uppercase - Changes the case of all the letters.
 Title case - Capitalizes the first letter of every word and reduces
the rest to lowercase.
 Toggle case - The opposite of Title case, it makes the first letter of
every word lowercase and capitalizes the remaining letters.

Spell Check

Correct the spelling in the presentation by selecting Tools|Spelling from

the menu bar or by pressing the F7 key on the keyboard.

 The spell checker will prompt you to make corrections of the first
word that is spelled wrong.
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  If the word is spelled correctly, click Ignore or Ignore All if the
same word appears several times during the presentation. If this
word will appear in many presentations (such as your name), click
Add to add the word to the dictionary and you won't be prompted
by a misspelling again.
 If the word is spelled wrong, highlight one of the the Suggestions
or type your own revision in the Change to box. Click Change to
correct this occurrence of the word or Change All to correct all
occurrences of the word in the presentation.
 Click Close to abort the spelling check early.
 When the spell checker has read through the entire presentation,
you will be prompted by a window telling you that the spelling check
is complete. Click OK.

Spelling Options

Select Tools|Options from the menu bar and click the Spelling and
Style tab.

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  Check spelling as you type - If this box is checked, Power Point
will check the spelling of every word as you type. Misspelled words
will be underlined with wavy red lines.
 Hide spelling errors in this document - Check this box to
remove the wavy red lines from words that are spelled wrong.
 Always suggest corrections - If this box is checked, suggestions
for misspelled words will appear when you activate the spell
checker.
 Ignore words in UPPERCASE - Power Point recommends that you
don't type slide titles in all uppercase letters so it will treat words
like this and other all-uppercase acronyms as misspelled. Check this
box to ignore this suggestion and acronyms that are typically typed
in all caps.
 Ignore words with numbers - Check to ignore words that are
combinations of letters and numbers.

The colors of predesigned slide templates can be changed and a color

scheme can be added to blank presentations. This page explains how to
add color schemes and background images to slides.

Color Schemes

 Select Format|Slide Color Scheme from the menu bar.

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 Click one of the preset color scheme thumbnail images in the Color
schemes box.

 Click the Preview button to see how the scheme will appear on the
slide.
 To make changes to the color scheme, click the Custom tab on the
dialog box.

 Change the colors of the slide elements by selecting the color

swatch beside the name of the element and clicking the Change
color button.

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  Highlight one of the colors from the Text and Line Color window
or select the Custom tab to view more color choices and click OK
when finished.

 When you have finished all color formatting, click Apply to All to
apply the color scheme to all the slides in the presentation or Apply
to add the scheme only to the current slide.

Backgrounds

Follow these steps to add background colors and patterns to a slide:

 Select Format|Background from the menu bar.

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 Select a color from the drop-down menu below the Background fill
preview or choose More Colors... for a larger selection.
 Select Fill Effects from the drop-down menu to add gradients,
texture, patterns, or a picture to the background.

 Gradient tab

 Select One color if the color chosen will fade into the
background and select the color from the Color 1 drop-down
menu. Choose Two colors if the gradient will use two colors
and select those colors from the Color 1 and Color 2 drop-
down menus. Preset provides a selection of color
combinations. Select one from the Preset colors drop-down
menu.
 Select the type of gradient from Shading styles.
 Click one of the four Variants of the styles chosen.

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 Texture tab
From the Texture window, select a repeating background by
scrolling through the thumbnail images or click Other Texture... to
select an image from a file.

 Pattern tab
Select a two-tone pattern by clicking one of the pattern swatches
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 and selecting the Foreground and Background colors.

 Picture tab
Click the Select Picture button to choose a picture from a file.
After the picture is selected, a preview and description will be
shown in this window.
 Click OK to apply the changes made from the Fill Effects windows.
 Click Apply to All to add the changes to every slide or Apply to
make changes only to the current slide.

The Drawing Toolbar provides many commands for creating and editing
graphics. The toolbar is located at the bottom of the Power Point screen
or it can be activated by selecting View|Toolbars|Drawing from the
menu bar.

 Menu -

 Grouping - Images can be grouped together so they become

one image and can be moved together or the same formatting
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 changes can be applied to both at once. Select all the images
that will be grouped by holding down the SHIFT key and
clicking once on each image. Then select Group from the
Draw menu. The images can be ungrouped by selecting
Ungroup from the same menu. The rectangles in the image to
the left are separate images with their own sets of handles
and they are grouped together in the image to the right:

 Order - The order of overlapping images can be changed

using this feature. In the example of two rectangles below, the
green rectangle is selected and the Send Backward
command was used to move the image below the blue
rectangle. Send Backward and Bring Forward will move
elements by one layer. Send to Back and Bring to Front move
the elements to the back or top of a series of several
overlapping graphics.

 Nudge - Use the nudge actions to move an object slightly in

one direction.
 Align or Distribute - Select a group of objects and choose
one of the the commands from the Align or Distribute menu to
change the position of the objects in relation to one another.
 Rotate or Flip - Rotate an object 90 degrees or flip the object
over its x- or y-axis.
 Select objects - Deactivate all drawing functions.
 Free rotate - This button will place green handles on certain
objects so they can be arbitrarily rotated. Click and drag the
handles to rotate the objects.

 AutoShapes menu - Click the small down arrow to the right of the
"AutoShapes" text to select a shape. [more...]
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  Line and Arrow - Click and drag the mouse on the slide to add
lines. Hold down the SHIFT key to draw a straight line. Use the end
points of the completed line to stretch and reposition the line.
 Rectangle and Oval - Click and drag the mouse on the slide to add
rectangles and ovals. Hold down the SHIFT key to add squares and
circles.
 Text box - Click to draw a text box on the slide.
 Word art - Click to add WordArt. [More]
 Picture - Click to add a clip art image to the slide.
 Fill color - Choose a fill color for rectangles, ovals, and clip art.
 Line color - Select a border color for shapes and pictures.
 Font color - Highlight text on the slide and click the small down
arrow next to the Font color icon to select a color.
 Line style - Highlight a line or arrow that has been drawn and click
this button to select a thickness or style for the line.
 Dash style - Highlight a line or arrow and select a dash style.
 Arrow style - Change the arrow head style for an existing arrow or
change a line to an arrow.
 Shadow - Select a text box to add shadow to text or choose any
other object on the slide to add a drop shadow.
 3D - Add a three-dimensional effect to text and other objects.

Adding Clip Art

To add a clip art image to a slide, follow these steps:

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 Select Insert|Picture|Clip Art from the menu bar or click the
Picture button on the Drawing toolbar..

 To find an image, click in the white box following Search for clips
and enter keywords describing the image you want to find.
- OR -
Click one of the category icons.
 Click once on the image to want to add to the slide and a selection
bar will appear.
 Click once on the image you want to add to the slide and the
following popup menu will appear:

 Insert Clip to add the image to the slide.

 Preview Clip to view the image full-size before adding it to
the slide. Drag the bottom, right corner of the preview window
to resize the image and click the "x" close button to end the

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 preview.

 Add Clip to Favorites will add the selected image to your

favorites directory that can be chosen from the Insert ClipArt
dialog box.
 Find Similar Clips will retrieve images similar to the one you
have chosen.
 Click the Close button in the top, right corner of the Insert Clip
window to stop adding clip art to the slide.

Add An Image from a File

To add a photo or graphic from a file:

 Select Insert|Picture|From File from the menu bar.

 Click the down arrow button on the right side of the Look in:
window to find the image on your computer.

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  Highlight the file name from the list and click the Insert button.

Editing A Graphic

Activate the image you wish to edit by clicking on it once with the mouse.
Several handles will appear around the graphic. Click and drag these
handles to resize the image. The handles on the corners will resize
proportionally while the handles on the straight lines will stretch the
image. More picture effects can be changed using the Picture toolbar.

Auto Shapes

The AutoShapes toolbar allows you to draw a number of geometrical

shapes, arrows, flow chart elements, stars, and other graphics on a slide.
Activate the AutoShapes toolbar by selecting Insert|Picture|
AutoShapes or View|Toolbars|AutoShapes from the menu bar. Click
the buttons on the toolbar to view the options for drawing each shape.

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 Lines - After clicking the Lines button on the AutoShapes toolbar,
draw a straight line, arrow, or double-ended arrow from the
first row of options by clicking the respective button. Click in the
slide where you would like the line to begin and click again where it
should end. To draw a curved line or freeform shape, select
curved lines from the menu (first and second buttons of second
row), click in the slide where the line should appear, and click the
mouse every time a curve should begin. End creating the graphic by
clicking on the starting end or pressing the ESC key. To scribble,
click the last button in the second row, click the mouse in the slide
and hold down the left button while you draw the design. Let go of
the mouse button to stop drawing.

 Connectors - Draw these lines to connect flow chart elements.

 Basic Shapes - Click the Basic Shapes button on the AutoShapes

toolbar to select from many two- and three-dimensional
shapes, icons, braces, and brackets. Use the drag-and-drop
method to draw the shape in the slide. When the shape has been
made, it can be resized using the open box handles and other
adjustments specific to each shape can be modified using the yellow
diamond handles.

 Block Arrows - Select Block Arrows to choose from many types of

two- and three-dimensional arrows. Drag-and-drop the arrow in
the slide and use the open box and yellow diamond handles to
adjust the arrowheads. Each AutoShape can also be rotated by first
clicking the Free Rotate button on the drawing toolbar . Click
and drag the green handles around the image to rotate it. The tree

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 image below was created from an arrow rotated 90 degrees.

 Flow Chart - Choose from the flow chart menu to add flow chart
elements to the slide and use the line menu to draw connections
between the elements.
 Stars and Banners - Click the button to select stars, bursts,
banners, and scrolls.
 Call Outs - Select from the speech and thought bubbles, and
line call outs. Enter the call out text in the text box that is made.
 More AutoShapes - Click the More button to choose from a list of
clip art categories.

Each of the submenus on the AutoShapes toolbar can become a separate

toolbar. Just click and drag the gray bar across the top of the submenus
off of the toolbar and it will become a separate floating toolbar.

WordArt

Add headlines in striking colors and shapes to your presentation using

Word Art.

 Select Insert|Picture|WordArt from the menu bar or click the

Word Art button on the Drawing toolbar.

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  Choose a Word Art style from the listing and click OK.

 Enter the text in the Edit WordArt Text box and choose the font,
size, and style for the text. Click OK.

 Use the white box handles around the word art to resize it on the
slide.
 Drag the yellow diamond handle to change the shape of the text. To
revert back to no shape, double-click the diamond.

Action Buttons

Use the action button toolbar to add functioning buttons to slides in a

presentation.

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 Select Slide Show|Action Buttons from the menu bar. Click the
bar across the top of the button menu and drag it off the menu so it
becomes a floating toolbar.

 Click one of the button faces and draw the button on the slide using
the mouse. The Action Settings menu will then appear.

 Set the actions under either the Mouse Click or Mouse Over tabs.
Actions specified for Mouse Click will execute when the button is
clicked on the slide while actions for Mouse Over will occur when the
mouse pointer hovers over the button.
 Select an action for the button by choosing a Hyperlink to
destination.
 If you want a sound to be played when the button is clicked, check
the Play sound box and choose a sound from the drop-down
menu.

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  Click OK when finished.

 The button on the slide can be resized using the white box handles
and the depth of the button can be changed by dragging the yellow
diamond.

Slide Animation

Several animations for slide objects are available through the drop-down
menus on the menu bar. First, select the text box or graphic that will be
animated. Select Slide Show|Preset Animation and choose from one
of the options. To select a different animation or turn the animation off,
select the appropriate choice from the same menu. For more options,
follow the procedure below:

 Select Slide Show|Custom Animation from the menu bar.

 Select the object on the slide that will be animated from the Check
to animate slide objects list.
 Under the Effects tab, select the animation type (or select "No
Effect" to turn an animation off) and direction from the drop-down
menus and select a sound if you wish.

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 Select an After animation effect if the text should change colors
after the animation executes.

 Color palette - Select one of the color swatches or click More

Colors for a larger selection. The text will change to the
selected color when the mouse is clicked during the slide
show.
 Don't Dim - This option erases all After Animation effects.
 Hide After Animation - Text will be immediately erased after
the animation is completed.
 Hide on Next Mouse click - The text will be erased when the
mouse is clicked.
 Choose the style of displaying the text under the Introduce text
section. The drop-down menu provides options for displaying the
characters for each bulleted item. Select "All at once" for the text to
appear immediately, "by Word" for the text to appear one word at a
time, or "by Letter" for a typewriter effect that displays one letter at
a time.
 Click the Order & Timing tab to alter the order that the objects
appear on the slide. Highlight the object in the Animation order
box and click the Move arrows to move the object's position within
the animation sequence. Under Start animation, choose "On
mouse click" to activate the animation by clicking the mouse or
"Automatically" for the animation to execute after a set number of
seconds.

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  Click the Preview button at any time to preview the animation on
the slide and click OK when finished.

Animation Preview

Select Slide Show|Animation Preview from the menu bar to view the
Animation Preview window. Click anywhere within this window with the
mouse to preview the animations that have been set. To hide the
window, click the x close button in the top, right corner.

Slide Transitions

Add transition effects when changing slides by following these steps:

 Select Slide Show|Slide Transition from the menu bar.

 From the Effect section, choose a transition from the drop-down
menu and notice the preview after the transition is selected. Select
a speed for the transition as well.

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  Under Advance, check "On mouse click" for the slide transition to
occur by clicking the mouse or using keystrokes or check
"Automatically after" and a number of seconds if the transition
should occur automatically.
 Select a Sound if necessary and check the Loop until next sound
if it should keep repeating until the next sound is played.
 Click Apply to All if the transition effects should be added to every
slide or Apply if the effects should be added only to the current
slide.

Slide Show Options

Select Tools|Options and click the View tab to choose from several
more slide show options.

 Popup menu on right mouse click - Check this box if you want to
be able to access the shortcut menu during a presentation.
 Show popup menu button - Check this box to activate the menu
button that appears in the bottom, left corner of the screen during a
presentation.

 End with black slide - Insert a blank, black slide to the end of the
presentation.
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Slide Master

Change the style of all slides in the presentation by changing the

properties on the Slide Master. Each Design Template has its own Slide
Master that can be altered. If you create slides from scratch, a consistent
style can be added to the presentation by formatting the Slide Master.

 Select View|Master|Slide Master from the menu bar.

 Format the master slide just as you would format a regular slide by
formatting text, formatting lists, adding background patterns and
effects, and setting footers.
 Click the Close button on the Master toolbar to quit editing the
master slide and return to the presentation.

Headers and Footers

Add the date and time, slide numbers, and other footer text to the
master slide from the Header and Footer window.

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  Select View|Header and Footer... from the menu bar.

 Check the Date and time box to add this feature to the slide.
Select Update automatically to always display the current date
and time or click Fixed and enter a date that will not change in the
text field provided.
 Check the Slide number box to add this feature to the slides.
 Click the Footer box and add other text to the footer area of the
slide.
 Check the Don't show on title slide box to hide these features on
the title slide of the presentation.
 Click the Notes and Handouts tab to make the same changes to
notes and handouts pages.
 Click Apply to All to add the changes to every slide or Apply to
add only to the current slide.

Slide Numbers

To add the slide numbers in a fixed position on the slide, use the Header
and Footer window detailed above. The slide number can otherwise be
added anywhere on the slide by placing the cursor where the slide
number should appear and selecting Insert|Slide Number from the
menu bar. The text of the slide number can the formatting just as regular
text style is changed.

Date and Time

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A date and/or time can also be added using the Header and Footer
window or anywhere else on the slide. Place the cursor where the date
and time should appear on the slide and select Insert|Date and Time
from the menu bar. Select a format from the Available formats box and
click Update automatically if this feature should always be updated to
reflect the current date and time. Click OK to finish.

Save as Web Page

Presentations can be saved by selecting File|Save from the menu bar.

However, if you want to post Power Point presentations on the Internet,
you may want to save them as web pages so students and other visitors
to your web site can view the presentation even if they do not have
Power Point installed on their computers. Select File|Save As Web Page
from the menu bar. Choose your web page directory on the network from
the Look in: drop-down menu and name the file in the File name: box.
Click Save to save the presentation in web format.

Page Setup

Select File|Page Setup from the menu bar to access options for printing
the presentation slides. Select the format the printed slides will be used
for from the Slides sized for drop-down menu or enter a specific print
size using the Width and Height boxes. Select the page orientation for
the slides and for other print material from the presentation in the
Orientation section.

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Print

Select File|Print from the menu bar to print the presentation.

Print range - Select All to print all the slides in the presentation,
Current slide to print only the current slide, or enter slide numbers in
the Slides field to print only certain slides.

Copies - Enter the number of copies of each slide specified in Print range
and check the Collate box if necessary.
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Print What -

 Slides prints a full-page slide on each page.

 Handouts prints as many slides as you designate on
each page.
 Notes Page prints one slide with that slide's notes on
each page
 Outline view prints the outline of the presentation

Click OK to print.

Keyboard shortcuts can save time and the effort of switching from the
keyboard to the mouse to execute simple commands. Print this list of
Power Point keyboard shortcuts and keep it by your computer for a quick
reference.

Note: A plus sign indicates that the keys need to be pressed at the same
time.

Action Keystroke Action Keystroke

Document actions Formatting

Open a presentation CTRL+O Select all CTRL+A
New presentation CTRL+N Copy CTRL+C
Save As F12 Cut CTRL+X
Save CTRL+S Paste CTRL+V
Print CTRL+P Undo CTRL+Z
Help F1 Redo CTRL+Y
Bold CTRL+B
Presentation actions Italics CTRL+I
Begin slide show F5 Underline CTRL+U
ENTER or Left justified CTRL+L
Next slide Down arrow Center justified CTRL+E
key
Right justified CTRL+R
BACKSPACE
or ALT+SHIFT+Left
Previous slide Promote list item
Up arrow arrow
key ALT+SHIFT+Right
Demote list item
arrow or TAB
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Activate pen tool CTRL+P
Erase pen strokes E Editing
Deactivate pen tool CTRL+A Find CTRL+F
Show/Hide black Replace CTRL+H
B
screen Insert hyperlink CTRL+K
Show/Hide white New slide CTRL+M
W
screen Spell checker F7
Show/Hide pointer & Macros ALT+F8
A
button
End slide show ESC

Run the slide show and press the F1 key to view all keyboard shortcuts
applicable when running a slide show

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