Technology

Site: University of the People Printed by: Naji Alyami

Course: Learning Resource Center Date: Friday, 15 March 2024, 6:50 AM
Book: Technology
 Table of contents

Technology Requirements
Self Service Portal
Moodle
Assistive Technology
UoPeople Clock and Time and The Learning Week
Discussions
Grades and Feedback
Viva Engage (Yammer)
ScreenPal
Gaining and polishing digital literacy skills
Loom Tutorial
Kaltura
How to Access Kaltura My Media
My Media and + Add New Menu
Media Upload
Webcam Recorder
YouTube Entries
Personal Capture
VoiceThread
Recording audio (MP3) - Other Options
Proctoring Guidelines
 Technology Requirements

To complete a degree program at University of the People, students will need to have consistent access to a computer with a reliable internet
connection. If students are working on a computer that is not their personal computer and are unable to save documents, it's important also to obtain
an external drive.

Most of the learning materials that students will be dealing with in their UoPeople courses are compatible with Adobe PDF or Microsoft Office. Our
learning platform, Moodle, can be accessed by the latest versions of Mozilla Firefox, Google Chrome, Microsoft Edge, and Safari. You can access Moodle
through a mobile device, but it is not always recommended.

There is no need to purchase software to study at University of the People. However, you will need to use the following software:

Moodle, our learning management system.

Office 365, a subscription service offering Microsoft Office suite software or a compatible software such as LibreOffice.
Adobe PDF Reader can be downloaded for free on the Adobe site.
Other specialized software may be required in certain courses. Information will be listed in the relevant course syllabus; however, it will not have
an additional cost.

NOTE: All files shared with course Instructors and classmates must be saved in either Microsoft-compatible
formats or PDF format.

Usernames and Passwords

Each student is assigned a designated username and password to log into the University of the People Online Learning Platform (Moodle) and courses.

Students’ usernames and passwords are vital for the security of a student’s work. The responsibility for all activities carried out under a student’s
username rests solely with that student. Please ensure you keep your password secret and do not give it to anyone else.

Computing and Networking Services and Requirements

Although Moodle and Class Forums are not open to public access, students should note that these online spaces are neither private nor confidential.
Neither students nor instructional personnel should assume privacy when communicating in the Virtual Learning Environment. The University may
access and observe communications conducted in the Virtual Learning Environment for regulatory, accreditation, research, and other administrative
purposes such as enforcing the General Code of Conduct, including investigating allegations of misconduct, suspected misconduct or other complaints.
Additionally, the University of the People may provide limited access to learning resources to individuals other than students, alumni, instructional
personnel, and staff.
 Self Service Portal

The UoPeople Portal is a very important 'place' at UoPeople. It's where you will:

register for courses

drop or withdraw from a course
apply for a Leave of Absence (LOA)
request to change majors
access your unofficial academic record (which is your unofficial UoPeople transcript)
access information useful to students like frequently asked questions about proctors etc.

The UoPeople Portal can be accessed by entering your Student ID number and your password. Your password for Moodle and the Self-Services Portal is
the same.

Watch the UoPeople Portal - Self-Service Portal for Student's video to learn more about the self-services portal.

If you have any trouble accessing the Self-Services Portal contact your Program Advisor.
 Moodle

Moodle is UoPeople's Learning Management System (LMS) and our Online Campus. Right now, you are in Moodle.
Moodle Support
Moodle Support is available to registered students through email at [email protected]. In order to troubleshoot the problem, students are asked to
include the following information in the e-mail:

Student ID number and the student’s first and last names

The course number and the course name (example: BUS 1103 Microeconomics).
A brief description about what happened when the error occurred.
Any error messages received. Another option is for students to press the ‘print screen’ button (located on the upper right corner of most
keyboards) and copy and paste the image into the body of the email.
Record the exact time (University of the People time) that the error occurred.

Setting up your Moodle profile

Every user has a profile page which may be reached from the user menu top right and then clicking Profile. This page contains links to further pages
allowing the user to edit their profile information and preferences, view their forum/blog posts, and check any reports, such as grades, they have access
to.

Editing Your Profile

Individual users can edit their profiles by clicking the Edit profile link accessed from the Profile page in the user menu (top right).

The fields are divided into 6 sections: General, User picture, Additional names, Interests, Optional which are all explained below.

Remember to click 'Update profile' when you have finished.

General
This section is expanded by default. First name, Surname and Email address are compulsory fields, you are not able to edit these.
The other settings - City/Town, Country, Timezone and Description are optional. Some information was already populated when your account was
created.
The Timezone field is used to convert time-related messages on the system (such as assignment deadlines) from the local timezone to the correct
time in whichever zone you have selected. Remember, UoPeople runs by UoPeople time.

Students should note that any change of contact information on Moodle is not considered a formal change of contact information.
User picture
This section is optional and allows you to choose your own profile picture. Your current picture is shown, if you have already chosen one.
New picture
The file picker allows you to choose a new picture for your profile. The picture must be in JPG or PNG format (ie the names will usually end in .jpg or
.png).
To upload an image, click the "Upload a file" button from the list in the File Picker, and select the image from your hard disk.

NOTE: Make sure that the file is not larger than the maximum size listed, or it will not be uploaded.

Then click "Update Profile" at the bottom - the image file will be cropped to a square and resized down to 100x100 pixels.

When you are taken back to your profile page, the image might not appear to have changed. If this is so, just use the "Reload" button in your browser.

Additional names
You are able to set your alternative or additional names here. See Additional name fields for more information.
Interests
Use tags here to display your interests on your profile page.
Optional
You are able to include additional information, such as your webpage or Skype ID. See the Optional name fields for more information.

Video: updating your profile

 Assistive Technology

Many University of the People students either need or prefer to read course materials through the use of assistive technology. This is the reason we
provide this sub-module which enlightens students about the devices, tools, and software designed to assist individuals with different learning needs in
performing tasks to improve their quality of learning. It includes information of communication devices and speech recognition software and online
websites for those who need or prefer these methods. This is not an exhaustive list. Students are encouraged to find and use a tool that works best for
them. The list below is a great place to start.

All pages in Moodle are able to be accessed through assistive technology. All videos are close captioned or have transcripts. All other materials can be
accessed in PDF or on the web. If a student encounters any material that is not accessible, they should report this to their Program Advisor
immediately.

Text-to-speech software offers support for anyone who has a print disability, but also provides extra support for students who struggle with focusing.
Many of these apps will highlight as they read, allowing for both visual and auditory processing.

Free Apps and Websites:

If you own an iPad, iPhone, or Mac, you can find an accessibility option called "Speech" that enables your device to read text aloud.

Free Text to Speech converter. To access click here.

Free Speech to Text converter. To access click here.

NaturalReader where you can paste text or import documents into the tool, press play, then listen and read along as the text is read
aloud. You can choose different voices and speed up or slow down the reading speed.

TalkTyper is a simple online dictation tool. Speak into your computer's microphone, tool types out what you are saying.

Dictation is an online dictation tool that works in Chrome.

Speechnotes is also an online dictation tool that works in Chrome.

Rewordify simplifies text to make it easier to understand. You can paste text or a web page address into the tool. It replaces the difficult
words in the text or web page with simpler words or definitions. In the tool’s settings, you can also choose your reading level.
 UoPeople Clock and Time and The Learning Week

UoPeople Clock and UoPeople Time

Notice that there is a clock in right side of the course that never changes?

The UoPeople Clock is always set to UoPeople Time, which is GMT -5. The clock will always reflect
UoPeople Time, for students regardless of their location. The UoPeople Clock is not adjustable.

However, students can edit their profile and set their own time zone. This will not change the
UoPeople clock, but it will change their Moodle module/assignment times to reflect the time in their
own time zone accordingly. For example, students located in the Pacific time zone who edit
their profile as such, will see their assignment modules say that something is “due 8:55pm” instead
of “11:55pm.”

Success Tip: If you set up your profile’s time zone to your own time zone, you must follow the time
deadlines given only inside or written on your course modules instead of the UoPeople Clock.

Please note, mistaking deadlines due to altering the profile time zone is not a technical error and
not a reason for a quiz or other reset.

The Learning Week

The Learning Week at UoPeople goes from Thursday to Wednesday.

On Thursday morning, you will see all the requirements for the new week including your course readings, the discussion forum, learning journal, any
assignments, and quizzes, etc.

Wednesday is the end of the Learning Week. Your assignments for the week must be submitted, rated, or “turned-in" by Wednesday at 11:55pm
UoPeople Time (GMT-5 time zone) except for Learning Journals. Learning Journals are due at 11:55pm UoPeople Time (GMT-5 time zone) on Thursday the
following week they are assigned.

Success Tip: We recommend that you look at everything required on Thursday so you can plan out the week and know what's ahead.
 Discussions

In each of your UoPeople courses, your Course Instructors will ask you a specific question that is connected to the reading and learning that is happening
that week in your course. The question will be posted in the Learning Guide and Discussion Forum.

First, you will answer the question (Discussion Assignment) and then post it in an area of the course called the Discussion Forum.

After you post your answer to the Discussion Assignment inside the Discussion Forum, you will then need to read the majority of your classmates posts
and choose at least three (3) to rate and respond to. This is part of peer assessment. You will only be able to rate and respond to the students who, like
you, have already posted their Discussion Assignment answers. This is one of the reasons it's important to complete your assignments early.
Discussion Responses
It is your responsibility to respond to three classmates by providing comments, asking questions, or having a conversation about their main post.
Feedback should be appropriate, meaningful, and helpful. The rating scores are anonymous; therefore, do NOT mention in your remarks the separate
rating score you will give the peer. The instructor is the only person who knows which score matches the comment given to a peer. Some classmates
may worry that some peers will not provide a fair rating, or be unable to provide accurate corrections for grammar or other errors. It is the instructor’s
responsibility to ensure fairness and accuracy.

Rating Discussions
After posting an appropriate, meaningful, and helpful response to your three classmates, you must rate their posts on a scale of 0 (unsatisfactory) to 10
(Excellent).

Scores of 8 and higher mean that the post contained information, ideas, or perspectives that contributed to the
conversation. Additionally, these scores mean that the post was written in good academic English and did not contain
style, format, or other errors that made reading and understanding difficult. Finally, scores of 8 and higher mean that our
classmates paid attention to the details of the assignment instructions and got most things right.

Scores of 6 to 7 mean that, although the peer did many things appropriately, information or details required by the
assignment were missing. These scores could also mean that there were some consistent issues with academic style,
grammar, and proofreading that detracted from the overall impression.

Scores of 4 to 5 mean that the post was confusing, difficult to read, or missed key requirements for the assignment.
These scores could also mean that the post was incomplete or not relevant to the assignment topic.

Scores of 0 to 3 mean that, more often than not, the post contained incorrect information or was entirely off-topic for the
assignment. These scores could also mean that there were so many word choice, grammar, spelling, and punctuation
errors, a reader was unable to understand the text. Finally, these scores could mean that the post contained borrowed
material not appropriately credited to the original author of the source text.
Here are some questions to consider as we think about the feedback and rating to give our classmates:
1. Did the peer respond to everything asked by the assignment prompt?
2. Was the peer’s overall response organized and logical? Was it easy to follow and smooth?
3. Was it easy to understand the ideas the student was trying to communicate, or did you have to make assumptions to make sense out of what the
peer wrote?
4. Did the peer use their own words, or if they borrowed from somewhere else, did they give credit to the source they used?
5. Were there consistent errors in grammar and punctuation that made it hard to understand or make sense out of the writing?
Discussion Grades
In most classes, your initial grade for the Discussion Forum assignment is the average of the peer ratings you receive. However, if you do not give
comments to three peers before the posting deadline, then your final score will be reduced. If your main post is made too close to the Wednesday night
deadline, then you risk not receiving full credit for the assignment. If your main post is made after the Wednesday night deadline, then your work is late,
cannot be graded by your peers, and counts as a zero. To avoid all those problems, make your main post by Monday or Tuesday of each week to ensure
that your peers have an opportunity to give you a comment and rating.
Examples
Example of a Discussion Post

Video Tutorials
Review the video tutorials below for more information.

How to submit a discussion assignment

Review the following video on how to rate posts in the discussion forums
 Grades and Feedback

As students at UoPeople, you are responsible for monitoring your grades throughout the term, both so that you can understand your own progress
throughout the course, and also to understand if there are any grading discrepancies that need to be brought to the attention of your Course
Instructor(s).

Checking Your Grades

Under the Navigation tab on your course homepage, you will see a link called "Grades."

Click on the Grades link, which will take you to your Personal Grader Report. Here you will be able to see all of your updated grades, as they come into
the system on a weekly basis.

Finding Instructor Feedback

You can visit the Unit Discussion Forum page before or after the Unit deadline to find feedback for your posts and replies.
Revisit the Unit Written Assignment page after the deadline for submitting Peer Assessments to read instructor feedback about each peer assessment.

Learning Journal feedback is available from the grade book or the Unit assignment page and includes links to annotated feedback files and any other
feedback documents that Instructors attach during grading.
 Viva Engage (Yammer)

Yammer is now 'Viva Engage'

Viva Engage is the social layer where individuals can dive deeper into communities, share their stories, engage with coworkers, attend virtual events, and
find belonging at work, but it is also being used by students at educational institutions like University of the People.

In this tutorial you will learn more about this engaging platform.

Viva Engage is a secure social network to allow students and the wider UoPeople community to collaborate and communicate.

Viva Engage, can be thought of as the University's "lawn" - a collaborative and social area where students, alumni, staff, instructors, supporters, and
volunteers can meet and hang out.

This application is designed to help facilitate connections in the UoPeople community between people, teams, information, and ideas. Viva Engage
participation is completely optional.

You can use the UoPeople Yammer/Viva Engage network to:

Meet and communicate with others in the larger UoPeople community.

Join online groups, interest groups, or UoPeople groups (there are many to choose from) to keep all conversations, updates, and files for a
project in one place.
Create your own groups, ask questions, share status updates, ideas, news and get to feel like you are on a campus!

You can access Yammer/Viva Engage through the UoPeople Portal. If you are experiencing access issues due to credentials (username and/or
password), please contact your Program Advisor (PA).

How to use Viva Engage/ Yammer

Once you begin your first term at UoPeople, you will be added to the student Viva Engage network and receive a welcome email. The email will explain
how to create a profile and use some of the features of this app. Viva Engage is similar to Facebook, so if you have experience using Facebook, you'll
know how to use Viva Engage.

To log into your account, you will need to enter your email address, and the password that you created during the login process. Once you are logged in,
you will see a news feed that shows posts from across the network. You can filter the news feed by clicking on "All," "Following," or "Discovery."
There are also groups that you can join to connect with other students who share similar interests. You can post messages, upload files, share web links,
and post pictures for the whole network to view. Viva Engage also has an announcement feature that the university can use to communicate directly
with students or specific groups of students.

It is important to note that all posts in Viva Engage must follow the university's policy of academic integrity. You are encouraged to collaborate with your
classmates and share resources to better understand homework or aspects of the class. You can access messages sent directly to you by viewing your
Viva Engage inbox, where you can see unread messages, notifications, replies, and announcements.

Viva Engage is a versatile and convenient platform that allows you to easily search for information in the network, connect with fellow students, and build
relationships with the Uopeople community outside the classroom.

Watch Viva Engage Tutorial for information on Viva Engage.

Viva Engage Support

All questions about Viva Engage should be directed to [email protected]

You can read more about Viva Engage on their official website.
 ScreenPal

ScreenPal allows you to record and edit high-quality videos, up to 15 minutes long, in a user-friendly way that you can share on multiple
platforms. The following tutorial is a step-by-step guide to help you use ScreenPal to record your video assignments.

To start using ScreenPal, you must create an account and follow the steps provided. You can also log in using your Gmail account by selecting Sign in
with Google.

Download the app to your computer. The install file will be saved in your downloads by default.

Go to your downloads folder and click on the ScreenPal install file to install the application on your computer. This allows you to record your video
offline.
You will be requested to open your browser to start recording if you choose to use the online version. You can also add the ScreenPal Chrome extension
for easy access.

Please note that in order to record content from your screen you will be requested to allow the app to record every time you are recording a video. You
can choose the size of the section you are recording.

Choose the input you want to record. It can be your screen, webcam or both. The free version allows you to narrate your recordings, however, audio
from your computer is not recorded.

The section of your screen you are recording will be displayed delimited by a dashed line.
When you stop recording, you can save and share your video or enhance it with a few finishing touches.

Regarding editing your video, you can trim segments of your video by clicking and dragging the timeline. You will notice videos are easy to edit using
ScreenPal.

If you need to add captions, you can also add captions for accessibility. Click “CC,” then upload your captions file.
Once you finish recording your video, click on the What’s Next pop-up window to share the link with your instructor. Do not submit a video file
for this assignment. Submit a link to the video.

To submit the link of your recording in Moodle, you need to request the link by clicking on Share.
if you are submitting a Learning Journal entry or a portfolio activity, you will have to copy this link and provide it in the text editor by typing a short
statement and then clicking on the link icon.

In Moodle, you will have to insert the link to your video into the text editor as shown in the below screenshot.
You will see a pop-up window in which you will insert the copied link. Make sure to select “open in a new window”.

After you provide the link, you need to save changes on the purple button below the upload section.

If you have successfully submitted the assignment you will see the following table on your screen.
Your instructor will be able to click on the hyperlink you have provided and it will take them to your recording. A pop-up window will be displayed
on your instructor’s end.

For more information on how to use ScreenPal you can visit https://screenpal.com/tutorials.

ScreenPal (Formerly Screencast-o-matic). (2023, March 17). Welcome to ScreenPal! [Video]. YouTube.

Welcome to ScreenPal!
 Gaining and polishing digital literacy skills

Sometimes we become aware that we need to gain more skills in certain areas of computer use to achieve better learning results and higher
scores on assessments. Nothing is more frustrating than knowing what you need help with but not knowing where to find assistance, guidance, and
practice. The NorthStar and GCF LearnFree organizations provide free access to learning resources for 14 different skills divided into three categories:
Computer Skills, Software Skills, and Using Technology in Daily Life Skills.

THE FIRST LEVEL for gaining and polishing Digital Literacy (computer) skills is exploring resources related to mastering the computer, Internet,
Email, and the Windows or Mac OS (operating system) and refreshing your knowledge:

Basic Computer Skills External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

GCF LearnFree Tutorials – “Computers” Main Tutorial Menu: https://edu.gcfglobal.org/en/topics/computers/

Internet Basics Skills External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

GCF LearnFree Tutorials – “Internet” Main Tutorial Menu Free Internet Tutorials at GCFGlobal:

Chrome https://edu.gcfglobal.org/en/chrome/

Firefox https://edu.gcfglobal.org/en/firefox/

Edge https://edu.gcfglobal.org/en/edge/

Safari https://edu.gcfglobal.org/en/safari/

Internet Basics: https://edu.gcfglobal.org/en/internetbasics/

Internet Tips: https://edu.gcfglobal.org/en/internet-tips/

Tech Savvy Tips: https://edu.gcfglobal.org/en/techsavvy/

Search Better: https://edu.gcfglobal.org/en/search-better-2018/

Using Information Correctly: https://edu.gcfglobal.org/en/useinformationcorrectly/

Email Skills External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

GCF LearnFree “Email” Main Tutorial Menu: Free Email Tutorials at GCFGlobal

Computer Operating systems

Windows Skills External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

GCF LearnFree “Windows” Main Tutorial Menu: https://edu.gcfglobal.org/en/topics/windows/

MAC OS External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

GCF LearnFree “Mac OS” Tutorial: https://edu.gcfglobal.org/en/macosbasics/

Linux External Learning resources:

GCF LearnFree “Linux” Main Tutorial Menu: https://edu.gcfglobal.org/en/topics/linux/

THE SECOND LEVEL for gaining and polishing Digital Literacy (computer) skills is exploring resources related to mastering some common
software programs and refreshing your knowledge:

Microsoft Word Skills External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

Microsoft Excel External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

Microsoft PowerPoint External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

Prezi (Presentation Software) External Learning resources:

GCF LearnFree “Mac OS” Tutorial: https://edu.gcfglobal.org/en/prezi/

THE THIRD LEVEL for gaining and polishing Digital Literacy (computer) skills is exploring resources related to using technology in our daily life
mindfully and responsibly:

Social Media Skills External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

Information Literacy Skills External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

Online Safety External Learning resources:

GCF LearnFree “Email” Main Tutorial Menu: https://edu.gcfglobal.org/en/topics/onlinesafety/

Digital Footprint External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

Career Search Skills External Learning resources:

NorthStar: External Resources | Northstar Digital Literacy (digitalliteracyassessment.org)

THE FINAL STEP in the learning process is to test your knowledge. The NorthStar organization provides free online Assessments in each of the above
skills, although the only way to save proof of the free assessments is to take a screenshot of the results. Here is the link to the NorthStar Assessments
page: Home | Northstar Digital Literacy (digitalliteracyassessment.org)
 Loom Tutorial

Loom is an easy-to-use app that enables you to record your screen and camera in only a few steps. This app works on all devices by downloading Loom’s
desktop install pack and also mobile apps or Chromr extension.

Additionally, it allows you to share your file with a link to your instructors and/or peers simply pasting a link to your video to your recipients. They will not
need to create an account or logging in to watch your video.

Create an account

1. You need to go to https://www.loom.com/

2. Click on Sign up in order to create an account and follow all steps to create your account.

3. After you validated your email account you will be asked to choose how you are planning to use Loom. Choose the option you consider the most
appropriate in your case.

4. You will need to provide a name for your workspace. After this, you will be asked to invite friends, however you can skip this step.
Install Loom (in desktop, mobile or as a Chrome extension)

Before start recording you need to install the app in the device you use the most when working on your assignments.

1. Click on install extension if you will record using your laptop/computer online mostly.
2. You can also download the desktop app for your mobile or laptop. This option allows you to add more features to your videos compared to the
Chrome extension which is aimed to be used when recording short simple videos. In this case click on Download app
3. If you clicked on Install Chrome extension, a small icon should be displayed on the upper right corner of your browser.
Start recording

If you have successfully installed Loom you will now be able to record your first video. For short videos, you can click on the Chrome extension icon in
your browser and start your recording. If you have chosen to use the desktop app you can edit your video with enriched features and your videos will be
recorded on HD.
Recording presentations

Following the same steps as for recording videos you can record any presentation. However, you will notice that in the case of using the Chrome
extension the camera bubble will not be displayed, so if you're recording a Keynote or PowerPoint presentation you need to use the Loom desktop app.

Sharing your videos

You can share your videos by copy and pasting the video URL into an email or any other platform. You can paste the link anywhere. Your recipients will
not need to log into Loom to watch it. If any of your recipients cannot watch the video you have linked, you can edit the privacy settings.
For more information on how to use Loom, please visit

https://support.loom.com/hc/en-us/articles/360006847737-How-to-use-Loom-for-Education
 Kaltura

Kaltura lets you create and share videos and audio recordings in Moodle. Uploaded files are automatically
converted into multiple formats for a seamless viewing experience. No plugins or special software is required
to view videos, and you can easily insert them into course content (forums, discussions, announcements,
etc.). For more information, use the resource guide below.

Kaltura Resource Guide

Use this resource guide to support any questions you may have regarding this tool.

How to Access Kaltura My Media

My Media and + Add New Media
Media Upload
Webcam Recorder
YouTube Entries
Personal Capture
Kaltura Accessibility Statement
Kaltura Privacy Policy
Kaltura Knowledge Center Help
 How to Access Kaltura My Media

To access your Kaltura My Media page, select the Embed Kaltura Media button from the Atto Text Editor.

Once selected, your Kaltura My Media page will open. Here, you will be able to start adding media directly into the Atto Text Editor content area.
 My Media and + Add New Menu

My Media is your personal media storage. It is different for each user because it shows media you, yourself, have uploaded or created over time. The
same “My Media” list is available to you from each channel/course, and items in My Media can be published in one or more channels/courses. Items in
My Media are private to you until they are published somewhere. You can also add other users as collaborators on your media from within My Media.
+ Add New Menu

Click + Add New to see the list of options for adding media.

Once clicked, you'll see a dropdown with options available to you.

NOTE: Depending on what is enabled for your role (student, instructor, or administrator), your + Add New menu may look slightly different or you
may have restricted access to some of the options.
 Media Upload

To upload media from your desktop

1. Select Media Upload from the + Add New drop down menu.

2. The Upload Media page is displayed.

3. Drag and drop your file or select Choose a file to upload.

4. Select a media file to upload and click Open.

5. While the file is uploading, on the Upload Media page you can:

Enter metadata information about the media.

Click Cancel to cancel the upload.
 Click Choose another file to upload additional files.

To view the media page when uploading is complete, select My Media from the User drop down menu or access the My Media tab on your application.
 Webcam Recorder

Express Capture, also known as, Webcam Recorder, is a recently released Kaltura tool that allows you to record short videos using your webcam and
microphone within your browser without using any separate programs. Videos recorded using Express Capture are automatically uploaded into your My
Media page, and then can be embedded into Canvas pages or published to a Canvas course's Media Gallery.
Recording video using Kaltura Webcam Recorder

1. Navigate to your My Media page.

2. Click the + Add New button in the upper right of the screen.

3. Select the Webcam Recorder option.

4. Your browser may require you to authorize the use of your webcam and mic. Select the desired devices from the drop-down menus and click
Allow.
5. You can also adjust which audio and video source Kaltura Webcam Recorder is using by clicking the gear icon in the upper right hand corner of the
screen.

6. Click the red button in the bottom-center of the video preview to begin your recording. The preview will present a three-second countdown until it
begins recording video. Press the Cancel button to abort the countdown.
7. Once the countdown ends, the video will begin recording. Kaltura will show a timer displaying how long your recording has been running. When
you are finished, click the square stop button next to the timer to end the recording.

8. You will be presented with three options below the preview screen. Select Record Again to delete the recording and start the process over again.
Click Download a Copy to save a copy of the video to your local device. Finally, click the blue Use This button to begin the process of saving the
video to your My Media page.
Saving your recording in Kaltura

1. Once you have opted to save your recording to Kaltura, your video will begin automatically uploading to your My Media page. Once that upload
process is complete, you will be taken to a screen where you can enter a name, description, and associated tags to your video.

2. Select the </> Save and Embed button (next to the Embed Settings button) to insert your recording directly into the content area of the Atto Text
Editor.

Private and Published Options in Kaltura

1. Once you have entered the desired information into those fields, you can select where your video will be published. By default, your videos will be
saved to My Media using the Private option. To save to a specific course's Media Gallery, click the Published option.
2. This will open a list of Moodle courses where you have editing permission. Check the box next to one or more courses to have your recording
published to their Media Galleries.
3. Once you have selected how your video will be published, click the Save button. Your video will be automatically added to your My Media page as
well as any Moodle course Media Galleries you selected. If you would like, you can add chapters and slides to your newly uploaded video using
Kaltura's video editing tools.
 YouTube Entries

To add media from YouTube

1. Navigate to your My Media page.

2. Select YouTube from the + Add New drop down menu.

3. The YouTube entry field is displayed. Enter the Video Page Link or the Content ID and click Preview.
4. Click Preview to edit the Youtube entry and enter metadata. Metadata includes the Name, Description and Tags

Depending on your user account, there could be additional metadata fields to fill. Some of which may be required for publishing.

5. Click Save or the </> Save and Embed button to immediately embed the video.
 Personal Capture

Kaltura Capture desktop recorder, also known as Personal Capture, enables easy video creation anywhere by anyone.

Kaltura Personal Capture has a simple user interface, requiring only one click to record, without a complex setup or a lengthy learning curve. Kaltura
Personal Capture is supported on both Windows and Mac. You can record two camera inputs at once, two screens, or a camera and a screen. Kaltura
Personal Capture automatically uploads new videos into your Kaltura My Media repository for easy access to your content. Step-by-step instructions are
available below; however, you can also use the Kaltura Capture User Guide as a resource.
To access Personal Capture
1. Navigate to your My Media page.

2. Select Personal Capture from the + Add New drop down menu.

3. You will then be prompted to download Kaltura Capture Desktop Recorder for Windows or Mac. If you've already installed Kaltura Capture, it will
launch automatically.

To launch Personal Capture from Your Desktop

 1. Click on the Kaltura Capture Application icon on your Desktop.

2. The Kaltura Capture Recorder will be displayed.

Recording Options
By default, all recording inputs are configured to the optimal quality available, so you can start recording. If you would like to change the default input
settings, camera, screen or audio, please see the article Kaltura Personal Capture Recording Options for information on how to modify the default
recording inputs.

To Exit the Kaltura Capture Application

1. In your Taskbar and Navigation Properties box, right click on the Kaltura Personal Capture Application icon.
2. Select Quit to exit the application.

Personal Capture Walkthrough Video

Make it easy to create videos and other rich media, without specialized equipment. Kaltura Personal Capture combines an intuitive interface with a user-
centric experience and interactive viewing to enable easy video creation at the office, at home, or on-the-go. Watch the video, below, to learn more.
 Error
No source video was found
 VoiceThread

UoPeople - Tutorial VoiceThread

Access VoiceThread by visiting:

https://voicethread.com/

VoiceThread is a powerful tool that is used by students and teachers from all around the world to create presentations and audio files for many
educational purposes. Since VoiceThread is a cloud application, files can be shared easily among students and between different groups which also
means it promotes collaboration among peers. It is a user-friendly and very intuitive application/platform that allows you add videos and images to your
presentations as well as voiceover (narration).

Connecting to VoiceThread and creating an account

Go to https://voicethread.com/

Click on the dropdown list next to your log account if you need to edit any information or view it.

In the upper left you will see icons Home, Browse and Create.
Creating a VoiceThread audio file

To create an audio file, click on Audio recording in the list of input sources for VoiceThread.

If your browser is blocking the microphone, you need to unblock it clicking on the microphone icon in the upper part of your browser.

Click on Start recording and record your assignment. Once you finish with it, click on Stop recording and then in the Save button.

Provide a name for your assignment in the Title field and then click on the Save button.

If your file has been uploaded correctly, it should have the title you provided in the previous step.
Creating a VoiceThread Presentation

To create a new VoiceThread, click on the Create icon on the top left of the page. If you already have a PowerPoint presentation we suggest you to
convert it to PDF format as it is easier to edit your new file.

Once you upload a file you will be presented with a screen to enter the Title, Description, and Tags (optional). Click on Save when you finish. You can find
the new presentation clicking on Home.

If you need to put together multiple files, you can combine them into one file clicking on Add media in the original presentation you are creating.

Accessing Existing VoiceThread Presentations

By clicking the Home icon on the upper left of the screen you will be able to access existing VoiceThread presentations.

You can then select any VoiceThread presentation from the thumbnail list. If you click on the three horizontal bars you can organize all saved
VoiceThread presentations (thumbnail) list by All, Owned by me, Shared with me, etc.

To open a VoiceThread presentation, click on the presentation icon and click the play button.

Sharing VoiceThread Presentations

You can share your VoiceThread presentation with other peers in many ways. Hovering the arrow over your selected presentation, select the Share
icon.

Below the Secure tab you can select the group you want to share with and whether to allow View, Comment, and/or Edit.

You can also forward a link to your assignment to any peer or to your instructor by copying the link choosing Copy Link

To sum up:

If you need to access previous presentations, click on Home.

If you need to find inspiration for creating a new presentation, click on Browse in order to check out presentations uploaded by other users.

Click on Create every time you need to create a new presentation or recording.

Creating a VoiceThread: Listen to instructions

 Recording audio (MP3) - Other Options

You may wish to use any of the following to record audio in MP3, as part of your assignments. They are free to use online. You do not need to download
any software as you can record your voice entirely online and save the file as an MP3. It is very simple to use them. You can click on "Record" to record
your voice, "Stop" when you are done recording, and then "Save" so that you save and automatically download your recording as an MP3. Then, you can
upload the mp3 file you have saved on your device, while you prepare and submit your assignments.

Apowersoft

Online Voice Recorder

Voice Recorder Online

Voice Recorder

You may need to allow these sites to get access to your microphone (on your computer, tablet, iPad, or phone) while you are using the website only.

Alternatively, your device - computer, laptop, smart phone, tablet - may be equipped with video and audio recording software that you may wish to use.
If you record audio, a good idea would be to convert the files into an MP3 before submitting them as part of your assignments.
 Proctoring Guidelines

Proctored Exams – Instructions to the Student

Every undergraduate student at University of the People (“UoPeople”) must take proctored exams (an exam under the supervision of a proctor) prior to
graduation. Students that are taking a course that has a proctored exam must take a proctored exam. A student cannot graduate unless all required
proctored exams are successfully completed.

You may choose either an 'offline' proctor free of charge or an online proctoring service where you may take your exams online at home, using a
webcam and a reliable high-speed internet connection. If you intend on using the online proctoring services, you will need to sign up and create an
account on the ProctorU Portal.

All procedures and instructions regarding proctored exams (“The Proctor Process”) are listed herein. Students are strongly encouraged to carefully read
and follow the Proctor Process in order to avoid any misunderstandings.
The Proctor Process – Summary

1. Students who have chosen to use an offline proctor are required to choose a proctor who meets all of The UoPeople proctor requirements.

2. Students must coordinate with their proctor the date, time and location of the proctored exam. If you intend to use online proctoring services
(ProctorU), you must create an account in ProctorU. Scheduling the exam with ProctorU can be done at the beginning of the term, where you will
be able to view the exams on the ProctorU website.

3. The proctored exam will take place during the final exam period outlined in the University Academic Calendar.

4. Prior to starting the proctored exam, students must present to the proctor a government-issued ID, which will be used to identify the student.

5. Once and only if the student is identified, the proctor will be required to enter a code into the Virtual Learning Environment in order to access the
exam. The code will be provided to the proctor by Student Services prior to the beginning of the exam.

6. All University general policies and Academic Code of Conduct specifically applies to proctored exams.

7. Students that do not take the proctored exam, for any reason whatsoever; will be subject to a 0.00 in the course, as outlined in the University
catalog.

UoPeople highly advises all students to review the proctor FAQs on the Student Portal regarding the Proctor Process.
The Proctor (Process) – In Detail

1. It is the Student’s sole responsibility to choose a proctor. A proctor must meet the following requirements:
1. Be at least 21 years old.
2. Be a reputable person of integrity (e.g. local official, a supervisor at work, religious figure, etc.)
3. Cannot be a relative of the student, a student at UoPeople or an applicant.
4. Cannot have a conflict of interest or have any vested interest in the student's grade or performance on his/her exam.
5. Must have adequate and reliable access to the Internet, including email services.

2. When choosing offline proctor, students are strictly prohibited from offering the proctor any payment or another benefit in return for the proctor’s
willingness to supervise the exam.

3. Students must identify a proctor during online registration for courses that require a proctor by entering the following information:
1. First and last name.
2. Email address.
3. Contact information (telephone number and place of residence).
4. Occupation.

*If you decide to use ProctorU services, click on “ProctorU” from the list, the details have already been added to our system. Students should take
note that ProctorU is a paid service and prices for exams will only be given after the student has created an account on the ProctorU website.

4. It is the student’s sole responsibility to inform the Office of Student Services of any changes to the proctor’s contact information.

5. UoPeople has the right to contact the proctor directly in order to validate his/her identity and to assure that he/she meets all the requirements. If
UoPeople rejects a proctor, the student will be notified accordingly, and it will be the student’s sole responsibility to provide another proctor.

6. Rejecting a proctor is at the sole discretion of UoPeople. The university has no obligation to provide reasoning for the decision.

7. It is the student’s sole responsibility to make sure that his/her proctor is available during the final exam period. A scheduling problem with the
proctor will not be considered a legitimate reason for extending the exam period or to request a makeup exam. UoPeople will send the proctor a
 reminder a few days before the exam.

8. It is the student’s sole responsibility to coordinate with his/her proctors the date, time and location in which the proctored exam will take place. A
student will not be allowed to start a proctored exam without the presence of the proctor.

9. The final exam period starts on Thursday, week 9 of the term at 00:05 and ends the following Sunday at23:55 UoPeople time (GMT-5 time zone).
The proctored exam must be taken within this time period.

10. It is the student’s sole responsibility to have all necessary means required for taking the proctored exam (e.g. a computer with internet access).

11. The proctor should receive an email from Student Services with the Student’s personal details and a code to access the final exam. It is the
student’s sole responsibility to verify that their proctor received such an email.

12. If the proctor did not receive such an email at least three (3) days prior to the commencement of the final exam period, the student must contact
the Office of Student Services immediately and report that his/her Proctor failed to receive the email.

13. Students must present to the proctor and be identified by a government-issued ID ("Official ID"), which must include the following personal details:
1. Student's first and last name.
2. Student's date of birth.
3. Student's current photo.

14. The proctor will compare the student's personal details, as presented in the Official ID, with the personal details that he/she received from
UoPeople. A student will be considered identified, and thus eligible to take the proctored exam, only if all personal details are identical.

15. It is the student's sole responsibility to make sure that his/her personal details, as appearing on the Official ID, are identical to the personal details
that he/she provided UoPeople. If one, or more, of the personal details required for identification, is not identical the student will be considered as
unidentified, he/she will not be allowed to take the exam, will be given a 0.00 in the course, regardless of the student’s performance in the course
so far.

16. In case the proctor was not able to identify the student, he/she will not enter the code and the student will not be able to take the exam. It is at the
proctor’s sole discretion to determine whether or not the student was identified and can be based on the following reasons:
1. A personal detail – one, or more, of the student's personal details, as presented in the Official ID, is not identical to the student's personal
details that were provided by UoPeople.
2. Photo – the proctor has a reasonable reason to believe that the person standing in front of him/her is not the same person whose photo is
on the Official ID.

17. If the proctor did not show for the exam, the student will not be allowed to take the exam, will be given a 0.00 in the course regardless of the
student’s performance in the course so far.

UoPeople highly advises all students to review the proctor FAQs on the Student Portal regarding the Proctor Process.