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Computer 2

This document contains instructions for an exam on using Microsoft Word and Microsoft Access. For the Word portion, students are asked to type a congratulatory note, create a data source with employee details, insert data fields into the main document to generate personalized notes, and print the notes and mailing labels. For Access, students are instructed to create a database with Employees and Department tables, relate the tables, validate fields, enter data using forms, add a new field for hire dates, create queries and reports, and print various outputs.

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Paulatech Busi
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15 views

Computer 2

This document contains instructions for an exam on using Microsoft Word and Microsoft Access. For the Word portion, students are asked to type a congratulatory note, create a data source with employee details, insert data fields into the main document to generate personalized notes, and print the notes and mailing labels. For Access, students are instructed to create a database with Employees and Department tables, relate the tables, validate fields, enter data using forms, add a new field for hire dates, create queries and reports, and print various outputs.

Uploaded by

Paulatech Busi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Ms Word Exam

1. (a) Using a Word Processing package, type the congratulatory note below as it
appears and save it as CONGRATS in a disk provided. (15mks)

Kenya Pipeline Co. Ltd


P.O. Box 5678
Nanyuki
(Insert today’s date)

<<First Name>> <<Last Name>>


<<Address>>
Dear<<First Name>>

RE: CONGRATULATIONS (Georgia Font type Bold)


Due to your hard work and sacrifices you made this year, the Kenya Pipeline
Fraternity wishes to congratulate you for being voted the best <<Top Title>>
of the year. Please keep up the spirit. Enclosed is a cheque worth <<Amount>>
as appreciation for four excellent service.

Yours faithfully,

Daniel Mahinda
PERSONNEL

(b) Create a data source with the following details and use it with the note you have
just typed to generate personal notes to the company’s named personnel.
Save it as Details in your disk. (15mks)

George Nyaundi Carlos Odongo Henry Matara


P. O. BOX 5678 P. O. BOX 5678 P. O. BOX 5678
Nanyuki Nanyuki Nanyuki
Driver Health Officer Gateman
Ksh.2500

Monica Akinyi Benta Moraa Beth Wangoi


P.O. BOX 5678 P. O. BOX 5678 P. O. BOX 5678
Nanyuki Nanyuki Nanyuki
Typist Secretary Accountant
Ksh.2000 Shs.3000 Shs.4500

(c) Insert data fields in main document and generate the notes for the employees.(14mks)

(d) Print the notes. (6mks)

(e) Generate envelope labels for these notes with the fields of names and address. (9mks)

(f) Print the labels. (6mks)


Ms Access Exam
1. A firm keeps its details in a computer database. The information below contains details obtained from
two tables of the database. Study the tables and answer the questions that follow.

Employees table
EmployeeID EmployeeName Department Job Title Salary
7369 Mark Koech Research Clerk 48000
7499 Philip Meme Sales Salesman 16000
7521 Mohamed Ali Sales Salesman 12500
7566 Kennedy Simiyu Research Manager 39750
7698 David Kamau Operations Manager 38500
7782 Titus Ole Simian Accounting Manager 34500
7788 John Onyango Operations Analyst 30000
7821 Patel Shah Operations Analyst 25000

Department Table
DeptCode Department Location
10 Accounting Nairobi
20 Research Nakuru
30 Sales & Marketing Mombasa
40 Operations Kisumu

Required:
(a) Create a database that can be used to store the above data and save it as MACAL in the disk
provided. (10mks)

(b) Using appropriate primary and foreign keys create a relationship between the two tables.
Enforce referential integrity between the tables. (4mks)

(c) Validate the primary key entry to exactly four and two characters for the EmployeeID and
DeptCode fields respectively. (4mks)
(d) Create a form for each table and use it to enter the records shown in the tables above. Save the
forms as EmployForm and DepartForm respectively. (6mks)

(e) It is required that the dates on which the employees were hired be included in the database.
Koech was hired on 10/06/1998. Meme on 15/08/1996. Mohamed on 16/03/1996, Onyango
on 09/03/2003, the rest were hired on 13/03/2004. Insert a new field, name it Date of Hire in
the Employees table and enter the field.
(5mks)

(f) Create a query that displays employees who were employed after year 2000, save the query as
LatestEmployees. (4mks)

(g) Create, a, Report that displays the Employee Name, Job title Department name and Salary,
grouped according to location. Save the report as EmployeeReport. (4mks)
(h) (a) Create a query to display the employees and their job description. Save it as
EMPTYPE. (4mks)
(b) Create a pie chart based on the query in h(a) above to display the proportions of
employees in various job descriptions. Save the report as CHART. (4mks)
(i) Print:
(i) Employees and Department table designs.
(ii) Employee and Department forms.
(iii) LatestEmployees Query.
(iv) EmployeesReport.
(v) The Chart

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