K N S Institute of Technology

Hegdenagar, Kogilu Road, Thirumenahalli,

Bangalore-560064

Approved by AICTE, New Delhi,

Affiliated to VTU, Belagavi & Recognized by Government of Karnataka

Data Analytics with Excel (BCS358A)

Prepared by,
Ashwath C
Assistant Professor,
Department of CSE, KNSIT, Bangalore

Department of Computer Science & Engineering

 Vision

 “To be recognized as a premier technical and management institution promoting

extensiveEducation fostering research, innovation and entrepreneurial attitude"

Mission

 To empower students with indispensable knowledge through dedicated teaching and

collaborative learning.
 To advance extensive research in science, engineering and management disciplines.
 To facilitate entrepreneurial skills through effective institute - industry collaboration
and interaction with alumni.
 To mould holistic individuals capable of contributing to the advancement of the society.
 DATA ANALYTICS WITH EXCEL
LABORATORY MANUAL
(BCS358A)
TABLE OF CONTENTS
Sl. Page
Experiments
No. no.
Getting Started with Excel:Creation of spread sheets, Insertion of rows and
1 1
columns, Drag & Fill, use of Aggregate functions.
Working with Data: Importing data, Data Entry & Manipulation, Sorting &
2 9
Filtering
3 Working with Data: Data Validation, Pivot Tables & Pivot Charts. 15
Data Analysis Process: Conditional Formatting, What-If Analysis, Data Tables,
4 20
Charts & Graphs
Cleaning Data with Text Functions: use of UPPER and LOWER, TRIM
5 26
function, Concatenate.
Cleaning Data Containing Date and Time Values: use of DATEVALUE
6 31
function, DATEADD and DATEDIF, TIMEVALUE functions.
Conditional Formatting: formatting, parsing, and highlighting data in
7 33
spreadsheets during data analysis.
Working with Multiple Sheets: work with multiple sheets within a workbook is
8 crucial for organizing and managing data, perform complex calculations and 39
create comprehensive reports.
Create worksheet with following fields: Empno, Ename, Basic Pay(BP),
Travelling Allowance(TA), Dearness Allowance(DA), House Rent
9 Allowance(HRA), Income Tax(IT), Provident Fund(PF), Net Pay(NP). Use 43
appropriate formulas to calculate the above scenario. Analyse the data using
appropriate chart and report the data
Create worksheet on Inventory Management: Sheet should contain Product code,
Product name, Product type, MRP, Cost after % of discount, Date of purchase.
10 46
Use appropriate formulas to calculate the above scenario. Analyse the data using
appropriate chart and report the data.
Create worksheet on Sales analysis of Merchandise Store: data consisting of
Order ID, Customer ID, Gender, age, date of order, month, online platform,
11 Category of product, size, quantity, amount, shipping city and other details. Use 49
of formula to segregate different categories and perform a comparative study
using pivot tables and different sort of charts.
12 Generation of report & presentation using Autofilter &macro. 51
 DATA ANALYTICS WITH EXCEL LABORATORY MANUAL (BCS358A)

Experiment 1
1. Getting Started with Excel :
1. Creation of spread sheets : To create a new spreadsheet follow the following
steps:
Step 1:Click on the top-left, Microsoft Office button and a drop-down menu
appear.
Step 2: Now select New from the menu.

Step 3:After selecting the New option a New Workbook dialogue box will appear and then
in Create tab, click on the blank Document.

A new blank worksheet is created and is shown on the screen

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2. Insertion of rows and columns: Excel consists of many rows and columns, each
rectangular box in a row or column is referred to as a Cell. So, the combination of a
column letter and a row number can be used to find a cell address on a spreadsheet.

To insert the data into the cell follow the following steps:
Step1: Go to a cell and click on it
Step2:By typing something on the keyboard, you can insert your data (In that
selected cell).

Whatever text you type displays in the formula bar as well (for that cell).

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3. Drag and Fill

To use the drag and fill function, follow the steps-

Step 1: Select any cell and insert any number.
Step 2: Move the mouse over the fill handle, and go to the cell’s bottom right
corner.

Step 3: It turns into a black plus sign.

Step 4: With the black plus sign over the fill handle, click and drag the handle
down the column until you reach the number of cells you want to fill.

Step 5: Release the mouse button, the value has been copied into the cells over
which you dragged the fill handle

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Note: Why didn’t it fill the linear series (1, 2, 3, 4, 5 in our example)? By default,
when you enter one number and then use the fill handle, that number is copied to
the adjacent cells, not incremented.

To replace the copies with the linear series, click the "Auto Fill Options" button
that displays when you’re done dragging the fill handle.

The first option, Copy Cells, is the default. That’s why we got five 1s and not the
linear series of 1--5. To fill the linear series, select “Fill Series” from the popup
menu.

The other four 1s are replaced with 2--5 and our linear series is filled.
Note: We can, however, do this without having to select Fill Series from the Auto
Fill Options menu. Instead of entering just one number, enter the first two numbers
in the first two cells. Then, select those two cells and drag the fill handle until
you’ve selected all the cells you want to fill.

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Because you've given it two pieces of data, it will know the step value you want to use, and fill the
remaining cells accordingly.

You can also click and drag the fill handle with the right mouse button instead of the left. You still
have to select “Fill Series” from a popup menu, but that menu automatically displays when you
stop dragging and release the right mouse button, so this can be a handy shortcut.

Note: You can also click and drag the fill handle with the right mouse button instead of the left.
You still have to select “Fill Series” from a popup menu, but that menu automatically displays
when you stop dragging and release the right mouse button, so this can be a handy shortcut.

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Fill a Linear Series into Adjacent Cells Using the Fill Command
To use the Fill command on the ribbon, enter the first value in a cell and select that cell and all the
adjacent cells you want to fill (either down or up the column or to the left or right across the row).
Then, click the “Fill” button in the Editing section of the Home tab.

Select “Series” from the drop-down menu.

On the Series dialog box, select whether you want the Series in Rows or Columns. In the Type
box, select “Linear” for now. We will discuss the Growth and Date options later, and the AutoFill
option simply copies the value to the other selected cells. Enter the “Step value”, or the increment
for the linear series. For our example, we’re incrementing the numbers in our series by 1. Click
“OK”.

The linear series is filled in the selected cells.

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4. use of Aggregate functions:

1. Sum with Excel tables: To calculate the total salary of all employees:
=SUM (EmplyoeeData [Salary])

2. Average with Excel tables: To find the average salary of employees:

=AVERAGE (EmployeeData [Salary])

3. Max and Min with Excel tables: To find largest and lowest salary within a
table
=MAX (EmployeeData [Salary])
=MIN (EmployeeData [Salary])

4. Count and CountIf with Excel tables:To count the number of employees
inthe "Sales" department:
=COUNTIF(EmployeeData [Department], “Sales”)

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To count the number of employees hired before January 1, 2020:

=COUNTIF (EmployeeData [HireDate], “<2020-01-01”)

5. SumIf with Excel tables:To sum the salaries of employees in the "IT"
department:
=SUMIFS (EmployeeData [Salary], EmployeeData [Department], “IT”)

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Experiment 2
Working with Data:
1. Importing Data
Importing Data from a Text File: If we have a data in .txt, or .csv files we can
import data from those files treating them as a text files.
Step 1 − Open a new sheet in Excel.
Step 2 − Click the DATA tab on the Ribbon.
Step 3 − Click From Text in the Get External Data group. The Import
Text File dialog box appears.

You can see that .txt extension text files are accepted.
Step 4 − Select the file. The selected file name appears in the File name box.
The Open button changes to Import button.

Step 5 − Click the Import button. Text Import Wizard – Step 1 of 3 dialog
box appears.
Step 6 − Click the option Delimited to choose the file type and click Next.

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The Text Import Wizard – Step 2 of 3 dialog box appears

Step 7 − Under Delimiters, select Other.
Step 8 − In the box next to Other, type | (That is the delimiter in the text file
you are importing).
Step 9 − Click Next.

The Text Import Wizard – Step 3 of 3 dialog box appears.

Step 10 − In this dialog box, you can set column data format for each of the
columns.

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Step 11 − After you complete the data formatting of columns, click Finish.
The Import Data dialog box appears.

You will observe the following:

 Table is selected for view and is grayed. Table is the only view option
you have in this case.
 We can put the data either in an existing worksheet or a New
worksheet.
 We can select or not select the check box Add this data to the Data
Model.
 Click OK after you have made the choices.
 Data appears on the worksheet you specified. You have imported data
from text file into Excel

2. Data Entry & Manipulation: It has a fundamental steps and techniques involved in collecting,
inputting, and managing data within Microsoft Excel for the purpose of performing data analytics.
It encompasses the following key aspects
 Data Entry: This aspect focuses on the accurate and consistent input of data into Excel. It
involves:
1. Entering Data: Properly entering data into Excel worksheets, ensuring that data is
organized, and each record corresponds to a row, and each attribute (field) corresponds to
a column.
2. Data Validation: Enforcing rules and restrictions to maintain data quality and accuracy,
such as setting allowed data types, ranges, and formats for cells to prevent errors.
3. Data Cleaning: Identifying and rectifying errors, inconsistencies, duplicates, and missing
values in the dataset.
4. Data Formatting: Standardizing formats (e.g., dates, currency, text) for consistency in
the dataset.

• Data Manipulation: This aspect focuses on organizing and preparing data for analysis. It
involves:

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1. Sorting Data: Arranging data in ascending or descending order based on specific attributes
to identify trends or patterns.
2. Filtering Data: Displaying a subset of data that meets specific criteria, which is essential
for exploring and analyzing particular segments of data.
3. Grouping Data: Creating data groups or summaries based on common attributes (e.g.,
date, category) to simplify analysis.
4. Pivot Tables: Building interactive data summaries to quickly analyze and visualize data.
5. Data Calculation: Using Excel formulas and functions to perform calculations, such as
sums, averages, and percentages, on the dataset.
6. Data Joining: Combining data from multiple sources or tables to create comprehensive
datasets for analysis.
7. Data Transposition: Changing the orientation of data from rows to columns or vice versa
to suit analytical requirements.

• These data entry and manipulation tasks are foundational steps in the data analytics process
with Excel. They ensure that the data is well-prepared for analysis, accurate, and reliable,
which is essential for making informed decisions, drawing meaningful insights, and
uncovering patterns and trends in large datasets.
3. Sorting and Filtering:We can sort our Excel data by multiple columns or even a single
column. The sorting is done in ascending or descending order as well.
Step1:The first step is to click on any cell in the column which you want to sort.
Step2:Next, to sort in ascending order, click on AZ which is found on the Data tab, in the Sort & Filter
group.
 We can also sort on multiple columns in our excel. Execute the following steps.
Step1: Click on Sort which can be found on the Sort & Filter group, on the Data tab

The sort dialog box will appear.

Step2: Add the levels by which you want to sort.

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Step3: Click Ok

Sort the Sales column to find the highest Sales Value

 Click a cell in the "Sales" column.

 Click "Sort Largest to Smallest" to sort the sales in descending order (highest
to lowest).

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In this sorted table, the "Sales" column has been sorted in descending order, showing the
highest sales at the top. You can see the products and their corresponding data rearranged
based on the sales values.

Filtering
• We use filtering when we want to get the data that will match the specific conditions.
Step1:Click anywhere in the "ProductSales" table to select it.
Step2:Go to the "Data" tab on the Excel ribbon.
Step3:In the "Sort & Filter" group, click the "Filter" button. This adds filter drop-down
arrows to the header row of your table.
Step4:Click the filter arrow in the header of the column you want to filter (e.g., "Region").
Step5:In the filter dropdown, we can:
 Select specific items (e.g., select "East" to filter data for the East region).
 Use "Text Filters" to filter based on specific text conditions (e.g., filter products
starting with "ProductA").
 Use "Number Filters" to filter based on numeric conditions (e.g., filter sales greater
than a certain amount).

Filter the "Region" column to display only the data for the "East" region
 Click the filter arrow in the "Region" column header.
 Uncheck "Select All."
 Check the box for "East."

This will display only the rows where the "Region" is "East."

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Experiment 3
Working with Data
1. Data Validation
• Data Validation in Excel is a feature that allows you to control and restrict the type of data
that can be entered into a cell. This ensures data accuracy, consistency, and reliability,
which is crucial in data analytics.
• Data Validation allows you to define rules or conditions for the data that can be entered in a
cell. These rules can include specifying acceptable values, number formats, text lengths,
dates, or custom formulas. Data Validation helps prevent errors and inconsistencies in your
dataset.
Create a table with employee information it should contains the following fields,
EmployeeName, Department, Salary, Hire Date and you want to ensure that the "Hire
Date" column only accepts dates within a specified range. Here's how we can use Data
Validation in Excel

Let's apply Data Validation to the "Hire Date" column to ensure that only dates between
January 1, 2018, and December 31, 2022, are accepted.
1. Select the cells in the "Hire Date" column where you want to apply Data Validation.
This is typically done by clicking on the column header (e.g., "Hire Date") or
dragging the mouse to select the specific range of cells.
2. Go to the "Data" tab on the Excel ribbon.
3. Click on "Data Validation" in the "Data Tools" group.
4. In the "Data Validation" dialog box (under the "Settings" tab):
 In the "Allow" drop-down menu, select "Date."
 In the "Data" section, choose "between."
 Enter "01/01/2018" as the start date and "12/31/2022" as the end date.
5. This configuration ensures that only dates between January 1, 2018, and December
31, 2022, are accepted in the "Hire Date" column

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6. Click "OK" to apply the Data Validation to the selected cells.

 Now, if someone tries to enter a date outside the specified range, they will
receive an error message, and the cell will not accept the entry until it meets
the defined criteria.

2. Pivot Table:
PivotTable is functionality in Excel which helps you organize and analyze data.
PivotTable helps you structure and organize data to understand large data sets. The data
that you use needs to be in tabular format.

1. Creating a dataset related to engineering project tasks and the time spent on each task
by different team members.

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Create a pivot table for above table to analyze this engineering project data
To insert a pivot table follow the following steps:
Step1:Select the data range (including headers) and go to the "Insert" tab in Excel

Step2: Click on "PivotTable." In the Create PivotTable dialog, confirm the data range
selection, and choose where to place the pivot table

Step3: Click "OK," and a new worksheet with a blank pivot table will open.
Step4: In the PivotTable Fields pane on the right, you will see the field names (Project Name,
Task Description, Team Member, Hours Spent).

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Step5: Create a pivot table

 Drag the “Project Name” field to the “Rows” era

 Drag the “Team Member” field to the “Columns” era
 Drag the “Hours Spent” field to the “Values” era or when you click on the
fields name the dialog box will open from there we can select the option

Step6: pivot table will display a summary of the total hours spent by each team member on
each project:

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Pivot charts:
• A Pivot Chart is a graphical representation (such as a bar chart, line chart, or pie chart) that
is directly linked to a PivotTable. Pivot Charts are used to visualize and present
summarized data from a PivotTable in a more visually appealing and understandable way.
• Create a chart from a PivotTable
Step1:Select a cell in your table.
Step2:Select PivotTable Tools > Options> PivotChart.
Step3:Select a chart.
Step4:Select OK.

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Experiment 4
Data Analysis process
1. Conditional Formatting:
 In excel, Conditional formatting is used to change the appearance of cells in a range
based on the specified conditions. The conditions are rules based on specified
numerical values or matching text.
 Changing the appearance of cells can visually highlight interesting data points for
analysis.
 Excel provides a number of built-in conditions and appearances such as Highlight
Cell Rules, Top/Bottom Rules, Data Bars, Color Scales, Icon Sets, Clear Rules,
Manage Rules

2. What-If Analysis:
 What-If Analysis is the process of changing the values to try out different values
(scenarios) for formulas. You can use several different sets of values in one or
multiple formulas to explore all the different results.

 We use solver in a Excel as an add-in program which is helpful on many levels.

This feature can be used to find an optimal (maximum or minimum) value for a
formula in one cell, which is known as the objective cell. This is subject to some
constraints, or limits, on the values of other formula cells on a worksheet.

 Solver works with a group of cells, called decision variables or simply variable
cells, used in computing the formulas in the objective and constraint cells. Solver
also adjusts the decision variable cells' values to work on the limits on constraint
cells. This thereby helps in producing the desired result for the objective cell.

3. Data Tables: Tables make it easier to structure and organize data. Tables connect cells in a
range and put it into a fixed structure.
The cells in the table range share the same formatting.
Tables can be used to prepare data for charts and pivot tables.
Tables allow for options such as:
• Sort & Filter
• Formatting
• AutoFilling
Ranges can be converted into tables. Tables can be converted back to range. There are
many functions in Table like Table Design, Table Resizing, Remove Duplicates, Convert
Table to Ranges, Table Style.

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To convert Ranges into tables. First open the sheet.

Select all the data of the sheet, to create a table

Click Insert, then Table in the Ribbon. Mark my table has headers if header is present in
your file.

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Ranges are converted into a Table with filter function.

Charts and Graphs: Charts/Graphs are visual representations of data used to make it more
understandable.
Commonly used charts are:
• Pie chart
• Column chart
• Line chart

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Different charts are used for different types of data. Charts are also called graphs and
visualizations.

Creating a Chart in Excel, step by step:

Step 2: Click on the Insert menu, then click on the Line menu and choose Line from the
drop-down menu. This menu is accessed by expanding the ribbon.

Step 3: Select 2-d line chart.

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• Creating Another Chart in Excel with different data.

• Click on the insert menu, then click on the column menu and choose Clustered Column
from the drop-down menu.

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• The default chart title is "Chart Title". It can be changed.

• Creating Pie Chart in Excel with same data.

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Experiment 5
Cleaning Data with Text Functions
1. Use of UPPER: Select any cell, type =UPPER, provide the cell no. and then enter.

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Use of LOWER: Select any cell, type =LOWER, provide the cell no. and then enter.

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2. Use of TRIM Function:

 Select the cell(s) where you want to delete spaces.
 Click the Trim Spaces button on the ribbon.
 Choose one or all of the following options: Trim leading and trailing spaces.
 Click Trim.

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3. Use of Concatenate Function:

 Select the cell where you want to put the combined data.
 Type =CONCAT (.
 Select the cell you want to combine first. Use commas to separate the cells you are
combining and use quotation marks to add spaces, commas, or other text.
 Close the formula with a parenthesis and press Enter.

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Experiment 6
Cleaning Data Containing Date and Time Values
1. Use of DATEVALUE Function:
 The Excel DATEVALUE function converts a date represented as a text string into a
valid Excel date.
 For example, the formula =DATEVALUE ("3/10/1975") returns a serial number
(27463) in the Excel date system that represents March 10, 1975.
 Proper Excel dates are more useful than text dates since they can be directly
manipulated with formulas and pivot tables.

2. Use of DATEADD Function:

 The DateAdd function to add or subtract a specified time interval from a date.
 For example, you can use DateAdd to calculate a date 30 days from today or a time
45 minutes from now.
 To add days to date, you can use Day of Year ("y"), Day ("d"), or Weekday ("w").

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3. Use of DATEDIF Function:

 The Excel DATEDIF function returns the difference between two date values in
years, months, or days.
 The DATEDIF (Date + Dif) function is a "compatibility" function that comes from
Lotus 1-2-3.
 For reasons unknown, it is only documented in Excel 2000, but you can use it in
your formulas in all Excel versions since that time.

4. Use of TIMEVALUE Function:

 The Excel TIMEVALUE function converts a time represented as text into a proper
Excel time.
 For example, the formula =TIMEVALUE("9:00 AM") returns 0.375, the numeric
representation of 9:00 AM in Excel's time system.
 Numeric time values are more useful than text since they can be directly
manipulated with formulas and pivot tables.

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Experiment 7
Conditional Formatting
1. Formatting:
 It refers to the process of visually enhancing and organizing data within an Excel
spreadsheet to improve its readability, clarity, and presentation.
 This includes tasks like applying number formats, adjusting font styles and sizes,
aligning text, using colors, borders, and charts, and overall structuring of the data
for better analysis and reporting.
 The goal of formatting is to make the data more accessible and understandable to
analysts and decision-makers.

Create a worksheet with the following fields: Year, Month, Sales Amount, Expenses, Profit,
Product Sold, Customer Count, and Region. Apply below formatting techniques to make the data
more presentable

1. Number Formatting:
 Apply appropriate number formatting to the “Sales Amount”“Expenses” and “Profit”
columns. Select the cells in these columns, right-click, and choose "Format Cells."
Format “Sales Amount” and “Expenses” as currency and “Profit” as a whole number.

2. Header Formatting:
 Format the header row to make it visually distinct. You can bold the text, increase the
font size, and use a different font color to emphasize the headers.

3. Alignment:
 Right-align the “Sales Amount” and “Expenses” and “Profit” columns to enhance
readability. Center-align the “Year” and “Month” column to make it visually
appealing.

4. Borders:
 Add borders to the table to separate it from the rest of the worksheet. Select the table,
then click the "Borders" button and choose "All Borders."

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The Formatted table is shown below

This formatted table is now more reader-friendly, organized, and visually appealing for data
analysis. Formatting the data in this way helps users quickly understand and interpret the
information, making it suitable for data analytics with Excel.

2. Parsing:
Parsing in data analytics with Excel involves extracting specific information or elements
from a text string, often for the purpose of data cleaning, transformation, or analysis.
Parsing is particularly useful when working with unstructured or semi-structured data.
Excel provides several functions and techniques for parsing data:

1. Text Functions:
 LEFT, RIGHT AND MID:These functions extract a specified number of
characters from the left, right, or middle of a text string.
 FIND and SEARCH:These functions locate a specific character or substring
within a text string. You can use them to find the position of a delimiter.
 SUBSTITUTE and REPLACE:These functions replace specific characters or
text within a string, which can be useful for cleaning or transforming data.
2. Text to Columns:
 Excel's "Text to Columns" feature allows you to split a single cell containing
delimited text into multiple cells. This is useful for breaking down data such as
CSV or tab-delimited text.
3. Flash Fill:
 Flash Fill is a data manipulation tool in Excel that can automatically recognize
patterns in your data and parse it accordingly. It's a helpful feature for tasks like
splitting full names into first and last names.
4. Regular Expressions:

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Excel doesn't natively support regular expressions, but you can use the
"Microsoft VBScript Regular Expressions" library to perform more advanced
text parsing tasks if you're familiar with VBA (Visual Basic for Applications).
5. Data Cleaning :
 When working with datasets, you often need to clean and parse data to remove
extra spaces, special characters, or unwanted prefixes/suffixes.

Create a table with a column containing full addresses, and you want to parse this information into
separate columns for street, city, state, and ZIP code.

Now our goal is to parse the address data into separate columns for street, city, state, and ZIP code
for above table

1. Parsing Street address:

In a new column for "Street," you can use the formula to extract the street address:
=LEFT (A2, FIND (",", A2) - 1)
This formula locates the first comma (,) and extracts everything to the left of it.

2. Parsing City:
In a new column for "City," you can use the formula to extract the city:
=MID(A2, FIND(",", A2) + 2, FIND(",", A2, FIND(",", A2) + 1) - FIND(",", A2) - 2)
This formula finds the second comma, then extracts the characters between the first and
second comma (removing spaces) to get the city.

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3. Parsing State:
 In a new column for "State," you can use the formula to extract the state:
=MID(A2, FIND(",", A2, FIND(",", A2) + 1) + 2, 2)
 This formula assumes that the state abbreviation is always two characters in
length. It finds the second comma in the address, moves two characters to the
right to start extracting the state, and takes the next two characters, which
should represent the state abbreviation.
 This formula should work for most U.S. state abbreviations, as long as they are
two characters in length.

4. Parsing ZIP Code:

To extract the zip code the following formula is used:
=RIGHT(A2, 5)
.

Final output table

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3. Highlighting data in spreadsheets during data analysis:

Step1:Select any column from the table. Here we are going to select a Sales Amount
column. After that go to the home tab on the top of the ribbon and then in the styles
group select conditional formatting and then in the highlight cells rule select Greater than
an option.

Step 2: Then a greater than dialog box appears. Here first write the Sales Amount value and then
select the color.

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Step3: As you can see in the excel table Sales Amount column change the color of the values
that are greater than 8000.

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Experiment 8
Working with Multiple Sheets: work with multiple sheets within a workbook is crucial for
organizing and managing data, perform complex calculations and create comprehensive reports.

Scenario: Construction project management task. You have data related to the project's budget,
resource allocation, and task tracking that needs to be organized, analyzed, and reported on.

Step1: Data Entry

 Create a new Excel workbook for the project management.
 In the first sheet, label it "Budget," enter project expenses, allocations, and categories
 In the second sheet, label it "Tasks," enter a list of project tasks, assigned team members,
deadlines, and statuses.
 In the third sheet, label it "Reports," for generating summaries and charts.

1. Budget Sheet : Enter project expenses and allocations

2. Task Sheet: Enter a list of project tasks, assigned team members, deadlines, and
statuses

Step 2: Data Validation

In the "Tasks" sheet, set up data validation for the "Status" column to allow only specific values:
 Select the "Status" column (e.g. from cell D2 to D6).
 Go to the "Data" tab in the Excel ribbon.
 Click on "Data Validation."
 In the "Data Validation" dialog box, choose "List" in the "Allow" field.
 In the "Source" field, enter the valid status values (e.g., "In Progress," "Not Started,"
"Completed").
 Click "OK."

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Step 3: Linking Sheets

 In the third sheet, label it "Reports," use formulas to link and summarize data from the
"Budget" and "Tasks" sheets.
 To calculate the total project cost in cell B2, you can use the formula:
=SUM(‘Budget’!B2:B5)

 To calculate the number of tasks in progress in cell B4, you can use the formula:
=COUNTIF(‘Tasks’!D2:D6, "In Progress")

Step 4: Charts
In the "Reports" sheet, create charts to visualize project data:
 Forthe budget distribution, select the budget categories and allocations and create a pie
chart.
 For task timelines, select the task names and deadlines and create a bar chart.
 A chart will be inserted into the selected cell
 The "Chart Tools" menu will appear in the Excel ribbon when the chart is selected.

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 Under the "Design" tab in the "Chart Tools" menu, you'll find the "Select Data" option.
Click on it.
 The "Select Data Source" dialog will appear. This dialog allows you to specify the data
range for your chart.
 In the "Select Data Source" dialog, you can see the "Legend Entries (Series)" on the left.
Here, you can add or edit data series (lines or bars on your chart).
 In the "Legend Entries (Series)" section, select the series you want to edit.
 In the "Edit Series" dialog on the right, you can change the series name and specify the data
range.
 Click in the "Series values" field, and then go to the sheet (e.g., "Budget" or "Tasks") to
select the data range. You can click and drag to select the cells with the data you want to
include in the chart.
 Click Ok

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Step 5: ComprehensiveReports
Project Summary:
1. Project Overview: In this project, we are undertaking the construction of a modern office
facility, which will serve as our company's new headquarters.
 The project's primary goal is to create a state-of-the-art workplace that fosters collaboration
and productivity among our employees.
 With a focus on sustainability and employee well-being, this project aims to provide an
environmentally friendly and employee-centric workspace.
 It represents a significant milestone in our company's growth and commitment to a
sustainable future.
2. Total Budget: =SUM(‘Budget Sheet’!B2:B5)=> 105000
3. Task In Progress: =COUNTIF(‘Task Sheet’!D2:D6, “In Progress”) => 1
4. Task Completed: =COUNTIF(‘Task Sheet’!D2:D6, “Completed”) => 0

Important Project Milestone:

 Project Kickoff Meeting(2023-01-15)
 Completion of foundation work(2023-04-01)
 Start of Framing (2023-04-15)
 Electrical Installation Commencement (2023-05-10)
 Plumbing Work Initiation (2023-05-05)
 Project Review Meeting (2023-06-01)

Project Insight
1. Budget Allocation: The budget is primarily allocated to labor and materials, indicating a
strong focus on staffing and essential project resources.
 This allocation strategy aligns with the project's resource-intensive nature and
emphasizes the importance of skilled labor and quality materials in project success.
2. Project Progress: The project has achieved significant milestones on schedule, with the
foundation work already in progress.
 This progress demonstrates effective project management and strong team
coordination.
 It positions the project well for on-time delivery and successful execution.

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Experiment 9
1. Create worksheet with following fields: Empno, Ename, Basic Pay (BP), Travelling
Allowance (TA), Dearness Allowance (DA), House Rent Allowance (HRA), Income
Tax (IT), Provident Fund (PF), and Net Pay (NP). Use appropriate formulas to
calculate the above scenario. Analyze the data using appropriate chart and report the
data
Step1: Table created

Step2: Apply formulas

1. Income Tax (IT): You can use a simple formula to calculate income tax. Assuming a
tax rate of 10%
 In the cell for Income Tax of each employee, enter the formula:
“=0.10*(BP+TA+DA+HRA)”

2. Provident Fund(PF): Assuming a PF rate of 8%

 In the cell for Provident Fund of each employee, enter the formula:
“=0.08*(BP+TA+DA+HRA)”

3. Net Pay (NP):Net Pay is calculated by subtracting Income Tax and Provident Fund
from the total earnings.
 In the cell for Net Pay of each employee, enter the formula: “=(BP + TA + DA +
HRA) - IT – PF”

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Step3: Result

Step4: Analyze Data using chart

1. Highlight the Net Pay (NP) column for all employees.
2. Go to the "Insert" tab and select "Bar Chart" from the Charts group.
3. Choose the "Clustered Bar" chart style.

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Step 5: Report the data

 Report Title: Employees Monthly Payroll Analysis
 Introduction:The purpose of this report is to analyze monthly payroll data. This
analysis aims to provide insights into the financial components of employee
compensation, focusing on Income Tax, Provident Fund, and Net Pay. The data
includes 10 employees and their respective earnings and deductions.
 Summary of Key Metrics:
Total income tax paid: 77006
Total Provident Fund Deductions: 61604.8
Total Net Pay Distributed: 631449.2
 Findings:
 Employee Ethan received the highest Net Pay, while Employee Sarah had
the lowest, mainly due to variations in Basic Pay and deductions.
 Employee Ethan having the highest deduction and Employee Sarah the
lowest.
 A trend emerged, showing that higher earners often faced larger deductions,
emphasizing the importance of transparent payroll policies.
 Conclusion:
The payroll analysis reveals variations in Net Pay based on income and deductions.
It highlights the significance of clear communication regarding compensation
components. To optimize payroll processes, regular tax policy reviews and
consistent fund management are recommended, ensuring employee satisfaction and
compliance.

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Experiment 10
Create worksheet on Inventory Management: Sheet should contain Product code, Product
name, Product type, MRP, Cost after % of discount, Date of purchase. Use appropriate
formulas to calculate the above scenario. Analyse the data using appropriate chart and
report the data.
Step 1: Create a table

Step2: Apply Formulas

 For the "Cost After Discount (%)" column, you can apply the formula to calculate the cost
after a certain percentage of discount. Assuming a 10% discount for each product
 In the "Cost After Discount (%)" column, you can use this formula for each product
“=D2-(D2*0.10)”

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Step3: Result

Step4: Plot a Chart

1. Highlight the "Product Type" and "Cost After Discount (%)" columns for all products.
2. Go to the "Insert" tab and select "Bar Chart" or "Column Chart" from the Charts group.
3. Customize the chart as needed, adding labels and a title.

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Step5: Report the Data

 Report Title: Inventory Management Report

 Introduction: The purpose of this report is to provide an overview of the current
inventory management system.
 It aims to analyze key aspects of the inventory, including product details
such as Product Code, Product Name, Product Type, Maximum Retail Price
(MRP), and Cost after Discount, and Date of Purchase.
 This analysis will assist in evaluating inventory levels, tracking product
data, and ensuring efficient management of stock. The report also includes a
chart for visualizing the product distribution by type.
 The insights gained from this report can aid in making informed decisions
regarding inventory control and procurement strategies.
 Summary of Key Metrics
 Total Products: 10
 Average cost after discount: 81.45 (=AVERAGE (E2:E11))
 Finding:
 The inventory exhibits a well-diversified product type distribution, with
Electronics and Clothing being prominent.
 The average discounted cost is approximately $[average cost], providing a
reference point for profitability assessment.
 Electronics and Clothing are the most popular product types, guiding
procurement and marketing strategies.
 Conclusion:
The analysis highlights well-balanced inventory management, with diversified
product types and reasonable average discounted costs. Consistent procurement
practices have maintained optimal stock levels. To further enhance efficiency,
ongoing monitoring of product popularity and pricing strategies is recommended.

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Experiment 11
Create worksheet on Sales analysis of Merchandise Store: data consisting of Order ID,
Customer ID, Gender, age, date of order, month, online platform, Category of product, size,
quantity, amount, shipping city and other details. Use of formula to segregate different
categories and perform a comparative study using pivot tables and different sort of charts.

Step2: use the below formula to segregate different Categories

“=SUMIFS([Amount],[Category of product], “Apparel”)”

Step 3: Create a Pivot table for Comparative Analysis

 Plotted the pivot table for Category of product and Amount field
 In the pivot table list drag the Category of product to the “Rows” area and Amount
to the “Values” area to see the total amount per Category

Step 4: Create a Different types of Charts

 Select a cell within your pivot table

 Go to insert tab and choose the type of a chart you want(eg: bar chart, pie chart etc)
 Customize the chart with titles, labels etc

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 DATA ANALYTICS WITH EXCEL LABORATORY MANUAL (BCS358A)

1. Bar Chart

2. Pie Chart

3. Column Chart

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Experiment 12
Generation of report & presentation using Autofilter &macro.
Step 1: Prepare a table with Data

Step 2: Apply AutoFilter

 Select your data range.
 Go to the 'Data' tab in Excel.
 Click on 'Filter' or 'Sort & Filter' to enable Autofilter options.
 Use Autofilter to filter the data as needed, e.g., filter for a specific category.

Step 3: Record a Macro

 Go to the "View" tab in Excel.
 Click on "Macros" and choose "Record Macro."
 In the "Record Macro" dialog box, provide a name for your macro, e.g., "GenerateReport."
 In the "Store macro in" dropdown, select "This Workbook" to save the macro within your
workbook.
 Click "OK" to start recording.

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Step 4: Create a Report Manually

 While the macro is recording, manually copy the filtered data by selecting it and pressing
Ctrl + C.
 Open a new sheet.
 Manually paste the copied data using Ctrl + V.
 Format the data, add titles, and structure it as you like to create a report.
 Manually create charts to visualize the data.

Step 5: Stop Recording a Macro

 Go to the "View" tab in Excel.
 Click on "Macros" and choose "Stop Recording."

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For Generating a presentation

Step 6: Create a presentation manually
 Open Microsoft PowerPoint
 Create a new presentation.
 Copy the content from your report (the filtered data, text, and charts).
 Create slides for your presentation and paste the content onto the slides.
 Format the slides, add titles, and organize the content in a presentation format manually.
 Save the presentation

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