GOVERNMENTOFANDHRA PRADESH

Andhra Pradesh Backward Classes Cooperative Finance Corporation Limited - Vijayawada

Notification for e-procurement

Supply, Installation, Commissioning and Maintenance 150 No’s of 10 KVA UPS for
all BC Welfare hostels of Andhra Pradesh (With Supply of 16 batteries, UPS with
rating of 10 KVA with external battery module of capacity of 100AH) in the state of
Andhra Pradesh.
.
BID REFERENCE: MEMO NO.2184158/BCW/E/2024, Dated: 23.02.2024

Period of availability of bid document: FROM 08-03-2024 TO 14-03-2024 ON

WEBSITE: apeprocurement.gov.in/

LAST DATE AND TIME FOR: DATE: 14-03-2024

TIME: 03:00 PM ONLINE RECEIPT OF BIDS

(The bids will be open online by the Authorized officers at appointed time)

Sl.No Particulars Date & time

1. Technical Tender opening 14-03-2024 by 05.00 PM
2. Price Tender opening 15-03-2024 by 11.00 AM

OFFICER INVITING BIDS &

ADDRESS FOR COMMUNICATION: V.C & Managing Director
AP BC Coop. Finance Corporation Ltd,
4th Floor, Vishal Residency,
Opp. Siddhartha Engg. College.,
Tadigadapa, Padma Nagar,
Vijayawada. PIN 521134
Krishna District, Andhra Pradesh

1
 INVITATION FOR BID (IFB)

COMPETITIVE BIDDING FOR

Supply, Installation, Commissioning and Maintenance 150 No’s of 10 KVA UPS for
BC hostels of Andhra Pradesh (With Supply of 16 batteries, UPS with rating of 10
KVA with external battery module of capacity of 100 AH/12 volts) in the state of
Andhra Pradesh.

e-PROCUREMENT NOTICE / REQUEST FOR BIDS (RFBs)

MEMO NO: 2184158/BCW/E/2024, Dated: 23.02.2024

1. The V.C & Managing Director, APBCCFCL, invites bids in

www.https://tender.apeprocurement.gov.in/ system for the
procurement of goods detailed in the table. Date of release of Invitatio
n for Bids through e-procurement: 08.03.2024.
2. The bid document is available online and bids are to be submitted
online through the tendering portal
www.https://tender.apeprocurement.gov.in/ only. Bids submitted
manually will not be accepted. The bidders would be required to
register in the web site, which is free of cost. For submission of the
bids, the bidders are required to have Digital Signature Certificate
(DSC) from one of the authorized Certifying Authorities in India.

“Aspiring bidders who have not obtained the User ID and Password for
participating in e-tendering may obtain the same by registering in the website:
www.https://tender.apeprocurement.gov.in/. The bidders are required to
submit original bid security in approved form to the Office of The V.C &
Managing Director, APBCCFCL,4th Floor, Vishal Residency, Opp.
Siddhartha Engg. College, Tadigadapa, Padma Nagar, Vijayawada, PIN-
521134, on or before the date and time of opening of Bids, either by registered
post or by hand, failing which the bids shall be declared non-responsive.

i. The original bid along with Bid Security shall be submitted in

envelope. The bidders shall not write their names or addresses
on this envelope.

ii. The number mentioned on acknowledgement of online submissi

on of the bid by the bidder shall be mentioned
on envelope containing the documents as detailed above.

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 iii. Bid Security i.e.1% of estimated cost have to be in the form of Bank
Guarantee/ DD as specified in the bidding document and
shall have to be valid for 90 days beyond the validity of the
bid or beyond any period of extension subsequently requested under
ITB Clause 16.2. in favour of the V.C & Managing Director, AP BC
Coop. Finance Corporation Ltd.

3. The last Date and time for receipt of bids through the e-tendering
portal www.https://tender.apeprocurement.gov.in/ is 14.03.2024, 3:00pm. If
the office happens to be closed on the date of opening of the
bids as specified, the bids will be opened on the next working day at the
same time and venue indicated above.

4. Otherdetailscanbeseeninthebiddingdocuments.The Purchasershallnotbe held

liable for any delays due to system failure beyond its
control. Even though the system will attempt to notify the bidders ofany bid up
dates, The Employer shall not beliable for any information not received by the
bidder. It is the bidders responsibility to verify the website for the latest
information related to the tender.

5. The address for communication is as under :

The V.C & Managing Director, APBCCFCL, 4th Floor, Vishal

Residency, Opp. Siddhartha Engg. College, Tadigadapa,
Padma Nagar, Vijayawada, PIN-521134.

Schedule of Bidding Process

Bidders are invited to submit their Bids before the time and date through the
eprocurement portal https://tender.apeprocurement.gov.in/. The Bids submitt
ed after this time and date will not be considered under any circumstances,
unless notified by the Vice Chairman & Managing Director,
APBCCFCL with full information of the altered date and time, as a
Corrigendum in the e-procurement portal.

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 Bid Data Sheet

Sl.No Event Description Particulars

1 BID document download start date and DATE:08-03-2024, TIME: 03:00 PM
time
DATE:14-03-2024, TIME: 03:00 PM
2 BID document download end date and time

DATE:14-03-2024, TIME: 04:00 PM

3 Bid submission closing (Bid Due) date and
time
V.C & Managing Director,
APBCCFCL, 4th Floor,
4 Name, Address, contact numbers, Vishal Residency, Opp.
e-mail-id of the authorized official for Siddhartha Engg. College,
clarifications Tadigadapa, Padma Nagar,
Vijayawada, PIN-521134.
Last Date for submission of queries
5 DATE:10-03-2024, Time: 03:00 PM
(Queries will be replied in mail)
DATE:14-03-2024, TIME: 04:00 PM
6. Date &Time of opening of Technical Bid

7. Date &Time of opening of Price Bid DATE:15-03-2024, TIME: 11:00 AM

8. Date & Time of Reverse Auction Will be notified later

The Bidder has to deposit Rs.1% OF

9. EMD TENDER VALUE/- in the form of Bank
Guarantee/DD. Which will be returned after
submission of performance guarantee.
The Successful Bidder needs to execute
10. Performance Guarantee a Performance Bank Guarantee of 2.5%oft
hecontractvalue in the form of an
irrevocable Bank Guarantee valid till
warranty period.

Note:

i) The V.C & Managing Director, APBCCFCL reserves the right to amend or
cancel the tender in part or in full without prior notice at any point of time.

ii) If The V.C & Managing Director, APBCCFCL deems it appropriate to revise
any part of this BID DOCUMENT or to issue additional data to clarify an
interpretation of provisions of this BID DOCUMENT, it may issue supplements
to this BID DOCUMENT. Any such supplement shall be deemed to be
incorporated by this reference to this BID DOCUMENT.

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 iii) The V.C & Managing Director, APBCCFCL reserves the right to reject the
bid of parties who have failed to provide adequate after sales support for the
products supplied against various orders, LD will be charged for delayed
supply. Further more, if the delay exceeds 4 weeks after the scheduled date
of supply, such suppliers will not be considered for the subsequent tenders.

SECTIONI: INSTRUCTIONSTO BIDDER

Introduction

4. Cost of Bidding

4.1 The Bidder shall bear all costs associated with the preparation and
submission of its bid, and The V.C & Managing Director,
APBCCFCL, here in after referred to as "the Purchaser", will in no case be
responsible or liable for these costs, regardless of the conductor outcome of
the bidding process.

The Bidding Documents

5. Content of Bidding Documents

5.1 The goods required, bidding procedures and contract terms are prescribed in
the bidding documents. In addition to the Invitation for Bids, the bidding
documents include:

(a) Instruction to Bidders (ITB)

(b) General Conditions of Contract (GCC)
(c) Special Conditions of Contract (SCC)
(d) Schedule of Requirements
(e) Technical Specifications
(f) Bid Form and Price Schedule
(g) Bid Security Form
(h) Contract Form
(i) Performance Security Form
(j) Performance Statement Form
(k) Manufacturer’s Authorization Form
(l) Eligibility for provision of goods, works & services in Bank financed
Procurement.
(m) Equipment and Quality Control Form.

5
5.2 The bid document is available online on portal. The bid document can be
downloaded free of cost by registered vendors.
5.3 The Bidder is expected to examine all instructions, forms, term and specifica
tions in the bidding documents. Failure to furnish all information required by
the bidding documents or submissionofabidnotsubstantiallyresponsivetothebi
ddingdocumentsineveryrespectwillbeattheBidder'sriskandmayresultin
rejection of its bid.

6. Clarification of Bidding Documents

6.1 The electronic bidding system provides for onlineclarification. Aprospective

bidder requiring any clarification may notify online the authority inviting the
bid. The authority-inviting bid will respond to any request(s) for clarification
received on E-mail or letter. Description of clarification sought and the
response of the authority inviting the bid will be uploaded for information of
the public or other bidders without identifying the source of request for
clarification.

7. Amendment of Bidding Documents

7.1 At any time prior to the deadline for submission of bids, the Purchaser may
for any reason, whether at its own initiative or in response to a clarification
requested by a prospective bidder, modify the bidding documents by
amendment by issuing online corrigendum. The corrigendum will appear
on the web page of the website under “Latest Corrigendum” and email
notification is also automatically sent to those bidders who have moved
this tender to their “My Tenders” area.

7.2 Any addendumthusissuedshallbepartofthebiddingdocumentsanddeemedtoha

vebeen communicated to all the bidders who have moved this tender to
their
“My Tenders” area. Incase of any addendum/corrigendum, the system will
automatically send mails to all bidders who have downloaded the bidding
document.

7.3 To give prospective bidders reasonable time in which to take an addendum i

n to account in preparing their bids, The Purchaser shall extend as
necessary the deadline for submission of bids

B. Preparation of Bids
8. Language of Bid

6
8.1 The bid prepared by the Bidder, as well as all correspondence and docume
nts relating to the bid exchanged by the Bidder and the Purchaser shall be
written in English language. Supporting documents and printed literature fur
nished by the Bidder may be in another language provided they are accom
panied by an accurate translation of the relevant passages in the English la
nguage in which case, for purpose of interpretation of the Bid, the
translation shall govern.

9. Documents Constituting the Bid

9.1 The bid prepared by the Bidder shall comprise the following components:
(a) A Bid Form and a Price Schedule completed in accordance ITB
(b) Documentary evidence established in accordance with ITB that the
Bidder is eligible to bid and is qualified to perform the contract if its bi
d is accepted;

(c) Documentary evidence established in accordance with ITB that

the goods and ancillary services to be supplied by the Bidder are
eligible goods and services and conform to the
bidding documents; and
(d) Bid security furnished in accordance with ITB
9.2 The documents and details mentioned above shall be submitted online
on website www.apeprocurement.gov.in.Details and process of online
submission of the tender and relevant documents are given in the website
mentioned above. The above are to be submitted in the manner as
prescribed below:
a. The following details shall be entered online in the prescribed formats:

i. Bid Form, as per format given

ii. The entry of rates for individual items of goods shall be made by th
e bidder online.

b. Scanned copies of the following documents shall be uploaded on the we

bsite at the appropriate place.
i. Bid security in any of the forms specified in ITB(Clause15).
ii. Copy of PAN card issued by Income Tax Authorities.
iii. Copy of GST issued by the Commercial Tax Department.
iv. Bidder should have registered GST in Andhra Pradesh.
c. Scanned copies of the following certificates/tables downloaded from the
section XI & XII after converting the same to PDF
i. Bidder’s information
ii. Annual Turnover in trading similar equipment’s
iii. Particulars of supply to Govt. Departments and subsidiaries
iv. Manufacturers’ Authorization from UPSOEM& Battery OEM

7
 Submission of original documents:
The bidders are required to submit original bid security in the approved form on
orbefore the date of opening of bids either by registered post or by hand, failing
which the bids declared responsive

10. Bid Form

10.1 The Bidder shall complete the Bid Form and the appropriate Price Schedule
furnished in the bidding documents, indicating the goods to be supplied, a
brief description of the goods, their country of origin, quantity and prices.

11. Bid Prices

11.1 Bidders shall quote for the complete requirement of goods and services
specifiedunder the ‘Schedule of Requirements’ on a single responsibilit
y basis,failing which such bids will not be taken into account for evaluation an
d will not be considered foraward.

11.2 Prices indicated on the Price Schedule shall be exclusive of the following:
(i) ThepriceofthegoodsshouldbequotedexclusiveofGSTandsh
ownseparately.
11.3 The bidders shall make online entries to fill in Price Schedule. Up on
numerical entry, the amount in words would be automatically appea
r and uponentryofratesinalltheitemsofgoods,totalbidpricewouldautomatically
becalculatedbythesystemandwouldbedisplayed.Theitemsforwhichnorateorp
riceisenteredbytheBidderwillnotbepaidforbythePurchaserwhensuppliedands
hallbedeemedcoveredbytheotherratesandpricesinthePriceSchedule

12. Fixed Price:

Prices quoted by the Bidder shall be fixed during the Bidder's performance
of the Contract and not Subject to variation on any account. A bid
submitted with an adjustable price quotation will be treated as
nonresponsive and rejected, Prices shall be quoted in Indian Rupees: INR
13. Documents Establishing Bidder's Eligibility and Qualifications
13.1 Bidder shall furnish, as part of its bid, documents establishing the
Bidder's eligibility to bid and its qualifications to perform the Contract if its
bidis accepted.

13.3 The documentary evidence of the Bidder's qualifications to perform the

Contract if its bid is accepted, shall establish to the Purchaser's
satisfaction:

(a) that, in the case of a Bidder offering to supply goods under the
contract which the Bidder did not manufacture or otherwise produce,
the Bidder has been duly authorized by the goods' Manufacturer or
producer to supply the goods in India.
(b)that the Bidder has the financial, technical, and production capability
necessary to perform the Contract and meets the criteria outlined in
the Qualification requirements. To this end, all bids submitted shall
include the following information:
8
 (i) Thelegalstatus,placeofregistrationandprincipalplaceofbusine
ssofthecompanyorfirmorpartnership,etc.
(ii) Detailsofexperienceandpastperformanceofthebidderonequip
mentofferedandonthoseofsimilarnaturewithinthepast five
years and details of current contracts in hand and other
commitments

14. DocumentsEstablishingGoods'EligibilityandConformitytoBiddingDocuments
14.1 The Biddershallfurnish,aspartofitsbid,documentsestablishingtheeligibilityan
dconformity to the bidding documents of all goods and services which the
Bidder proposes to supply under the contract.

14.2 The documentary evidence of the goods and services eligibility shall
consist of a statement in the Price Schedule on the country of origin of the
goods and
servicesofferedwhichshallbeconfirmedbyacertificateoforiginatthetimeofship
ment.

14.3 The documentary evidence of conformity of the goods and services to the
biddingdocumentsmaybeintheformofliterature,drawingsanddata,andshallco
nsistof:

(a) adetaileddescriptionoftheessentialtechnicalandperformancechar
acteristicsofthegoods;
(b) a list giving full particulars, including available sources and
current prices, of spare parts, special tools, etc., necessary for
the proper and continuing functioning of the goods for a period
of two years, following commencement t of the use of the goods
by the Purchaser; and
(c) An item-by-item commentary on the Purchaser's Technical
Specifications demon starting substantial responsiveness of the
goods and services to those specifications or a statement of
deviations and exceptions to the provisions of the Technical
Specifications.

14.4 ForpurposesofthecommentarytobefurnishedpursuanttoITBabove,theBidde
rshallnotethatstandardsforworkmanship,materialandequipment,andreferen
cesto brand names or catalogue numbers designated by the Purchaser in
its Technical Specifications are intended to be descriptive only and not
restrictive. The Bidder may substitute alternative standards, brand names
and/or catalogue numbers in
itsbid,providedthatitdemonstratestothePurchaser'ssatisfactionthatthesubstitu
tionsensuresubstantialequivalencetothosedesignatedintheTechnicalSpecific
ations.
15. Bid Security
15.1 theBiddershallfurnishabidsecurityintheamountasspecifiedinScheduleof
Requirements.

15.2 ThebidsecurityisrequiredtoprotectthePurchaseragainsttheriskofBidder'scon
duct,whichwouldwarrantthesecuritiesforfuture
15.3 The bid security shall be denominated in Indian Rupees and shall:

9
 (a) Atthebidder’soption,beintheformofbankguarantee/
DDfromaNationalized/ScheduledBankinIndia
(b) Be substantially in accordance with one of the form of bid security
given
withthistenderorotherformapprovedbythePurchaserpriortobidsubmission;
(c) BepayablepromptlyuponwrittendemandbythePurchaserincaseanyofthe
conditionslistedinITBareinvoked;
(d) Besubmittedinitsoriginalformonorbeforethedateandtimeofopeningofbidse
itherbyregisteredpostorhand;copieswillnotbeaccepted
(e) Remainvalidforaperiodof45daysbeyondtheoriginalvalidityperiodofbids,or
beyond any periodofextensionsubsequentlyrequested.

15.4 AnybidnotsecuredinaccordancewithITBabovewillberejectedbythePurchaser
asnon-responsive,pursuanttoITB

15.5 Unsuccessful bidder's bid securities will be discharged/returned as

promptly as possible but not later than 30 days after the expiration of the
period of bid validity prescribed by the Purchaser, pursuant to ITB

15.6 ThesuccessfulBidder'sbidsecuritywillbedischargedupontheBiddersigningth
eContract,andfurnishingtheperformancesecurity.

15.7 The bid security may beforfeited:

(a) If a Bidder
(i) Withdraws its bidduring the period of bid validity specified by the Bidder o
n the Bid form; or
(ii) Does not accept the correction of errors pursuant to ITB;or
(b) Incase of a successful Bidder, if the Bidderfails:
(i) To sign the Contract in accordance with ITB;or
(ii) To furnish performance security in accordance with ITB.
16. Period of Validity of Bids
16.1 Bidsshallremainvalidfor1yearafterthedeadlineforsubmissionofbidsprescribe
d by the Purchaser. A bid valid for a shorter period shall be rejected by the
Purchaser as non responsive.

16.2 In exceptional circumstances, the Purchaser may solicit the Bidder's

consent to an extension of the period of validity. The request and the
responses thereto shall be made in
writing(orbycableortelexorfax).Thebidsecurityprovidedshallalsobesuitablyext
ended.ABiddermayrefusetherequestwithoutforfeitingitsbidsecurity.ABiddergr
antingtherequest will not be required or permitted to modify its bid,

16.3 Bidevaluationwillbebasedonthebidpriceswithouttakingintoconsiderationthea
bovecorrections.
F. Award of Contract
29. Post qualification
29.1 In the absence of prequalification, the Purchaser will determine to its
satisfactionwhethertheBidderthatisselectedashavingsubmittedthelowestevalua
tedresponsivebid meets the criteria specified in ITB and is qualified to
perform the contract satisfactorily.
10
29.2 ThedeterminationwilltakeintoaccounttheBidder'sfinancial,technicalandproducti
oncapabilities.Itwillbebaseduponanexaminationofthedocumentaryevidenceof
theBidder'squalificationssubmittedbytheBidder,aswellassuchotherinformationa
sthePurchaserdeemsnecessaryandappropriate.

29.3 An affirmative determination will be a prerequisite for award of the Contract

to theBidder.AnegativedeterminationwillresultinrejectionoftheBidder'sbid, in
which event the Purchaser will proceed to the next lowest evaluated bid to
make a
similardeterminationofthatBidder'scapabilitiestoperformthecontractsatis
factorily.

30. Award Criteria

30.1 SubjecttoITB,thePurchaserwillawardtheContracttothesuccessfulBidderwhos
ebidhasbeendeterminedtobesubstantiallyresponsiveandhasbeendetermineda
sthelowestevaluatedbid,providedfurtherthattheBidderisdeterminedtobequalifi
edtoperformtheContractsatisfactorily.

31. Purchaser's right to vary Quantities at Time of Award

31.1 ThePurchaserreservestherightatthetimeofContractawardtoincreaseordecrea
seby up to 15 percent of the quantity of goods and services originally
specified in the Schedule of Requirements without any change in unit price
or other terms and conditions.

32. Purchaser's Right to Accept Any Bid and to Reject Any or All Bids
32.1 ThePurchaserreservestherighttoacceptorrejectanybid,and toannulthebidding
processandrejectallbidsatanytimepriortocontractaward,withouttherebyincurrin
ganyliabilitytotheaffectedBidderorbidders.

Notification of Award
33.1 Prior to the expiration of the period of bid validity, the Purchaser will notify
thesuccessfulbidderinwritingbyregisteredletterorbycable/telexorfax,tobeconfir
medinwritingbyregisteredletter,that its bid has been accepted.
33.2 The notification of award will constitute the formation of theContract.
33.3 Upon the successful Bidder's furnishing of performance security, the
Purchaser
willpromptlynotifythenameofthewinningbiddertoeachunsuccessfulBidderand
willdischargeitsbidsecurity.

34. Signing of Contract

34.1 At the same time as the Purchaser notifies the successful bidder that its bid
has been accepted, the Purchaser wills end he bidder the Contract Form
provided inthebidding documents,incorporating all agreements between the
parties.

34.2 Within 7 days of receipt of the Contract Form, the successful bidder shall
sign and date the Contract and return it to the Purchaser.
35. Performance Security
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 35.1 Within7daysofthereceiptofnotificationofawardfromthePurchaser,thesuccessfu
l Bidder shall furnish the performance security in accordance with the
Conditions of Contract, in the Performance Security Form provided in the
bidding documents or in another form acceptable to the Purchaser.
35.2 Failure of the successful bidder to comply with the requirement of shall
constitutesufficientgroundsfortheannulmentoftheawardandforfeitureofthebids
ecurity,inwhichevent the Purchaser may make the award to the next lowest
evaluated bidder

SECTIONII: QUALIFICATIONCRITERIA

1. The Bidder should be a manufacturer or authorized representative of a

manufacturer and should be in registered before the period of Five(5)
yearsinIndiaasonbidcallingdate.TheManufacturer’sAuthorizationForm(MAF)specifict
othistendershouldbesubmittedasperthesection-XIforoffered all components(UPS,
BATTERIES)

2. The bidder should have annual turnover of Rs. 20/-Cr. or above in any one year of
last Five (5) financial years (2018-19,2019-20,2020-21,2021-22&2022-23). Audited
balance sheets and CA certified report should be submitted.

3. Bidder shall have successfully supplied and installed 150 numbers of 10 KVA or
above Capacity ups system with 100AH and above battery capacity for any state
Govt. or Central Govt. in any one year in the last 05 years. Supporting work order
and work completion report to be submitted mandatorily.

4. The Bidder should have minimum one authorized service center in every district as
on bid calling date in the state. Details of the service center with GST and service
personnel should been closed.

5. The bidder should submit/give declaration stating that they are not
debarred/blacklisted by any State Government, Central Government, Central
&StateGovt.Undertakings/enterprises/OrganizationsandbyanyotherQuasiGovernme
nt bodies/Organizations or any major Enterprise/Organization in India for non-
satisfactoryperformance,corrupt&Fraudulentoranyotherunethicalbusinesspractices.
Furtherstating/declaringthatnocasespendingagainstthefirm/
organizationeitherinGovernment (State or Union) for involvement incases for supply
of sub-standard goods/material or track record of supply of inferior quality or no
enquiries on past supplies are being conducted or underway in the Format P6.If the
bidder is debarred/ blacklisted as mentioned above, such bidder becomes ineligible
to participate in the bidding process. Incase of any concealing of information
relating to blacklisting or pending of cases as mentioned above, Department
reserves the right to cancel the work order/contract allotted, apart from for feiting
EMD/PBG.

6. Department reserves their right in not considering the bid of a bidder, if such bidder
was aprevioussupplierandhadapastbadtrackrecordortheirearlierperformancewasuns
12
 atisfactoryon any count.
7. Bidder should have ISO certificate for supply installation and maintenance of UPS
with Batteries as on before bid calling date.

Note: The participating bidders should meet the above criteria for each schedule
and the PQ forms; Technical Forms & Financial Forms are to be submitted.
Relevant documents in support of above with due attestation of the competent
authority should be furnished along with the bid documents.

c) The Bidder shall furnish the following:

a. Documents defining the constitution or legal status, place of registration and principle
place of business of the company or firm or partnership, etc.

b. The bidder should furnish a brief write-up, backed with adequate data, explaining his
available capacity and experience (both technical and commercial) for the manufacture
and supply of the required systems and equipment within the specified time of
completion after meeting all their current commitments.

c. Details of Service Centers and information on service support facilities that would be
provided after the warranty period.

d. Reportson financial standing of the Bidder such as Chartered Accountant certified profit
and loss statements, balance sheets and auditor’s report for the past three (3) years.

SPECIALTERMSANDCONDITIONS:

1. DeliveryPeriod: theBiddershouldcompletetheproposedactivityofsupplying
ofequipment and installation/commissioning at therespectiveHostels
within180daysfromthedateofreceiptofpurchaseorder.

2. Warranty: AllitemssuppliedbytheBiddershallbeguaranteedagainstanydefec
tsandtheBiddershouldprovidetime-to-time operational maintenance
support for a period of 3 years (OnSiteComprehensiveWarranty).Necess
aryguaranteecertificatesshallaccompanythesupplies.TheBiddershallbelia
bletorectifyanydefectsthatmaybefoundintheequipmentsuppliedfreeofcost.

3. Installation: The installation should be done at as stated free of cost.

4. Resolution Time: The response time of the Bidder to resolve any

complaint up on receipt of the complaint/information from the user should
not be more than (3) days.

5. Quantities can be increased as per need with a bid validity period.

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 SECTIONIII: SCHEDULE OF REQUIREMENTS

SCHEDULE OF REQUIREMENTS

Sl.No Description Qty

1 Supply, delivery, wiring and installation of

10KVA UPS with 192V/16 batteries 100AH with 150
necessary accessories

Accessories shall include below items.

1. Metal Rack for installing batteries.
2. Cable for batteries inter connection.
3. Maximumof150mtrsforwiringtobedonewith3corewire.
4. Input/Output MCB to be fixed.

3. SPECIFICATION:

a. 10.0 KVAUPS:

UPS Specifications

MODEL IOKVA/8KW

Technology IGBT with both Inverter & Rectifier

Input
305-478VAC (3-Phase) @ I00%
Input Voltage Range
loadI90-520VAC(3Phase)
@50%load

Frequency Range 46Hz-54 Hz

Phase Single phase with ground

Input Power Factor ≥ 0.99 at I00% Load

THDi <6% @ I00% Load

14
 OUTPUT

Output voltage 230±1%

AC Voltage Regulation ±1%

Frequency Range (Synchronized Range) 46Hz-54 Hz

Frequency Range (Battery Mode) 50 Hz+/- 0.1,

Current Crest Ratio 3:1max

≤2%THD(Linear Load)Distortion
Harmonic distortion
≤5 %THD (Non-linear Load)

Output Wave Form Pure Sine wave

Transfer time
Line to battery 0ms
Inverter to bypass 0ms

Overall efficiency ≥ 92%

Battery Type SMF-VRLA

Recommended VAH 19200VAHor more

Back UP Shallgive2Hrsat end of life

16 Nos
No.of. Batteries

15
Battery Sizing To be done as per IEEE

Provision shall be made in UPS for charging

Battery Charging
with min I0%ofbattery rated capacity

Isolation Inbuilt Galvanic Isolation transformer

Load Level, Battery Level, AC Mode,

Battery mode, Bypass mode and Fault
LCD Display
indicators, input/output voltage, output
frequency, charging/discharging
current.

LED Indication Indicators for Mains, Bypass, Battery & Fault

UPS Manufacturing Make in INDIA

Acoustic Noise < 58dBA@1m

Cabinet Rack/ Tower type

Battery Specification

Float Voltage shallbe13.5VPMandBoostvoltage shallbe13.8VPM.

Under Voltage cutofshallbe10.5VPM.

Batteries should comply with UL&CE.
Cyclic life of batteries should be >200cycleat100%DOD at27°C& deliver>550-
650cyclesat50% DOD, and
>1150-1350cyclesat30%DOD
Self-discharge of batteries should be <1%/weekat27°C.

Batteries should made in India.

Battery Container shall be made of PPCP material to have better heat dissipation.

Battery Wattage shall not be less than 1820W for 15Min, 1130W for 30Min, 700W for 60Min
and 430W for 2Hrs at 10.5EMV.
Batteriesendwallsshouldhavereinforcementtoavoidbulgingduringusageofthebatteries.

The battery should have been tested and performance validated by third party agency like
ETDC or CPRI.
Battery manufactures should have NABL accredited calibration & testing lab.

ManufacturingfacilityshouldhavecertificationsofISO9001:2015andISO14001.

16
4.1. Warranty & Maintenance
i) The warranty for all the Hardware shall remain valid for a period of three
years from the date of User Acceptance. The offer shall be inclusive of a
comprehensive onsite Manufacturer warranty for 3 years.

ii) During the Warranty period, vendor warrants that the goods
supplied under the contract are new, unused, of the most recent version/
models and incorporate all recent improvement sinmaterialsunlessprovided
otherwise in the Contract. The vendor further warrants that the systems
supplied shall have no defect arising from the design, materials or
workman ship or any actor any mission.

iii) The vendor shall provide comprehensive on-site maintenance for 3 years
from the date of User Acceptance, including three years of the above-
mentioned warranty. This would include maintenance for overall hardware
and end-user problem resolution. The vendor shall provide a comprehensive
warranty that covers all components after the issuance of the final
acceptance by The V.C & Managing Director, APBCCFCL. The warranty
should cover all materials, services and support for the hardware. The
vendor shall administer warranties with Sl.No.and warranty period.

iv) During the warranty period, the vendorshallrepair/replaceattheinstalledsite,

at no charge to The V.C & Managing Director, APBCCFCL, all defects/non-
performance of the equipment’s/services detected or reported to the
supplier by The V.C & Managing Director, APBCCFCL, without any extra
cost.

v) The vendor shall ensure that the warranty complies with the agreed
Technical Standards, security requirements, operating procedures and
recovery procedures.

vi) Any component that is reported to be down on a given date should be either
fully repaired or replaced by temporary substitute (of equivalent
configuration) within the time frame indicated in the Service Level
Agreement (SLA).

4.2. Deliverables
i) User Acceptance Report of Hardware.

5. Taxes and Duties

All the taxes, duties, leavy and all other charges applicable at the time of billing
17
 and shall be valid for delivery at site basis to the designated delivery points. All
payments will be subjected to tax deduction at source as applicable/required at
the prevailing tax rates.

5.1 Differing Shipments

If The V.C & Managing Director, APBCCFCL shall have notified the
Vendor in writing that the former is not ready to take delivery, no system
or materials shall be forwarded until intimation in writing shall have been
given to the Vendor by The V.C & Managing Director, APBCCFCL that it
is ready to take delivery.

5. Warrant
y
The bid proposal shall be inclusive of a comprehensive onsite
Manufacturer “Replacement Warranty” for at least three years for all
theitemsapplicablefromthedateofInstallation.Thesuppliershallmaintainsy
stemsandperipheralssuppliedandinstalledunderthisBIDDOCUMENT in
accordance with the provisions laid down in the clauses below during
the warranty period.

18
 6. Scope and Services Covered under Warranty

The supplier shall provide the following services under the warranty to keep the
systems in good working order:

Unscheduled on call corrective and remedial maintenance service to set right the
malfunctioning of the system.This includes replacement of unserviceable parts. The parts replace
d will either be new parts or equivalent in performance to new parts. In the case of a part, the
defective part removed from the system will become the property of the supplier.

7. Testing

A. Post Receipt:

i) This testing shall be performed at the

Delivery site at the time of delivery of the equipment and the site
inspector shall inspect the goods against any physical damage on
delivery. The inspector shall also check the
goods delivered against the models ordered.The inspector shall
reject the items,which are not delivered as per the contract or any
subsequent modifications to the contract, in terms of make &
model. The inspector shall also receive the goods after inspection.
ii) The V.C & Managing Director, APBCCFCL/ The department will
take responsibility to keep the site ready for installation. Bidders /
Vendor to propose the electrical and other requirements for
the site to be “installation ready” and enable smooth electrical
functioning of the site.

8. Post installation Acceptance testing/Inspection/Installation Report

i) This testing shall be performed after the completion of delivery
and assembling at site testing. Defects/shortcomings brought
out in this testing shall have to be attended as per the contract
within the permitted time schedule.

A. Replacement

i) If any Item or any part thereof, before it is taken over, is found

defective or fails to fulfill the requirements of the contract, the
consignee shall give the Contractor / Vendor notice setting forth
details of such defects or failure. The Contractor / Vendor shall
make the defective material goods or alter the same to make it
comply with the requirements of the contract forth with and in any
case with in a period not exceeding one two weeks of the initial
report. The replacements by the Contractor/ Vendor shall be
19
 made free of all charges at site. Should he fail to do so within this
time, the buyer reserves the discretion to reject and replace at the
cost of the Contractor / Vendor the whole or any portion of the
items, and that is defective or fails to fulfill the requirements of the
contract. The cost of any such replacement made by The V.C &
Managing Director, APBCCFCL shall be deducted from the
amount payable to the Supplier.

ii) Component that is reported to be down on a given date should be

either fully repaired or replaced by temporary substitute(of
equivalent configuration) within the time frame indicated in the
Service Level Agreement (SLA). In case the selected bidder fails
to meet the above standards of maintenance, there will be a
penalty as specified in the SLA.

iii) The selected bidder shall have to stock and provide adequate
onsite at district HQs and offsite spare parts and spare
components to ensure that the resolution time commitment as per
SLA is met. To provide this service it is important for the selected
bidder to have back to back arrangement with the
OEMs.The selected bidder needs to provide a copy of the service
level agreement signed with the respective OEMs.

9. Maintenance
i) Free on-site maintenance services shall be provided by the
Supplier during the period of warranty. The vendor will enter into
AMC agreement with The V.C & Managing Director, APBCCFCL
after the expiry of the warranty period of equipment’s supplied
under thistenderforaperiodnotlessthan2yearsaftertheexpiryof
warranty, at the discretion of The V.C & Managing Director,
APBCCFCL.

ii) The V.C & Managing Director, APBCCFCL shall have the option
of entering AMC in respect of all the goods or part of the Goods or
completely opt out of the AMC.

10. Force Majeure

i) For the purpose of this Article, Force “Majeure” means any cause,
which is beyond the control of the vendor or The V.C & Managing
Director, APBCCFCL as the case may be, which such party could
not foresee or with a reasonable amount of diligence could not
have foreseen, and which substantially affect the performance of
the Contract, such as:

a) War/hostilities
20
 b) Riotor civil commotion

c) Earth Quake, Flood, Fire, Tempest, Epidemics, Lightning or other

physical Disaster, Quarantine restricts and Freight embargoes
d) Restrictions imposed by the Government or other
statutory bodies, which is beyond the control of the vendor, which
prevent or delay the execution of the order by the vendor.
ii) In case of occurrence of the above- mentioned cases,
thesuccessfulbidder’srighttoanextensionofthetimelimitforcompletio
nofthework in above-mentioned cases is subject to the following
procedures.
(a) That within 10 days after the occurrence of a case of Force
Majeure but before the expiry of the stipulated date of completion,
the bidder must inform The V.C & Managing Director,
APBCCFCLinwritingabouttheoccurrenceofForceMajeureCondition
andthatthevendorconsidershimselfentitledtoan extension of
the time limit.

(b) That the vendor produces evidence of the date of occurrence and
thedurationoftheforcemajeureinanadequatemannerbymeansofdoc
umentsdrawn up by responsible authorities.

(c) That the vendor proves that the said conditions have been
interfered with the carrying out of the contract.
(d) Thatthevendorprovesthatthedelayoccurredisnotduetohisownaction
orlack of action.
(e) Apart from the extension of the time limit, force majeure does not
entitlethesuccessfulbiddertoanyrelaxationortoanycompensationofd
amageorlosssuffered.

11. Handing Over (Exit Clause)

i) At the end of the warranty period, The V.C & Managing Director,
APBCCFCL may exercise its option to renew the AMC with the
existing vendor or may invite fresh bids for subsequent AMC.

12. Patents, Success fulbidder's Liability & Compliance of Regulations

i) Successful bidder shall protect and fully indemnify The V.C &
Managing Director, APBCCFCLfromanyclaimsforinfringementofpa
tents, copyright, trademark, licenseviolation or the like.

21
 ii) Successful bidder shall also protect and fully indemnify The V.C &
Managing Director, APBCCFCL from any claims from successful
bidder's workmen/employees, their heirs, dependents,
representatives etc or from any person(s) or bodies/ companies
etc. for any act of commission while executing the order.

iii) Successfulbiddershallberesponsibleforcompliancewithallrequirem
entsunderthelawsandshallprotectandindemnifyThe V.C &
Managing Director, APBCCFCL completely from any claims /
penalties arising out of any infringements.

13. Termination:
i) Termination for Default: If the bidder fails to carry out the
award /
work order interms of this document within the stipulated period or
any extension thereof, as may be allowed by The V.C & Managing
Director, APBCCFCL, without any valid reasons acceptable
to The V.C & Managing Director, APBCCFCL,
The V.C & Managing Director,
APBCCFCL may terminate the contract after giving one-month
notice, and the decision of The V.C & Managing Director,
APBCCFCL on the matter shall be final and binding on the bidder.
Upon termination of the contract, The V.C & Managing Director,
APBCCFCL shall be at liberty to get the work done at the risk and
expense of the bidder through any
other agency, and to recover from the bidder compensation or
damages. In case of termination of contract for default of the
contractor, the performance security will be forfeited.
ii) Termination for Insolvency: APBCCFCL can terminate
the contract, if the bidder becomes bankrupt and/or losses the des
ired state of in solvency with a notice of 15 days. Government of
Andhra Pradesh, in such cases of termination, will not be responsi
ble for any loss
or financial damage to the service provider resulted due to the
termination.The Society will also, insuchcaseshavetherighttorecov
eranypendingduesby invoking the performance bank guarantee or
22
 any such instrument available with the Government.

14. Resolution of Disputes and Arbitration

i) All Arbitration proceedings shall be held at Vijayawada Andhra

Pradesh and the language of the arbitration proceedings and that
of all documents and communications between the parties shall
be in English.
15. Acquaintance with Local Conditions

i) Each Bidder is expected to fully get acquainted with the local

conditions and factors, which would have any effect on the
performance of the contract and /or the cost.
ii) The Bidder is expected to know all conditions and factors, which
may have any effect on the execution of the contract after issue of
Letter of Intent/Award as described in the bidding documents. The
Tenderer shall not entertain any request for clarification from the
Bidder regarding such local conditions.
iii) It is the Bidder’s responsibility that such factors have properly
been investigated and considered while submitting the bid
proposals and no claim whatsoever including those for financial
adjustment to the
contractawardedunderthebiddingdocumentswillbeentertainedbyth
eTenderer.Neither any change in the time schedule of the
contract nor any financial adjustments arising thereof shall be
permitted by the Tenderer because failure of the Bidder to know
the local laws /conditions.

16. Confidentiality

Any information pertaining to The V.C & Managing Director, APBCCFCL or any other
agency involved in the project, matters concerning GoAP that comes to the
knowledge of the vendor about this contract, will be deemed to be confidential and
the vendor will be fully responsible, for the same being kept confidential and held in
23
 trust, as also
for all consequences of its concerned personnel failing to observe the same. The
vendor shall ensure due secrecy of information and data not intended or public
distribution.

17. Failure to Agree with theTerms and Conditions of the BID DOCUMENT

Failure of the successful Bidder to agree with the Terms and

ConditionsoftheBIDDOCUMENTshallconstitutesufficientgroundsfortheannulment of
the award, in which event The V.C & Managing Director,
APBCCFCLmayawardtheContracttothenextbestvalueBidderorcallfornewBids.

18. Penalties during supply

If the UPS system supply and installation is not completed in all respects as per
the defined scope within the stipulated period penalty will be levied by The V.C &
Managing Director, APBCCFCL on the successful bidder. The service levels and
penalties applicable during the supply are as follows.

S. Measurement Target Penalty

No Criteria

Supply and installation Within180d In case of delay in supply

of UPS (after issue of ays beyond
initial LoI) 1weekbasedonreasonssolelyattr
1
ibutable to the vendor, 0.5% of
total value of the contract will be
charged as penalty and at the
rate of 1% of the contract value
for delay
Beyond 2 weeks and thereof.
Replacement of the Within 7
defective/
Days from INR1000 for each day’s delay
worn-out hardware the
2 per hardware as the case may
or Intimation of be, beyond 7days.
the supply of UPS rejection by
systems with non- the District
compliant nodal
configurations officer.

24
 19. Service Level Agreement: Warranty and Maintenance Phase

The purpose of this Service Level Agreement (hereinafter referred to as

SLA)is to define the levels of service which shall be provided by the short
listed vendor to Government of Andhra Pradesh for the duration of this
contract.

1. Definitions
This SLA document provides for minimum level of services required
aspercontractualobligationsbasedonperformanceindicatorsandmeasurementsthe
reof.Thevendorshallensureprovisioningofallrequiredserviceswhilemonitoringthep
erformanceofthesametoeffectivelycomplywiththeperformancelevels.Theservices
provided by the vendor shall be reviewed by AP Municipal Development Project
that shall:

 Regularly check performance of the vendor against this SLA.

 Discuss escalated problems, new issues and matters still outstanding

for resolution.

 Review of statistics related to rectification of outstanding faults and

agreed changes.

 Obtain suggestions for changes to improve the service levels.The SLA

has been logically segregated in the following categories:
2. SLA Trackingand Penalty

The following measurements and targets shall be used to track and report
performance of SLA on a regular basis. The targets shown in the following table
are applicable for the duration of the contract.

S.No Measurement Time limit Penalty

1 Resolution Within three Rs.150/-per day for each day if the
Time Business day issue is resolved within 2 days after the
of call being time limit; Rs.300/-per day for each day
logged. Time will if the issue is resolved within 4 days
start from the time after the time limit;
call logged and Rs. 500/- per day for each day if the
one business day Issue is resolved after 4 days after the
will mean 24 time limit;
clock hours from
call logging.

Note:OnlyGovt.workingdaysshallbeconsideredforthecomputationofpenalty.
25
20. Substitution & Wrong supplies
Unauthorized/
piratedsubstitutionormaterialsdeliveredinerrorofwrongdescriptionorqualityor
suppliedinexcessquantityoroldversionsshallbereturnedtothesupplierathiscos
tandriskandpaymentforsupplyofunauthorizedorpiratedorsub-
standardoroldequipment’sdetectedatanydateduringorafterwarrantyshallbe
notified to the contractor in writing. Such equipment shall be replaced
forthwithbythesupplierathisowncost.Anypenaltyorlitigationsarisingoutofsuch
supplies shall be the responsibility of the supplier and any consequential
damages shall be fully compensated by the supplier.

21. Obsolescence
i) The bidder shall guarantee that the equipment quoted and supplied shall
not be obsolete or proclaimed as “End of Life” by the Original Equipment
Manufacturer during the warranty period/ extended warranty period.

ii) The bidder shall guarantee that the equipment shall be supported with
necessarysparesbytheOriginalEquipmentManufacturerduringthewarrantype
riod/extended warranty period.

22. Change of Model

No change of model after the placement of order shall be entertained
unless
the alternate model offered are equivalent or higher in specifications and
approval of the competent authority has been obtained in writing for such
a change of model before the delivery of the product. Delivery of the
alternate product without such an approval shall not be accepted and The
V.C & Managing Director, APBCCFCL shall not be responsible for any
delay in delivery schedule on this account

23. Performance during Warranty Period

During the Warranty/AMC period, if the supplier fails to repair/replace the

components, as defined in this BID DOCUMENT, The V.C & Managing Director,
APBCCFCL reserves the right to replace the components with new ones at the
Bidder’scost. All cost for such replacements shall be made by for feiting
the Bank Guarantee.

26
SECTION IV : GENERAL CONDITIONS OF CONTRACT

27
 General Conditions of Contract

1. Definitions

1.1 InthisContract,thefollowingtermsshallbeinterpretedasindicated:
(a) "TheContract"meanstheagreemententeredintobetweenthePurchaseran
dtheSupplier,asrecordedintheContractFormsignedbytheparties,including
alltheattachmentsandappendicestheretoandalldocumentsincorporatedb
yreferencetherein;

(b) "TheContractPrice"meansthepricepayabletotheSupplierundertheContra
ctforthefullandproper performanceofitscontractualobligations;

(c) "TheGoods"meansalltheequipment,machinery,and/
orothermaterialswhichtheSupplierisrequiredtosupplytothePurchaserund
ertheContract;

(d) "Services"meansservicesancillary tothesupply

oftheGoods,suchastransportationandinsurance,andanyotherincidentals
ervices,suchasinstallation,commissioning,provisionoftechnicalassistanc
e,trainingandotherobligationsoftheSuppliercoveredundertheContract;

(e) “GCC”meanstheGeneralConditionsofContractcontainedinthissection.
(f) “SCC”meanstheSpecialConditionsofContract.
(g) “ThePurchaser”meanstheorganizationpurchasingtheGoods,asname
dinSCC.
(h) “ThePurchaser’scountry”isthecountrynamedinSCC.
(i) “TheSupplier”meanstheindividualorfirmsupplyingtheGoodsandService
sunderthisContract.
(j) “TheProjectSite”,whereapplicable,meanstheplaceorplacesnamedinSCC.
(k) “Day”meanscalendarday.
2. Application
2.1 TheseGeneralConditionsshallapplytotheextentthattheyarenotsupersededb
yprovisionsinotherpartsoftheContract.

3. CountryofOrigin
3.1 AllGoodsandServicessuppliedundertheContractshallbemakeinINDIA
3.2 ForpurposesofthisClause"origin"meanstheplacewheretheGoodsaremined,gro
wnorproduced,orfromwhichtheServicesaresupplied.Goodsareproducedwhen,th
roughmanufacturing, processing or substantial and major assembling of
components, acommercially recognized new product results that is
substantially different in
28
 basiccharacteristicsorinpurposeorutilityfromitscomponents.

3.3 TheoriginofGoods andServicesisdistinct fromthenationalityoftheSupplier.

29
 4. Standards
4.1 TheGoods supplied under this Contract shall conform to the standards
mentioned inthe TechnicalSpecifications, and, when no applicable standard is
mentioned, to theauthoritative standard appropriate to theGoods' country of
origin and such standardsshallbethe latest issuedbytheconcerned institution.

5. UseofContractDocumentsandInformation.
5.1 The Supplier shall not, without the Purchaser's prior written consent, disclose
theContract, or any provision thereof, or any specification, plan, drawing,
pattern,
sampleorinformationfurnishedbyoronbehalfofthePurchaserinconnectiontherewit
h,toanyperson other than a person employed by the Supplier in performance of
the Contract.Disclosure to any such employed person shall be made in
confidence and shall
extendonlysofarasmaybenecessaryforpurposesofsuchperformance.

5.2 TheSuppliershallnot,withoutthePurchaser'spriorwrittenconsent,makeuseofan
ydocument or information enumerated in GCC Clause 5.1 except for
purposes ofperformingtheContract.

5.3 Anydocument,otherthantheContractitself,enumeratedinGCCClause5.1shallrema
inthe property of the Purchaser and shall be returned (in all copies) to the
Purchaser oncompletion of the Supplier's performance under the Contract if so
required by thePurchaser.

6. PatentRights
6.1The Supplier shall indemnify the Purchaser against all third-party claims of
infringementofpatent,trademarkor
industrialdesignrightsarisingfromuseoftheGoodsoranypartthereofinIndia.

7. PerformanceSecurity
7.1 Within7daysofreceiptofthenotificationofcontractaward,theSuppliershallfurnishp
erformancesecurityintheamountspecifiedinSCC.
7.2 TheproceedsoftheperformancesecurityshallbepayabletothePurchaserascompe
nsationforany
lossresultingfromtheSupplier'sfailuretocompleteitsobligationsundertheContract.

7.3 ThePerformanceSecurityshallbedenominatedinIndianRupeesandshallbeinoneoft
hefollowingforms:
(a) ABankguaranteeissuedbyanationalized/scheduledbanklocatedinIndia
7.4 TheperformancesecuritywillbedischargedbythePurchaserandreturnedtotheSuppli
ernotlater than 30 daysfollowing the date of completion of the Supplier's
performanceobligations,includinganywarrantyobligations,unlessspecifiedotherwi
seinSCC.

8. InspectionsandTests
8.1 ThePurchaseroritsrepresentativeshallhavetherighttoinspectand/
ortotesttheGoodstoconfirmtheirconformitytotheContractspecificationsatnoextrac
osttothePurchaser.SCC and the Technical
SpecificationsshallspecifywhatinspectionsandteststhePurchaser requires and
where they are to be conducted.The Purchaser shall notify
theSupplierinwritinginatimelymanneroftheidentityofanyrepresentativesretainedfort
hesepurposes.
30
9. Packing
9.1 The Supplier shall provide such packing of the Goods as is required to prevent
theirdamageordeteriorationduringtransittotheirfinaldestinationasindicatedintheCo
ntract.The packing shall be sufficient to withstand, without limitation, rough
handling duringtransit and exposure to extreme temperatures, salt and
precipitation during transit andopen storage.Packing case size and weights
shall take into consideration,
whereappropriate,theremotenessoftheGoods'finaldestinationandtheabsenceofheavyh
andlingfacilitiesatallpointsintransit.

9.2 Thepacking,markinganddocumentationwithinandoutsidethepackagesshallcomp
lystrictlywithsuchspecialrequirementsasshallbeprovidedforintheContractincludi
ngadditionalrequirements,ifany,specifiedinSCCandinanysubsequentinstructionsor
deredbythePurchaser.

10. DeliveryandDocuments
10.1DeliveryoftheGoodsshallbemadebytheSupplierinaccordancewiththetermsspecifie
dby the Purchaser in the Notification of Award.The details of shipping and/or
otherdocumentstobefurnishedbythesupplierarespecifiedinSCC.

12. Transportation
12.1Where the Supplier is required under the Contract to transport the Goods to a
specifiedplace of
destinationwithinIndiadefinedasProjectsite,theSupplier,asshallbespecifiedin the
Contract, shall arrange transport to such place of destination in India
includinginsurance,,andtherelatedcostshallbeincludedintheContractPrice.

13. IncidentalServices

13.1 Thesuppliermayberequiredtoprovideanyorallofthefollowingservices,includinga
dditionalservices,ifany,specifiedinSCC:

(a) performanceorsupervisionoftheon-siteassemblyand/orstart-
upofthesuppliedGoods;
(b) furnishing of tools required for assembly and/or maintenance of the
suppliedGoods;

(c) furnishingofdetailedoperationsandmaintenancemanualforeachappropriate
unitofsuppliedGoods;
(d) performanceorsupervisionormaintenanceand/
orrepairofthesuppliedGoods,for a period of time agreed by the parties,
provided that this service shall
notrelievetheSupplierofanywarrantyobligationsunderthisContract;and

(e) training of the Purchaser's personnel, at the Supplier's plant and/or on-
site, inassembly, start-
up,operation,maintenanceand/orrepairofthesuppliedGoods.

13.2 Prices charged by the Supplier forincidental services, if not included in the
ContractPricefortheGoods,shallbeagreeduponinadvancebythepartiesandshalln
otexceedtheprevailingrateschargedtootherpartiesbytheSupplierforsimilar
services.
31
14. SpareParts
14.1 As specified in the SCC, the Supplier may be required to provide any or
all
ofthefollowingmaterials,notifications,andinformationpertainingtospareparts
manufacturedordistributedbytheSupplier:
(a) Such spare parts as the Purchaser may elect to
purchase from the Supplier,providingthatthiselectionshallnotrelievetheSupplier
ofanywarrantyobligationsundertheContract;and

15. Warranty
15.1 TheSupplierwarrantsthattheGoodssuppliedunderthisContractarenew,unused,oft
hemost recent or current models and that they incorporate all recent
improvements in design and materials unless provided otherwise in the
Contract.The Supplier further warrants that all Goods supplied under this
Contract shall have no defect arising
fromdesign,materialsorworkmanship(exceptwhenthedesignand/ormaterialisre
quiredbythePurchaser'sSpecifications)orfromanyactoromissionoftheSupplier,th
atmaydevelopundernormaluseofthesuppliedGoodsintheconditionsprevailinginth
ecountryoffinaldestination.

16. Payment
16.1 The method and conditions of payment to be made to the Supplier under this
Contract shall be specified in the SCC.
16.2 The Supplier's request(s) for payment shall be made to the Purchaser in
writing, accompanied by an invoice describing, as appropriate, the Goods
delivered and the Services performed, and by documents, submitted
pursuant to GCC Clause 10, and up on fulfillment of other obligations
stipulated in the contract.
16.3 PaymentsshallbemadepromptlybythePurchaserbutinnocaselaterthanfifteen(15
)daysaftersubmissiontheinvoiceorclaimbytheSupplier.
16.4 Payment shall be made in Indian Rupees.

17. Prices
17.1 Prices charged by the Supplier for Goods delivered and Services performed
under the Contract shall not vary from the prices quoted by the Supplier in its
bid, with the exception of any price adjustments authorized in SCC or in the
Purchaser’s request for bid validity extension, as the case may be.

18. Change Orders

32
18.1 ThePurchasermayatanytime,bywrittenordergiventotheSupplierpursuanttoGCC,
make changes within the general scope of the Contract in any one or more of
the following:

(a) The place of delivery; and/or

(b) the Services to be provided by the Supplier.

18.2If any such change causes an increase or decrease in the cost of, or the time
required for, the Supplier's performance of any provisions under the Contract,
an equitable adjustment shall be made in the Contract Price or delivery
schedule, or both, and
theContractshallaccordinglybeamended.AnyclaimsbytheSupplierforadjustmentu
nderthisclausemustbeassertedwithinthirty(30)daysfromthedateoftheSupplier'srec
eiptofthePurchaser'schangeorder.
]
19. ContractAmendments

19.1 SubjecttoGCCnovariationinormodificationofthetermsoftheContractshallbemade
exceptbywrittenamendmentsignedbytheparties.
20. Assignment
20.1 TheSuppliershallnotassign,inwholeorinpart,itsobligationstoperformunderthe
Contract,exceptwiththePurchaser'spriorwrittenconsent.

21. Subcontracts
21.1 ThesubcontractsawardedunderthisContractshallnotallow.

22. DelaysintheSupplier'sPerformance
22.1 Delivery of the Goods and performance of the Services shall be made by the
Supplierin accordance with thetime schedule specified by the Purchaser in
the Schedule ofRequirements.
22.2 IfatanytimeduringperformanceoftheContract,theSupplier)shouldencountercon
ditionsimpedingtimelydeliveryoftheGoodsandperformanceofServices,theSupp
liershallpromptlynotifythePurchaserinwritingofthefactofthedelay,itslikelyduratio
nanditscause(s).AssoonaspracticableafterreceiptoftheSupplier’snotice,thePur
chasershallevaluatethesituationandmay,atitsdiscretion,extend
theSupplier’stimeforperformancewithorwithoutliquidateddamages,inwhichcas
etheextensionshallberatifiedbythepartiesbyamendmentoftheContract.
22.3 ExceptasprovidedunderGCCClause25,adelaybytheSupplierintheperformanceo
fits delivery obligations shall render the Supplier liable to the imposition of
liquidateddamagespursuanttoGCCClause23,unlessanextensionoftimeisagreed
uponpursuanttoGCCClause22.2withouttheapplicationofliquidateddamages.

23. LiquidatedDamages
23.1 Subject to GCC Clause 25, if the Supplier fails to deliver any or all of the
Goods or
toperformtheServiceswithintheperiod(s)specifiedintheContract,thePurchasers
hall,without prejudice to its other remedies under the Contract, deduct from
the
33
 ContractPrice,asliquidateddamages,asumequivalenttothepercentagespecifiedi
nSCCofthedelivered price of the delayed Goods or unperformed Services for
each week or partthereof of delay until actual delivery or performance, up to
a maximum deduction ofthe Percentage specified in SCC.Once the
maximum is reached, the Purchaser
mayconsiderterminationoftheContractpursuanttoGCCClause

24. Termination for Default

24.1 ThePurchasermay,withoutprejudicetoanyotherremedyforbreachofcontract,b
ywrittennoticeofdefaultsenttotheSupplier,terminatetheContractinwholeorpart
:
(a) if the Supplier fails to deliver any or all of the Goods within the
period(s) specified in the Contract, or within any extension
thereofgrantedbythePurchaserpursuanttoGCCClause22;or
(b) iftheSupplierfailstoperformanyotherobligation(s)undertheContract.
(c) If the Supplier, in the judgment of the Purchaser has
engaged
incorruptorfraudulentpracticesincompetingfororinexecutingtheC
ontract.

For the purpose of this Clause:

“Corruptpractice”meanstheoffering,giving,receivingorsolicitingofanything
of valuetoinfluencetheactionofapublicofficialintheprocurementprocessorincontr
act execution.
“fraudulent practice” means a misrepresentation of facts in order to influence
aprocurementprocessortheexecutionofacontracttothedetrimentoftheBorrower,a
nd includes collusive practice among Bidders (prior to or after bid
submission)designedtoestablishbidpricesatartificialnon competitivelevelsandto
deprivetheBorrowerofthebenefitsoffreeandopencompetition.

24.2 In the event the Purchaser terminates the Contract in whole or in part,
pursuant
toGCCClause24.1,thePurchasermayprocure,uponsuchtermsandinsuchmann
erasitdeemsappropriate,GoodsorServicessimilartothoseundelivered,andtheS
uppliershallbeliabletothePurchaserforanyexcesscostsforsuchsimilarGoodsorS
ervices.However,theSuppliershallcontinuetheperformanceoftheContracttothe
extentnotterminated.

25. Force Majeure

25.1 Notwithstanding the provisions of GCC Clauses 22, 23, 24, the Supplier shall
not beliable for forfeiture of its performance security, liquidated damages or
termination fordefault, if and to the extent that, its delay in performance or
other failure to performitsobligationsundertheContractistheresultofaneventof
Force Majeure.
25.2 For purposes of this Clause, "Force Majeure" means an event beyond the
control ofthe Supplier and not involving the Supplier's fault or negligence and
not foreseeable.Such events may include, but are not limited to, acts of the
Purchaser either in its
sovereignorcontractualcapacity,warsorrevolutions,fires,floods,epidemics,quaran
tinerestrictionsandfreightembargoes.
34
25.3 IfaForceMajeuresituationarises,theSuppliershallpromptlynotifythePurchaserin
writing of such conditions and the cause thereof. Unless otherwise directed
by the Purchaser in writing, the Supplier shall continue to perform its
obligations under the Contract as far as is reasonably practical, and shall
seek all
reasonable alternativemeansforperformancenotpreventedbytheForceMajeuree
vent.

26. TerminationforInsolvency
26.1 The Purchaser may at any time terminate the Contract by giving written notice
to theSupplier, if the Supplier becomes bankrupt or otherwise insolvent. In
this
event,terminationwillbewithoutcompensationtotheSupplier,providedthatsuchter
minationwill not prejudice or affect any right of action or remedy which has
accrued or willaccruethereaftertothePurchaser.
27. TerminationforConvenience
27.1 ThePurchaser,bywrittennoticesenttotheSupplier,mayterminatetheContract,inwho
leorinpart,atanytimeforitsconvenience.Thenoticeofterminationshallspecifythatt
erminationisforthePurchaser'sconvenience,theextenttowhichperformanceofth
eSupplier under the Contract is terminated, and the date upon which such
terminationbecomeseffective.

27.2 TheGoodsthatarecompleteandreadyforshipmentwithin30daysaftertheSupplier'
sreceiptofnoticeofterminationshallbeacceptedbythePurchaserattheContractter
msand prices.Fortheremaining Goods,thePurchasermayelect:
(a) tohaveanyportioncompletedanddeliveredattheContracttermsandprices;
(b) tocanceltheremainderandpaytotheSupplieranagreedamountforpartiallycomplet
edGoodsandformaterialsandpartspreviouslyprocuredbytheSupplier.

28. SettlementofDisputes
28.1 The Purchaser and the supplier shall make every effort to resolve amicably
by directinformal negotiation any disagreement or dispute arising between
them under or inconnectionwiththeContract.
28.2 If,afterthirty(30)days,thepartieshavefailedtoresolvetheirdisputeordifferencebys
uchmutualconsultation,theneitherthePurchaserortheSuppliermaygivenoticeto
the other party of its intention to commence arbitration, as hereinafter
provided,
astothematterindispute,andnoarbitrationinrespectofthismattermaybecommenc
edunlesssuchnoticeisgiven.
28.2.1 Any dispute or difference in respect of which a notice of intention to
commencearbitration has been given in accordance with this Clause shall be
finally settled
byarbitration.ArbitrationmaybecommencedpriortoorafterdeliveryoftheGoodsun
dertheContract.
28.2.2 Arbitrationproceedingsshallbeconductedinaccordancewiththerulesofproced
urespecifiedinthe SCC.
28.3 Notwithstandinganyreferencetoarbitrationherein,

35
 (a) thepartiesshallcontinuetoperformtheirrespectiveobligationsunderth
eContractunlesstheyotherwiseagree;and

(b) ThePurchasershallpaytheSupplieranymoniesduetheSupplier.
29. Limitation of Liability

29.1 Exceptincasesofcriminalnegligenceorwillfulmisconduct,andinthecaseofinfri
ngementpursuanttoClause6,

(a) the Supplier shall not be liable to the Purchaser, whether in contract,
tort, orotherwise, for any indirect or consequential loss or damage, loss
of use, loss
ofproduction,orlossofprofitsorinterestcosts,providedthatthisexclusionshalln
otapplytoanyobligationof
theSuppliertopayliquidateddamagestothePurchaser;and

(b) theaggregateliabilityoftheSuppliertothePurchaser,whetherundertheContra
ct,in tort or otherwise, shall not exceed the total Contract Price, provided
that
thislimitationshallnotapplytothecostofrepairingorreplacingdefectiveequipme
nt.

30. GoverningLanguage
30.1 The contract shall be written in English language. Subject to GCC Clause 30,
Englishlanguage version of the Contract shall govern its interpretation. All
correspondenceandotherdocumentspertainingtotheContractwhichareexchang
edbythepartiesshallbewritteninthesamelanguage.

31. Applicable Law

31.1 TheContractshallbeinterpretedinaccordancewiththelawsoftheUnionofIndia.

32. Notices
32.1 AnynoticegivenbyonepartytotheotherpursuanttothisContractshallbesenttootherp
artyinwritingorby
cable,telexorfacsimileandconfirmedinwritingtotheotherParty’saddressspecifiedi
nSCC.

32.2 Anoticeshallbeeffectivewhendeliveredoronthenotice'seffectivedate,whicheveris
later.

33. TaxesandDuties
33.2Suppliersshallbeentirelyresponsibleforalltaxes,duties,licensefees,octopi,roadper
mits,etc.,incurreduntil deliveryofthecontractedGoodstothePurchaser.

36
SECTIONV: SPECIAL CONDITIONS OF CONTRACT

37
 Special Conditions of Contract
ThefollowingSpecialConditionsofContractshallsupplementtheGeneralConditio
nsofContract.Wheneverthereisaconflict,theprovisionshereinshallprevailovertho
seintheGeneralConditionsofContract.ThecorrespondingclausenumberoftheGe
neralConditionsisindicatedinparentheses.

1. Definitions(GCCClause1)
(a) ThePurchaserisTheV.C & Managing Director, APBCCFCL
(b)TheSupplieris...................................

3. PerformanceSecurity(GCCClause7)
3.1 Within 7 days after the Supplier’s receipt of Notification of Award, the Supplier
shallfurnish Performance Security to the Purchaser for an amount of 2.5% of
the contractvalue, valid upto3 years after the date of completion of
performance obligationsincludingwarrantyobligations.
3.2 SubstituteClause7.3(b)oftheGCCbythefollowing:
BankGuaranteeshallbedrawninfavourofTheV.C & Managing Director, APBCCFCL
3.3 SubstituteClause7.4oftheGCCbythefollowing:
The Performance Security will be discharged by the Purchaser and returned
to theSupplier notlater than 90 days following the date of completion of the
Supplier’sperformanceobligations,includingthewarrantyobligation,underthecon
tract.
3.4 AddasClause7.5totheGCCthefollowing:
Intheeventofanycontractamendment,theSuppliershall,within7 daysof
receiptofsuch amendment, furnish the amendment to the Performance
Security, rendering
thesamevalidforthedurationoftheContract,asamendedfor90daysafterthecomple
tionofperformanceobligationsincludingwarrantyobligations.

4. InspectionandTests(GCCClause8)
Thefollowinginspection proceduresandtestsarerequiredbythePurchaser:
A Quality Inspection will be done by the department for the material supplied
withreferencetothetechnicalspecificationsaftersuchmaterialsarebroughttothes
iteandkeptforinspection.Theentiresystems,hardwareandsoftware,afterinstallatio
nandtestrun,anduponnotificationofsuchinstallationbythevendortothepurchaser.
Thesupplierhastoplacethehardwareinpositionandinstallandrunthesoftwaretothe
satisfactionofthepurchaser.
5. Place of Delivery:
Thematerialshallbedeliveredtotherespectivelocations(listenclosed)
(hereinaftercalledtheconsignee).Thepersoninchargewillreceivethegoodsandce
rtifysuchreceiptofgoodsdulyacknowledgingonthedeliverychallans.

6. Incidental Services (GCC Clause13)

38
 ThefollowingservicescoveredunderClause13shallbefurnishedandthecostshallbei
ncludedinthecontractprice:

i) On-
siteassemblyofdifferentcomponentssuppliedandstartupofthesy
stemsincludingtrial/testrunofthesystemasawhole
ii) ToolsrequiredforOperations&Maintenanceoftheequipmen
tsuppliedincludingOperationsManuals
iii) ProvidingAnnualMaintenanceServices(AMC)forperiod of (3)
yearsduringwarrantyperiod.
iv) Training of the Purchaser’s personnel on site on use of various equipment’s
supplied,startup,operations&maintenanceandminorrepairsetc.,fortwoweeksorm
oreasperrequirements

10. Warranty(GCCClause15)
(i) G.C.C.Clause15.2:
Inpartialmodificationoftheprovisions,thewarrantyperiodshall
be36months after acceptance of Goods. The Supplier shall, in addition,
comply with theperformance and/or consumption guarantees specified
under the contract.If forreasons attributable to the Supplier, these
guarantees are not attained in whole or
inpart,theSuppliershallatitsdiscretioneither:

(a) make such changes, modifications, and/or additions to the Goods or

any partthereof as may be necessaryinordertoattainthe
contractualguarantees specified in the Contract at its own cost and
expense and tocarry out
furtherperformancetestsinaccordancewithSCC4;

(ii) SubstituteClause15.4oftheGCCbythefollowing:
“Upon receipt of such notice, the Supplier shall, within the period
specified
inSCCandwithallreasonablespeed,repairorreplacethedefectivegoodsorp
artsthereof, free of cost at the ultimate destination. The Supplier shall
take over
thereplacedparts/goodsatthetimeoftheirreplacement.Noclaimwhatsoever
shalllieonthePurchaserforthereplacedparts/goodsthereafter.

(iii) GCCClauses15.4and15.5:
Theperiodforcorrectionofdefectsinthewarrantyperiodis15days.

39
11. Payment (GCC Clause16)

ActivityNo: % of Total
Milestone Fee

A. PhaseI- Hardware Supply, Installation Testing and Commissioning

1 Mobilization Advance
. 0%

Up on delivery and submission of Delivery

Challan Report of the supplied hardware
2 90%
.

10%Balance payment against submission of 10%

3
acceptance, installation certificate

Payment Terms

i The payments shall be released to the Vendor on submission of documents

as below: For 90%
ii. Bills (Invoices) in Triplicate
iii. Delivery Challan singed by consignee (officer in-charge of the site)
For 10%
iv. Receipt from the Consignee (officer incharge of the site) for completion of
installation and test report.

12.1Pricespayabletothesupplierasstatedinthecontractshallbefirmduringthecontract
period.

14. Liquidated Damages (GCCClause23)

14.1 For delays:
GCC Clause23.1 The applicable rate is 0.5% per
week and the maximum deduction is 5% of the contract price.

15. Settlement of Disputes (Clause28)

ThedisputesettlementmechanismtobeappliedpursuanttoGCCClause28.2.2shallbeasfollows:

40
 (a) In case of Dispute or difference arising between the Purchaser and a
domestic supplier relating to any matter arising out of or connected with
thisagreement,suchdisputesordifferenceshallbesettledinaccordancewitht
heArbitrationandConciliationAct,1996.Thearbitraltribunalshallconsistof3ar
bitratorsoneeachto be appointed by the Purchaser and the Supplier.The
twoArbitratorssoappointedbythePartiesandshallactasPresidingarbitrators
hallchoosethethirdArbitrator.Incaseoffailureofthetwoarbitratorsappointedb
ythepartiestoreachuponaconsensuswithinaperiodof30daysfromtheappoint
mentofthearbitratorappointedsubsequently,thePresidingArbitratorshallbe
appointedbythePresidentof the Institution of Engineers(India)

(b) Ifoneofthepartiesfailstoappointitsarbitratorinpursuanceofsub-
clause(a),within30daysafterreceiptofthenoticeoftheappointmentofitsarbitra
torbytheotherparty,thentheIndianCouncilofArbitration,supplier,shallappoin
tthearbitrator.AcertifiedcopyoftheorderoftheIndianCouncilofArbitration
making such an appointment shall be furnished to each of the parties.

(c) Arbitration proceedings shall be held at Vijayawada, India, and the

languageofthearbitrationproceedingsandthatofalldocumentsandcommunic
ationsbetweenthepartiesshallbeEnglish.

(d) The decision of the majority of arbitrators shall be final and binding upon
bothparties.ThecostandexpensesofArbitrationproceedingswillbepaidasde
terminedbythearbitraltribunal.However,theexpensesincurredbyeachpartyi
nconnectionwiththepreparation,presentationetc.ofitsproceedingsasalsoth
efeesandexpensespaidtothearbitratorappointedbysuchpartyoronitsbehalfsh
allbebornebyeachpartyitself.

16. Notices (Clause32)

For the purpose of all notices, the following shall be the address of the Purchaser and
Supplier.
Purchaser:
The V.C & Managing Director, APBCCFCL,4Th floor, Vishal Residency, Opp. Siddhartha
Engg College, Tadigadapa, Padma Nagar, Vijayawada PIN- 521134.

Supplier:

(To be filled in at the time of Contract signature)

17. Suppliershallregularlyintimateprogressofsupply,inwriting,tothePurchaserasunder*:

- Quantity offered or in section and date;

- Quantity accepted/rejected by inspecting agency and date;
- Quantity dispatched/delivered to consignees and date;
- Quantity where incidental services have been satisfactorily
completed with date;
- Quantity where rectification/repair/replacement
effected/completedonreceiptofanycommunicationfromconsigne
e/Purchaserwithdate;
- DateofcompletionofentireContractincludingincidentalservices,i
fany;and
- Date of receipt of entire payments under the Contract

41
SECTIONVI: BID FORM AND PRICE SCHEDULE

43
 SECTION VI: BID FORM
Date:................................
Loan No :7816-INIFBvNo:1/PS/GIS
Cell/2012-13

To:
The V.C& Managing Director,
APBCCFCL,
4th Floor, Vishal Residency,
Opp Siddhartha Engg College,
Tadigadapa, Padma Nagar,
Vijayawada Pin: 521134

Respected sir,
Having examined the BiddingDocumentsincludingAddendathereceiptofwhichisher
ebyduly acknowledged, we, the undersigned, offer The Procurement of UPS the
office of APBCCFCL inconformity with the said bidding documents for the sum of
....................................................................................................Rs…………………
(Rupees ……………………………………) (Total bid amount in words and
figures)
or such other sums as may be as certainedinaccordancewiththeScheduleofPrice
sattachedherewithandmadepart of this bid.We under take, if our bid is accepted,to
deliverthegoodsinaccordancewiththedeliveryschedulespecifiedintheScheduleofR
equirements.
If our bid is accepted, we will obtain the guarantee of abank in a sum equivalent
to percent of the Contract Price for the due performance of the Contract, in the
form prescribed by the Purchaser.

We agree to abide by this bid for the Bid validity period specified in Clause 16.1
of
theBidDataSheetanditshallremainbindinguponusandmaybeacceptedatanytimeb
eforetheexpirationofthatperiod.

Until a formal contract is prepared and executed, this bid, together with your
written acceptance thereof and your notification of award shall constitute a
binding Contract between us.
We under take that, incompeting for (and, if the award is made to us, in executing) the above
contract, we will strictly observe the laws against fraud and corruption inforce in India namely
“PreventionofCorruptionAct1988”.

We understand that you are not bound to accept the lowest or any bid you may receive.
Weclarify/confirmthatwecomplywiththeeligibilityrequirementsa
sperITBClause2ofthebiddingdocuments.
Dated this...day of......................2 0...

_
(Signature)
(in the capacity of)
43
 Duly authorized to sign Bid for and on behalf of______

PRICE SCHEDULE

Sl. Qua Unit Rate

No Brief Description Unit ntity in figures GST Rate in Amount
Amt words (INR)
cost (INR)
Supply, delivery, wiring
1 and installation of 10 150
KVA UPS with 16Nos
100AH SMF Batteries
Total
Rupees in words……………………………………………………………………………………

44
 SECTION-VII: BID SECURITY FORM

Whereas.....................(herein after called “the Bidder”) has submitted its bid dated (date of
Submission of bid) for the supply of.............(name and/or description of the goods)
(here in after called “the Bid”).

KNOW ALL PEOPLE by these presents that WE.....(name of bank)of....(name of

country),
havingourregisteredofficeat........(addressofbank)(herein after called “the Bank”),are
bound unto
.............................(name of Purchaser) (herein after called “the Purchaser”) in the sum of

for which payment well and truly to be made to the said

Purchaser, the Bank binds
itself, its successors, and assigns by these presents. Sealed with the Common Seal of
the said Bank this day of 20.

THE CONDITIONS of this obligation are:

1. If the Bidder
(a) withdraws its Bid during the period of bid validity specified by the Bidder
on the Bid Form; or

(b) Does not accept the correction of errors in accordance with the ITB; or
2. If the Bidder, having been notified of the acceptance of its bid by the
Purchaser during the period of bid validity:
(a) Fails or refuses to execute the Contract Form if required; or

(b) fails or refuses to furnish the performance security, in accordance

with the Instruction to Bidders;
we under take to pay the Purchaser up to the above amount upon receipt of its first
writtendemand,without the Purchaser having to substantiate its demand, provided t
hat
inits demand the Purchaser will note that the amount claimedbyitisduetoit,owingtothe
occurrenceofoneorbothofthetwoconditions,specifyingtheoccurredconditionorcondition
s.
This guarantee will remain inforce upto and including forty five(45) days after the perio
dof the bid validity, and any demand in respect thereof should reach the Bank not
later than the above date.

(Signature of the Bank)

45
1
Name of Bidder

46
PERFORMANCE SECURITY FORM

47
 PERFORMANCE SECURITY FORM

To:

(Name of Purchaser)

WHEREAS.................................................(Name of Supplier) here in after called "the

Supplier" has under taken, in pursuance of Contract (Notification of Award) No dated, 20
to supply (Description of Goods And Services) here in after called "the Contract".

AND WHEREAS it has been stipulated by you in the said Contract that the Supplier
shall furnish you with a Bank Guarantee by a recognized bank for the sum specified
therein as security for compliance with the Supplier's performance obligations in
accordance with the Contract.

ANDWHEREASwehaveagreedtogivetheSupplieraGuarantee:THEREFOREWEhereb
yaffirm that we are Guarantors and responsible to you, on behalf of the Supplier, up
to a total of (Amount of the Guarantee in Words and Figures) and we under take to
pay you, upon your first written demand declaring the Supplier to be in default under
the Contract and without avail or argument, any sum or sums within the limit
of(Amount of Guarantee) as afore said, without your needing to prove or to show
grounds or reasons for your demand or the sum specified therein.

This guarantee is valid un-till the day of..............20...

Signature and Seal of Guarantors

Date................20..
Address:..................

48
PERFORMANCE STATEMENT

49
 Form- I- Bidder’s information

Bidders Legal Name

Bidders Country of
constitution
Bidders year of
constitution
Legal Address in country of
constitution

Bidders Authorized
representative (if any)
Name, Address,
Telephone, Faxe-mail.

Note: Attach copy of the document showing legal status of entity or in

case of single

Entity, Articles of incorporation or constitution of the entity named above

Form-II- Annual Turnover in trading

S. Financial Amount
No. Year (In Rs.)
1 2022-23

2 2021-22
3 2020-21

4 2019-20

5 2018-19

Note: Attach copy of documents in support of Annual returns submitte

d
to the Commercial Tax Department

50
 Form-III
Particular of supplies to Government departments & subsidiaries for
the last five (5)years

S.No. Financial PO No Name of the Value of Total

Year &Dt. Department supplies value in
(in Rs) the FY:
1

51
 (Please see Clause13.3 (a) of Instructions
to Bidders) MANUFACTURERS'
AUTHORIZATIONFORM
No.

dated
To
The V.C Managing
Director,
APBCCFCL,
4th Floor, Vishal Residency,
Opp Siddhartha Engg College,
Tadigadapa, Padma Nagar,
Vijayawada, PIN: 521134

.
Dear Sir:
IFB No.

We who are established and reputable manufacturers of (name

and description of goods offered) having factories at
(address of factory) do hereby authorize M/s
(Name and address of Agent) to submit a bid, and sign the
contract with you for the goods manufactured by us against the above IFB.

No company or firm or individual other than M/s are authorized to bid,

and conclude the contract for the above goods manufactured by us, against this
specific IFB. (This Para should be deleted in simple items where manufacturers sell
the product through different stockists.)

We hereby extend our full guarantee and warranty as per Clause 15 of the
GeneralConditionsofContractandClause10oftheSpecialConditionsofContractforthego
odsandservicesofferedforsupplybytheabovefirmagainstthisIFB.

Yours faithfully,

(Name)(Name of manufacturers)

Note: This letter of authority should be on the letterhead of the manufacturer and
should be signed by a person competent and having the power of at
torney to legally bind the manufacturer. It should be included by the Bidder in its bid.

52