PROVISION OF FACILITIES (MECHANICAL

MODIFICATION AND UPGRADE WORKS IN

OML-17)

PROVISION OF FACILITIES (MECHANICAL MODIFICATION AND UPGRADE WORKS IN

OML-17)

HEIRS ENERGIES LIMITED

00 13/02/2024

Rev Date Name Signature Name Signature Name Signature

Prepared by Checked by Approved by

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Revision Report:

Revision N° Revision Description

00 First ISSUE

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TABLE OF
CONTENT

1. PEP Presentation.............................................................................................................................4
1.1. PEP Objective........................................................................................................................................4
1.2. Responsibilities associated to the PEP................................................................................................4
1.3. PEP Transmission and implementation..............................................................................................4
1.4. PEP Modification..................................................................................................................................4
1.5. Applicable documents...........................................................................................................................4
1.6. Definitions and abbreviations...............................................................................................................5
2. Project Presentation........................................................................................................................5
2.1. Project General presentation...............................................................................................................5
2.2. PEP objectives........................................................................................................................................5
2.3. Project Scope of Work...........................................................................................................................5
2.3.1. Mobilization and demobilization..................................................................................................................6
2.3.2. Mechanical (Prefabrication works)..............................................................................................................6
2.3.3. Piping works...................................................................................................................................................6
2.3.4. Inspection and testing....................................................................................................................................6
2.3.5. Painting works................................................................................................................................................6
2.3.6. Civil works......................................................................................................................................................6
2.3.7. Material management....................................................................................................................................7
2.3.8. Warehouse management...............................................................................................................................8
3. Project Controls................................................................................................................................9
3.1. Project milestones identification.....................................................................................................9
3.2. Preparation of the project schedule................................................................................................9
3.3. Control of planning........................................................................................................................10
3.4. Project costs Management............................................................................................................10
4. Project Quality Management.........................................................................................................10
5. Project Health, Safety and Environment (HSE) Management.................................................11
6. Resources Plan...............................................................................................................................12
7. Construction equipements and special tools...............................................................................12
8. Logistics and site mobilization plan.............................................................................................12

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1. PEP Presentation

1.1. PEP Objective

This document defines the different steps and strategies to be adopted for the management of
the actual project and an overall description of how the contractor intends to organize the site
and perform the work included in the scope of work of the project «PROVISION OF
FACILITIES (MECHANICAL MODIFICATION AND UPGRADE WORKS IN OML-17) ».
Project phases are as follows:
Planning
Executing
Monitoring and Controlling
Close-out
This document is divided by sections giving outline of Project Execution Plan for the
following:
 Mobilization
 Mechanical (Prefabrication works)
 Piping works
 Inspection and testing
 Painting works
 Civil works
 Demobilization
 Material management
 Material supply quality management
 Warehouse management

1.2. Responsibilities associated to the PEP

This plan is prepared by the PROJECT Manager, checked by the DR (Realization Director) and
approved by the Realization Vice President (VPR).
1.3. PEP Transmission and implementation
This plan is transmitted to the project team for implementation, and development of
subsidiaries plans.
1.4. PEP Modification
Any modification or update of the PEP involves a revision. This revision will be expressed by
incrementing the revision index.
1.5. Applicable documents
The applicable documents are:
 The Instruction to Bidders and its appendices
 The project specific quality documents

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 The general documents of EPPM quality management system

 The regulatory texts

1.6. Definitions and abbreviations

All terms used in the present document are defined in the dictionary of definitions and
abbreviations of EPPM project management except the following:
 Contractor: SALTA
 Subcontractor: EPPM S.A
 PEP: Project Execution Plan
 PM: Project Manager
 HSE: Health Safety Environment
 PQCP: Project Quality Control Plan
 QA/QC: Quality Assurance / Quality Control
 etc.

2. Project Presentation

2.1. Project General presentation

Project: PROVISION OF FACILITIES (MECHANICAL MODIFICATION AND
UPGRADE WORKS IN OML-17)
Company: Heirs Energy Limited
Contractor: SALTA Infrastructure and Construction Company Limited
Sub- Contractor: Engineering procurement and project management EPPM S.A

2.2. PEP objectives

The primary objectif of this document are to provide a clear outline of contractor approach to
execute the project in safe, cost efficient and timely manner, thereby meeting company’s
expectations and objectives from the timely execution of this project in line with the project
schedule
This document describes summarily contractor’s approach to the execution the mechanical
modifications and upgrade works activities for the piping station in OML-17, and explains how
contractor will successfully deliver this project.

2.3. Project Scope of Work

The project scope of work encompasses the mechanical, piping and civil works in OML-17.
It includes as well the inspection and testing of the welds, mobilization and demobilization.
Warehouse and material management falls under the scope of work too.
The activities outlined below represent the specific tasks and responsibilities constituting the
subcontractor's Scope of Work.
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2.3.1. Mobilization and demobilization
Mobilization
The contractor will use its own transport spread to mobilize: equipements, personnels,
and materials to be supplied to the site where the work will be held.
Demobilization
After the acceptance of the work by company and after satisfactory completion of the
Commissioning and Acceptance Phase, the contractor shall demobilize from the site.
During the demobilization the contractor is required to
 Acquire all materials outlined in Section III – Remuneration, 7.1- Schedule of Rates on
a call-off basis via Purchase Orders.
 Guarantee that materials meet the required quality and specifications.
 Shall ensure that certified and appropriate vehicles/trucks are utilized for transporting
materials delivered to the COMPANY.
 Transport materials to the designated point or warehouse specified by the COMPANY.

2.3.2. Mechanical (Prefabrication works)

All pre-fabrication and fabrication tasks, including necessary piping works, must be completed
to enable substitutions and hook-ups.
Additionally, all fabricated spools must undergo Non-Destructive Testing (NDT), including
hydrotesting and radiography, as a minimum requirement.
The supplying all materials and equipment required to conduct hydrostatic pressure testing on
all spool pieces or fabricated pipe works is a part of contractor’s responsibility.
This includes items such as stud bolts, gaskets, blind flanges, pumps, recorders, etc., in
accordance with COMPANY DEPs and to the specified test pressure indicated on each
isometric piping drawing.
2.3.3. Piping works
The piping works include the creation of all field bends, cutting pipe lengths as necessary, and
performing welds which must align with COMPANY DEPs.
2.3.4. Inspection and testing
The contractor has to perform inspections on all piping welds, conduct radiographic
examinations on 10% of structural butt welds, and conduct Magnetic Particle Inspection (MPI)
on 100% of structural fillet welds.
The CONTRACTOR is responsible for providing all personnel, equipment, and materials
necessary for radiographic examinations, which must undergo COMPANY's pre-mobilization
inspection before deployment or use on the project.
2.3.5. Painting works

Painting all recently installed or modified pipe works, as well as production units incorporated
during facility modifications and upgrades.
2.3.6. Civil works
Excavating the earth and building a new concrete foundation base for a new installation.
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The arrangement of all reinforcement shall match the specifications outlined in the approved
AFC drawings.
The construction of formwork for pouring the concrete foundation must follow the guidelines
outlined in COMPANY DEPs.

Construction of walkways and the extension or creation of a new interconnected peripheral

gutter system and collection channels linking new construction and process areas is also the
contractor’s responsibility in the civil scope of work.

2.3.7. Material management

The CONTRACTOR is responsible for preparing and submitting all required material
management documentation for review prior to the supply of materials. This includes, but is
not limited to:
Material management plan/schedule
Material quality plan, encompassing Inspection test plans & Mill Test
Certificates for all materials intended for supply
Material identification & Traceability Procedure
Weekly Reports format, subject to approval before material commencement
Material Schedule (level 3)
Medical fitness Certificates of all involved workers
Community, Safety, and Security Management Plan
CONTRACTOR Organization Chart
Material supply quality management
 Establishing control procedures and work instructions of the procurement of all
materials is a part of material supply quality management to ensure by the contractor.
 Overseeing and documenting all material procurement activities will be guaranteed by
the company’s quality assurance/ quality control department.
The records of these activities will be maintained and provided to the company at the
end of each call-off cycle.
 The contractor will align with the company objectives regarding material supply quality
management by:
 Ensuring that materials supplied adhere to the correct specifications outlined in
approved quality inspection plans and procedures.
 Ensuring that all material procurement activities are planned and executed in a
manner that prioritizes safety, reliability, and the absence of errors or
deficiencies in storage areas and materials handling.
 Ensuring that material procurement activities are planned and executed to meet
the required quality standards, within budget and schedule constraints, and in
compliance with contractual and regulatory obligations.
 Ensuring that material procurement activities are carried out accurately the first
time to maximize cost-effectiveness and efficiency.

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 Warehouse management
2.3.7.1. Responsibilities and Duties of the Warehouse/Storage Area on a Call-off
Basis
 The Material Controller will be in charge of overseeing the management of the
warehouse throughout the supply of approved materials on a call-off cycle.
This encompasses activities such as tagging and marking, storage preservation, and
protection, as well as planning and process controlling.
 The Material Controller will be responsible for coordinating various activities,
including material receipt, visual inspection of materials, storage, handling, and
preservation, as well as issuing materials to the Material Requisition originator and
maintaining inventory control.
Additionally, the Material Controller will be responsible for arranging material loading
in collaboration with the Logistic Department and coordinating the inspection of
permanent materials with the Quality Department.
2.3.7.2. Material receiving and control
 All materials destined for company must undergo visual inspection and quantity
control. The Material Controller will generate a Material Receiving Report.
Any damages, shortages, or overages must be noted on both the Material Receiving
Report and the Delivery Note, following the guidelines outlined in the Material
Receiving Inspection Report.
 Local vendors and the designated Freight Forwarder will be provided with a signature
sample sheet containing the signatures of all personnel authorized to sign the Delivery
Notes.
Material cannot be directly delivered to the site unless explicitly approved by the
company representative.
 Material will not be released from the assigned storage area if Quality Control
inspection is pending.
2.3.7.3. Material inspection
 The Quality Department will inspect all materials intended for permanent installation.
 Once the material is accepted, the QC Inspector will authorize its release from the
assigned storage area.
 In the event that the material does not meet acceptance criteria, the QC Inspector will
generate a non-conformance report, and the material will be stored in a segregated,
specially marked area in accordance with the Material Receiving Inspection Report.
 The original copy of the approved material receiving inspection report shall be
submitted to the warehouse and procurement departments for documentation.
2.3.7.4. Material handling, storage and preservation
 Following approval by a QC Inspector, the material will be placed in the designated
storage area, determined based on vendor storage recommendations, the nature of the
material, quantity, size, and weight.
 If storage outside is necessary, sensitive materials will be shielded from environmental
factors such as sunlight, rain, dust, etc., with proper labeling of all materials.

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 The storage location will be logged into the material management system/software.
 All movements of materials will be closely monitored, documented, and updated as
necessary.
Ensuring safe storage practices is the responsibility of the contractor and this to prevent
accidents and damage to materials or other stored items.
 Hazardous materials will be appropriately labeled and stored separately, with relevant
Material Safety Data Sheets accessible in the Warehouse.

3. Project Controls

3.1. Project milestones identification

 The input data for the preparation of the project schedule (planning) are:
 Contractual deadline
 Mobilization
 Mechanical works
 Piping works
 Inspection
 Painting works
 Civil works
 Demobilization
 Material management
 Warehouse management

3.2. Preparation of the project schedule

The Project control Manager is in charge of developing Time Management Plan which defines
the format of the project schedule and its preparation and control criteria.
This document is an integral part of the Project Management Plan.
The following activities shall be detailed in the Time Management Plan:
Activities Identification: The Project Schedule list of activities shall be detailed by work
breakdown structure items.
Activities’ durations Estimation: the estimation of an activity duration shall be provided by the
manager in charge of the work package. Based on his experience, know-how and identified
constraints, he shall provide his most likely estimation for the duration and resources needed
for the activity execution.
Project schedule Preparation: the preparation of the project schedule shall be performed by
Project Time Manager using PRIMAVERA software.

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3.3. Control of planning

The follow-up of this Time schedule shall be performed on a weekly and monthly basis and
reported in progress report.
The Deadlines management is ensured by:
Progress record.
Non-conformities analysis.
Proposition of actions plans and follow-up of already undertaken actions.
3.4. Project costs Management
The Costs Manager shall provide a detailed costs management plan which is an integral part
of the PMP, in which he proceeds as follows:
Costs estimation: according to the detailed and approved Time Schedule, the Costs
Management Manager provides an estimation of the project expenses.
Budget: budgeting is made in accordance with EPPM Cost Control procedure
Cash flow estimation: a provisional payments table is prepared according to the detailed
and approved schedule and the contractual payment terms.
Cash flow and costs control: a monthly review of the cost and cash flow is planned. The
estimated cash flow is updated according to the actual project progress and future
expectations.
Invoicing and payments follow-up:
Attachments are performed on a monthly basis, in accordance with Appendices of the
contract.
Invoices are issued on a monthly basis, in accordance with dedicated Article of the Contract.
Payments are made in accordance with the dedicated Article of the contract.
4. Project Quality Management
The Quality Management describes the specific provisions implemented on each project in
terms of quality
The Quality Management defines the methods, the organization and quality assurance and
control activities specific to the project.
The Quality Management is defined through three groups of processes, namely:
 Quality Planning
 Quality Assurance implementation
 Quality Control implementation

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The Project Quality Manager shall:

 Ensure the application of quality assurance activities on the project deliverables planned
in the PQCP
 Prepare a quality audit planning for the project
 Monitor the detected non-conformities and interested parties claims handling in the
project until its close out
 Follow-up of the quality/project documents approval status by the concerned
 Follow-up and monitoring of the project action plan
 Ensure the application of EPPM procedures and project specific procedures. A quality
management plan shall be prepared to outline all the steps within this area.
5. Project Health, Safety and Environment (HSE) Management
The HSE Manager shall submit the HSSE Policy and the manual.
The HSE team will give an overview of its proposed health, safety, security, and environmental
protection program, detailing the measures to ensure compliance with program requirements by
both the company and its subcontractors.
The HSE team is willing to furnish the following informations:
The HSSE (Health, Safety, Security, and Environment) organization.
Roles and responsibilities of Contract HSSE Officer(s).
A preliminary draft of the contract HSSE Plan.
HSSE Programs and Procedures.
Documentation validating hospital retainership Agreement concerning the current
personnel.
HSSE statistics from the last three (3) years.
The identification of HSE risks:
 Qualitative risks Analysis OHS (Occupational Health and Safety) and environmental
impacts.
 Quantitative risks Analysis OHS (Occupational Health and Safety) and environmental
impacts
 Planning solutions for the HSE risks
 Implementation of HSE aspects operational management
 Implementation of HSE risks analysis
 Incidents and accidents Management
 HSE awareness-raising sessions and trainings
 HSE risks management and monitoring
 A full-time safety professional will be dedicated to the PROJECT.
 The HSE Manager will be responsible of establishing and implementing a clearly defined
set of safety goals and objectives prior to mobilization.
 HSE and safety officers will be mobilized at site to cover all works activities.
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6. Resources Plan
PROJECT site team will be mobilized after the readiness of the base camp and according to the
starting dates of scheduled construction activities.
The project Human Resource Manager prepares the mobilization schedule, project organization
chart, and job descriptions for all key personnel.
Only execution manpower & machinery will be sub-contracted.

Contractor will manage, coordinate and supervise the work of subcontractors, to ensure that the
work is performed on schedule and in accordance to quality and safety requirements, including
preparing detailed schedules for the work in accordance with the project schedule, regular
monitoring of this schedule and making appropriate adjustments to obtain efficient usage of
resources.
With regards to local personnel, after fulfilling all recruitment requirements (medical check,
contract signature…), the whole documentation of the personnel will be transmitted to the
security manager in order to apply for temporary or permanent security clearance.
Regarding working hours, will be fixed according project schedule and standard working
hours. Please refer to Attatchement1: Organisation chart.

7. Construction equipements and special tools

Please refer to Attachement 2.

8. Logistics and site mobilization plan

The client is expected to designate a specified area where the contractor can install temporary
site facilities.
The implementation of the material control procedures in receiving, storage, handling,
preservation and issue of materials used in construction.
During the construction phase, contractor will maintain temporary facilities to accommodate
company and contractor designated personnel.
Contractor will proceed with installation and mobilization of a Temporary facilities to
designated area near work site
All of the contractor’s logistics activities will be planned, arranged in a timely manner and
coordinated with the company when appropriate.

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