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HINDUSTAN URVARAK & RASAYAN LIMITED
(A JOINT VENTURE OF CIL, NTPC, IOCL, FCIL & HFCL)
NOTICE INVITING TENDER

(NIT)
NAME OF PACKAGE: Procurement of Ferrite Meter at HURL

Gorakhpur.
NIT NO: H/G/C&M/23-24/P-743/TE-444 Dated: 17.02.2024

1.0 HURL (Hindustan Urvarak & Rasayan Limited) invites on-line bids from eligible Bidders
fulfilling the Qualifying Requirements / Pre-Qualification Criteria (PQC) under Single Stage
Two Part Bidding system for aforesaid package.
2.0 Brief Details
Published Date Refer CPP Portal

Bid Document Download / Sale Start Date Refer CPP Portal
Bid submission Start Date Refer CPP Portal
Last Date and Time for Bid submission Refer CPP Portal
Technical Bid Opening Date & Time Refer CPP Portal
Earnest Money Deposit (EMD) in INR N/A
Pre-Bid Conference Date & Time (if any) Not Applicable
Last Query Date Refer CPP Portal
Reverse Auction NA
3.0 EMD/Bid Security shall be submitted in a sealed envelope separately offline/online by the
stipulated bid submission closing date and time at the address given below. Any bid without
an acceptable Bid Security (if applicable) shall be treated as non-responsive by the employer
and shall not be opened.
Manager (C&M)
Hindustan Urvarak & Rasayan Limited,
(A JV of CIL, NTPC, IOCL, FCIL & HFCL)
Admin Building, HURL Campus,
PO-HURL Fertilizer Plant,
Gorakhpur-273007
4.0 MSE bidders are exempted from submission of EMD as per provisions in the Tender
Documents.
MSE bidders seeking benefits of MSE as specified in the Tender Documents, must submit
Attested/Self attested copy of Registration certificates (as mentioned in clause 4.0 of ITB)
failing which no benefit of MSE shall be extended.
5.0 A complete set of Bidding Documents may be downloaded by any interested from the e-
tendering Site (https://eprocure.gov.in/eprocure/app).
Bidder who has downloaded the tender from the Central Public Procurement Portal
(CPPP) website https://eprocure.gov.in/eprocure/app, shall not tamper/modify the
tender document/form including downloaded price bid template in any manner.
In case the same is found to be tampered/modified in any manner, bid will be
completely rejected and EMD would be forfeited and Bidder is liable to be banned from
doing business with HURL for a period of two years.
Intending Bidders are advised to visit CPPP website https://eprocure.gov.in/eprocure/app
regularly till closing date of submission of tender for any corrigendum / addendum/
amendment.
Not more than one tender shall be submitted by one bidder/ bidder(s) having business
relationship. Under no circumstance will father and his son(s) or other close relations who
have business relationship with one another (i.e., when one or more partner(s)/director(s) are
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common) be allowed to tender for the same contract as separate competitors. A breach of this
condition will render the tenders of both parties liable to rejection.
6.0 Qualifying Requirements / Pre-Qualification Criteria (PQC)
Following are the Qualifying Requirements / Pre-Qualification Criteria (PQC) for the subject
package:
S.N. Conditions Documents required (To be submitted

along with Technical Bid)
1.
Bidder must submit any document as a proof
Bidder should be either
that they are either manufacturer / supplier of
manufacturer/ supplier of BoQ
BoQ items duly signed & stamped by
items. (proof to be submitted) Authorized Signatory.
7.0 Bids will be opened as per date/time as mentioned on the Date specified above or on the date
specified on the e-tendering portal. The date of Price-Bid opening will be intimated later on
the e-tendering portal.
8.0 HURL shall not be responsible for any postal /courier delay for submission of EMD and/or
other original documents, if applicable.
9.0 HURL reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject
package without assigning any reason whatsoever and in such case no bidder/intending bidder
shall have any claim arising out of such action.
10.0 Bids shall be digitally signed and uploaded by someone legally authorized and competent on
behalf of his firm / company i.e., Bidder and relevant documents w.r.t. the same to be
uploaded along with the bid by the bidders.
The Power of Attorney of such person needs to be furnished along with bid.
11.0 Address for Communication.
Sh Durgesh Kumar Singh Sh. Aishwarya Shahi

Manager (Contracts & Material) Officer (Contracts & Material)
Hindustan Urvarak & Rasayan Limited Hindustan Urvarak & Rasayan Limited
(A Joint Venture of CIL, NTPC, IOCL, FCIL & HFCL) (A Joint Venture of CIL, NTPC, IOCL, FCIL & HFCL)
Admin Building, HURL Campus, Admin Building, HURL Campus,
PO-HURL Fertilizer Plant PO-HURL Fertilizer Plant
Gorakhpur-273007 Gorakhpur-273007
Email ID: [email protected] Email ID: [email protected]
Phone: 0551-2989437
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SECTION – I
INSTRUCTIONS TO BIDDERS
(ITB)
1) Introduction
Hindustan Urvarak & Rasayan Limited (HURL) is a joint venture company of Coal India Limited
(CIL), NTPC Limited (NTPC) and Indian Oil Corporation Limited (IOCL) as the lead promoters
with Fertilizer Corporation of India Limited (FCIL) and Hindustan Fertilizer Corporation Limited
(HFCL) as other two partners.
HURL referred to herein as ‘the Employer’, intends to engage an agency for supply of Goods &
related Services or Services as per specifications, Scope of Work as detailed in the Bidding
documents.
2) General Information
The prospective Bidders are invited to submit a “Technical Bid” and “Price Bid” for the tender.
Methodology for submission of Bid has been detailed hereunder in this document.
Applicability of Reverse Auction may be seen on the CPP/GeM website / NIT.
3) Content of Bidding Documents
The items and/or services required, bidding procedures, order/contract terms and technical
requirements are prescribed in the Bidding Documents.
The bidding documents include the following sections:
Notice Inviting Tender (NIT)
Section-I Instruction to bidder (ITB)
Section-II General Purchase Conditions (GPC)
Section-III Special Purchase Conditions (SPC)
Section-IV Technical Specifications, Scope of Work & Field

Quality Assurance Plan
Section-V Forms Related to Bid
Section-VI Bill of Quantity
The Bidder is expected to examine all instructions, forms, terms, conditions, specifications and other
information in the bidding documents. Failure to furnish all information required as per the bidding
documents or submission of a bid not substantially responsive to the bidding documents in every
respect will be at the Bidder’s risk and may result in rejection of its bid.
4) Benefits to MSEs
Micro and Small Enterprises (MSEs) shall be exempted from paying Earnest Money Deposit.
Further, in case of tenders where splitting of quantity is possible, participating MSEs quoting price
within price band of L1 + 15 percent shall also be allowed to supply a portion of requirement by
bringing down their price to L1 price in a situation where L1 price is from someone other than a
Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed to supply
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minimum 25 percent of total tendered quantity. In case of more than one such MSE, the supply will
be shared proportionately (to tendered quantity).
The benefit as above to MSEs shall be available only for Goods/Services produced &
provided by MSEs.
MSEs seeking exemption and benefits should enclose/upload in e-tender portal an attested/self-
certified copy of following registration certificate as a part of his bid, failing which they run the risk
of their bid being passed over as ineligible for the benefits applicable to MSEs.
The benefit of MSE will be in accordance to the guidelines issued by Ministry of Micro, Small &
Medium Enterprises.
5) Cost of Bidding
The Bidder shall bear all costs associated with the preparation and submission of its bid and the
Employer will in no case be responsible or liable for these costs, regardless of the conduct or
outcome of the bidding process.
6) Clarification on Bidding Documents
A prospective Bidder requiring any clarification of the Bidding Document shall put the query under
Clarification tab of the on-line bid at least three days prior to the clarification end date. EMPLOYER
will respond to any request for clarification or modification of the bidding documents that it receives
within the time line specified.
EMPLOYER will post the Clarifications under Clarification tab at e-tender i.e., CPP/GeM website.
Bidders can view these clarifications.
Bidders are advised to regularly check under Clarification tab regarding posting of clarification, if
any.
Bidders must check the Clarifications issued before submission of Bid. Should the Employer deem it
necessary to amend the Bidding Document as a result of a clarification, it shall do so and upload the
amendments in the tender on the e-tender portal.
7) Corrigendum/ Amendment to Bidding Documents
At any time prior to the deadline for submission of bids, EMPLOYER may, for any reason, whether
at its own initiative, or in response to a clarification requested by a prospective Bidder, amend the
bidding documents.
The corrigendum’s/amendment’s will be posted in the tender on the e-tender portal for viewing by
the Bidder. The amendments will be binding on Bidders and it will be assumed that the information
contained therein will have been taken into account by the Bidder in its bid. Bidders are advised to
regularly check the tender regarding posting of Amendments, if any.
To give prospective Bidders reasonable time to take the corrigendum/amendment into account in
preparing their bid, EMPLOYER may, at its discretion, extend the deadline for the submission of
bids.
8) Language of Bid
The Bid, as well as all correspondence and documents relating to the Bid exchanged by the Bidder
and the Employer, shall be written in English language. Supporting documents and printed literature
that are part of the Bid may be in another language provided they are accompanied by an accurate
translation of the relevant passages in English. In such case for purposes of interpretation of the Bid
such translation shall govern.
9) Bid Proposal
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Bid shall be complete in all respects and shall be submitted with requisite information and
Attachments. It shall be free from any ambiguity.
For preparation of Bids, Bidders are expected to go through the complete bidding documents
carefully. Material deficiencies in providing the information requested may result in rejection of the
Bid.
10) Documents Comprising the Bid
The Bid shall comprise of following components:
i) Technical Bid:
The following documents are to be furnished by the Bidder as part of the Technical Bid:
a) Techno Commercial Proposal Bid Form
b) Power of Attorney as per requirement mentioned in NIT.

c) Proof for payment of Earnest Money Deposit (EMD)/ MSE Certificate for exemption.
d) Certificates like Registration certificate, GST No, PAN No. etc.
e) Format for Electronic Payment
f) Tender Acceptance Letter & Letter of authorization to submit bid.
g) Documents as required in accordance with Eligibility Criteria
h) No deviation Certificate.
i) Certificate from CEO or Managing Director or Legally Authorized Signatory, in the format
as enclosed with the Bidding Document certifying that the data and documents furnished by
them in respect of Techno-Commercial Evaluation are true and correct including the
contents thereof. However, if at any point of time the declarations given in bid are found to
be incorrect, HURL shall have the full right to terminate the contract and take any action as
per provisions of contract including forfeiture of EMD/Security Deposit.
j) Acceptance of Fraud Prevention Policy of HURL,
k) Certificate related to Restrictions on procurement from a Bidder of a country which shares a
land border with India”.
l) Documents in compliance to Scope of Work and Technical Specifications
m) Any other document asked for in the Bidding Documents.
ii) Price Bid:
The Price bid is to be submitted in the BOQ provided in the Tender at https://eprocure.gov.in
/https://gem.gov.in
Bidders are advised to fill the BOQ and upload the same on the portal. Bidder should not tamper
/ modify downloaded price bid template. In case if the same is found to be tampered / modified in
any manner, bid will be rejected and EMD would be forfeited and Bidder is liable to be banned from
doing business with HURL for a period of 3 years.
11) Bid Prices
Bidders shall quote such that the bid price covers all the Supplier’s obligations mentioned in or to be
reasonably inferred from the bidding documents including all requirements in accordance with the
requirements of the Technical Specifications & Scope of Work. Bidders are required to quote the
price for the commercial, contractual and technical obligations outlined in the bidding documents.
Bidders shall give a breakdown of the prices in the manner and detail called for in the Bill of
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Quantity (BOQ).
12) Price Basis
Bidders are required to quote price on the price basis as per Scope of Work / stipulated in the SPC.
13) Bid Currencies
All prices to be quoted by the bidders will be in Indian Rupees only, unless otherwise mentioned in
the Special Purchase Conditions (SPC), on FIRM price basis and to remain valid during the Contract
period.
14) Ineligibility for Future Tenders
Notwithstanding the provisions regarding forfeiture of Earnest Money Deposit specified above, if a
bidder after having been issued the Purchase Order/Contract, either does not accept the Purchase
Order/Contract or does not submit an acceptable Performance Security and which results in tender
being annulled then such bidder shall be treated ineligible for participation in re-tendering of the
particular package.
If a bidder after opening of tenders where EMD is ‘NIL/Not applicable’ or exempted for bidders as
per policy guidelines, withdraws its offer within the validity period of the offer, then such bidder
shall be treated as ineligible for participation in the future tenders issued from HURL for a period of
one (01) year from the date of withdrawal of the bid.
If a bidder after having been issued the Notification of Award/Purchase Order of a package where
EMD is ‘NIL/Not applicable’ or exempted for bidder as per policy guidelines, either does not accept
the Notification of Award/Purchase Order or does not submit an acceptable Performance Security
pursuant to ITB Clause titled ‘Performance Security’, and which result in tender being annulled then
such bidder shall be treated ineligible for participation in re-tendering of this particular package.
15) Period of Validity of Bids (Techno-Commercial Bid and Price Bid)
Bids shall remain valid for a period of 90 days from the closing date prescribed by EMPLOYER for
the receipt of bids, unless otherwise specified in Special Purchase Conditions (SPC). A bid valid for
a shorter period shall be rejected by EMPLOYER as being non-responsive.
In exceptional circumstances, EMPLOYER may solicit the Bidder's consent to an extension of the
bid validity period. The request and responses thereto shall be made in writing by post or email or by
telefax followed by post confirmation. If a Bidder accepts to extend the period of bid validity, the
validity of Earnest Money Deposit shall also be suitably extended. A Bidder may refuse the request
without forfeiting its Earnest Money Deposit. A Bidder granting the request will not be required nor
permitted to modify its bid.
16) Nil Deviation
No deviation, whatsoever, is permitted by EMPLOYER to any provision of Bidding
Documents. The Bidders are advised that while making their Bids and quoting prices, all conditions
are appropriately taken into consideration. Bidders shall certify their compliance to the complete
Bidding Documents as per Certificate at Annexure 4 of Section V (Forms Related to Bid).
In case the Products and/or Services offered do not meet the Technical requirements, the bid shall be
rejected as Technically non-responsive.
Bidders may note that in case the Bidder refuses to withdraw additional
conditions/deviations/variations/exception, implicit or explicit, found anywhere in the techno-
commercial bid, the bid shall be rejected as Technically non-responsive.
Bidders may also note that any deviation/variation in any form in the Price Bid shall result in
forfeiture of EMD.
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17) Format and Signing of Bid
The bid including all documents uploaded in the on-line bid shall be digitally certified by a duly
authorised representative of the Bidder to bind him to the contract using Class II or Class-III digital
signature (in the name of designated individual with Organisation name). The Digital Signature shall
be as per Indian IT Act from the licensed Certifying Authorities (CA) operating under the Root
Certifying Authority of India (RCAI) namely Controller of Certifying Authorities (CCA) of India.
An authorisation letter/power of attorney indicating that the person signing the bid has the authority
to sign the bid is to be submitted in Physical form and copy uploaded as part of the Techno-
commercial Bid.
18) Submission of Bids
Bid shall be submitted through e-tender mode in the manner specified elsewhere in bidding
document. No Manual/ Hard Copy of the Bid shall be acceptable except those asked for in Physical
form.
a. Physical Bid
i. EMD
The Bidder shall furnish, as part of his bid, an Earnest Money Deposit in the amount as
stipulated in NIT, in a separate envelope (in case paid in modes other than on-line
payment) super scribed on the top as under:
“ORIGINAL EARNEST MONEY DEPOSIT FOR NIT NO.

…………………………DATED……… FOR ……. (NAME OF PACKAGE) …… DUE
ON ……… (DATE OF BID OPENING) FROM ……………………………. (NAME OF
THE BIDDER).”
b. On-Line
Bid along with all the documents should be submitted in the electronic form only through e-
Tendering system.
Any revision or amendment in bid shall be possible only up to the due date and time of
submission of tender.
1. Techno-Commercial Bid
i. Cover Type – Fee
MSEs seeking exemption and benefits should enclose / upload in e-tender portal an
attested/self-certified copy of registration certificate as a part of his bid, failing which they
run the risk of their bid being passed over as ineligible for the benefits applicable to MSEs.
ii. Cover Type – Technical
The bidders shall upload documents in compliance to the Bidding Documents.
The following documents are to be furnished by the Bidder as part of the Technical Bid:
a) Techno Commercial Proposal Bid Form (Enclosed as Annexure-1 to Forms

Related to Bid i.e., Section V).
b) Power of Attorney as per requirement mentioned in NIT.
c) Signed, Stamped and Scanned copy of proof for payment of Earnest Money
Deposit (EMD)/ MSE Certificate.
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d) Signed, Stamped and Scanned copy of Certificates like Registration certificate,
GST No, PAN No. etc.
e) Signed, Stamped and Scanned copy of Format for Electronics Payment (Enclosed
as Annexure-2 to Forms Related to Bid i.e., Section V).
f) Signed, Stamped and Scanned copy of Tender Acceptance Letter & Letter of
authorization to submit bid (Enclosed as Annexure-3 to Forms Related to Bid i.e.,
Section V).
g) Documents as required in accordance with Eligibility Criteria i.e., Clause 6 of

NIT.
h) Signed, Stamped and Scanned copy of No deviation Certificate (Enclosed as

Annexure-4 to Forms Related to Bid i.e., Section V).
i) Signed, Stamped and Scanned copy of Certificate from CEO or Managing

Director or Legally Authorized Signatory, in the format as enclosed as Annexure-
5 to Forms Related to Bid i.e., Section V to Bidding Document shall be furnished
certifying that the data and documents furnished by them in respect of Techno-
Commercial Evaluation are true and correct including the contents thereof.
However, if at any point of time the declarations given in bid are found to be
incorrect, HURL shall have the full right to terminate the contract and take any
action as per provisions of contract including forfeiture of EMD/Security Deposit.
j) Acceptance to Fraud Prevention Policy of HURL, for which the bidder has to
submit Signed, Stamped and Scanned copy of Form of Acceptance of Fraud
Prevention Policy of HURL. (Enclosed as Annexure-6 to Forms Related to Bid
i.e., Section V).
k) Certificate related to Restrictions on procurement from a Bidder of a country

which shares a land border with India. (Enclosed as Annexure - 7 to Forms
Related to Bid i.e., Section V).
l) Documents in compliance to Scope of Work and Technical Specifications.

m) Any other document asked for in the Bidding Documents.
Note: -
Bidders are requested to upload the clearly visible documents only otherwise if not
clearly visible then offer shall be liable for rejection without any further
communication. The Techno-Commercial Bid should not contain any price
content entry. In case, the Techno-Commercial Bid is found to contain any
price content, such bid shall be liable for rejection.
Checklist of documents to be submitted is enclosed as Annexure-1 to ITB.
2. Price Bid (Cover Type – Finance)
The Price bid is to be submitted in the BOQ provided in the Tender at
https://eprocure.gov.in/eprocure/app / https://gem.gov.in
Bidders are advised to fill the BOQ and upload the same on the portal. Bidder should not
tamper/modify download price bid template. In case if the same is found to be tampered /
modified in any manner, bid will be rejected and EMD would be forfeited and Bidder is liable
to be banned from doing business with HURL for a period of 3 years.
Bidders shall necessarily submit the prices on-line in the Bill of Quantity (BOQ) only.
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For preparation of the “Price Bid”, Bidders are expected to take into account the requirements
and conditions of the bidding documents. The Price Bid shall be made in the ‘BOQ’ (excel
file) only of Bidding Documents.
The rate quoted by the bidder shall be inclusive of all provisions for incidental expenses
necessary for proper execution and completion of the work in accordance with the terms &
condition of the bidding document.
All prices to be quoted by the bidders will be in Indian Rupees only, unless otherwise
mentioned in the Special Purchase Conditions (SPC), on FIRM price basis and to remain
valid during the Contract period.
*** Documents to be uploaded in the format stipulated in the tender (online) ***
Note:
In case of Single Stage Two envelope bidding, Price Bid of those bidders whose bids are found to
be qualified and technically & commercially responsive shall be opened at a later date under
intimation to such bidders.
19) Deadline for Submission of Bid
Bids must be submitted online no later than the time and date stated in the Tender Enquiry/NIT/ on
line Tender details.
The Off-line bid specified in the tender must be submitted to the Employer at the address given in the
Special Purchase Conditions (SPC) before the last date & Time for submission of Bid as specified in
the NIT / Tender. Employer shall not be liable for loss/non-receipt/late receipt of above documents in
postal transit.
The on-line Bid must be submitted on the system well before the expiry of time and the schedule
specified in the tender notifications, and may note that there is a time lag between the actual placing
the bid on the local computer of the bidder and the refreshing of the data on the server.
The processing time for data exchange depends on the internet speed of the bidder, therefore bidder
should avoid the last-minute hosting of their bid. The bids visible to the Employer will be final for
the purpose of acceptance.
EMPLOYER may, at its discretion, extend this deadline for submission of bids, in which case all
rights and obligations of Employer and Bidders will thereafter be subject to the deadline as extended.
20) Modification and Withdrawal of Bid
The Bidder may modify or withdraw its bid after submission prior to the deadline prescribed for bid
submission. In case of withdrawal a letter giving the reason for withdrawal is to be uploaded. Once
a bid is withdrawn, the bid cannot be re-submitted.
No bid may be withdrawn / modified in the interval between the bid submission deadline and the
expiration of the bid validity period. Withdrawal/Modification of a bid during this interval may result
in the Bidder’s forfeiture of its Earnest Money Deposit, pursuant to ITB Clause 14 above.
21) Opening of Bid
a. Techno-Commercial Bid Opening
The Employer will first open the Techno-Commercial Bid on the date and at the place
specified in the tender enquiry/NIT. In the event of the specified date for the opening of bids
being declared a holiday for EMPLOYER, the bids will be opened at the appointed time on
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the next working day. All important information and other such details as EMPLOYER, at its
discretion, may consider appropriate, will be announced at the opening.
Technical Bid shall be opened for evaluation.
In case of Single Stage Two Envelope bidding, the Price Bid will remain unopened and the
date and time for opening of price bids shall be intimated separately on the CPP/GeM website
by EMPLOYER after completion of evaluation of Techno-Commercial Bids.
b. Price Bid Opening
In case of Single Stage Single Envelope bidding, the Price Bid will be opened on the date and
time for opening of bids specified after opening of Techno-commercial bids as specified
above.
In case of Single Stage Two Envelope bidding, after the evaluation process of Techno-
Commercial bid is completed, the date and time for opening of price bids shall be intimated
separately by Employer. Bidders, whose Techno-Commercial Bid is not substantially
responsive, their Technical Bid shall be rejected and their Price bid will also be rejected &
shall not be opened and their Earnest Money Deposit shall be returned.
Price bids of those Bidders, who have been considered qualified and whose Techno-
commercial Bid is found to be responsive, will be opened online in presence of the Bidder's
authorised representatives who choose to attend.
The participating bidders will be able to view the bid prices of all the bidders after
online opening of Price Bids by Employer on the e-tender portal.
22) Clarification on Bid
During bid evaluation, EMPLOYER may, at its discretion, ask the Bidder for a clarification of its bid
including documentary evidence pertaining to the Purchase Orders/Contracts executed declared in the
bid for the purpose of meeting Qualifying Requirement specified in NIT. The request for clarification
and the response shall be in writing, and no change in the price or substance of the bid including
substitution of Purchase Orders/Contracts executed in the bid by new/additional Purchase
Orders/Contracts executed for conforming to Qualifying Requirement shall be sought, offered or
permitted.
For this purpose, only 1 chance, shall be given. If the techno-commercial acceptability of bidder is
established upon verification of documents including clarifications submitted, the case shall be
considered for further processing. If the bidder happens to be defaulter upon verification of the
documents or has not uploaded the required document within the mentioned time frame his bid would
be analysed based on the uploaded documents and if found not in order as per requirement, would be
outrightly rejected.
23) Preliminary Examination of Techno-Commercial Bids
EMPLOYER will examine the bids to determine whether they are complete, whether required
securities have been furnished, whether the documents have been properly signed and whether the
bids are generally in order.
Prior to the detailed evaluation, the Employer will determine whether the bid is of acceptable quality,
is generally complete and is substantially responsive to the bidding document. For purpose of this
determination, a substantially responsive bid is one that conforms to all the terms, condition and
specifications of the bidding documents without material deviations, objections, conditionality or
reservations.
A material deviation, objection, conditionality or reservation is
(i) That effects in any substantial way the scope quality or performance of the contract.
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(ii) That limits in any substantial way inconsistent with the bidding document the Employers right
or the successful bidder’s obligation under the contract or
(iii)Whose rectification would unfairly affect the competitive position of other bidders who are
presenting substantially responsive bids.
Material deficiencies in the bid may render the bid non-responsive and may lead to the rejection of
the bid.
EMPLOYER’s determination of a bid’s responsiveness is to be based on the contents of the bid itself
without recourse to extrinsic evidence. If a bid is not substantially responsive, it will be rejected by
EMPLOYER, and may not subsequently be made responsive by the Bidder by correction of the
nonconformity.
24) Evaluation of Techno-Commercial Bids
EMPLOYER will carry out a detailed evaluation of the Techno-Commercial bids (of the qualified
bidders shortlisted as above) previously determined to be substantially responsive in order to
determine whether the technical and commercial aspects are in accordance with the requirements set
forth in the bidding documents. In order to reach such a determination, EMPLOYER will examine
and compare the technical and commercial aspects of the bids on the basis of the information
supplied by the bidders. Bidder may note that no deviation, whatsoever, is permitted by EMPLOYER
to any provisions of Bidding Documents.
In case the Bidder refuses to withdraw additional conditions/deviations/variations/exception, implicit
or explicit, found anywhere in the bid in respect of techno-commercial requirements of the bidding
documents, without any financial implication whatsoever to the Employer, the bid shall be rejected as
technically non-responsive. Product(s) and/or service(s) not meeting the specified technical
requirements & scope work, shall be rejected.
25) Preliminary Examination of Price Bid
The Employer will examine the Price bids to determine whether they are complete, whether any
computational errors have been made, and whether the bids are generally in order.
In case any additional conditions/deviations/variations/exception, implicit or explicit, is found
anywhere in the Price bid, the Earnest Money Deposit shall be forfeited.
26) Financial Disqualification
An abnormally low bid will be rejected and will not be considered as L1.
An Abnormally Low Bid is one in which the Bid price, in combination with other elements of the
Bid, appears so low that it raises material concerns as to the capability of the Bidder to perform the
contract at the offered price.
In such situation the bidder shall have to provide written clarification including detailed price
analysis of the Bid price in relation to scope, schedule, resource mobilization, allocation of risks and
responsibilities, and any other requirements of the bid document.
If, after evaluating the price analyses, the employer determines that the Bidder has substantially
failed to demonstrate its capability to deliver the contract at the offered price, the employer may
reject the Bid/ Proposal and the bidder will not be considered in the evaluation of the financial
ranking.
27) Discrepancies in Bid
In case of discrepancies in the bid, the following will be adopted to correct the discrepancies for
Arithmetical for the purpose of evaluation.
a) In case of discrepancy between unit price in figures and words, the unit price in words will be
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considered as correct.
b) In case of discrepancy between unit price and total price, the unit price will be considered as
correct.
c) In case of discrepancy between unit price and total price, which is obtained by multiplying the
unit price and quantity, or between sub-totals and the total price, the unit or subtotal price
shall prevail, and the total price shall be corrected accordingly.
28) Evaluation Criteria
The evaluation criteria specified in Special Purchase Conditions (SPC) shall over-ride all other
similar related clauses appearing elsewhere in the bidding documents.
The evaluation shall be based on the evaluated cost of fulfilling the contract in compliance with all
commercial, contractual and technical obligations under this Bidding Document.
29) Evaluation of Bids
a) The Employer shall evaluate each Bid that has been determined, up to this stage of the
evaluation, to be substantially responsive.
b) To evaluate a Bid, HURL shall only use all the criteria and methodologies defined in this
document.
c) To evaluate a Bid, HURL shall consider the following:
 The bid price as quoted as per Bill of Quantity (BOQ).
 Price adjustment for correction of discrepancy.
 Price adjustment due to discounts offered.
 Price adjustment due to Price Preference, pursuant to ITB clause 4.0, if applicable.
 Price adjustment due to Price Preference due to any other condition specified in Special
Purchase Conditions (SPC).
Price adjustment due to application of the evaluation criteria.
30) Tiebreaker
In case of a tie at the lowest bid (L-1) position between 02 or more start-up/non-start-up bidders, the
following sequence of preference shall be adopted while processing the Letter of Acceptance
(LOA)/Order.
(a) In case, one of the bidders is MSE owned by SC/ST Entrepreneur, then the order shall be
placed on such bidder.
(b) In case, one of the bidders is MSE owned by women Entrepreneur, then the order shall be
placed on such bidder.
(c) In case, one of the bidders is MSE then the order shall be placed on such bidder.
(d) Otherwise, the order shall be placed on the bidder having higher turnover in the last audited
financial year.
In case there is a tie at lowest bid (L1) position between only startup bidders and none of them has
past turnover, the order/LOA will be placed on the startup who has registered earlier with the
department Promotion of industry and Internal Trade.
However, the above order of performance while processing LOA is subject to instructions/guidelines
issued by the government of India from Time to time.
31) Contacting the Employer
Page 11 of 17
Subject to ITB clause 25 above, no Bidder shall contact the Employer on any matter relating to its
bid, from the time of the opening of Bids to the time the contract is awarded.
Any effort by a Bidder to influence the Employer in the Employer’s bid evaluation, bid comparison
or contract award decisions may result in rejection of the Bidder’s bid.
32) Employer’s Right to Accept Any Bid and To Reject Any or All Bids
The Employer reserves the right to accept or reject any Bid, and to annul the bidding process and
reject all Bids at any time prior to Contract award, without thereby incurring any liability to the
affected Bidder or Bidders or any obligation to inform the affected Bidder(s) of the grounds for the
Employer’s action.
33) Award Criteria
Subject to ITB Clause 33, the Employer will award the contract to the successful Bidder whose bid
has been determined to be substantially responsive to the Bidding Documents and qualified to
perform the contract satisfactorily.
The Bidder will be required to comply with all requirements of the Bidding Documents without any
extra cost to the Employer, failing which his Earnest Money Deposit will be forfeited.
34) Construction of Contract
If required, HURL may place separate Orders for supplies and Services.
The award of separate Purchase Orders shall not in any way dilute the responsibility of the Supplier
for the successful completion of the Facilities as per Contract documents and a breach in one
Purchase Order shall be construed as a breach of the other Purchase Order(s) which will confer a
right on the Employer to terminate the other Contract(s) also at the risk and cost of the Supplier.
The total value of all the orders shall be the Total Package value.
35) Notification of Award
Prior to the expiration of the period of bid validity, the Employer will notify the successful Bidder in
writing by email or letter or by telefax to be confirmed in writing by letter sent by Speed
Post/Registered/courier, that its bid has been accepted. The notification of award (Purchase/Service
Order) will constitute the formation of the contract and shall be effective from the date of award or
the date as specified in Special Purchase Conditions (SPC).
36) Corrupt or Fraudulent Practices
Employer requires that Bidders, Contractors and Suppliers observe the highest standard of ethics
during the procurement and execution of the contracts. In pursuance of this policy, Employer:
a) Defines, for the purposes of this provision, the terms set forth below as follows:
i. "Corrupt Practice" means the offering, giving, receiving or soliciting of anything of value
to influence the action of a public official in the procurement process or in contract
execution; and
ii. "Fraudulent Practice" means a misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment of the Employer, and
includes collusive practice among Bidders (prior to or after bid submission) designed to
establish bid prices at artificial non-competitive levels and to deprive the Employer of the
benefits of free and open competition;
b) Will reject a bid for award if it determines that the Bidder recommended for award has
engaged in corrupt or fraudulent practices in competing for the contract in question;
Page 12 of 17
c) Will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a
contract if it at any time determines that the firm has engaged in corrupt or fraudulent
practices in competing for or in executing a contract of the Employer.
37) Fraud Prevention Policy
The Bidders/ Service Providers/ Vendors/ Consultants etc. shall strictly adhere to the Fraud
Prevention Policy of HURL displayed on its website http://www.hurl.net.in and shall not indulge or
allow anybody else working in their organization to indulge in fraudulent activities and immediately
apprise HURL of the fraud/suspected fraud as soon as it comes to their notice. A certificate to this
effect shall be furnished by the bidder along with his bid, in relevant attachment as per format
enclosed (Annexure 6 of Section V (Forms Related to Bid)) with the Bidding Document.
If in terms of above policy, it is established that the bidder/his representatives have committed any
fraud while competing for this contract then the Earnest Money Deposit shall be forfeited.
38) Indian Agents
In a tender, either the Indian Agent on behalf of the Principal/OEM or Principal/OEM itself can bid
but both cannot bid simultaneously for the same item/product.
If an agent submits bid on behalf of the Principal/OEM, the same agent shall not submit bid on behalf
of another Principal/OEM in the same tender for the item/product.
39) Transfer of Bid Documents
a. Transfer of Bidding documents is not permissible.
b. Documents purchased / downloaded by the intending bidders cannot be transferred.
Page 13 of 17
Annexure-1 to ITB
Checklist of documents to be submitted
Sr. No Item Yes / No Bid Ref.
Techno Commercial Proposal Bid Form. (Enclosed as Annexure-1 to Forms and

1
Procedures i.e., Section V)
2 Power of Attorney as per requirement mentioned in NIT.
Signed, Stamped and Scanned copy of proof for payment of Earnest Money Deposit
3
(EMD) / MSE Certificate for exemption.
Signed, Stamped and Scanned copy of Certificates like Registration certificate, GST
4 No, PAN No, etc.
Signed, Stamped and Scanned copy of Format for Electronics Payment (Enclosed
5 as Annexure-2 to Forms and Procedures i.e., Section V)
Signed, Stamped and Scanned copy of Tender Acceptance Letter (Enclosed as

6
Annexure-3 to Forms and Procedures i.e., Section V)
Documents as required in accordance with Qualifying Requirements / Pre-

7 Qualification Criteria (PQC) i.e., Clause 6 of NIT
Signed, Stamped and Scanned copy of No deviation Certificate (Enclosed as

8
Signed, Stamped and Scanned copy of Certificate from CEO/MD/ Legally

Authorized Signatory, in the format as enclosed as Annexure-5 to Forms and
Procedures i.e., Section V) to Bidding Document shall be furnished certifying that
the data and documents furnished by them in respect of Techno-Commercial
9
Evaluation are true and correct including the contents thereof. However, if at any
point of time the declarations given in bid are found to be incorrect, HURL shall
have the full right to terminate the contract and take any action as per provisions of
contract including forfeiture of EMD/Security Deposit.
Acceptance to Fraud Prevention Policy of HURL, for which the bidder has to
submit Signed, Stamped and Scanned copy of Form of Acceptance of Fraud
10
Prevention Policy of HURL. (Enclosed as Annexure-6 to Forms and Procedures
i.e., Section V).
Certificate related to Restrictions on procurement from a Bidder of a country which

11 shares a land border with India” i.e.
(Enclosed as Annexure-7 to Forms and Procedures i.e., Section V).
Proforma for Terms and Condition

12
13 Documents in compliance to Scope of Work and Technical Specifications
14 Any Other Document asked for in the Bidding Document
15 Filled BOQ
Note:
Failure to Upload Authentic and Correct Documents as mentioned at Sr. No. 1 to 13 above would
lead to Rejection of Techno- Commercial Bid. Price Bids shall be opened only of those bidders who
are qualified and whose techno-commercial bids are acceptable.
Page 14 of 17
Annexure 2 to ITB
Instructions for Online Bid Submission
The bidders are required to submit their bids electronically on the CPP/GeM Portal, using valid
Digital Signature Certificates. The instructions given below are meant to assist the bidders in
registering on the CPP/GeM Portal, prepare their bids in accordance with the requirements and
submitting their bidsonline on the CPP/GeM Portal.
More information useful for submitting online bids on the CPP/GeM Portal may be obtained at:
https://eprocure.gov.in /eprocure/app / https://gem.gov.in
1. Registration
a) Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL: https://eprocure.gov.in/eprocure/app / https://gem.gov.in) by
clicking on the link “Online bidder Enrollment” on the CPP/GeM Portal which is free of
charge.
b) As part of the enrollment process, the bidders will be required to choose a unique username
and assign a password for their accounts.
c) Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the CPP/GeM Portal.
d) Upon enrollment, the bidders will be required to register their valid Digital Signature
Certificate (Class III Certificates with signing key usage) issued by any Certifying Authority
recognized by CCA India (e.g., Sify / nCode / eMudhra etc.), with their profile.
e) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC’s to others which may lead to misuse.
f) Bidder then logs in to the site through the secured log-in by entering their user ID / password
and the password of the DSC / e-Token.
2. Searching for Bidding Documents
a) There are various search options built in the CPP/GeM Portal, to facilitate bidders to search
active tenders by several parameters. These parameters could include Tender ID,
Organization Name, Location, Date, Value, etc. There is also an option of advanced search
for tenders, wherein the bidders may combine a number of search parameters such as
Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for a
tender published on the CPP/GeM Portal.
b) Once the bidders have selected the tenders they are interested in, they may download the
required documents / tender schedules. These tenders can be moved to the respective ‘My
Tenders’ folder. This would enable the CPP/GeM Portal to intimate the bidders through SMS
/ e- mail in case there is any corrigendum issued to the Bidding Document.
c) The bidder should make a note of the unique Tender ID assigned to each tender, in case they
want to obtain any clarification / help from the Helpdesk.
Page 15 of 17
3. PREPARATION OF BID
a) Bidder should take into account any corrigendum published on the Bidding Document before
submitting their bids.
b) Please go through the Bidding Document carefully to understand the documents required to
be submitted as part of the bid. Please note the number of covers in which the bid documents
have to be submitted, the number of documents - including the names and content of each of
the document that need to be submitted. Any deviations from these may lead to rejection of
the bid.
c) Bidder, in advance, should get ready the documents to be submitted as indicated in the
Bidding Document / schedule. Generally, they can be in PDF / XLS / RAR / DWF/JPG
formats. Bid documents may be scanned with 100 dpi with black and white option which
helps in reducing size of the scanned document.
4. SUBMISSION OF BID
a) Bidder should log into the site well in advance for bid submission so that they can upload the
bid in time i.e. on or before the bid submission time. HURL shall NOT be responsible for any
delay.
b) The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the Bidding Document.
c) Bidder has to select the payment option as “offline” to pay the tender fee / EMD as applicable
and enter details of the instrument.
d) Bidder should prepare the EMD as per the instructions specified in the Bidding Document.
The original should be posted/couriered/given in person to the concerned official, latest by the
last date of bid submission or as specified in the Bidding Documents.
e) Bidders are requested to note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. If the price bid has been given as a
standard BOQ format with the Bidding Document, then the same is to be downloaded and to
be filled by all the bidders. Bidders are required to download the BOQ file, open it and
complete the blue colored (unprotected) cells with their respective financial quotes and other
details (such as name of the bidder). No other cells should be changed. Once the details have
been completed, the bidder should save it and submit it online, without changing the filename.
If the BOQ file is found to be modified by the bidder, the bid will be rejected.
f) The server time (which is displayed on the bidders’ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders, opening
of bids etc. The bidders should follow this time during bid submission.
g) All the documents being submitted by the bidders would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered cannot be viewed by
unauthorized persons until the time of bid opening. The confidentiality of the bids is
maintained using the secured Socket Layer 128 bit encryption technology.
h) Data storage encryption of sensitive fields is done. Any bid document that is uploaded to the
server is subjected to symmetric encryption using a system generated symmetric key. Further
this key is subjected to asymmetric encryption using buyers/bid openers public keys. Overall,
the uploaded Bidding Documents become readable only after the tender opening by the
authorized bid openers.
i) The uploaded Bidding Documents become readable only after the tender opening by the
authorized bid openers.
Page 16 of 17
j) Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message & a bid
summary will be displayed with the bid no. and the date & time of submission of the bid with
all other relevant details.
k) The bid summary has to be printed and kept as an acknowledgement of the submission of the
bid. This acknowledgement may be used as an entry pass for any bid opening meetings.
l) The Bidder is allowed to re-submit the Bid and related Bid documents before the last date of
Bid submission and time. The Bid can be re-submitted as many times as required by the
Bidder, within the indicated timelines. The last version of the Bid submitted by the Bidder
before the Bid submission date and time will be considered for Bid evaluation.
m) The Bidder is permitted to withdraw his Bid before the last date of Bid submission and time
through the CPP/GEM Portal. The bidder should provide the supporting reasons for bid
withdrawal and attach the supporting letter to the Purchaser.
n) During bid evaluation, EMPLOYER may, at its discretion, ask the Bidder for a clarification of
its bid including documentary evidence pertaining to the Purchase Orders/Contracts executed
declared in the bid for the purpose of meeting Qualifying Requirement specified in NIT/IFB.
The request for clarification and the response shall be in writing, and no change in the price or
substance of the bid including substitution of Purchase Orders/Contracts executed in the bid
by new/additional Purchase Orders/Contracts executed for conforming to Qualifying
Requirement shall be sought, offered or permitted.
For this purpose, only 1 chance, shall be given. If the techno-commercial acceptability of
bidder is established upon verification of documents including clarifications submitted, the
case shall be considered for further processing. If the bidder happens to be defaulter upon
verification of the documents or has not uploaded the required document within the
mentioned time frame his bid would be analyzed based on the uploaded documents and if
found not in order as per requirement, would be outrightly rejected.
************************************************************
Bidders must apprise themselves of the applicable guidelines for submission of
and uploading of bids etc. on CPP/GEM website.
************************************************************
Page 17 of 17
SECTION – II
GENERAL PURCHASE CONDITIONS

(GPC)
The Special Purchase Conditions (SPC) will supersede any related conditions anywhere in the
Bidding Documents and will prevail for evaluation / finalization of the tender.
1. Definitions & Terminology

Unless the context otherwise requires, the following terms whenever used in this Contract have the
following meanings:
“Contract” means the Purchase Order/Service Order signed by the Employer, to which these General
Purchase Conditions (GPC) are attached together with all the documents listed in such signed Contract.
“Contract Documents” means the documents listed in Clause 2 of GPC (Contract Documents) of the
Form of Contract Agreement (including any amendments thereto).
“GPC” means the General Purchase Conditions.
“SPC” means the Special Purchase Conditions.
“Day” means calendar day of the Gregorian Calendar.
“Month” means calendar month of the Gregorian Calendar.
“Employer” means Hindustan Urvarak & Rasayan Limited (HURL), having its registered office
Core-4, 9th Floor, Scope Minar, Laxmi Nagar District Centre, Delhi-110092 and shall include their
legal representatives, successors and permitted assigns of the Employer.
“Applicable Law” This Contract including all matters connected with this Contract shall be governed
and construed in accordance with the Indian Law both substantive and procedural and shall be subject
to the exclusive jurisdiction of Indian courts at Delhi, India.
“Contract Price” means the price to be paid for the performance of the Services, in accordance with
the payment terms, subject to such additions and adjustments thereto or deductions there from, as may
be made pursuant to the Contract.
“Government” means the Government of the Employer’s country ie INDIA.
“Local Currency” means the currency of the Government of India.
“Party” means the Employer or the Bidder, as the case may be, and “Parties” means both of them.
“Personnel” means persons hired by the Bidder as employees and assigned to the performance of the
Services or any part thereof.
“Services” means the work to be performed by the Bidder pursuant to this Contract, as described in the
detailed Terms of Reference; and
Law Governing the Contract: The Contract, its meaning and interpretation, and the relation between
the Parties shall be governed by the Applicable Law.
Throughout these Bidding Documents, the term “Bid” and “Tender” and their derivatives (Bidder/
Tenderer, Bidding / Tendering, Bidding Document/Tender Document, etc.); Bill of Quantity / Schedule
of Quantity / Schedule of Quantities/ Bill of Quantities; Employer / HURL; Bid Security / Earnest
Money Deposit; Security Deposit / Performance Security/ Performance Guarantee; Engineer-in-Charge
/ Engineer, appearing anywhere in the Bidding Documents shall have the same meaning and are
synonymous to each other.
Language: English shall be the binding and controlling language for all matters relating to the meaning
or interpretation of this Contract.
“Sub-contractor from a country which shares a land border with India” means;
a) An entity incorporated, established or registered in such a country; or
b) A subsidiary of an entity incorporated, established or registered in such a country; or
c) An entity substantially controlled through entities incorporated, established or registered in
such a country; or
d) An entity whose beneficial owner is situated in such a country; or
e) An Indian (or other) agent of such an entity; or
f) A natural person who is a citizen of such a country; or
g) A consortium or joint venture where any member of the consortium or joint venture falls under
any of the above.
The beneficial owner for the purpose of above clause will be as under;
a) In case of company of Limited Liability Partnership, the beneficial owner is the natural
person(s), who, whether acting alone or together, or through one or more juridical person, has
a controlling ownership interest or who exercises control through other means.
Explanation-
• “Controlling ownership interest” means ownership of or entitlement to more than twenty-
five per cent of shares or capital or profits of the company;
• “Control” shall include the right to appoint majority of the directors or to control the
management or policy decisions including by virtue of their shareholdings or management
rights or shareholders agreements or voting agreements;
b) In case of a partnership firms, the beneficial owner is the natural person(s) who, whether acting
alone or together, or through one or more judicial person, has ownership of entitlement to more
than fifteen percent of capital or profits of the partnership;
c) In case of an unincorporated associations or body of individuals, the beneficial owner is the
natural person(s) who, whether acting alone or together, or through one or more juridical
person, has ownership of or entitlement to more than fifteen percent of the property or capital
or profits of such association or body of individuals;
d) Where no natural person is identified under (a) or (b) or (c) above, the beneficial owner is the
relevant natural person who holds the position of senior managing officials;
e) In case of a trust, the identifications of beneficial owner(s) shall include identification of the
author of trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust
and any other natural person exercising ultimate effective control over the trust through a chain
of control or ownership.
An Agent is a person employed to do any act for another, or to represent another in dealings with third
person
2. Contract Documents
The Employer shall send to the successful Bidder the Purchase Order/Service Order. The Purchase
Order/Service Order will constitute the formation of the contract. The contract shall come into effect
from the date of issue of Purchase Order/Service Order.
The successful bidder shall have sign and return the Purchase Order/Service Order as a token of
acceptance. Successful bidder on whom Purchase Order/Service Order is placed shall hereinafter be
called Supplier.
3. Order of the precedence of the Documents
The order of precedence of documents shall be as under:
a) Purchase Order/ ServiceOrder along with its annexures.
b) Amendment to Bidding Documents
c) Special Purchase Conditions
d) Technical Specifications & Scope of Work & Field Quality Assurance plan
e) General Purchase Conditions
f) The Bid and BOQ submitted by the Supplier
g) Instructions to bidders
An amendment issued after issue of Contract shall take precedent over the formal Contract and all other
contract documents.
4. Language
All Contract Documents, all correspondence and communications to be given, and all other
documentation to be prepared and supplied under the Contract shall be written in English, and the
Contract shall be construed and interpreted in accordance with that language.
If any of the Contract Documents, correspondence or communications are prepared in any language
other than the governing language as above, the English translation of such document, correspondence
or communications shall prevail in matters of interpretation.
5. Singular and Plural

The singular shall include the plural and the plural the singular, except where the context otherwise
requires.
6. Headings
The headings and marginal notes in the General Purchase Conditions of Contract are included for ease
of reference, and shall neither constitute a part of the Contract nor affect its interpretation.
7. Incoterms
Unless inconsistent with any provision of the Contract, the meaning of any trade term and the rights
and obligations of parties thereunder shall be as prescribed by Incoterms. Incoterms means international
rules for interpreting trade terms published by the International Chamber of Commerce (latest edition),
38 Cours Albert 1er, 75008 Paris, France.
8. Construction of Contract
If required, HURL may place separate Orders for supplies and Services.
The award of separate Purchase Orders shall not in any way dilute the responsibility of the Supplier for
the successful completion of the Facilities as per Contract documents and a breach in one Purchase
Order shall be construed as a breach of the other Purchase Order(s) which will confer a right on the
Employer to terminate the other Contract(s) also at the risk and cost of the Supplier.
The total value of all the orders shall be the Total Package value.
9. Amendment
No amendment or other variation of the Contract (Purchase Order/Service Purchase) shall be effective
unless it is in writing, is dated, expressly refers to the Purchase Order/Service Order, and is signed by a
duly authorized representative of Employer and accepted by the Supplier.
10. Severability
If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable, such
prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any other
provisions and conditions of the Contract.
11. Non-Waiver
(i) Subject to GPC clause 11.0 (ii), no relaxation, forbearance, delay or indulgence by either party
in enforcing any of the terms and conditions of the Contract or the granting of time by either
party to the other shall prejudice, affect or restrict the rights of that party under the Contract,
nor shall any waiver by either party of any breach of Contract operate as waiver of any
subsequent or continuing breach of Contract.
(ii) Any waiver of a party’s rights, powers or remedies under the Contract must be in writing, must
be dated and signed by an authorized representative of the party granting such waiver, and must
specify the right and the extent to which it is being waived.
12. Notices
Unless otherwise stated in the Purchase Order/Service Order, all notices to be given under the Contract
shall be in writing, and shall be sent by personal delivery, airmail post, special courier, cable, telegraph,
telex, facsimile or Electronic Data Interchange (EDI) to the address of the relevant party set out in the
Contract.
In case of Purchase Orders, all notices to be given under the Contract shall be addressed to Signatory
of the Purchase Order and in case of Service Orders, all notices to be given under the Contract shall be
addressed to Engineer-in-charge.
Either party may change its postal, cable, telex, facsimile or EDI address or addressee for receipt of
such notices by ten (10) days’ notice to the other party in writing.
13. Governing Laws

The Contract shall be governed by and interpreted in accordance with laws in force in India.
The Courts of Delhi shall have exclusive jurisdiction in all matters arising under the Contract.
14. Settlement of Disputes

a. Mutual Consultation
If any dispute of any kind whatsoever shall arise between the Employer and the Contractor in
connection with or arising out of the Contract, including without prejudice to the generality of
the foregoing, any question regarding its existence, validity or termination, or the execution of
the Facilities, whether during the progress of the Facilities or after their completion and whether
before or after the termination, abandonment or breach of the Contract, the parties shall seek to
resolve any such dispute or difference by mutual consultation. If the parties fail to resolve such
a dispute or difference by mutual consultation, then the dispute may be settled through Expert
Settlement Council / Arbitration / other remedies available under the applicable laws.
b. Adjudicator
Managing Director (MD) of HURL shall be the Appointing Authority for Adjudicator.
Adjudicator under the Contract shall be retired judge of Supreme Court/High Court of India.
If any dispute of any kind whatsoever shall arise between the Owner and the Contractor in
connection with or arising out of the Contract, including without prejudice to the generality of
the foregoing, any question regarding its existence, validity or termination, or the execution of
the services—whether during the progress of the work or after their completion and whether
before or after the termination, abandonment or breach of the Contract—the parties shall seek
to resolve any such dispute or difference by mutual consultation. If the parties fail to resolve
such a dispute or difference by mutual consultation, then the dispute shall be referred in writing
by either party to the Adjudicator, with a copy to the other party.
The Adjudicator shall give its decision in writing to both parties within twenty-eight (28) days
of a dispute being referred to it. If the Adjudicator has done so, and no notice of intention to
commence arbitration has been given by either the Owner or the Contractor within fifty-six
(56) days of such reference, the decision shall become final and binding upon the Owner and
the Contractor. Any decision that has become final and binding shall be implemented by the
parties forthwith.
Should the Adjudicator resign or die, or should the Owner and the Contractor agree that the
Adjudicator is not fulfilling its functions in accordance with the provisions of the Contract,
another Adjudicator shall be jointly appointed by the Owner and the Contractor. Failing
agreement between the two within twenty-eight (28) days, the new Adjudicator shall be
appointed at the request of either party by the Appointing Authority. Expenses incurred in the
process of adjudication including the fees required to be paid to the adjudicator, if any, shall be
shared equally between the Owner and the Contractor.
c. Arbitration
If either the Owner or the Contractor is dissatisfied with the Adjudicator’s decision, or if the
Adjudicator fails to give a decision within twenty-eight (28) days of a dispute being referred
to it, then either the Owner or the Contractor may, within fifty-six (56) days of such reference,
give notice to the other party, with a copy for information to the Adjudicator, of its intention
to commence arbitration, as hereinafter provided, as to the matter in dispute, and no arbitration
in respect of this matter may be commenced unless such notice is given.
Any dispute in respect of which a notice of intention to commence arbitration has been given,
in accordance with above clause, shall be finally settled by arbitration. Arbitration may be
commenced prior to or after completion of the Services.
Any dispute submitted by a party to arbitration shall be heard by an arbitration panel composed
of three arbitrators, in accordance with the provisions set forth below.
The Owner and the Contractor shall each appoint one arbitrator, and these two arbitrators shall
jointly appoint a third arbitrator, who shall chair the arbitration panel. If the two arbitrators do
not succeed in appointing a third arbitrator within twenty-eight (28) days after the latter of the
two arbitrators has been appointed, the third arbitrator shall, at the request of either party, be
appointed by the Appointing Authority as given below:
(a) President, Institution of Engineers in case of an Indian Contractor.
(b) President, International Chambers of Commerce, Paris in case of a Foreign Contractor.
If one party fails to appoint its arbitrator within forty-two (42) days after the other party has
named its arbitrator, the party which has named an arbitrator may request the Appointing
Authority to appoint the second arbitrator.
If for any reason an arbitrator is unable to perform its function, the mandate of the Arbitrator
shall terminate in accordance with the provisions of applicable laws as mentioned under the
Clause related to Governing Law and a substitute shall be appointed in the same manner as the
original arbitrator.
Arbitration proceedings shall be conducted
(i) In accordance with the following rules of procedure: -
(a) In case of a foreign Contractor, the arbitration proceeding shall be conducted
in accordance with the United Nations Commission on International Trade Law
(UNCITRAL) Arbitration Rules of 1976.
(b) In case of an Indian Contractor, adjudication/Arbitration proceedings shall be
conducted in accordance with Indian Arbitration and Conciliation Act 1996.
In case the Indian Contractor is an Indian Public Sector Enterprise/Government
Department (but not a State Govt. Undertaking or Joint Sector Undertaking
which is not a subsidiary of Central Govt. Undertaking), the dispute arising
between the Owner and the Contractor shall be referred for resolution to a
Permanent Arbitration Machinery (PAM) of the Department of Public
Enterprises, Government of India.
(c) In case of a foreign collaborator/associate of the Contractor, the arbitration
proceedings shall be conducted in accordance with the United Nation
Commission on International Trade Law (UNCITRAL) Arbitration Rules of
1976.
(ii) In New Delhi, India (Place for Arbitration)
(iii) In the language in which this Contract has been executed.
The decision of a majority of the arbitrators (or of the third arbitrator chairing the arbitration, if
there is no such majority) shall be final and binding and shall be enforceable in any court of
competent jurisdiction as decree of the court. The parties thereby waive any objections to or
claims of immunity from such enforcement.
d. Notwithstanding any reference to the Adjudicator or Arbitration herein,

a) the parties shall continue to perform their respective obligations under the Contract unless
they otherwise agree.
b) the Employer shall pay the Contractor any monies due to the Contractor.
15. Scope
a) The Goods and related Services to be supplied shall be as specified in the technical
specification and Price Schedule. The Supplier shall supply all the Goods and related
Services included in the Scope of Supply, as per the Delivery and Completion Schedule
specified in the SPC.
b) The Supplier shall ensure that the Goods and related Services comply with the technical
specifications and other provisions of the Contract.
c) The Goods and related Services supplied under this Contract shall conform to the standards
mentioned in Technical Specifications and, when no applicable standard is mentioned, the
standard shall be equivalent or superior to the official standards whose application is
appropriate.
16. Price Basis

As detailed in SPC.
17. Insurance
As detailed in SPC.
18. Freight
As detailed in SPC.
19. Delivery schedule

The delivery Period shall commence from date of the Purchase Order/Service Order unless stated
otherwise in the SPC.
The Delivery of the Goods and Completion of the related Services shall be in accordance with the
Delivery and Completion Schedule as per SPC.
20. Contract price

The Contract Price shall be as specified in the Purchase Order / Service Order.
21. Payment terms

Payment will be made to the account of the successful bidder as per the payment terms mentioned in
the PO / LOA based on the certification of Engineer. The payments shall be made after the conditions
listed for such payment have been met, and the successful bidder has submitted an invoice to the
Employer specifying the amount due.
Payment shall be released within thirty (30) days of receipt of materials and submission of invoice in
all respect as per Payment terms mentioned in SPC or as mentioned in the PO / LOA, subject to
acceptance of the materials.
In cases of any discrepancy observed by the Employer in Supplier’s bill, clarifications shall be sought
in writing by the Employer within ten (10) days from the date of receipt of Supplier’s bill/invoice/debit
note by the Employer. The Supplier shall be required to submit the requisite clarifications within ten
(10) days from the date of issuance of queries by the Employer. In case, no mutual agreement is reached
between the Employer and the Supplier on any part of the bill/invoice, within ten (10) days of
submission of clarification by the Supplier, the Supplier shall issue a revised bill/invoice to avoid
mismatch in GST returns of the Employer and the Supplier. Payment against agreed and admissible
part shall be processed as per payment procedure within ten (10) days after receipt of the revised
bill/invoice. The bill/invoice for the balance amount under question may be separately submitted for
consideration of the Employer after resolution of issues of payment by the Employer. In case of non-
submission of satisfactory clarification by the Supplier within the stipulated period, HURL shall not be
liable for the delay in making payment. If the bill submitted by Supplier is incorrect and has gross
discrepancies, the bill shall be summarily rejected and returned to the Supplier.
Further, in case of rejection of part material against a particular P.O., the Payment against part accepted
material shall be processed as per payment procedure and Supplier shall be intimated regarding reasons
and details of rejected material. Credit notes (as defined in GST act) as applicable for such part may be
issued based on original invoice already issued. The original invoice value will get reduced to the extent
of such credit notes. The bill for the replaced material shall be separately submitted for future
consideration of the Employer.
In the event of dispute, the same shall be dealt as per contract provisions of dispute resolution.
Our Standard Payment terms are as under:
For Supplies: The payment would be made within 30 days of receipt and acceptance of materials.
For AMC/CMS: The Annual Maintenance Service Contract wherever applicable, shall commence after
completion of the warranty period. The payment of the annual maintenance service contract shall be
made on quarterly basis and the amount will be due for payment on the certification by HURL at the
end of each quarter. The quarterly amount shall be worked out by dividing the total service contract
value by the number of quarters in the maintenance contract period.
22. Procedure of payment

Payment shall be released on submission of invoice in quadruplicate along with supporting documents
on certification by the Engineer-in-Charge.
23. Tax deduction at source

Tax deduction at source shall be governed as per prevailing rules.
24. Contract performance Guarantee (CPG)/PBG

a) Within thirty (30) days of the receipt of Purchase Order/Service Order from the Employer, the
Supplier shall furnish the Contract Performance Guarantee, if applicable, for due performance
of the Contract(s)/Order(s) in any form acceptable to the Employer as mentioned below.
b) CPG may be submitted in any of the following forms:
• A crossed Demand Draft / Bankers cheque drawn in favour of Hindustan Urvarak &
Rasayan Limited (HURL). Payable at Delhi
• An irrevocable Bank Guarantee as per the HURL standard format from any Nationalized
bank / Scheduled Bank as acceptable to HURL as per list enclosed.
c) Failure of the supplier to submit the above-mentioned Contract Performance Guarantee shall
constitute sufficient grounds for the annulment of the award and forfeiture of the Bid Security.
d) FOR WARRANTY PERIOD-
The successful bidder shall be required to furnish the Contract Performance Guarantee (CPG)
for an amount equal to 10% of total order value. CPG should be valid for a period of three
months (3 months) beyond the expiry of warranty period.
The CPG should be submitted within 30 days of placement of award.
e) FOR AMC / CMS PERIOD
The bidder shall be required to furnish a CPG equivalent to 5% of the total order value towards
AMC/CMS valid for AMC/CMS Period plus a period of 3 months beyond the Annual
Maintenance /Comprehensive Maintenance Services Contract period.
This CPG shall be furnished before the expiry date of 10% CPG submitted earlier covering the
warranty period of one year.
f) The CPG for 10% shall be released only after receipt of BG for AMC/CMS period.
Note: -
(i) CPG, Warranty, Guarantee clause as specified in the SPC shall prevail.
(ii) In case CPG is submitted by way of Bank Guarantee, while issuing the physical BGs, the
Supplier’s Bank shall also send electronic message through secure SFMS (in case of BGs issued
from within India) or SWIFT (in case of BGs issued from outside India) to Employer’s
Beneficiary Bank whose details are provided in the Special Purchase Conditions.
25. Taxes & duties

a) “Goods and Services Tax” or “GST” means taxes or cess levied under the Central Goods and
Services Tax Act, Integrated Goods and Services Tax Act, Goods and Services Tax
(Compensation to States) Act and various State/Union Territory Goods and Services Tax Laws
and applicable cesses, if any under the laws in force (hereinafter referred to as relevant GST
Laws), which shall be fully complied with by the Bidder.
b) The Bidder shall quote the prices giving breakup in the manner specified in the Price Schedule.
The Bidder shall quote the applicable rate of GST in the Price Schedule.
c) For the purpose of Evaluation, GST quoted in the Bid shall only be considered.
d) The Bidder shall indicate the taxes and duties as applicable seven (7) days prior to last date of
Bid Submission.
e) The Bidder is required to quote the rate of GST applicable under GST Law in the Price Schedule
while giving the breakup of prices.
f) In case GST registered Bidder has quoted GST rate as ‘0’ (Zero), the quoted price shall be
considered to be inclusive of GST as applicable.
g) In case of bid received from dealers who have opted for the composition scheme under GST
Law, the Bidder shall specifically mention the same in his Bid. Employer shall not be liable to
pay/reimburse any GST on the supplies made by such dealers under the Order/Contract.
h) In case of bid received from unregistered dealer, for evaluation their bid shall be cost
compensated as per the GST rate applicable in view of Reverse Charge Mechanism (RCM) as
per GST Law.
i) In case of all materials identified by the Supplier and Employer to be dispatched directly from
the sub-vendor's work to Employer's site, the Supplier shall ensure that his sub-vendors raise
Tax invoices as per the provisions of GST Law, billed to the Supplier and shipped to the
Employer’s site. The Supplier shall further ensure that he raises his corresponding Tax Invoices
in the name of Employer during transit of the materials before the delivery of materials is taken
by Employer.
j) For items not covered under GST, the Bidder is required to quote Excise Duty/VAT/CST as
applicable in the Price Schedule while giving the breakup of prices.
k) Notwithstanding anything to contrary contained in the Purchase Order/Contract, the Supplier’s
right to payment under the Order/Contract is subject to issuance of valid tax invoice/bill of
supply as the case may be, payment of applicable GST to the credit of appropriate Government
and submission of valid particulars of tax invoice under GST returns in accordance with GST
Law.
l) Employer shall deduct GST at source at the applicable rates in case transactions under the
Order/Contract are liable to GST deduction at source.
m) Unless expressly stated otherwise, a common mechanism for reconciliation of input credit
mismatch, to be followed by both HURL and Supplier, shall be mutually agreed so that both
parties follow the same procedure for disclosing the transactions in their respective returns.
Notwithstanding anything in the Order/Contract, penalty / damages shall be recovered in case
the Supplier makes a default in following the agreed procedure.
n) The implications of GST on return of goods will be as per the provisions of the relevant GST
Laws.
o) The Supplier shall issue tax invoices/bill of supply as applicable, file appropriate returns, and
deposit the applicable GST to the account of appropriate government within the time limit
prescribed under the GST Law. In the event of any default, Supplier shall be liable to pay the
amount which may be imposed on HURL due to such default.
p) Supplier should comply with the provisions of e-way bill notified by appropriate authorities
from time to time. The existing provisions regarding road permit will continue till such time if
applicable.
q) The Employer shall make necessary tax deductions under Income Tax Act or any other laws, if
applicable.
r) Provisions of GST law in respect of Related Persons/Parties may appropriately be taken into
consideration by Bidders while submitting the bid.
s) If any rates of tax are increased or decreased, a new tax is introduced, an existing tax is
abolished, or any change in interpretation or application of any tax occurs in the course of the
performance of Oder/Contract, which was or will be assessed on the Supplier in connection
with performance of the Oder/Contract, an equitable adjustment shall be made to take into
account any such change.
t) The payment/reimbursement of statutory variations in the rates of tax and/or of new tax, duty
or levy imposed under statute or law in India as above would be restricted only to direct
transactions between the Employer and the Bidder.
26. Entry tax

Subsumed in GST.
27. Road permit

Supplier shall comply with the provisions of e-way bill notified by appropriate authorities from time to
time. The Supplier shall be responsible for issuance of e-way bill and other compliances relating to e-
way bill as per GST Law.
28. Authorised representative

Any action required or permitted to be taken, and any document required or permitted to be executed,
under the Contract by the Employer or the Bidder may be taken or executed by the officials authorized
for the purpose.
29. Packing
The Supplier shall provide such packing of the Goods as is required to prevent their damage or
deterioration during transit to their final destination, handling and storage.
The Supplier will be responsible for any loss or damage during transportation, handling and storage
due to improper packing.
All packages should be marked with Purchase Order/Service Order no. and date. Each package must
contain packing slip and literature, if any.
30. Warranty
The provision of Warranty shall be as per SPC /Technical Specification.
Our general terms are:
a) The Supplier shall warrant that the Goods shall be free from defects arising from any act or
omission of the Supplier or arising from design, materials, and workmanship, under normal use
in the conditions.
b) The warranty shall remain valid for the period of one year from the date of installation and
commissioning or as specified in the Technical Specifications / SPC.
c) If having been notified, the Supplier fails to remedy the defect, the Employer may proceed to
take within a reasonable period such remedial action as may be necessary, at the Supplier’s risk
and expense and without prejudice to any other rights which the Employer may have against
the Supplier under the Contract.
31. Patents
All royalties and fees for patents covering material/equipment/ software or processes used in executing
the work shall be to the account of the bidder. The supplier shall satisfy all demands that may be made
at any time for such royalties and fees.
The Supplier shall hold harmless and indemnify the Employer from and against damage, loss and
expenses arising from any claim for infringement of patent, copy right, design and other such rights in
existence or to be granted on and application published prior to the completion of this engagement with
respect to or arising out of the use or supply of design or any work in accordance with the specifications
and plans furnished or recommended by the Contractor.
The Supplier shall promptly notify the Employer in writing if the Supplier has or has acquired
knowledge of any patent under which claim or suit for infringement could reasonably be brought
because of the use by the Employer of any information, recommendation or specifications, services
rendered by the Contractor.
The Supplier, in such case, shall furnish at its own cost make and furnish to the Employer alternative
specifications or recommendations to avoid the same and without putting the Employer to any
additional cost.
32. Indemnification
The Supplier shall, at its own expense, defend and indemnify the Employer against all third party claims
of infringement of Intellectual Property Rights, including patent, trade mark, copy right, trade secret or
industrial design rules arising from use of the products or any part thereof.
The Supplier shall expeditiously extinguish any such claims and shall have full rights to defend itself
there from. The Employer shall not pay any compensation to a third party resulting from such
infringement and the Supplier shall be fully responsible for the same, including all expenses and court
and legal fees.
The Employer will give notice to the Supplier of any such claim without delay, shall provide reasonable
assistance to the Contractor in disposing of the claim, and shall at no time admit any liability for or
express any intent to settle the claim.
Final payment to the Supplier by the Employer will not be made while any such suit or claim remains
unsettled.
33. Inspection and tests

All materials shall be inspected as per provisions of SPC / Technical Specification. The Supplier shall
execute the Purchase Order/Services in compliance with the provisions of the Contract.
For all cases where pre-dispatch inspection is stipulated, materials shall be inspected prior to dispatch
by an authorized representative of HURL for which an advance notice of 15 days shall be given by the
supplier. In such cases no material shall be dispatched without inspection unless specific
waiver/exemption is communicated in writing to the supplier. In all cases necessary test certificates,
guarantee certificate in respect of material/equipment performance shall be furnished along with
despatch documents. However, the final inspection of material shall be done at our site only and
acceptance of materials is subject to such final inspection only.
34. Removal of rejected goods and replacement

a) If upon delivery, whether inspected and approved earlier or otherwise, the material/equipment
is not in conformity with the specifications, the same shall be rejected by the Employer or his
duly authorised representative and notification to this effect will be issued to the Supplier within
30 days from the date of receipt of the material at site.
b) The supplier shall arrange for removal of the rejected item(s) within 15 days from the date of
notification. In the event, the supplier fails to lift the materials within the said 15 days, the
Employer shall be at liberty to dispose of such rejected item(s) in any manner as he may think
fit and recover all the expenses from the Supplier.
35. Liquidated damages
The timely delivery of the material is the essence of the contract. In the event of Supplier’s failure to
deliver the material of acceptable quality within the stipulated delivery period, the liquidated damages
are payable by the Supplier @ 0.5% (one half of one percent) per week of delay or part thereof, of the
unexecuted order value. However, the total liability of the Bidder under this clause shall not exceed 5%
of the Order value as awarded.
36. Amendment/ modification of contract

Modification of the terms and conditions of the Contract, including any modification of the Scope of
the Services or of the Contract price may only be made by written agreement between the Parties.
37. Payment at reduced rates

If the goods supplied are not according to specifications stipulated in the order, HURL may retain the
goods at its discretion after negotiations and agreement with the supplier and pay at reduced rates to be
fixed by HURL.
38. Change in laws and regulations

If, after the date seven (7) days prior to the last date of Bid submission, any law, regulation, ordinance,
order or by-law having the force of law is enacted, promulgated, abrogated or changed (which shall be
deemed to include any change in interpretation or application by the competent authorities) that
subsequently affects the costs and expenses of the Supplier and/or the Time for Completion, the
Contract Price shall be correspondingly increased or decreased, and/or the Time for Completion shall
be reasonably adjusted to the extent that the Supplier has thereby been affected in the performance of
any of its obligations under the Contract. However, these adjustments would be restricted to items in
respect of both direct transactions between the Employer and Supplier.
39. No breach of contract

The failure of a party to fulfil any of its obligations under the Contract shall not be considered to be a
breach of or default under the Contract in so far as such inability arises from an event of Force Majeure,
provided that the Party affected by such an event
a) has taken all reasonable precautions, due care and reasonable alternative measures in order to
carry out the terms and conditions of this Contract and
b) has informed the other Party as soon as possible about the occurrence of such an event.
40. Obligations of the Supplier

The Supplier shall supply the Goods perform the Services and carry out their obligations with all due
diligence, efficiency, and economy, in accordance with generally accepted professional techniques and
practices, and shall observe sound management practices, and employ appropriate advance technology
and safe methods. The Supplier shall always act, in respect of any matter relating to this Contract or to
the Services, as faithful advisers to the Employer and shall at all times support and safeguard the
Employer’s legitimate interests in any dealings with Sub-bidder or third parties.
41. Force majeure

a) “Force Majeure” shall mean any event beyond the reasonable control of the Employer or the
Supplier, as the case may be, and which is unavoidable notwithstanding the reasonable care of the
party affected and which substantially affect the performance of the Contract.
Notwithstanding the generality of the above, the following events shall be termed as Force Majeure
events in respect of the Order
(i) terrorist acts,
(ii) confiscation, nationalization, mobilization, commandeering or requisition by or under the
order of any government or de jure or de facto authority or ruler or any other act of failure
to act of any local state or national government authority,
(iii) national/sectoral/illegal strike, sabotage, lockout embargo, import restriction, port
congestion, lack of usual means of public transportation and communication, industrial
dispute, shipwreck, epidemics, quarantine and plague.
b) If either party is prevented, hindered or delayed from or in performing any of its obligations under
the Contract by an event of Force Majeure, then it shall notify the other in writing of the occurrence
of such event and the circumstances there of within fourteen (14) days after the occurrence of such
event.
c) The party who has given such notice shall be excused from the performance or punctual
performance of its obligations under the Contract for so long as the relevant event of Force Majeure
continues and to the extent that such party’s performance is prevented, hindered or delayed. The
Time for Completion shall be extended by a reasonable time.
d) The party or parties affected by the event of Force Majeure shall use reasonable efforts to mitigate
the effect there of upon its or their performance of the Contract and to fulfil its or their obligations
under the Contract, but without prejudice to either parties’ right to terminate the contract under
clause (f) here under.
e) Delay or non-performance by either party hereto caused by the occurrence of any event of Force
Majeure shall not
(i) constitute a default or breach of the Contract
(ii) give rise to any claim for damages or additional cost or expense occasioned thereby
If and to the extent that such delay or non-performance is caused by the occurrence of an event of
Force Majeure.
f) If the performance of the Contract is substantially prevented, hindered or delayed for a single
period of more than sixty (60) days or an aggregate period of more than one hundred and twenty
(120) days on account of one or more events of Force Majeure during the currency of the Contract,
the parties will attempt to develop a mutually satisfactory solution, failing which the dispute shall
be resolved in accordance with Clause 14 (Settlement of Disputes)
g) Notwithstanding clause (e) above, Force Majeure shall not apply to any obligation of the Employer
to make payments to the Supplier herein.
42. Termination
The Employer may terminate the Order/Contract, by not less than thirty (30) days’ written notice of
termination to the Supplier, to be given after the occurrence of any of the events specified in
paragraphs(a) to (d) of this Clause and sixty (60) days’ in the case of the event referred to in (e) below:
a) if the Supplier does not remedy a failure in the performance of their obligations under the
Contract, within thirty (30) days after being notified or within any further period as the
Employer may have subsequently approved in writing;
b) if the Supplier becomes insolvent or bankrupt;
c) if as a result of Force Majeure, the Supplier is unable to perform a material portion of the
Services for a period of not less than sixty (60) days; or
d) if the Supplier, in the judgment of the Employer has engaged in corrupt or fraudulent practices
in competing or in executing the Contract.
For the purpose of this clause:
“Corrupt Practice” means the offering, giving, receiving or soliciting of anything of value to
influence the action of a public official in the selection process or in contract execution.
“Fraudulent Practice” means a misrepresentation of facts in order to influence a selection
process or the execution of a contract to the detriment of the Employer.
e) if the Employer, at its sole discretion, decides to terminate this Contract.
f) If the Contractor, sub-contracts any part of the works in violation of the provision of GPC
Clause 48.0
In event of termination of Order/Contract, the Employer shall pay to the Supplier/Contractor the
Contract Price, properly attributable to the works/supplies executed by the Supplier/Contractor as on
the date of termination. However, any sums due to the Employer from the Contractor accruing prior to
the date of termination shall be deducted from the amount to be paid to the Supplier under this
Order/Contract.
43. Risk purchase

In the event of Suppliers failure to supply the material of acceptable quality in scheduled delivery
period, HURL reserves the right to procure the materials from any other source at the Suppliers risk
and cost and the difference in cost shall be borne by the Supplier. Further, HURL shall retain the right
of forfeiture of CPG and or any other action as deemed fit.
44. Limitation of Liability

Except in cases of criminal negligence or wilful misconduct,
a) Neither Party shall be liable to the other Party, whether in contract, tort, or otherwise, for any
indirect or consequential loss or damage, loss of use, loss of production, or loss of profits or
interest costs, which may be suffered by the other Party in connection with the Contract,
provided that this exclusion shall not apply to any obligation of the Contractor to pay liquidated
damages to the Employer and
b) The aggregate liability of the either party to the other party, whether under the Contract, in tort
or otherwise, shall not exceed the total Contract Price, provided that this limitation shall not
apply to any obligation of the Contractor to indemnify the Employer with respect to patent
infringement.
Notwithstanding anything contained hereinabove, the aggregate liability of the Employer to the
Contractor shall not exceed the Total Contract Price, less payments already released to the Contractor,
if any.
45. Fraud Prevention Policy

The Supplier along with their associate / collaborator / subcontractors / sub-vendors / consultants /
service providers shall strictly adhere to the Fraud Prevention policy of the Employer. The Supplier
along with their associate / collaborator / subcontractors / sub-vendors / consultants / service providers
shall observe the highest standard of ethics and shall not indulge or allow anybody else working in their
organization to indulge in fraudulent activities during execution of the Contract (Purchase
Order/Service Order). The Supplier shall immediately apprise the Employer about any fraud or
suspected fraud as soon as it comes to their notice.
46. Integrity Pact

The Integrity Pact (IP) envisages an agreement between the prospective vendors / bidders and the buyer,
committing the persons / officials of both the parties, not to exercise any corrupt influence on any aspect
of the contract. The Bidder along with its associate / collaborator / sub-contractors / sub-vendors /
consultants / service providers shall strictly adhere to the Integrity Pact.
Note: In case Integrity Pact is not applicable for the particular tender, the same shall be specified in the
SPC.
47. No Claim for interest or damage

a) Interest on money due to the contractor/vendor:
No omission on the part of the Employer to pay the amount due upon measurement or otherwise
shall vitiate or make void the contract, nor shall the contractor be entitled to interest upon any
guarantee/security/retention money or payments in arrears nor upon any balance which may on
the final settlement of his account be due to him.
b) No claim for interest or damage:
No claim for interest or damage will be entertained or be payable by the Employer in respect of
any amount or balance which may be lying with the Employer or may become due upon
settlement/adjudication of any dispute, difference or misunderstanding between the parties by
way of arbitration or court proceedings or otherwise or in respect of any delay or omission on the
part of the Employer in making intermediate or final payment or in respect of any amount/damage
which may be claimed through arbitration or court proceedings or in any other respect
whatsoever.
48. Subcontracting
The Contractor shall not be allowed to sub-contract works to any sub-contractor/ sub-vendor from a
country which shares a land border with India unless such sub-contractor is registered with the
competent Authority.
However, the said requirement of registration will not apply to subcontractors from those countries
(even if sharing a land border with India) to which the Government of India has extended lines of credit
or in which the Government of India is engaged in development projects. The Contractor may apprise
itself of the updated lists of such countries available in the website of the Ministry of External Affairs.
Important Note
The Special Purchase Conditions will supersede any other related conditions anywhere in the tender
documents and will prevail for evaluation / finalization of the tender.
--- *** ---

SECTION – III
SPECIAL PURCHASE CONDITIONS

(GPC)
1. Price Basis
FOR HURL Gorakhpur Store.
2. Insurance
In suppliers’ Scope.
3. Freight
4. Packaging & Forwarding

5. Payment terms
Within 30 Days from the date of receipt & acceptance of Materials at HURL, Gorakhpur
Store.
6. Delivery schedule
01 Month
7. Warranty/Guarantee
As per tender
8. Address for Communication

Manager (C&M)
Gorakhpur-273007
Page 2 of 2
SECTION – IV
(Technical Specifications, Scope of Work & Field Quality Assurance Plan)
Page 1 of 3
Technical Specification of Ferrite Meter
Sl. No. Parameter Value
1. Features Measurement of delta ferrite content in austenitic and

duplex steels.
2. Test Method Magnetic Induction in-line with DIN EN ISO 2178 /
ASTM D7091
3. Display Mode Digital
4. Measurement Unit Ferrite Number (FN) & Ferrite Percentage (%
Fe)
5. Measurement Range 0.15-110 FN (0.15-80 % Fe)
6. Measurement Modes Single reading, continuous live reading and
scanning mode.
7. Probe Suitable for 0.15-110 FN (0.15-80 % Fe)
8. Protection Class IP-54
9. Operating Temperature 0-50 °C
10. Standard Calibration Blocks Set of standard calibration blocks of
approximate 0.5 FN, 2 FN, 10 FN, 50 FN, 100 FN and Saturation
Block with Manufacturer’s Certificates for all the blocks.
11. Battery Type Removable & Rechargeable
12. Battery Operating time 8 Hours Minimum
13. Data Memory 500 readings (Minimum)
14. Data Transfer Data transfer to Laptop/ PC
15. Warrantee Min 1 Year Manufacturer’s Warrantee
16. Calibration Certificate Latest & approved by: Manufacturer/
NABL/ ILAC
Mandatory Terms and Conditions:
1. Supplier must be Either Manufacturer or Authorised Dealer of the

Manufacturer. Manufacturer’s authorisation certificate is to be
provided by the dealers.
2. Service office for repair and calibration of the instruments must be
in India.
Page 2 of 3
Bill of Quantity for Ferrite Meter:
Sl. No. Requirement Qty.

1. Ferrite Meter with Accessories i.e., Probe, Probe Cable,
Set of Calibration Blocks, Data Transfer Cable, Operating
Manual, Carrying Case, Wrist Strap, Batteries and Battery
Charger. 1 No.
Page 3 of 3
SECTION – V
FORMS RELATED TO BID

INDEX
Annexure Description
1 Techno-Commercial Proposal Bid Form
2 Format for Electronics Payment
3 Tender Acceptance Letter & Letter of authorization to submit bid
4 No deviation Certificate
5 Certificate from CEO/MD/ Legally Authorised Signatory
6 Acceptance to Fraud Prevention Policy of HURL
7 Certificate related to Restrictions on procurement from a Bidder of a country which

shares a land border with India
8 Proforma for Terms and Condition
Page 2 of 13
ANNEXURE-1
TECHNO-COMMERCIAL PROPOSAL BID FORM
(To be Submitted on the Letter Head of Bidder)
Bidder's Techno-Commercial Proposal Ref. No.:
Bidder's Name & Address : Date:
Person to be contacted :
Designation :
Tel. No(s). :
Mobile No. :
Fax No(s). :
E-mail address :
To
Manager (C&M)
Gorakhpur-273007
Dear Sirs,
1.0 Having examined the Bidding Documents including its subsequent amendments
and clarifications, if any, issued by Owner, the receipt of which is hereby
acknowledged, we the undersigned, offer to complete the work under the above-
named Package in full conformity with the said Bidding Documents and hereby
furnish our Techno-Commercial Proposal.
2.0 We have understood the instructions and the terms & conditions mentioned in the
Bidding Documents furnished by you and have thoroughly examined the
specifications laid down by you in the Bidding Documents and are fully aware of
the nature of consultancy services required.
Attachments to the Bid form (Techno-Commercial Bid):
In line with the requirement of the Bidding Documents we enclose herewith the
following Attachments to the Bid Form (Techno-commercial) Bid:
Page 3 of 13
Sr. No Description
1 Power of Attorney as per requirement mentioned in NIT.
Signed, Stamped and Scanned copy of proof for payment of Earnest Money Deposit
2
(EMD) / MSE Certificate for exemption.
Signed, Stamped and Scanned copy of Certificates like Registration certificate, GST
3
No, PAN No, etc.
Signed, Stamped and Scanned copy of Format for Electronics Payment (Enclosed as
4
Signed, Stamped and Scanned copy of Tender Acceptance Letter (Enclosed as

5 Annexure-3 to Forms and Procedures i.e., Section V)
Documents as required in accordance with Qualifying Requirements / Pre-

6
Qualification Criteria (PQC) i.e., Clause 6 of NIT
Signed, Stamped and Scanned copy of No deviation Certificate (Enclosed as Annexure-

7
4 to Forms and Procedures i.e., Section V)
Signed, Stamped and Scanned copy of Certificate from CEO/MD/ Legally Authorised
Signatory, in the format as enclosed as Annexure-5 to Forms and Procedures i.e.,
Section VI) to Bidding Document shall be furnished certifying that the data and
documents furnished by them in respect of Techno-Commercial Evaluation are true
8
and correct including the contents thereof. However, if at any point of time the
declarations given in bid are found to be incorrect, HURL shall have the full right to
terminate the contract and take any action as per provisions of contract including
forfeiture of EMD/Security Deposit.
Acceptance to Fraud Prevention Policy of HURL, for which the bidder has to submit
9 Signed, Stamped and Scanned copy of Form of Acceptance of Fraud Prevention
Policy of HURL. (Enclosed as Annexure-6 to Forms and Procedures i.e., Section V).
Certificate related to Restrictions on procurement from a Bidder of a country which

10 shares a land border with India” i.e.
11 Declaration of GST as per Annexure- 8 to Forms and Procedures i.e., Section V
12 Any Other Document asked for in the Bidding Document
3.0 COMPLIANCE TO THE PROVISIONS OF THE BIDDING DOCUMENTS
3.1 We have read all the provisions of the Bidding Documents and confirm that
notwithstanding anything stated elsewhere in our bid to the contrary, the provisions
of the Bidding Documents, are acceptable to us and we further confirm that we have
Page 4 of 13
not taken any deviation to the provisions of the Bidding Documents anywhere in
our bid.
We have furnished our compliance to the provisions of the Bidding Documents and
its subsequent Amendment(s)/Clarification(s)/Addenda/Errata by furnishing “NO
DEVIATION CERTIFICATE”.
We hereby confirm that any deviation, variation or additional condition etc. or any
mention, contrary to the provisions of Bidding Documents and its subsequent
Amendment(s)/Clarification(s)/Addenda/Errata (if any) found anywhere in our bid
proposal, implicit or explicit shall stand unconditionally withdrawn, without any
cost implication whatsoever to the Owner, failing which our bid security shall be
forfeited.
3.2 We further declare that additional conditions, variations, deviations, if any, found in
the bid, shall not be given effect to.
4.0 We undertake, if our bid is accepted, to commence the work immediately upon
your Notification of Award to us.
5.0 We agree to abide by this bid for a period 180 days from the date of opening of
Techno-Commercial bids as stipulated in the Bidding Documents and it shall
remain binding upon us and may be accepted by you at any time before the
expiration of that period.
6.0 Until a formal Contract Agreement is prepared and executed between us, the bids,
together with your written acceptance thereof in the form of your Notification of
Award shall constitute a binding contract between us.
7.0 We understand that you are not bound to accept our bid or any other bid you may
receive.
8.0 We, hereby, declare that only the persons or firms interested in this proposal as
principals are named here and that no other persons or firms other than those
mentioned herein have any interest in this proposal or in the Contract to be entered
into, if the award is made on us, that this proposal is made without any connection
with any other person, firm or party likewise submitting a proposal, is in all
respects for and in good faith, without collusion or fraud.
9.0 We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt.
Department/Public sector undertaking.
10.0 We certify that all information furnished by the our Firm is true & correct and in
the event that the information is found to be incorrect/untrue or found violated,
then your department/ organization shall without giving any notice or reason
therefore or summarily reject the bid or terminate the contract, without prejudice
to any other rights or remedy including the forfeiture of the full said earnest
money deposit absolutely.
Page 5 of 13
Dated this……………… day of …………….
Thanking you,
Yours faithfully,
Date:
Place: (authorised signatory Name).
(Designation)
Company Seal
Page 6 of 13
ANNEXURE - 2
Format for Electronics Payment
Bidders are required to submit the following details on the company’s letter head for online
transfer of amount to their account:
1. Contractor Name / Company Name

Address:
Phone No.
E-mail ID
2. a Name of the Bank
b Address of the Branch
c Telephone No.
d 9 Digit Code number of the Bank and Branch
appearing on the MICR Cheque issued by the
Bank
e 11 Digit NEFT/IFSC Code of the Bank Branch
f Account Type (SB/CC/CA)
g Bank Account No.(as appearing on the Cheque)
h Permanent Account Number (PAN) Under
Income
Tax Act.
i GST Registration Number
j Name of Authorized Signatory
k Contact Person Name
We hereby declare that the particulars given above are correct and complete
Authorized signatory of the bidder
Name
Designation
Date
Page 7 of 13
Annexure-3
TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head)
Date:
To,
Sub: Acceptance of Terms & Conditions of Tender.
Tender Reference No:
Name of Tender / Work: -
Dear Sir,
1. I/ We have downloaded / obtained the tender document(s) for the above mentioned
‘Tender/Work’ from the web site(s) namely:
as per your advertisement, given in the above-mentioned website(s).
2. I / We hereby certify that I / we have read the entire terms and conditions of the tender
documents from Page No. to (including all documents like annexure(s), schedule(s), etc
.,), which form part of the contract agreement and I / we shall abide hereby by the terms /
conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organization too have
also been taken into consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above-mentioned tender

document(s) / corrigendum(s) in its totality / entirety.
5. I / We do hereby declare that our Firm has not been blacklisted/ debarred by any Govt.
Department/Public sector undertaking.
6. I / We certify that all information furnished by our Firm is true & correct and, in the
event, that the information is found to be incorrect/untrue or found violated, then your
department/ organization shall without giving any notice or reason therefore or summarily
reject the bid or terminate the contract, without prejudice to any other rights or remedy
including the forfeiture of the full said earnest money deposit absolutely.
Yours Faithfully,
(Signature of the Bidder, with Official Seal)
Page 8 of 13
ANNEXURE - 4
DECLARATION FOR “NO DEVIATION”
(To be submitted on the Letter Head of the Bidder duly signed by Authorised
Signatory)
1. With reference to our Bid Proposal No. ………… dated ……………. For …(Name
of Package to be mentioned)…………………….., we hereby confirm that we comply
with all terms, conditions and specifications of the Bidding Documents read in
conjunction with Amendments(s) / Clarification(s) / Addenda / Errata (if any) issued
by the Owner prior to opening of Techno – Commercial Bids and the same has been
taken into consideration while making our Techno – Commercial Bid & Financial Bid
and we declare that we have not taken any deviation / exceptions in this regard.
2. We further confirm that any deviation variation or additional conditions etc. or any
mention, contrary to the Bidding Documents and its Amendments(s) / Clarification(s) /
Addenda / Errata (if any) as mentioned at 1.0 above found anywhere in our Techno –
Commercial Bid and / or Financial Bid, implicit or explicit, shall stand unconditionally
withdrawn, without any cost implication whatsoever to the Owner, failing which the Bid
Security shall be forfeited.
Yours faithfully,
(Signature)
Date: Name & Designation................................
Place: Name of the Company.............................
(Seal of Company) ..........................................
Page 9 of 13
ANNEXURE-5
PROFORMA OF CERTIFICATE
(TO BE SUBMITTED BY CEO/MD/ LEGALLY AUTHORISED SIGINATORY OF
THE BIDDING COMPANY ON COMPANY'S LETTER HEAD IN ORIGINAL)
Ref. : Date:
To
Manager (C&M)
Gorakhpur-273007
Sub:
Bidding Doc. No.
Dear Sir,
I, Mr. .......................................... (CEO of the company / MD of the company/ Authorized

Signatory), hereby certify that the data and documents furnished by
M/s.………………………………….. in respect of Techno-Commercial Evaluation are true
and correct including the contents thereof.
I further, confirm that if at any point of time the declarations given in bid are found to be
incorrect, HURL shall have the full right to terminate the contract and take any action as per
provisions of contract including forfeiture of EMD/Security Deposit.
Yours faithfully,
(Signature)
Date Name & Designation................................
Place Name of the Company.............................
(Seal of Company) ..............................................
Page 10 of 13
ANNEXURE - 6
(FORM OF ACCEPTANCE OF FRAUD PREVENTION POLICY OF HURL)
(To be submitted on the Letter Head of the Bidder duly signed by Authorised
Signatory)
Ref. : Date:
To
Manager (C&M)
Gorakhpur-273007
Sub: FORM OF ACCEPTANCE OF FRAUD PREVENTION POLICY OF HURL
Bidding Doc. No.
We have read the contents of the Fraud Prevention Policy of HURL displayed on its
website http://www.hurl.net.in and undertake that we shall strictly abide by the provisions
of the said Fraud Prevention Policy of HURL.
----------------------------------------------------------------------------------------------------------
Date : (Signature of Authorized Signatory) .............................
Place : (Printed Name) ......................
(Designation).........................
(Company Seal) ....................
Page 11 of 13
ANNEXURE - 7
Model Certificate For Tenders For Works involving possibility of sub-contracting

(TO BE SUBMITTED BY AUTHORISED SIGNATORY OF THE BIDDING
COMPANY ON BIDDERS LETTER HEAD IN ORIGINAL)
Bid Ref No.: ……………

Bidder's Name and Address:
To,
Manager (C&M)
Gorakhpur-273007
Dear Sir,
We have read the clause regarding restrictions on procurement from a bidder of a country
which shares a land border with India and on sub-contracting to contractors from such
countries as per the guidelines dated 23.07.2020 & 24.07.2020 issued by Department of
Expenditure (DOE), Ministry of Finance; We hereby certify that we/our collaborator/ JV
partner/ Consortium member/ Assignee is not from such a country and are eligible to be
considered. We further certify that we will not sub-contract any work to a contractor from
such countries unless such contractor is registered with the Competent Authority. We hereby
certify that we fulfill all the requirements in this regard.
Yours faithfully,
(Signature)
Date Name & Designation................................

Place Name of the Company.............................
(Seal of Company) ..............................................
Note: - Bidders not furnishing this aforesaid declaration shall be considered to be from such
Countries.
Page 12 of 13
ANNEXURE - 8
PROFORMA FOR TERMS AND CONDITION
Please fill in the blank space and send the same along with your offer in duplicate otherwise you’re
your offer will be either treated as non-responsive or suitably cost compensated for deficiencies as
deemed fit by the corporation:
1. Name of company / Firm
2. GST No.
3. HSN No HSN code of each item must be given in separate sheet

attached in BOQ
4. NSIC / SSI Registration No. if
any
5. Tender Enquiry no, Date and Due

date
6. Offer / Quotation No. and Date
7. GST Rate ____________ Bidder shall indicate the GST here. If

quoted Zero or Blank, Quoted Price shall be considered to
be inclusive of GST as applicable & liable to be deducted
from vendor's bill
8. Delivery period
9. Mode of dispatch
10. Place of dispatch
WE CONFIRM ACCEPTANCE TOWARDS THE FOLLOWING
a) Rate certificate It is certified that the price quoted herein are same as
applicable to another Govt. Depts. / PSU / Public Listed
Company. Please submit a copy of PO placed by any PSU
or Govt. organization in support of the item to be supplied.
Yours Faithfully,
(Signature of the Bidder, with Official Seal)
Page 13 of 13
Validate Print Help Item Wise BoQ
Tender Inviting Authority: Sr.VP (HURL-GKP)
Name of Work: Procurement of Ferrite Meter at HURL Gorakhpur
Contract No: HURL/GKP/C&M/23-24/P-743
Note.1. Bidder to quote strictly as per the technical specification in annexure -IV
2.Bidder shall quote their price in price schedule only.
Name of the
Bidder/
Bidding Firm /
Company :
PRICE SCHEDULE
(DOMESTIC TENDERS - RATES ARE TO GIVEN IN RUPEES (INR) ONLY)
(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevant columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name
and Values only )
Sl. Item Description Quantity Units BASIC RATE In Figures To be TOTAL AMOUNT Without TOTAL AMOUNT In Words
No. entered by the Bidder in Taxes
Rs. P
Rs. P
1 2 4 5 7 13 15
1 Ferrite Meter
1.01 FERRITE METER 1 NO 0.00 INR Zero Only
Total in Figures 0.00 INR Zero Only
Quoted Rate in Words INR Zero Only

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HINDUSTAN URVARAK & RASAYAN LIMITED

(A JOINT VENTURE OF CIL, NTPC, IOCL, FCIL & HFCL)

NOTICE INVITING TENDER

NAME OF PACKAGE: Procurement of Ferrite Meter at HURL

NIT NO: H/G/C&M/23-24/P-743/TE-444 Dated: 17.02.2024

2.0 Brief Details

Published Date Refer CPP Portal

S.N. Conditions Documents required (To be submitted

11.0 Address for Communication.

Sh Durgesh Kumar Singh Sh. Aishwarya Shahi

Notice Inviting Tender (NIT)

Section-I Instruction to bidder (ITB)

Section-II General Purchase Conditions (GPC)

Section-III Special Purchase Conditions (SPC)

Section-IV Technical Specifications, Scope of Work & Field

Section-V Forms Related to Bid

Section-VI Bill of Quantity

b) Power of Attorney as per requirement mentioned in NIT.

“ORIGINAL EARNEST MONEY DEPOSIT FOR NIT NO.

a) Techno Commercial Proposal Bid Form (Enclosed as Annexure-1 to Forms

b) Power of Attorney as per requirement mentioned in NIT.

g) Documents as required in accordance with Eligibility Criteria i.e., Clause 6 of

h) Signed, Stamped and Scanned copy of No deviation Certificate (Enclosed as

i) Signed, Stamped and Scanned copy of Certificate from CEO or Managing

k) Certificate related to Restrictions on procurement from a Bidder of a country

l) Documents in compliance to Scope of Work and Technical Specifications.

31) Contacting the Employer

Techno Commercial Proposal Bid Form. (Enclosed as Annexure-1 to Forms and

2 Power of Attorney as per requirement mentioned in NIT.

Signed, Stamped and Scanned copy of Tender Acceptance Letter (Enclosed as

Documents as required in accordance with Qualifying Requirements / Pre-

Signed, Stamped and Scanned copy of No deviation Certificate (Enclosed as

Signed, Stamped and Scanned copy of Certificate from CEO/MD/ Legally

Certificate related to Restrictions on procurement from a Bidder of a country which

Proforma for Terms and Condition

13 Documents in compliance to Scope of Work and Technical Specifications

14 Any Other Document asked for in the Bidding Document

GENERAL PURCHASE CONDITIONS

1. Definitions & Terminology

5. Singular and Plural

13. Governing Laws

14. Settlement of Disputes

d. Notwithstanding any reference to the Adjudicator or Arbitration herein,

16. Price Basis

19. Delivery schedule

20. Contract price

21. Payment terms

22. Procedure of payment

23. Tax deduction at source

24. Contract performance Guarantee (CPG)/PBG

25. Taxes & duties

26. Entry tax

27. Road permit

28. Authorised representative

33. Inspection and tests

34. Removal of rejected goods and replacement

36. Amendment/ modification of contract

37. Payment at reduced rates

38. Change in laws and regulations