Lecture 5 Notes Introduction to Microsoft Word

FORMATTING

Headings
Using Word’s in-built styles is often the best way to add headings to your document. This will help
ensure consistency not only within the current document but also with other documents.
To apply a heading style:
 Select the text you wish to use as the heading
 Click the heading style you want in the Styles group on the Home tab. Use the More
Button to expand the built-in styles gallery.

1. Click
heading

Use the ‘More’

2. Select a button to
heading style display more
e.g.

Resul
t

Other styles
The Styles group on the Home tab provides other styles in addition to the heading styles discussed above. The
below illustration shows a sample of styles including Heading 1, Normal, Strong, Subtitle, Caption and
Emphasis.

A selection
of gallery
Lecture 5 Notes Introduction to Microsoft Word

The Font group on the Home tab provides quick access to all the commonly used font settings. You can also
open the Font dialog box to access advanced options.
See below for:
 Snap-shot of the Font group from the Home tab
 Table explaining each of the icons in the Font group
 Illustration of a number of icons applied from the Font group

Click to open Font

dialog box for
advanced options

Icon Description

Bold (see illustration below)

Italics (see illustration below)

Underline (see illustration below). Note – Use the drop-down to select the underline style
and weighting
Strikethrough (see illustration below)

Subscript (see illustration below)

Superscript (see illustration below)

Text effects – change the look of text such as its fill, outline,
Shadows, reflections and glows Highlight color (see illustration below)

Font color
Font and font size. Use the drop-downs to change these

Increase or decrease font size

Change case – use this button to change the case of highlighted

Text. Options include sentence case, uppercase, lowercase, capitalize each word and
toggle case
Clear formatting – removes formatting and reverts the selected
Text to ‘Normal’ style

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Lecture 5 Notes Introduction to Microsoft Word

PARAGRAPH SETTINGS
The Paragraph group on the Home tab provides quick access to all the commonly used
paragraph settings.
There is another Paragraph group on the Page Layout tab. However, that only incorporates
Indent and Spacing options both of which are accessible from the Paragraph dialog box. The
Paragraph dialog box can be launched from the Paragraph group on the Home tab.
See below for:
 Snap-shot of the Paragraph group from the Home tab
 Table explaining each of the icons in the Paragraph group
 Illustration of a number of icons applied from the Paragraph group

Click to open
Paragraph dialog
box for advanced
options

Icon Description

Align text left (see illustration below)

Center text (see illustration below)

Align text right (see illustration below)

Justify (see illustration below)

Line and paragraph spacing – click the drop-down arrow to access line and paragraph
spacing options (see illustration below)
Shading – click the drop-down arrow to access paragraph shading options (see illustration
below)
Borders – click the drop-down arrow to access paragraph border options (see illustration below)
Bullets – emphasize items in a list by choosing one of the bullet options from the drop-down
menu (see illustration below)

Numbering – emphasize items in a list by choosing one of the numbering options from the
drop-down menu (see illustration below)
Decrease indent / increase indent (see illustration below)

Sort - (see illustration below)

SORTING LISTS ALPHABETICALLY

One-level bulleted or numbered lists of text can be quickly sorted into alphabetical order
(ascending: A-Z or descending: Z-A) using the Sort icon.
To sort lists alphabetically:

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Lecture 5 Notes Introduction to Microsoft Word

 Select the text in the numbered or bulleted list you wish to sort
 Click Sort in the Paragraph group on the Home tab to open the Sort Text dialog box
 Click Paragraphs and Text under Sort by and press OK

2. Click the
Sort icon

Result: Sorted
text

1. Select text
to sort

3. Ensure 4. Select
Paragraphs and Ascending or
Text are selected. Descending

5. OK

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Lecture 4 Notes Introduction to Microsoft Word