MS-Word Questions:

1.What is the purpose of the spell check feature in MS Word?

Ans: The spell check feature in MS Word helps users identify and correct spelling errors in their
documents by underlining misspelled words and suggesting corrections.
2.How do you apply bullet points or numbering in MS Word?
Ans: To apply bullet points or numbering in MS Word, select the text where you want to add
them, then go to the "Home" tab, and use the "Bullet" or "Numbering" buttons in the "Paragraph"
group to apply the desired formatting.
3.How do you create a table in MS Word?
Ans: To create a table in MS Word, go to the "Insert" tab, click on "Table," then choose the
number of rows and columns for your table. You can also draw a table by selecting "Draw
Table" and using the mouse to draw the table grid.

4..What are the different file formats supported by MS Word for saving documents?

Ans: MS Word supports various file formats for saving documents, including .docx
(default), .doc, .pdf, .rtf, .txt, and more.
5. What is justification in MS-Word? Give Examples.
Ans: In Microsoft Word, justification refers to the alignment of text within a paragraph. There are
four main types of text justification:

1. Left Justification (Align Left):

○ In left justification, the text is aligned along the left margin, creating a straight
edge on the right side. This is the default alignment for most documents in Word.
2. Center Justification (Align Center):
○ In center justification, the text is centered within the width of the paragraph, with
an equal amount of space on either side of the text.
3. Right Justification (Align Right):
○ In the right justification, the text is aligned along the right margin, creating a
straight edge on the left side. This is often used for blocks of text in languages
that are read from right to left.
4. Justified (Align Justify):
○ In justified alignment, the text is aligned along both the left and right margins,
creating a straight edge on both sides of the paragraph. This is achieved by
adjusting the spacing between words and letters to fill the entire width of the
paragraph.

6.What uses of footnotes and endnotes in an MS Word document?

Ans: In MS Word documents, footnotes and endnotes are two elements of the document that
provide important information to the audience. These are used to write extensive memos,
instructions, and other informative text to the MS Word document.

MS-Excel Questions:
1. What are the total number of rows and columns in a sheet of MS-Excel?
Ans: A Microsoft Excel worksheet has 1,048,576 rows and 16,384 columns by default. This
results in a total of 17,179,869,184 cells
2.How do you sort data in Excel?
Ans: To sort data in Excel, you can select the range of cells you want to sort, then go to the
"Data" tab, click on the "Sort" button, and choose the sorting options (e.g., sort by column, sort
by values, sort in ascending or descending order). Excel will then rearrange the data according
to the specified criteria.
3. How do you freeze panes in Excel?

Ans: To freeze panes in Excel, you can select the row below and the column to the right of
where you want the split to appear. Then, go to the "View" tab, click on "Freeze Panes," and
select either "Freeze Panes" to freeze the selected rows and columns, or "Freeze Top Row" or
"Freeze First Column" to freeze only the top row or first column, respectively.

4.Mention the order of operations used in Excel while evaluating formulas.

Ans: The order of operations in Excel is referred to as PEDMAS. Shown below is the order of
precedence while performing an Excel operation.

● Parentheses
● Exponentiation
● Division/Multiplication
● Addition
● Subtraction

5.How will you write the formula for the following? - Multiply the value in cell A1 by 10,
add the result by 5, and divide it by 2.

Ans: We have to follow the PEDMAS Precedence. The correct answer is ((A1*10)+5)/2.

Answers such as =A1*10+5/2 and =(A1*10)+5/2 are not correct. We must put parentheses
brackets after a particular operation.

6.What is the use of VLOOKUP and how do we use it?

Ans: The function VLOOKUP in Excel is used to look up information in a table and extract the
corresponding data.

Syntax: VLOOKUP (value, table, col_index, [range_lookup])

Basics of Computer
1. What is the difference between System Software and Application Software?

Ans:

1. System Software:
○ System software is a type of software that provides a platform for running and
managing computer hardware resources and other software applications. It acts
as an interface between the hardware and the user applications.
○ Examples of system software include operating systems (such as Windows,
macOS, Linux), device drivers, utility programs (like disk defragmenters and
antivirus software), and firmware.
 ○ System software is essential for the proper functioning of a computer system and
provides services such as memory management, process management, file
management, and hardware control.
2. Application Software:
○ Application software, on the other hand, is designed to perform specific tasks or
functions for end-users. It is used to solve particular problems or meet specific
needs of users, such as word processing, spreadsheet analysis, graphic design,
web browsing, etc.
○ Examples of application software include Microsoft Office Suite (Word, Excel,
PowerPoint), web browsers (Chrome, Firefox, Safari), Adobe Photoshop, video
editing software (Adobe Premiere, Final Cut Pro), games, and various mobile
apps.
○ Application software utilizes the resources provided by system software to
execute tasks and provide functionality directly to users.

2. What is an Operating System? What are its main functions?

Ans: An operating system is a system software that provides an interface for a user to
communicate with the computer, manages hardware devices (disk drives, keyboard, monitor,
etc), manages and maintains disk file systems and supports application
programs. Some popular Operating systems are UNIX, Windows and Linux.
3.Discuss two basic types of monitors CRT and LCD.
1. CRT (Cathode Ray Tube) Monitors:
○ Technology: CRT monitors use a cathode ray tube to display images. Electron
beams are fired from the back of the monitor toward the front, where they hit
phosphorescent pixels on the screen, causing them to emit light and produce
images.
○ Size and Shape: CRT monitors are typically bulky and heavy due to the nature
of their technology. They have a deep, box-like shape with a large glass screen.
CRT monitors were available in various sizes, ranging from small desktop
monitors to large, heavy units for professional use.
○ Resolution and Refresh Rate: CRT monitors were capable of displaying a
range of resolutions and refresh rates, depending on the model and
specifications. They were often preferred for tasks such as gaming and video
editing due to their high refresh rates and fast response times.
○ Advantages:
■ CRT monitors were known for their excellent color accuracy and contrast
ratios.
■ They were capable of displaying deep blacks and vibrant colors, making
them suitable for tasks requiring precise color reproduction.
■ CRT monitors were often more affordable than their LCD counterparts,
especially for larger screen sizes.
2. LCD (Liquid Crystal Display) Monitors:
○ Technology: LCD monitors use a layer of liquid crystal cells sandwiched
between two transparent electrodes. When an electric current is passed through
the liquid crystals, they change orientation to allow or block the passage of light,
producing images on the screen.
○ Size and Shape: LCD monitors are significantly thinner and lighter than CRT
monitors. They have a flat, slim design with a thin screen panel. LCD monitors
come in various sizes, including small screens for laptops and large displays for
desktop computers and TVs.
 ○ Resolution and Refresh Rate: LCD monitors are available in a wide range of
resolutions, including standard definition (SD), high definition (HD), and ultra-high
definition (UHD or 4K). Refresh rates vary depending on the model, with common
rates ranging from 60Hz to 240Hz.
○ Advantages:
■ LCD monitors are space-saving and energy-efficient compared to CRT
monitors.
■ They produce less heat and emit less electromagnetic radiation, making
them safer and more comfortable for prolonged use.
■ LCD monitors offer sharp image quality with consistent brightness and
color accuracy across the screen.
■ They are also less prone to screen flicker and eye strain, making them
suitable for extended periods of viewing.

3.What are the five basic operations performed by the computer?

Ans: The five basic operations that a computer performs are input, storage, processing, output
and control.
4. Define ALU, CU and CPU.
Ans: ALU : Arithmetic Logic Unit
CU : Control Unit
CPU : Central Processing Unit
5. Choose the correct answer.
(a) The task of performing arithmetic and logical
operations is called:
(i) ALU (ii) editing (iii) storage (iv) Output
(b) The ALU and CU jointly are known as
(i) RAM (ii) ROM (iii) CPU (iv) None of above
(c) The process of producing results from the data for
getting useful information is called:
(i) output (ii) input (iii) processing (iv) storage
Ans: a) i (b) iii (c) i
6.Write True or False for the following:
(a) Mouse is an output device.
(b) OCR stands for Optical Content Reader.
(c) LCD Monitor is used in notebook computer.
(d) Speed of DOT Matrix Printer is measured in
Characters Per Second.
(e) Plotters are used to produce high quality drawings
and images, such as construction plans for buildings
or blueprints for mechanical objects.
Ans: (a) False (b) False (c) True (d) True (e) True
7.Write True or False for the following:
(a) Operating System (OS) is an Application Software.
(b) High level languages are easy to program than low
level language.
(c) Computer language FORTRAN is used to solve
Scientific and Mathematical problems.
(d) C is an object oriented programming language.
(e) Compiler converts high level languages into machine
Language.
Ans: (a)) False (b) True (c) True (d) False (e) True