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ICT - Microsoft Word Shortcut Keys and Interface

This document provides shortcuts for general program functions, moving around and selecting text, editing text, applying character and paragraph formatting, and inserting items in Microsoft Word. Some key shortcuts include Ctrl+S to save, Ctrl+Z to undo, arrow keys to navigate, Shift+arrow keys to select text, Ctrl+C/X/V to copy, cut and paste, and Ctrl+B/I to apply bold and italic formatting.

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Sharon
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94 views3 pages

ICT - Microsoft Word Shortcut Keys and Interface

This document provides shortcuts for general program functions, moving around and selecting text, editing text, applying character and paragraph formatting, and inserting items in Microsoft Word. Some key shortcuts include Ctrl+S to save, Ctrl+Z to undo, arrow keys to navigate, Shift+arrow keys to select text, Ctrl+C/X/V to copy, cut and paste, and Ctrl+B/I to apply bold and italic formatting.

Uploaded by

Sharon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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General Program Shortcuts

There are many general program shortcuts in • F5: Open the Find dialog box with the "Go
Microsoft Word that make it easier for you to To" tab selected, so you can quickly move
do everything from save your document to to a specific page, section, bookmark, and
undo a mistake. so on.
• Shift+F5: Cycle through the last three
• Ctrl+N: Create a new document locations where the insertion point was
• Ctrl+O: Open an existing document placed. If you just opened a document,
• Ctrl+S: Save a document Shift+F5 moves you to the last point you
• F12: Open the Save As dialog box were editing before closing the document.
• Ctrl+W: Close a document
• Ctrl+Z: Undo an action Selecting Text
• Ctrl+Y: Redo an action
• Alt+Ctrl+S: Split a window or remove the You may have noticed from the previous
split view section that the arrow keys are used for
• Ctrl+Alt+V: Print Layout View moving your insertion point around, and the
• Ctrl+Alt+O: Outline View Ctrl key is used to modify that movement.
• Ctrl+Alt+N: Draft View Using the Shift key to modify a lot of those key
• Ctrl+F2: Print Preview View combos lets you select text in different ways.
• F1: Open the Help pane
• Alt+Q: Go to the "Tell me what you want to • Shift+Left/Right Arrow: Extend your
do" box current selection by one character to the
• F9: Refresh the field codes in the current left or right
selection • Ctrl+Shift+Left/Right Arrow: Extend
• Ctrl+F: Search a document your current selection by one word to
• F7: Run a spelling and grammar check the left or right
• Shift+F7: Open the thesaurus. If you have • Shift+Up/Down Arrow: Extend
a word selected, Shift+F7 looks up that selection up or down one line
word in the thesaurus. • Ctrl+Shift+Up/Down Arrow: Extend
selection to the beginning or end of the
Moving Around in a Document paragraph
• Shift+End: Extend selection to the end
You can use keyboard shortcuts to easily of the line
navigate throughout your document. This can • Shift+Home: Extend selection to the
save time if you have a long document and beginning of the line
don't want to scroll through the entire thing, or • Ctrl+Shift+Home/End: Extend
simply want to easily move between words or selection to the beginning or end of the
sentences. document
• Shift+Page Down/Page Up: Extend
• Left/Right Arrow: Move the insertion point selection down or up one screen
(cursor) one character to the left or right • Ctrl+A: Select the entire document
• Ctrl+Left/Right Arrow: Move one word to • F8: Enter selection mode. While in this
the left or right mode, you can use the arrow keys to
• Up/Down Arrow: Move up or down one extend your selection. You can also
line press F8 up to five times to extend the
• Ctrl+Up/Down Arrow: Move up or down selection outward. The first press enters
one paragraph selection mode, the second press
• End: Move to the end of the current line selects the word next to the insertion
• Ctrl+End: Move to the end of the document point, the third selects the whole
• Home: Move to the beginning of the current sentence, the fourth all the characters in
line the paragraph, and the fifth the whole
• Ctrl+Home: Move to the beginning of the document. Pressing Shift+F8 works that
document same cycle, but backwards. And you
• Page Up/Page Down: Move up or down can press Esc any time to leave
one screen selection mode. It takes a little playing
• Ctrl+Page Up/Page Down: Move to the with to get the hang of it, but it's pretty
previous or next browse object (after fun!
performing a search) • Ctrl+Shift+F8: Selects a column. Once
• Alt+Ctrl+Page Up/Page Down: Move to the column is selected, you can use the
the top or bottom of the current window left and right arrow keys to extend the
selection to other columns.
General Program Shortcuts

Editing Text and toggle case (which reverses whatever's


there).
Word also provides a number of keyboard • Ctrl+Shift+A: Formats all letters as
shortcuts for editing text. uppercase
• Ctrl+Shift+K: Formats all letters as
• Backspace: Delete one character to the lowercase
left • Ctrl+Shift+C: Copies the character
• Ctrl+Backspace: Delete one word to formatting of a selection
the left • Ctrl+Shift+V: Pastes formatting onto
• Delete: Delete one character to the right selected text
• Ctrl+Delete: Delete one word to the • Ctrl+Space: Removes all manual character
right formatting from a selection
• Ctrl+C: Copy or graphics to the
Clipboard text Applying Paragraph Formatting
• Ctrl+X: Cut selected text or graphics to
the Clipboard And just like with character formatting, Word
• Ctrl+V: Paste the Clipboard contents has a bunch of shortcuts particular to
• Ctrl+F3: Cut selected text to the Spike. formatting paragraphs.
The Spike is an interesting variant on
the regular clipboard. You can keep • Ctrl+M: Increases a paragraph's indent
cutting text to the Spike and Word one level each time you press it
remembers it all. When you paste the • Ctrl+Shift+M: Reduces a paragraph's
Spikes contents, Word pastes indent one level each time you press it
everything you cut, but places each item • Ctrl+T: Increases a hanging indent each
on its own line. time you press it
• Ctrl+Shift+F3: Paste the Spike contents • Ctrl+Shift+T: Reduces a hanging indent
• Alt+Shift+R: Copy the header or footer each time you press it
used in the previous section of the • Ctrl+E: Center a paragraph
document • Ctrl+L: Left-align a paragraph
• Ctrl+R: Right-align a paragraph
Applying Character Formatting • Ctrl+J: Justify a paragraph
• Ctrl+1: Set single-spacing
Word also has loads of keyboard combos for • Ctrl+2: Set double-spacing
applying character formatting (and paragraph • Ctrl+5: Set 1.5 line Spacing
formatting, but that's covered in the next • Ctrl+0: Remove one line spacing
section. You can use the shortcuts to apply preceding a paragraph
formatting to selected text or to whatever you • Ctrl+Shift+S: Open a popup window for
type next if no text is selected. applying styles
• Ctrl+Shift+N: Apply the normal
• Ctrl+B: Apple bold formatting paragraph style
• Ctrl+I: Apply italic formatting • Alt+Ctrl+1: Apply the Heading 1 style
• Ctrl+U: Apply underline formatting • Alt+Ctrl+2: Apply the Heading 2 style
• Ctrl+Shift+W: Apply underline formatting to • Alt+Ctrl+3: Apply the Heading 3 style
words, but not the spaces between words • Ctrl+Shift+L: Apply the List style
• Ctrl+Shift+D: Apply double underline • Ctrl+Q: Remove all paragraph
formatting formatting
• Ctrl+D: Open the Font dialog box
• Ctrl+Shift+< or >: Decrease or increase Inserting Things
font size one preset size at a time
• Ctrl+[ or ]: Decrease or increase font size Whether you're looking to insert a section
one point at a time break in your document, or you just don't feel
• Ctrl+=: Apply subscript formatting like digging for a common symbol, Word's
• Ctrl+Shift+Plus key: Apply superscript keyboard combos have you covered.
formatting
• Shift+F3: Cycle through case formats for • Shift+Enter: Insert a line break
your text. Available formats are sentence • Ctrl+Enter: Insert a page break
case (capital first letter, everything else • Ctrl+Shift+Enter: Insert a column break
lower case), lowercase, uppercase, title • Ctrl+hyphen (-): Insert an optional
case (first letter in each word capitalized), hyphen or en dash. An optional hyphen
tells Word not to use a hyphen, unless
General Program Shortcuts

the word breaks at the end of a line. If it


does, Word will use a hyphen where you
placed it.
• Alt+Ctrl+hyphen (-): Insert an em dash
• Ctrl+Shift+hyphen (-): Insert a non-
breaking hyphen. This tells Word not to
break a word at the end of a line, even if
there's a hyphen there. This would be
useful, for example, if you included
something like a telephone number and
wanted to make sure it all appeared on
one line.
• Ctrl+Shift+Spacebar: Insert a non-
breaking space
• Alt+Ctrl+C: Insert a copyright symbol
• Alt+Ctrl+R: Insert a registered
trademark symbol
• Alt+Ctrl+T: Insert a trademark symbol

Word 2019 interface

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