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Help Guide PowerPoint

This document provides a complete guide to using a PowerPoint presentation template. It covers getting started basics in PowerPoint, installing color schemes and fonts, using the template slides by adding and changing images and icons, applying layouts and color schemes, and exporting the presentation as a video, PDF, or images. The guide also explains how to embed fonts when exporting for Windows users.

Uploaded by

Reine Kaiser
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
14 views

Help Guide PowerPoint

This document provides a complete guide to using a PowerPoint presentation template. It covers getting started basics in PowerPoint, installing color schemes and fonts, using the template slides by adding and changing images and icons, applying layouts and color schemes, and exporting the presentation as a video, PDF, or images. The guide also explains how to embed fonts when exporting for Windows users.

Uploaded by

Reine Kaiser
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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DOCUMENTATION

YOUR POWERPOINT
TEMPLATE
Documentation PowerPoint Template 2

Complete Guide ▪
Getting Started

PowerPoint basic

of using the slides ▪


▪
Install .xml color schemes
Download/install Fonts

Using The Slides

▪ Add/change image in image placeholder


▪ Replace default icons
▪ Use available layout
▪ Change color schemes/fonts

Export Slides
Welcome to OKTOSIGN’s complete guide of using presentation template.
Whether you’re new user or not, this guide will show all you need to know in ▪ Export as video, .pdf, or images
customize and edit the template as you want it to be. ▪ Embed fonts in PowerPoint (windows user only)
Documentation PowerPoint Template 3

Getting Started
▪ Or drag the zoom tool in right-down corner

PowerPoint Basic

SHOW GUIDE AND GRIDLINE


DUPLICATE
▪ Click view tab
▪ Click the object/picture/element, then press CTRL+D
▪ Show Guideline and/or gridline by ticking the box
ADD IMAGE IN PLACEHOLDER
▪ Click the placeholder
▪ Choose picture

RESIZE/CROP PICTURE
▪ Click the image/shape
ZOOM IN OR OUT ▪ Click Format tab
▪ Hold CTRL while scrolling your mouse ▪ Crop or adjust your image
Documentation PowerPoint Template 4

Getting Started
Install .xml Color Schemes Download and Install Fonts

WINDOWS 7 DOWNLOAD FONTS


▪ Open .xml color schemes in (template folder/theme files/XML theme ▪ Links to download the fonts are placed in Template
colors folder\Documentation\Font Used
▪ Copy all .xml files to C:\Program Files or Program Files (x86)\Microsoft ▪ Follow the link and download the fonts
Office\Document Themes 15\Theme Colors
INSTALL THE FONTS
WINDOWS 8-10
▪ If your fonts are packed in .zip file, extract it first
▪ Open .xml color schemes in (template folder/theme files/XML theme ▪ Double click the .otf/ttf files
colors
▪ Click install
▪ Copy all .xml files to
C:\Users\YourUserName\AppData\Roaming\Microsoft\Templates\Documen
t Themes\Theme Colors
Documentation PowerPoint Template 5

Using the Slides


Add/Replace Image in Placeholder

ADD IMAGE #1 ADD IMAGE (UNDER SHADE LAYER)


▪ Click image icon in the placeholder ▪ Click image icon in the placeholder
▪ Choose picture ▪ Choose picture, insert
▪ Click insert ▪ Right click the image, choose ‘send to back’

ADD IMAGE #2 FIX YOUR DISTORTED IMAGE WITH CROP TOOL


▪ Drag the picture from your folder into the image placeholder ▪ Click the image
▪ Click Format tab
REPLACE IMAGE ▪ Choose Crop, then adjust your image
▪ Delete the previous picture, add new image
▪ Or right-click the previous image, choose change picture
Documentation PowerPoint Template 6

Using the Slides


Change Default Icons

CHANGE ICONS CHANGE ICONS COLORS TO GRADIENT


▪ Open icon pack files in template folder/theme files/icon pack.ppt or .key
▪ Select and Copy the icon you want
▪ Go to your presentation template
▪ Click icon you want to replace and delete it
▪ Paste and adjust the icons to the place

CHANGE ICONS COLORS


▪ Click the icon>click format tab
▪ Choose ‘shape fill’
▪ Choose the color you want
Documentation PowerPoint Template 7

Using the Slides


Use Available Layout

OPEN AVAILABLE LAYOUTS RESET SLIDE LAYOUT SETTINGS TO DEFAULT


▪ Click Insert tab ▪ Right-click the slide
▪ Choose New slide ▪ Choose reset slide
Documentation PowerPoint Template 8

Using the Slides


Apply Premade Color Schemes

APPLY PREMADE COLORS ▪ Choose colors

▪ Click design tab


▪ Click variants dropdown

▪ Apply the color under the template name (or any color schemes you
want!)
Documentation PowerPoint Template 9

Using the Slides


PARAGRAPH SPACING
▪ Select all text in a textbox ▪ Choose paragraph
▪ Right click ▪ Adjust

Apply Premade Typeface

APPLY OTHER TYPEFACE


▪ Click design tab
▪ Click variants dropdown
▪ Choose fonts
Documentation PowerPoint Template 10

Export Slides
EXPORT TO MP4 VIDEO (OFFICE 2010)
▪ Click File tab, choose Save as
▪ Change file type to MPEG4-video, then save it

Export Video

EXPORT TO MP4 VIDEO (OFFICE 2016-2019)


▪ Click file tab, choose export
▪ Choose create a video
▪ Set quality, narration set/not, & time for each slide spent
▪ Create video
Documentation PowerPoint Template 11

Export Slides
EXPORT TO PDF (OFFICE 2010)
▪ Click File tab, choose Save as
▪ Change file type to PDF, then save it

Export PDF

EXPORT TO PDF (OFFICE 2016-2019)


▪ Click File tab, choose Export
▪ Create PDF/XPS documents
Documentation PowerPoint Template 12

Export Slides
EXPORT TO IMAGES (OFFICE 2010)
▪ Click File tab, choose Save as
▪ Change file type to PNG/JPEG, then save it

Export Images

EXPORT TO IMAGES (OFFICE 2016-2019)


▪ Click File tab, choose Export
▪ Choose change file type, choose JPEG or PNG
Documentation PowerPoint Template 13

Export Slides
▪ Click Save options
▪ Then tick embed fonts in the file, and click embed all characters option.
▪ Click OK

Embed Fonts (Windows User Only)

▪ Click File tab, choose Options


THANK YOU
FOR USING
OUR TEMPLATE

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