Paper Title (use style: paper title)

Authors Name/s per Affiliation (Author)

line 1 (of Affiliation): dept. name of organization
line 2: name of organization, acronyms acceptable
line 3: City, Country
line 4: e-mail address if desired

Abstract—This electronic document is a “live” template. The III. PREPARE YOUR PAPER BEFORE STYLING
various components of your paper [title, text, heads, etc.] are
already defined on the style sheet, as illustrated by the portions
Before you begin to format your paper, first write and save
given in this document. Do not cite references in the abstract. the content as a separate text file. Keep your text and graphic
(Abstract) files separate until after the text has been formatted and styled.
Do not use hard tabs, and limit use of hard returns to only one
Keywords-component; formatting; style; styling; insert (key return at the end of a paragraph. Do not add any kind of
words) pagination anywhere in the paper. Do not number text heads-
the template will do that for you.
I. INTRODUCTION (HEADING 1) Finally, complete content and organizational editing before
This template, modified in MS Word 2003 and saved as formatting. Please take note of the following items when
“Word 97-2003 & 6.0/95 – RTF” for the PC, provides authors proofreading spelling and grammar:
with most of the formatting specifications needed for preparing
electronic versions of their papers. All standard paper A. Abbreviations and Acronyms
components have been specified for three reasons: (1) ease of Define abbreviations and acronyms the first time they are
use when formatting individual papers, (2) automatic used in the text, even after they have been defined in the
compliance to electronic requirements that facilitate the abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
concurrent or later production of electronic products, and (3) and rms do not have to be defined. Do not use abbreviations in
conformity of style throughout a conference proceedings. the title or heads unless they are unavoidable.
Margins, column widths, line spacing, and type styles are built-
in; examples of the type styles are provided throughout this B. Units
document and are identified in italic type, within parentheses,
following the example. Some components, such as multi-  Use either SI (MKS) or CGS as primary units. (SI units
leveled equations, graphics, and tables are not prescribed, are encouraged.) English units may be used as
although the various table text styles are provided. The secondary units (in parentheses). An exception would
formatter will need to create these components, incorporating be the use of English units as identifiers in trade, such
the applicable criteria that follow. as “3.5-inch disk drive”.
 Avoid combining SI and CGS units, such as current in
II. EASE OF USE amperes and magnetic field in oersteds. This often
leads to confusion because equations do not balance
A. Selecting a Template (Heading 2) dimensionally. If you must use mixed units, clearly
First, confirm that you have the correct template for your state the units for each quantity that you use in an
paper size. This template has been tailored for output on the A4 equation.
paper size. If you are using US letter-sized paper, please close  Do not mix complete spellings and abbreviations of
this file and download the file for “MSW_USltr_format”. units: “Wb/m2” or “webers per square meter”, not
“webers/m2”. Spell out units when they appear in text:
B. Maintaining the Integrity of the Specifications “. . . a few henries”, not “. . . a few H”.
The template is used to format your paper and style the text.
 Use a zero before decimal points: “0.25”, not “.25”.
All margins, column widths, line spaces, and text fonts are
Use “cm3”, not “cc”. (bullet list)
prescribed; please do not alter them. You may note
peculiarities. For example, the head margin in this template
measures proportionately more than is customary. This C. Equations
measurement and others are deliberate, using specifications The equations are an exception to the prescribed
that anticipate your paper as one part of the entire proceedings, specifications of this template. You will need to determine
and not as an independent document. Please do not revise any whether or not your equation should be typed using either the
of the current designations. Times New Roman or the Symbol font (please no other font).

©2021 Proc. 17th AUI Engineering Design Competition

To create multileveled equations, it may be necessary to treat  There is no period after the “et” in the Latin
the equation as a graphic and insert it into the text after your abbreviation “et al.”.
paper is styled.
 The abbreviation “i.e.” means “that is”, and the
Number equations consecutively. Equation numbers, within abbreviation “e.g.” means “for example”.
parentheses, are to position flush right, as in (1), using a right
tab stop. To make your equations more compact, you may use An excellent style manual for science writers is [7].
the solidus ( / ), the exp function, or appropriate exponents.
Italicize Roman symbols for quantities and variables, but not IV. USING THE TEMPLATE
Greek symbols. Use a long dash rather than a hyphen for a After the text edit has been completed, the paper is ready
minus sign. Punctuate equations with commas or periods when for the template. Duplicate the template file by using the Save
they are part of a sentence, as in As command, and use the naming convention prescribed by
your conference for the name of your paper. In this newly
  created file, highlight all of the contents and import your
 prepared text file. You are now ready to style your paper; use
  the scroll down window on the left of the MS Word Formatting
toolbar.
Note that the equation is centered using a center tab stop.
Be sure that the symbols in your equation have been defined A. Authors and Affiliations
before or immediately following the equation. Use “(1)”, not The template is designed so that author affiliations are not
“Eq. (1)” or “equation (1)”, except at the beginning of a repeated each time for multiple authors of the same affiliation.
sentence: “Equation (1) is . . .” Please keep your affiliations as succinct as possible (for
example, do not differentiate among departments of the same
D. Some Common Mistakes organization). This template was designed for two affiliations.
 The word “data” is plural, not singular. 1) For author/s of only one affiliation (Heading 3): To
 The subscript for the permeability of vacuum 0, and change the default, adjust the template as follows.
other common scientific constants, is zero with a) Selection (Heading 4): Highlight all author and
subscript formatting, not a lowercase letter “o”. affiliation lines.
 In American English, commas, semi-/colons, periods, b) Change number of columns: Select the Columns icon
question and exclamation marks are located within from the MS Word Standard toolbar and then select “1
quotation marks only when a complete thought or Column” from the selection palette.
name is cited, such as a title or full quotation. When c) Deletion: Delete the author and affiliation lines for the
quotation marks are used, instead of a bold or italic second affiliation.
typeface, to highlight a word or phrase, punctuation
should appear outside of the quotation marks. A d) For author/s of more than two affiliations: To change
parenthetical phrase or statement at the end of a the default, adjust the template as follows.
sentence is punctuated outside of the closing e) Selection: Highlight all author and affiliation lines.
parenthesis (like this). (A parenthetical sentence is
punctuated within the parentheses.) f) Change number of columns: Select the “Columns”
icon from the MS Word Standard toolbar and then select “1
 A graph within a graph is an “inset”, not an “insert”. Column” from the selection palette.
The word alternatively is preferred to the word
g) Highlight author and affiliation lines of affiliation 1
“alternately” (unless you really mean something that
alternates). and copy this selection.
h) Formatting: Insert one hard return immediately after
 Do not use the word “essentially” to mean
the last character of the last affiliation line. Then paste down
“approximately” or “effectively”.
the copy of affiliation 1. Repeat as necessary for each
 In your paper title, if the words “that uses” can additional affiliation.
accurately replace the word “using”, capitalize the “u”; i) Reassign number of columns: Place your cursor to the
if not, keep using lower-cased. right of the last character of the last affiliation line of an even
 Be aware of the different meanings of the homophones numbered affiliation (e.g., if there are five affiliations, place
“affect” and “effect”, “complement” and your cursor at end of fourth affiliation). Drag the cursor up to
“compliment”, “discreet” and “discrete”, “principal” highlight all of the above author and affiliation lines. Go to
and “principle”. Column icon and select “2 Columns”. If you have an odd
number of affiliations, the final affiliation will be centered on
 Do not confuse “imply” and “infer”.
the page; all previous will be in two columns.
 The prefix “non” is not a word; it should be joined to
the word it modifies, usually without a hyphen.

©2021 Proc. 17th AUI Engineering Design Competition

B. Identify the Headings “Magnetization, M”, not just “M”. If including units in the
Headings, or heads, are organizational devices that guide label, present them within parentheses. Do not label axes only
the reader through your paper. There are two types: component with units. In the example, write “Magnetization (A/m)” or
heads and text heads. “Magnetization {A[m(1)]}”, not just “A/m”. Do not label axes
with a ratio of quantities and units. For example, write
Component heads identify the different components of your “Temperature (K)”, not “Temperature/K”.
paper and are not topically subordinate to each other. Examples
include Acknowledgments and References and, for these, the
ACKNOWLEDGMENT (HEADING 5)
correct style to use is “Heading 5”. Use “figure caption” for
your Figure captions, and “table head” for your table title. Run- The preferred spelling of the word “acknowledgment” in
in heads, such as “Abstract”, will require you to apply a style America is without an “e” after the “g”. Avoid the stilted
(in this case, italic) in addition to the style provided by the drop expression, “One of us (R. B. G.) thanks . . .” Instead, try “R.
down menu to differentiate the head from the text. B. G. thanks”. Put sponsor acknowledgments in the unnum-
bered footnote on the first page.
Text heads organize the topics on a relational, hierarchical
basis. For example, the paper title is the primary text head
because all subsequent material relates and elaborates on this REFERENCES
one topic. If there are two or more sub-topics, the next level Number citations consecutively in square brackets [1]. The
head (uppercase Roman numerals) should be used and, sentence punctuation follows the bracket [2]. Refer simply to
conversely, if there are not at least two sub-topics, then no the reference number, as in [3]—do not use “Ref. [3]” or
subheads should be introduced. Styles named “Heading 1”, “reference [3]” except at the beginning of a sentence:
“Heading 2”, “Heading 3”, and “Heading 4” are prescribed. “Reference [3] was the first . . .”
Number footnotes separately in superscripts. Place the
C. Figures and Tables actual footnote at the bottom of the column in which it was
1) Positioning Figures and Tables: Place figures and tables cited. Do not put footnotes in the reference list. Use letters for
at the top and bottom of columns. Avoid placing them in the table footnotes.
middle of columns. Large figures and tables may span across Unless there are six authors or more give all authors'
both columns. Figure captions should be below the figures; names; do not use “et al.”. Papers that have not been published,
table heads should appear above the tables. Insert figures and even if they have been submitted for publication, should be
tables after they are cited in the text. Use the abbreviation “Fig. cited as “unpublished” [4]. Papers that have been accepted for
1”, even at the beginning of a sentence. publication should be cited as “in press” [5]. Capitalize only
the first word in a paper title, except for proper nouns and
TABLE I. TABLE TYPE STYLES element symbols.
Table Table Column Head For papers published in translation journals, please give the
Head Table column subhead Subhead Subhead English citation first, followed by the original foreign-language
copy More table copya citation [6].
a. Sample of a Table footnote. (Table footnote)
[1] G. Eason, B. Noble, and I. N. Sneddon, “On certain integrals of
Lipschitz-Hankel type involving products of Bessel functions,” Phil.
We suggest that you use a text box to insert a graphic Trans. Roy. Soc. London, vol. A247, pp. 529–551, April 1955.
(references)
(which is ideally a 300 dpi TIFF or EPS file, with all fonts
[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
embedded) because, in an MSW document, this method is 2. Oxford: Clarendon, 1892, pp.68–73.
somewhat more stable than directly inserting a picture. [3] I. S. Jacobs and C. P. Bean, “Fine particles, thin films and exchange
To have non-visible rules on your frame, use the anisotropy,” in Magnetism, vol. III, G. T. Rado and H. Suhl, Eds. New
York: Academic, 1963, pp. 271–350.
MSWord “Format” pull-down menu, select Text Box >
[4] K. Elissa, “Title of paper if known,” unpublished.
Colors and Lines to choose No Fill and No Line.
[5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
0 Example of a figure caption. (figure caption) Stand. Abbrev., in press.
[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
Figure Labels: Use 8 point Times New Roman for Figure studies on magneto-optical media and plastic substrate interface,” IEEE
Transl. J. Magn. Japan, vol. 2, pp. 740–741, August 1987 [Digests 9th
labels. Use words rather than symbols or abbreviations when Annual Conf. Magnetics Japan, p. 301, 1982].
writing Figure axis labels to avoid confusing the reader. As an [7] M. Young, The Technical Writer's Handbook. Mill Valley, CA:
example, write the quantity “Magnetization”, or University Science, 1989.

©2021 Proc. 17th AUI Engineering Design Competition