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MS Excel-QUICK GUIDE

This document provides a summary of quick tips for using formulas, functions, formatting, sorting, and freezing panes in Microsoft Excel. Key points include: - Formulas begin with = and can include functions like SUM to add a range, PERCENT to calculate a percentage, and formatting options like currency and percent formats. - Functions make calculations easier and include SUM, AVERAGE, MEDIAN, and more. - Formatting options make numbers appear as currency or percentages. - Sorting allows organizing data by column, with options to sort in ascending or descending order. - Freezing panes keeps column headers or row labels visible when scrolling.

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26 views2 pages

MS Excel-QUICK GUIDE

This document provides a summary of quick tips for using formulas, functions, formatting, sorting, and freezing panes in Microsoft Excel. Key points include: - Formulas begin with = and can include functions like SUM to add a range, PERCENT to calculate a percentage, and formatting options like currency and percent formats. - Functions make calculations easier and include SUM, AVERAGE, MEDIAN, and more. - Formatting options make numbers appear as currency or percentages. - Sorting allows organizing data by column, with options to sort in ascending or descending order. - Freezing panes keeps column headers or row labels visible when scrolling.

Uploaded by

Anonymous HtYWpEtXGz
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Microsoft Excel

Quick Tips

Formulas: All formulas and calculations begin Percent of total: = part/whole


with an equal sign = That tells Excel you’re Sometimes you will use the same total for
doing math. every row – as in the example below. So
you don’t want Excel to adjust your
formula. In the example below, we want to
divide each row by the total. Anchor the
total by using $ signs.

Per capita =amount/population

Functions: Excel has several special


functions to do things such as total a
Per 100 or per 1000 – just multiple the above formula bunch of numbers or average a bunch of
by 100 or 1000 by using the * numbers. In most cases, the format for
those formulas is =function(start:finish) In
Percent change =(new-base)/base or (new-old)/old the following example, I used SUM to add
up a column of numbers.

The two-step method:


Add a column to compute the difference
Add a column to compute the difference/base
Other functions include:
Copying formulas: Excel is handy because you =average(start:finish) =median(start:finish)
need to type a formula once. Then you can copy it
down and Excel will adjust it based on the row
number. Copy a formula by putting your mouse Formats: To make your numbers look like
over the lower right corner of the square. currency or percents, highlight the
numbers you want to format, then click
Click and drag the thin plus sign to the bottom. one of these: (the two funny zero buttons
on the end increase and decrease decimal
points)
SORTING: First rule -- save your file. Second, information. That’s where FREEZE PANES
highlight everything you want to be sorted (not comes in handy.
titles and totals ‘cause you don’t want them mixed
in with everything else). Go to the VIEW tab and click FREEZE
PANES

You get several options:

Then go to the
DATA tab and click
the SORT button.

You’ll get a box that lets you specify your sort


parameters:

You can freeze the top row or first column.


To freeze both, click on the cell at the
intersection where you want your freeze to
begin and click FREEZE PANES. Freeze
panes also will freeze a column that is not
the first column or freeze a row that is not
the first row. To turn any of these off, go
back and choose UNFREEZE PANES.
Choose the column you want to sort by. Choose
VALUES in the second box – unless you want to do
some funky sorting, such as sorting by color. In the Graphs: To make a graph, highlight
last box chose how you want to sort. Back in the both the numbers and headers of the items
day, these were known as “ascending” and you want to graph. Then click the INSERT
“descending.” TAB and click on the type of chart you
would like to make. Excel will step you
Note the checkbox that says “My data has headers.” through the process by asking questions
This can be useful if your spreadsheet is set up such about your chart.
that the first row is headers and the second row is
data. If you check this box, your sort-by dropdown For more information...Click F1 for help
will give you header names. If you don’t, you’ll get
the column letters.

FREEZING: Sometimes spreadsheets are


too long or too wide to read all your

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