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Advanced Spreadsheet

Consolidating data allows you to gather data from separate worksheets into a master worksheet. Subtotals totals or adds data in arrays using statistical functions like sum, average, max, or min. Goal seek determines input values based on output values, while scenarios test "what-if" questions by saving cell values. Solver is an advanced version of goal seek dealing with equations involving multiple unknown variables. Hyperlinks can lead to different locations, and absolute hyperlinks will not break if the target is moved while relative hyperlinks may break if the start and target change relative to each other. Sharing worksheets allows for collaboration but conflicting changes require resolving conflicts when saving. Recording changes tracks edits for review by showing cell borders. Macros

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Jordan Menezes
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9 views

Advanced Spreadsheet

Consolidating data allows you to gather data from separate worksheets into a master worksheet. Subtotals totals or adds data in arrays using statistical functions like sum, average, max, or min. Goal seek determines input values based on output values, while scenarios test "what-if" questions by saving cell values. Solver is an advanced version of goal seek dealing with equations involving multiple unknown variables. Hyperlinks can lead to different locations, and absolute hyperlinks will not break if the target is moved while relative hyperlinks may break if the start and target change relative to each other. Sharing worksheets allows for collaboration but conflicting changes require resolving conflicts when saving. Recording changes tracks edits for review by showing cell borders. Macros

Uploaded by

Jordan Menezes
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Advanced Spreadsheet

Includes school qb answers+ textbook


QNA
(blue text -definitions) (star marked, imp. Ones ⭐
)(red text- mcq,

to rote 👎🏿
violet- both mcq and def.) (thumbs down means read once nicely, no need
) (nothing means more imp than thumbs down, less than star)

1) Define and Explain the usage of the following terms with Reference to

⭐
OpenOffice Calc. (a) Consolidating data (b) Subtotals (c) Goal seek (d)
Scenario (e) Solver

Consolidating data – Data Consolidation allows you to gather together your data from
separate worksheets into a master worksheet. The Data Consolidation function takes data
from a series of worksheets or workbooks and summaries it into a single worksheet that
you can update easily.

Subtotal: SUBTOTAL totals/adds data in an array—that is, a collection of cells with


column and/or row labels. You can choose arrays and then apply a statistical function
(sum, average, max, min) to them using the Subtotals dialogue.

Goal Seek: The word “goal seeking” refers to the act of determining your input value
based on a previously determined output value. By using the Goal Seek option under the
Tools menu, you can discover what values will produce the result that you want.
For instance, Jack received a 25 out of 30 in English and a 22 out of 30 in Math. In order
to calculate the score in IT, he needs to acquire an overall score of 85 percent. As a
result, a goal has been established, and according to it, Jack will discover one unknown
variable, IT marks.

Scenario: Scenarios are a tool to test “what-if” questions. Each scenario is given a
unique name and can be changed and presented independently. Only the content of The
currently active scenario is printed when you print the spreadsheet. A scenario is
essentially a set of saved cell values that you may use in your calculations. Using the
Navigator or a dropdown list displayed beside the changing cells, you may simply switch
between these sets.

Solver: The Solver option in the Tools menu is essentially a more advanced version of
Goal Seek. The Solver, on the other hand, deals with equations involving several
unknown variables. It is meant to minimise or maximise the result based on a set of rules
that you specify.

2) What is a cell reference, and what are its uses?


A cell reference refers to a cell or a range of cells on a worksheet and can be used to find
the values or data that you want a formula to calculate. One can use it to refer to:
- Data from one or more continuous cells on the worksheet
- Data contained in different areas of a worksheet
- Data on other worksheets in the same workbook

3) What are hyperlinks?


Hyperlinks can be used to jump to different locations from within a spreadsheet and can
lead to other parts of the file, to different files, or even websites

4) Differentiate between relative and absolute hyperlinks.


-
⭐
An absolute link will stop working only if the target is moved.
- A relative hyperlink will stop working only if the start and target locations both
change relative to each other.
- For eg: if you have 2 spreadsheets linked to each other in 1 folder , and you move
the entire folder to a new location, the relative hyperlink will not break.

5) What are the types of hyperlinks?


Internet: The hyperlink points to a web address, starting usually with an http:// or https://
Mail & News: It opens an email message, pre addressed to a particular recipient
Document: It points to a place either in the current worksheet or another document.
New document: It creates a new worksheet
- The top right part of the dialog changes according to the hyperlink type chosen.

6) What are the things one needs to follow to correctly place hyperlinks
- For an internet hyperlink, we need to choose the type of hyperlink (web, FTP, or
telnet) and enter the required URL
- For a mail and news hyperlink, we need to specify if its a mail or news link, the
receiver address and the subject (only for email the subject)
- For a document hyperlink, we need to specify the worksheet path. (leave this blank
if the target is in the same spreadsheet). We need to optionally specify the target
(eg: a specific sheet).
- For a new document hyperlink, we need to specify if the new worksheet should be
edited immediately (edit now) or just create it (edit later), then enter the file name
and the type of worksheet)

7) Give features of the further settings in relation to the hyperlinks dialog.


The further settings section in the bottom right part of the dialog is common to all types
of hyperlinks.
- We can set the value of Frame to determine how the hyperlink will open. (applies
to worksheet that open in a web browser)
- Form specifies if a link is to be presented as a button.
- Text specifies the text that will be visible to the user. If nothing is entered, the
entire URL or path will be used.
- Name is applicable to html documents, specifying the text added as a NAME
attribute in the html code behind the hyperlink

8) What is the advantage of sharing worksheet data? ⭐


Spreadsheet allows the user to share the workbook so that many users can access it
simultaneously. It helps to:
- Speed up data entry
- Make things easier for collaboration purposes.

9) What happens when the changes people make in the spreadsheet conflict each
other at the time of saving?
- If the changes do not conflict, the worksheet is saved, and cells modified by the
other user are shown with a red border.

- If they do conflict, the Resolve conflicts dialog is shown, where you must decide
for each conflict what version we keep. When all are resolved, the worksheet is
saved, and during this time of conflict resolution, no other user can save their
changes, and they see a message that the shared file is locked due to a merge-in in
progress.
10)Explain features and use of Record changes.
-
⭐
Calc has the feature to track what data was changed when the change was made,
who made the change, and in which cell the change has occurred.
- A colored border with a dot in the upper left-hand corner appears around a cell
where changes were made. Other reviewers then quickly know which cells were
edited. A deleted column or row is marked by a heavy-colored bar.

- Example: If you are the sponsor of a youth baseball team. The coach has
submitted a budget to you for the season and you need to edit the costs and return
them to her. You are concerned that if you just make the changes, then the coach
won’t see the changes you made. You decide to use Calc with the record changes
feature turned on so that the coach can easily see the changes you have made.

11) How can you filter the recorded changes while viewing?
You can filter based on:
Date- Only changes in a certain time range are displayed
Author- Only changes made by a specific author are displayed, which is useful with many
reviewers on the worksheet.
Range- Only changes made in a specific cell range are displayed, which is useful with a
large spreadsheet
Comment- Searches the content of the comments, and only displays changes with
comments that match the search area.
Show accepted changes- Only changes you accepted are displayed
Show rejected changes- Only changes you rejected are displayed.

12)What are macros? ⭐


A macro is a saved sequence of commands or keystrokes that are stored for later use.
When the same set of operations must be completed repeatedly, such as formatting or
applying a similar formula to a similar piece of data, macros can save time. It can be
used to name and record a sequence of events.
MCQ worthy questions down
⬇⬇⬇⬇⬇⬇⬇⬇⬇⬇⬇⬇⬇⬇⬇⬇
MCQ Type Q’S

- Sum function is the default setting for data consolidation


- Data consolidation functions are statistical
- Existing worksheets contain a library named standard

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