Company

LOGO Time Management

Learning Skills Course

Dept of medical education
College of Medicine
 Objectives
At the end of this session, the student will be able to:
• Identify the importance of TM
• Plan your schedules effectively
• Enumerate Time wasters
• Identify procrastination signs & tackle it
 Contents

• Introduction
• Importance of TM
• Daily schedules planning
• Time wasters
• Procrastination
• Take home messages
 What did you do yesterday?

• We need one volunteer on the board. [5 minutes]

• Dear colleague, tell us how did you consume your time

yesterday [the whole day, bed to bed] ?
 How best Do you manage your time??????

Answer in YES/NO

1.I think daily planning guides are a waste of time.

2.My academic goals are pretty clear to me.
3.Leaving assignments until the last minute is big problem for me.
4.I organize time very well.
5.I wish I were more motivated.
6.It’s easy for me to cut short visits with people who drop by when I’m studying.
7.Visitors should feel free to see me whenever they want.
8.I know which activities in my life are important and which ones aren’t.
9.I’m a perfectionist in everything I do.
10.I have enough time for leisure activities.

1-2 You’re on top but can still improve

3-4 You’re treading water
5-7 Managing time well is a problem
8-10 You’re on the verge of chaos!
Remember that time is
money
Ben Franklin, 1748
Advice to a young tradesman

6
 Time management important?
Time cannot be bought, stored or stopped - every second that
passes is gone forever and can never be recovered or re-
used

• "Perhaps the most valuable result of any work is the ability to

make yourself do the things that you have to do, when it ought
to be done, whether you like it or not."—
Thomas Huxley

• “ Be regular and orderly in your life.”

Gustave Flaubert
 ‫أهمية الوقت في حياة المسلم‬
‫عن معاذ بن جبل رضي هللا عنه قال قال رسول هللا صلى‬ ‫•‬
‫هللا عليه وسلم " لن تزول قدما عبد يوم القيامة حتى يسأل‬
‫عن أربع‪:‬‬
‫عن عمره فيما أفناه‬ ‫•‬
‫وعن شبابه فيما أباله‬ ‫•‬
‫وعن ماله من أين اكتسبه وفيما أنفقه‬ ‫•‬
‫وعن علمه ماذا عمل به؟ "‬ ‫•‬
‫)‪(Age , youth, money and deeds‬‬ ‫•‬
‫عن ابن عباس رضي هللا عنهما قال قال رسول هللا صلى هللا عليه‬ ‫•‬
‫وسلم " نعمتان مغبون فيهما كثير من الناس‪ :‬الصحة والفراغ “‬
‫‪“The majority of humanity is at a loss as they do not recognize the value of two‬‬
‫”‪of God’s gifts: Health and (discretionary) time.‬‬
 The Basic Rule

• Time can't be managed, time is

uncontrollable

• We can only manage ourselves

and our use of time
 Myths about Time Management

• Time management is nothing but common

sense. I do well in college, so I must be
managing my time effectively.

No matter Time
what I do, I management?
won’t have I work better
enough under
time! pressure.

It takes all the

fun out of life!!!
 The Truth!
As college students, you are very busy people, and to make those
168 hours effective, you have to do some planning.

The Benefits of Time Management

You are more productive.
You reduce your stress.
You improve your self-esteem.
You achieve balance in your life.
You feel more confident in your ability to get things done.
You reach your goals.
What is Time Management?

Simply, making use of most of

your time and energy!
 A Word about ENERGY
The most overlooked aspect of time management is your energy level.
•Evaluate your energy level at different times of day.
•Schedule tasks when you have the energy level to match.

If you are a “morning person,” seize the early hours to study and
do assignments that require focus.
If you are an “evening person,” make sure that you are being
productive and not sacrificing sleep for extra hours to socialize.

•Losing sleep is the easiest way to sabotage your energy

level!
What are the steps to Managing Your
Time
1. Set goals

2. Make a schedule

3. Revisit and revise your plan

 1. Set Goals!
• Make your goals specific and concrete. Don’t be
vague.

• Set both long-term goals and short-term ones to

support them.

• Set a deadline for your goals.

• Integrate your goals: school, personal and career.

• Realize that goals change, but know which goals

to stick to!
 From your goals, set priorities.
• What’s important and what isn’t?

• What order do things need to be done in?

• Once you know what your priorities are, you need to

plan out a schedule for the semester, the week and
the day.

• Planning may seem hard at first, but the more you

do it, the easier and more natural it gets.
 Plan your time (Eisenhower method)
People don't plan to fail but a lot of
people do fail to plan."

• To Do List:

- Break things down into small steps

- Like a child cleaning his/her room

- Do the ugliest thing first

 Assess your task!!

Is the task urgent & yes Do you need to yes Take

important? complete it today? immediate
action
No
Allocate
Is the task urgent or yes Does it has a yes time to
important? definite deadline? complete it
No
No Set realistic
deadline for it
Is the task yes Save the task for
necessary? quiet time

No
Discard
 2. Make a Schedule
Set Up Your Semester Calendar
▪ Look at the syllabus for the class schedule.
▪ Begin with blocking all class and lab times.
▪ Block all other set time obligations:
Work, mosque, meetings and so on…
▪ Highlight all exams and project due dates.
▪ Identify routine homework days.
▪ Work backwards from exams and papers and map out
study/writing time.
▪ Don’t forget to take a break once in a while.
 Make a Schedule continued
Set Up Your Weekly Plan
Spend 30 minutes or so mapping out the week.
Ask yourself these questions about the week:
– What do I expect to accomplish?
– What will I have to do to reach these goals?
– What tasks are more important than others?
– How much time will each activity take?
– When will I do each activity?
– How flexible do I have to be to allow for unexpected
things?
Ask yourself !!

How effective is my schedule?

Does I allow enough time to accomplish what the

schedules?

Am I paying attention to my energy level?

Does it look like I will accomplish everything I plan?

How well will I be able to accomplish certain tasks?

 “Work smarter, not harder.”- Alan Lakein

• Set realistic goals, there are only 24 hours in a day.

• Study at the same time each day: make it a habit

• Divide study time into 50-minute blocks.

• Don’t forget to reward yourself when you do

something right!
• Complete a term assignment preview.

• Use a “week at a glance” organizer.

• Enter in due dates and social events as

soon as you can.

• Review your calendar daily for the current

week and upcoming week.

• It just takes a moment to review your

calendar and it relieves stress to know you
are on top of things.
 How busy are you?

• Because we are not concentrating on the right things

To succeed, we must concentrate on:

1. The results to be achieved, not on being busy

2. Setting priorities, which is vital

The aims to ensure that we concentrate our effort on the high

payoff tasks
 Crisis Management
It can lead to situations such as:

1- High levels of stress

2- A disrupted private life

3- Tiredness

4- Failure of projects
 Common Time Wasters
❑ Interruption

❑ Meetings

❑ Tasks to delegate

❑ Procrastination

❑ Acting with incomplete information

❑ Dealing with classmates

❑ Crisis management

❑ Unclear communication

❑ Inadequate technical knowledge

❑ Unclear objectives and priorities

❑ Lack of planning

❑ Stress and fatigue

❑ Inability to say "No“

❑ Personal disorganization
 Procrastination:
“Never do today what you can put off ‘till tomorrow!”

Forms of procrastination:
• Ignoring the task, hoping it will go away
• Underestimating how long it will take
• Overestimating your abilities and resources
• Telling yourself that poor performance is okay
• Doing something else that isn’t very important
• Believing that repeated “minor” delays won’t hurt you
• Talking about a hard job rather than doing it
• Putting all your work on only one part of the task
• Becoming paralyzed when having to make choices
Procrastination Signs (Thief of Time)

How to tackle
procrastination?
Set deadlines by which
goals should be achieved
 Tackle Time Wasters

– Learn to say ‘NO’

– Examples of good ways to say “no”
– Instead of: “I really should study”, say “You
caught me in the middle of something important,
I’ll call you later.”
– “I can’t go the movies tonight, but I can go on
Saturday.”
– “Before I say yes, let me check my planner and
get back to you.”
 Strategies on using time (read
at home)
These applications of time management have proven to be effective as good study habits.
• Blocks of study time and breaks
As your school term begins and your course schedule is set, develop and plan for, blocks of study time in a typical
week. Blocks ideally are around 50 minutes, but perhaps you become restless after only 30 minutes? Some
difficult material may require more frequent breaks.
• Dedicated study spaces
Determine a place free from distraction (no cell phone or text messaging!)
• Weekly reviews
Each week, like a Saturday night, review your assignments, your notes, your calendar.
• Prioritize your assignments
When studying, get in the habit of beginning with the most difficult subject or task.
• Postpone unnecessary activities until the work is done!
• Identify resources to help you
Are there tutors? An expert friend? Have you tried a keyword search on the Internet to get better explanations?
Are there specialists in the library that can point you to resources? What about professionals and professional
organizations.
• Use your free time wisely
The bottom line is to put your time to good use. What is one example of applying free time to your studies?
• Review notes and readings just before class
It demonstrates to your teacher that you are interested and have prepared. How would you make time to review?
• Review lecture notes just after class
Then review lecture material immediately after class.
The first 24 hours are critical. Forgetting is greatest within 24 hours without review!
 Summary
10 WAYS THAT YOU CAN USE TO IMPROVE YOUR TIME
MANAGEMENT SKILLS AND INCREASE PRODUCTIVITY.

1. DELEGATE TASKS
2. PRIORITIZE WORK
3. AVOID PROCRASTINATION
4. SCHEDULE TASKS
5. AVOID STRESS
6. SET UP DEADLINES
7. AVOID MULTITASKING
8. START EARLY
9. TAKE SOME BREAKS
10. LEARN TO SAY NO
Failing to plan is planning to fail
Questions !!

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