City of Flagstaff Community Development Division

211 W. Aspen Ave P: (928) 213-2618

Flagstaff, AZ 86001
www.flagstaff.az.gov

Date Received File Number

Application for Conditional Use
Property Owner(s) Phone

Mailing Address City, State, Zip Email

Applicant(s) Phone

Mailing Address City, State, Zip Email

Project Representative Phone

Mailing Address City, State, Zip Email

Project Name

Site Address Parcel Number(s) Subdivision, Tract & Lot Number

Zoning District Regional Plan Land Use Category Flood Zone

Property Information:  Yes  No Located in an existing City of Flagstaff Historic District? (Name: )
 Yes  No Existing structures are over 50 years old at the time of application?
 Yes  No Existing structures are pre-World War II housing?
 Yes  No Subject property is undeveloped land?
Surrounding Uses North South East West
(Res, Com, Ind)
Note:
Conditional Use Permits are reviewed by City’s Planning and Zoning Commission (P&Z), which meets the second and fourth
Wednesday of every month. Applications are due by the close of business no fewer than 30 days prior to the meeting. You
must provide a complete application form, along with the required number of plans and information as indicated in the
attached checklist. Incomplete submittals will not be scheduled.
Property Owner Signature Date Applicant Signature Date

For City Use

Date Filed File Number:

Hearing Date Pub. / Posting Date(s): Prop. Owner Notif. Date:

Fee Receipt Number Amount Date

Action by Planning and Zoning Commission:

Hearing Date: Type of Request:
 Approved  CUP

 Denied  Extension

 Continued
Staff Assignments Planning Engineering Fire Public Works/Water Stormwater

Revised: 3/2020

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 Conditional Use Permits (CUP)
Conditional uses are those uses which are presumed to be compatible with other authorized or permitted land uses in a zoning district;
but require additional discretionary review, and possibly the imposition of conditions, to ensure that their location, design, and character
are appropriate at a particular location. Only those uses which are authorized as conditional uses in Chapters 10-40 (Specific to Zones),
may be approved as conditional uses. Further information regarding conditional uses and the CUP process can be found in Section 10-
20.40.050 (Conditional Uses) of the Zoning Code.
Review
Requests for CUP are reviewed by the City’s Planning and Zoning Commission (P&Z), an advisory commission appointed by the City
Council. A public hearing is held in conjunction with the request in conformance with Section 10-20.30.080 of the Zoning Code. Just
before the public hearing is opened, Development Services staff presents its report to the P&Z, and the applicant is given an
opportunity to make a presentation regarding the request. During the public hearing, any person may give testimony or submit written
materials regarding the proposal. At the conclusion of the public hearing, the P&Z may approve the application as presented, approve
the application with conditions, or deny the application. The P&Z may also continue the public hearing to a future meeting if additional
information is needed before action can be taken. P&Z meetings are open to the public in compliance with the State’s Open Meeting
Law, and agendas are posted at City Hall no less than 24 hours prior to the meeting. Minutes are kept of all P&Z meetings.
Schedule
The Planning and Zoning Commission meets on the second and fourth Wednesday of every month at 4:00 p.m. in the afternoon. An
application for a CUP must be made by the close of business at least 30 calendar days prior to a regularly scheduled P&Z meeting.
Please be aware that a project must receive formal Site Plan Review approval from the Planning Director before a CUP application can
be submitted.
Attendance by the applicant or a project representative at the Planning and Zoning Commission hearing is mandatory.
Submission Requirements
All applications for CUP must be accompanied by the following information:
Application Fee
10 copies of proposed development plans
Location/vicinity map
Written response to the required findings for a Conditional Use Permit (Section 10-20.40.050 of the Zoning Code)
List of property owners, parcel numbers, and assessor’s maps, for properties within 300 feet

Application Fee
An application fee payable to the “City of Flagstaff”, must be paid at the time an application for a CUP is submitted. The fee helps
cover the cost of meeting noticing and advertising requirements.

Signatures
All applications must be signed and dated by both the applicant and the owner of the property.

Proposed Development Plans

Proposed development plans that must be submitted in conjunction with a CUP application are the same as those required for
formal Site Plan Review (see list below). Refer to the Site Plan Review Application for a complete description of these plans and the
information that must be depicted on them.

Site plan
Building elevations (one copy in color)
Building floor plans
Landscape plan
Resource survey and protection plan (when applicable)
Exterior lighting plan
Preliminary signage plan

All plans submitted with the application must be folded to approximately 8.5 x 11 inches in size.

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 Location/Vicinity Map
The location/vicinity map shows adjacent streets and properties, as well as the land uses and zoning for those properties. Any
contiguous property owned by the property owner or applicant must also be shown. The location/vicinity map must be drawn to
scale and include dimensions. The location/vicinity map can be made a part of the site plan where space permits.

Findings for Granting a CUP

The CUP may be issued only when the P&Z finds that the applicant has considered and adequately addressed all of the following
issues to ensure that the proposed use will be compatible with the surrounding area. Therefore, the CUP application must include
a written response indicating how the request meets the findings identified in Section 10-20.40.050 of the Zoning Code. Attach
substantiating documentation when necessary.

1. That the conditional use is consistent with the objectives of the Zoning Code and purpose of the zone in which the site is
located.
2. That granting the conditional use will not be detrimental to the public health, safety or welfare. The factors to be
considered in making this finding shall include, but not be limited to:
a. Property damage or nuisance arising from noise, smoke, odor, dust, vibration, or illumination;
b. Hazard to persons or property from possible explosion, contamination, fire, or flood; and,
c. Impact on surrounding areas arising from unusual volume or character of traffic.
3. That the characteristics of the conditional use as proposed and as it may be conditioned are reasonably compatible with
the types of uses permitted in the surrounding area. The Conditional Use Permit shall be issued only when the Planning
Commission finds that the applicant has considered and adequately addressed the following to ensure that the proposed
use will be compatible with the surrounding area:

a. Access and traffic; pedestrian, bicycle, and vehicular circulation;

b. Adequacy of site and open space provisions, including site capacity and resource protection standards where
applicable;
c. Noise, light, visual, and other pollutants;
d. Proposed style and siting of structure(s), and relationship to the surrounding neighborhood;
e. Landscaping and screening provisions;
f. Impact on public utilities;
g. Signage and outdoor lighting;
h. Dedication and development of streets adjoining the property; and
i. Impacts on historical, prehistoric, or natural resources.

Neighborhood Meeting
A neighborhood meeting in accordance with Section 10-20.30.060 of the Zoning Code may be required. The applicant shall work
with the Planning Development Manager to determine if a meeting is required.
Applications will not be accepted or scheduled until all submission requirements are met. Neither the application nor
accompanying development plans can be amended or modified once an application has been submitted.

Process to Schedule and Notify Affected Property Owners of a Public Hearing before the Planning and Zoning Commission
Step 1: Schedule Planning and Zoning Commission Hearing
Work with the Planning Development Manager handling the CUP case to schedule a hearing before the P&Z Commission.
Step 2: Notification to Affected Property Owners
The applicant for public hearings in the City of Flagstaff shall post signs and notify affected property owners by mail as prescribed
by Section 10-20.30.080 of the City of Flagstaff Zoning Code to assist in providing adequate notice to interested parties and to meet
Arizona State Statues.
The applicant is also responsible for establishing a list of the names and addresses of persons who require notification of a public
hearing as established in sections 10-20.30.60.(A).3, 10-20.30.60.(B), and 10-20.30.60.(C) of the Zoning Code. These persons
include:

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 Each real property owner (if different from the applicant) as shown on the last assessment of the property, of any land
within the areas subject to the application for which the public hearing is required.
Each real property owner (if different from the applicant) as shown on the last assessment of the property of any land
which is located within 300 feet of the property subject to the application for which the public hearing is required. The
Director may expand the notification area based on the location and context of the subject property if it is determined that
the potential impact of the development extends beyond the required notification boundary.
The situs or actual address of all tenants and residents living on the subject property.
All local government agencies which have reviewed and commented on the proposed development or Zoning Map
amendment or which abut the subject property.

The applicant is required to mail a notice of required public hearing via first class mail to each of the persons on the list referenced
above no later than 15 days prior to the public hearing date.

The applicant must also erect and maintain a sign on the subject property no later than 15 days prior to the public hearing, and to
update the hearing information on the sign until final disposition of the case. It shall also be the responsibility of the applicant to
remove the sign within seven (7) days after the final disposition of the case.

Step 3: Documentation of Notification to Affected Parties

The applicant must submit a notarized copy of the mailing list, Affidavit of Notifications to Affected Property Owners, and Affidavit
of Sign Posting to the Director prior to the fifteenth day before the public hearing date.

The Public Hearing Notice Sign Specification and Mailing Notification Instructions documents provide detailed instructions on
posting and notifications requirements.

Expiration
A CUP expires one year from the date of P&Z approval unless a grading or building permit is obtained or the use is established. The
P&Z may grant a one-time extension of 180 days following a formal request for such an extension by the applicant. The extension
must be approved before the CUP expiration date.
Appeals
Any person aggrieved by a decision of the P&Z to approve or deny a CUP (including the applicant) may file an appeal with the City
Council. An appeal must be submitted in writing to the Planning Director or Community Development Director within 10 days of the
P&Z’s decision. The City Council will conduct a public hearing and at the conclusion of the hearing shall affirm, reverse, or modify the
decision.

Public Record
All information submitted in conjunction with this application will become part of the public record and may be provided to members
of the public. You must notify the City prior to submitting this application if you believe the information you are submitting may be
proprietary or confidential.

For Further Information

For further information regarding the application and submission requirements for a CUP, please contact:
Planning and Development Services Section
City of Flagstaff
211 W Aspen Avenue
Flagstaff AZ 86001
928-213-2618
[email protected]

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 Mailing Notification Instructions

Every mailed notice of a public hearing shall include:

• The date, time, location and purpose of the hearing;

• The name of the body conducting the hearing, and a telephone number to receive additional information;
• The location and times at which the complete application and development file may be viewed by the public;
• The address or location of the subject property;
• A general description of the proposed development or action and the property included in the application;
• A statement that any interested person or authorized agent may appear and be heard;
• A statement describing how and when to submit written comments;
• The existing zone classification; and
• The words “Zoning,” “Annexation,” or “Conditional Use Permit” as applicable.

Notices of required public hearings shall be sent by first class mail to the following persons:

• Each real property owner (if different from the applicant) as shown on the last assessment of the property, of
any land within the areas subject to the application for which the public hearing is required.
• Each real property owner (if different from the applicant) as shown on the last assessment of the property of
any land which is located within 300 feet of the property subject to the application for which the public hearing
is required. The Director may expand the notification area based on the location and context of the subject
property if it is determined that the potential impact of the development extends beyond the required
notification boundary.
• The situs or actual address of all tenants and residents living on the subject property.
• All local government agencies which have reviewed and commented on the proposed development or Zoning
Map amendment or which abut the subject property.

Additional noticing requirements:

In proceedings involving one or more of the following proposed changes or related series of changes in the standards
governing land uses, notice shall be provided as described in subsections (2) and (3) below:

• A 10 percent or more increase or decrease in the number of square feet or units that may be developed.
• A 10 percent or more increase or reduction in the allowable height of buildings.
• An increase or reduction in the allowable number of stories of buildings.
• A 10 percent or more increase or decrease in setback or open space requirements.
• An increase or reduction in permitted uses.

2. Notice shall be sent to all persons or groups whose names are on the registry of persons and groups described in
subsection (B) of this section who are interested in receiving such notice.

3. Notice shall be provided to real property owners in compliance with at least one of the following notification
procedures:

• Notice shall be sent by first class mail to each real property owner, as shown on the last assessment, whose real
property would be directly governed by the changes.
• Notice shall be included with water bills or other City mass mailings.
• Notice shall be published in a newspaper of general circulation published or circulated in the City in the form of a
“display ad” covering not less than one-eighth of a full page.

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 Affidavit of Notifications to Affected Property Owners

Case Number: ______________________________________________________

Project Name: ______________________________________________________

Applicant Name: ____________________________________________________

Location: ___________________________________________________________

In order to assist in providing adequate notice to interested parties and to meet Arizona State Statute, the applicant
for public hearings in the City of Flagstaff shall notify affected property owners as prescribed by Section 10-
20.30.080 of the City of Flagstaff Zoning Code. It shall be the responsibility of the applicant to establish a list of the
names and addresses of persons who require notification of a public hearing as established in sections 10-
20.30.60.(A).3, 10-20.30.60.(B), and 10-20.30.60.(C) of the Zoning Code, and mail a notice of required public
hearing via first class mail to each of the persons on the list referenced above no later than 15 days prior to the
public hearing date. It shall also be the responsibility of the applicant to submit a notarized copy of the mailing list
to the Director prior to the fifteenth day before the public hearing date.

I confirm that the public hearing notifications were mailed as detailed in Section 10-20.30.080 of the City of Flagstaff
Zoning Code at least fifteen (15) days prior to the public hearing.

Applicant’s/Representative’s Signature: _______________________________________________

SUBSCRIBED AND SWORN before me this_________ day of ____________________, 20___ by:

______________________________
Notary Public

My Commission Expires:

______________________________

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 Public Hearing Notice Sign Specification

• The sign shall be a minimum of 3 feet x 3 feet in size.

• The sign shall be constructed of laminated coroplast, laminated plywood, or other suitable construction
material.
• The sign shall have a white background with black lettering. The least expensive process is laminated direct
printing.
• The minimum lettering size shall be 1.2 inch for lowercase and 1 inch for upper case.
• The words “Public Hearing” shall be a minimum of 2 inches in size (Sign lettering should be formatted to match
the example below).
• The content of the sign shall match the example below and include specific case details.
• The sign shall be securely fastened to wooden or metal stakes.
• The applicant is responsible for maintaining the integrity and accuracy of the sign.
• The height of the sign shall be at least 4 feet from finished grade to top of sign and shall not be obstructed from
view.

City of Flagstaff

PUBLIC HEARING
Planning and Zoning Commission: (Date and Time)

LOCATION OF HEARING(S):
REQUEST:
PROPOSAL:
GENERAL LOCATION:
SIZE OF SITE:
CASE#
APPLICANT/CONTACT:
PHONE #:
Planning & Development Services Department: 928-213-2600
Posting Date:

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 Affidavit of Sign Posting

Case Number: ______________________________________________________

Project Name: ______________________________________________________

Applicant Name: ____________________________________________________

Location: ___________________________________________________________

In order to assist in providing adequate notice to interested parties and to meet Arizona State Statute, the applicant for
public hearings in the City of Flagstaff shall post signs as prescribed by Section 10-20.30.080 of the City of Flagstaff
Zoning Code. It shall be the responsibility of the applicant to erect and to maintain the sign on the subject property 15
days prior to the hearing and to update the hearing information on the sign until final disposition of the case. It shall
also be the responsibility of the applicant to remove the sign within seven (7) days after the final disposition of the
case.

I confirm that the site has been posted as detailed in Section 10-20.30.080 of the Zoning Code as well as the Public
Hearing Notice Sign Specifications included in this application for the case above and the site was posted at least fifteen
(15) days prior to the public hearing.

See attached date stamped photo exhibit of posted signs.

Applicant’s/Representative’s Signature: _______________________________________________

SUBSCRIBED AND SWORN before me this_________ day of ____________________, 20___ by:

___________________________________
Notary Public

My Commission Expires:

______________________________