1.

SCOPE

This procedure covers the identification and determination of significance of hazards,

preparation of hazards register and environmental and Safety management program.

2. PURPOSE

The purpose of this procedure is to provide a clear methodology and criteria for identifying and
determining the significance of hazards.

3. OBJECTIVES

This procedure is intended to ensure:

 All hazards associated with ECL activities are identified.
 The significance of the hazards are accurately and consistently determined.
 Safety management program is established and fully implemented.

KEY PERFORMANCE INDICATORS

The number of cases identified where:

 Incidents, whose associated hazards were not identified, occur.
 Incidents whose magnitude/impact is much higher than the estimated significance of the
associated hazards occur.
 Safety targets are not met.

4. REFERENCES

4.1 Quality Manual

4.1.1 Planning; QM-5
4.2 Procedure Manual
4.2.1 Internal Quality Audit; PM-QMR-8-1
4.3 Probability Table
4.4 Severity table

5. DEFINITIONS

5.1 None

6 RESPONSIBILITY AND AUTHORITY

The Quality & Safety Manager has the overall responsibility for implementation and maintenance of this
procedure.

7 DETAILS OF PROCEDURE

Identification of Hazards
7.1 The hazards and associated impacts/risks of our organization are identified through the following
means:
  Analyzing the main activities and non-production areas of ECL
 The work premises and the working environment, including their layout and condition
 The capability, skill, experience and age of people ordinarily undertaking work
 Analyzing views of interested parties such neighbours, civic groups or regulators.
 Analyzing other sources of information and the regulations that apply to ECL operations.
Note 1: Review of hazards and identification of new ones is carried out every six months or
when a new process is introduced or when there are changes to an existing process.

7.2 The QMR, QSM and the HoDs list all the identified hazards in an Hazards Register (Annex 4).
This should include the hazards and related impacts/risks.

7.3 The Hazards Register (or any new identified hazard) shall then be submitted to ECL legal
services provider who shall establish what legal requirements are applicable to the identified
hazards. This shall include how the identified legal or any other requirement applies to the
hazards listed.

Note 2: The workers representative within the QSM shall be responsible for communicating
relevant information on legal and other requirements to persons working under the control of the
organization and other relevant interested parties.

Note 3: A Legal Register (Annex 6) covering legal and regulatory requirements of hazards related
to our operations shall be prepared and maintained by the QSM. The register is reviewed
annually to keep it up to date.

Determination of Significant/Critical Hazards

7.4 The QMR, QSM and the HoDs then evaluate each of the hazards and their impacts/risks to
determine their significance. The criteria used (Risk Based Scoring Methodology) includes
considering the following:
7.4.1 Probability of occurrence of the aspect or accident/ill health.
 Frequency.
 Likelihood.
 Duration.
7.4.2 Severity of the impact of the Hazard/accident/ill health.
 Magnitude or degree of these impacts.

7.5 Using the Probability and Severity tables given in Annexes 1 & 2 below, the QMR, QSM and the
HoDs will rate each hazard. Averages for probability and severity ratings will be taken,
approximated to the next whole number.

7.6 Impact / Risk rating = probability rating X severity rating.

Impact / Risk Classification (Annex 3):
Impact / Risk rating > 16 = High Risk
Impact / Risk rating between 9 –16 = Moderate Risk
Impact / Risk rating < 9 = Low Risk

7.7 The Hazards Register will then be updated accordingly. All aspects / hazards with specific legal
or other requirements and with Impact / Risk rating of 9 and above (moderate and high risks) will
be considered SIGNIFICANT/CRITICAL. This will result in a refined list of Significant Hazards
upon which a management program will be based.
Development of Safety Management Program
7.8 Once all significant hazards are determined, they must be managed before people are hurt,
become ill.

7.9 All significant hazards will be dealt with in one or more of the following controls:
 Eliminate the hazard: remove it from the workplace
 Substitute the hazard: substitute a substance, method or material to reduce the risk or
the hazard
 Isolate or enclose the hazard: separate the hazard from the workplace/from other
people, eg:
- Lock out procedures on faulty equipment.
- Appropriate guarding for work areas where objects may fall.
 Use engineering solutions: modify existing machinery or plant or purchase different
machinery or plant.
 Administrative Procedures: develop work methods to reduce the conditions of risk, eg:
- Staff trained in the correct operating procedures.
 Use Personal Protective Equipment (PPE) and training in its use: this shall be used as
an addition to other controls, like safe working procedures, to deal with the hazard, eg:
- Handling of chemicals – gloves, Safety glasses, aprons.
- Protecting eyes from flying particles.
- Protecting feet – Safety boots.
- Protection from falling from heights – Safety belts.

7.10 Develop an Safety Management Program using a format given in Appendix 5 to facilitate
implementation of the controls.

Monitoring and Review

7.11 The implementation of the Safety Management Program will be monitored and review carried out
every six months by the Safety Committee to assess the effectiveness of the controls. An Safety
Management Program Monitoring Sheet (Annex 7) will be filled and reported to the Management
Review Meeting. The QMR, QSM and the HoDs review shall endorse the company’s safety
objectives and targets. Records of review meetings shall be kept by way of minutes.

8 RECORDS/ANNEXES

8.1 Hazards Register

8.2 Safety Management Program
8.3 Legal Register
8.4 Safety Management Program Monitoring Sheet
8.5 Minutes of Safety Review Meeting
ANNEX 1
PROBABILITY OF OCCURANCE
Rating Level Description
The likelihood that the impact/accident will occur is very
5
Almost Certain high (almost) certain
4
Likely The likelihood that the impact/accident will occur is high
3 The likelihood that the impact/accident will occur is fifty-
Probable fifty
2 The likelihood that the impact/accident will occur is very
Unlikely low
1 The likelihood that the impact/accident will occur is almost
Rare nill

ANNEX 2

SEVERITY LEVEL
Rating Level Description

Issue represents an impact which could cause a severe

5 Catastrophic disruption to or have a severe adverse effect on operations
and objectives

Issue represents an impact which could cause a major

4 Major disruption to or have a major adverse effect on operations
and objectives

Issue represents an impact which could cause a disruption to

3 Moderate
or have an adverse effect on operations and objectives

Issue represents a minor impact which could cause a minimal

2 Minor
but reportable effect on operations and objectives

1 Insignificant Issue represents an insignificant impact

 ANNEX 3
IMPACT - RISK RATING
Severity
Catastrophic Major Moderate Minor Insignificant

5 4 3 2 1
5 25 20 15 10 5
Probability

Almost Certain
Likely 4 20 16 12 8 4
Probable 3 15 12 9 6 3
Unlikely 2 10 8 6 4 2
Rare 1 5 4 3 2 1

Legend

High Risk

Moderate Risk

Low Risk

ANNEX 4

ASPECTS / HAZARDS REGISTER

Proba- Severity
bility of of
Impact/ Legal Occurre Impact/
S. No Process/Area Hazard Associated Risk Requirement nce Risk Rating

ANNEX 5
 SAFETY MANAGEMENT PROGRAM FOR SIGNIFICANT HAZARDS
Control/
Process/ Aspect/ Impact/Associated Legal Mitigation Target Responsib
S. No Area Hazard Risk Requirement Rating Measures Date ility

ANNEX 6

LEGAL REGISTER
Permits /
S. Act / Particular Reference Requirements of Law / Duties Licences /
No. Regulation In Legal Document Imposed Records
Required

ANNEX 7
 SAFETY MANAGEMENT PROGRAM MONITORING SHEET

Monitoring Period:
___________________________
Legal
Complia
Impact/ Legal Control/ nce
S. Process Aspect/ Associated Requirem Mitigation Target Respons Action (Y/N/N.A Comm
No /Area Hazard Risk ent Measures Date ibility Taken ) ents