How to Install Open

Office
Link to Video

https://www.youtube.com/watch?v=-
4oJWaxJx1E
OpenOffice.org
Writer
 PART I
Introducing OpenOffice.org

What is Writer?
Working with Writer

Formatting in Writer
WHAT IS
WRITER?
 What is Writer?
 The word processor component of
OpenOffice.org
 Free alternative to Windows' MS Word
 Can be used to create documents such as
reports and letters
 File extension is .odt
 Getting Started with Writer
 Opening Writer
 Applications >> Office >> OpenOffice.org Word
Processor
 Double-click on the desktop shortcut Click on the
 icon on the panel
 The Writer Interface

Title Bar
Menu Bar Standard
Toolbar Formatting
Toolbar

Status Bar
Work Area
 Poll Time
• What component is OpenOffice.org Writer?

a)Word
processor
b) Equation
editor
c) Spreadsheet
d)Presentation
WORKING WITH
WRITER
 Creating a new document
 File >> New >> Text
Document
 New icon in the
standard toolbar.
 Ctrl + N
Opening an existing document
• File >> Open
 Open icon in the

standard toolbar
Ctrl + O

 Opening an existing document
• Choose which file to open.
 Opening an existing document
• Click OK.
 Poll Time
•This bar contains the file name of the
document and title of the open application.
•Title bar
•Menu bar
•Status bar
•Formatting toolbar
 Saving a document (.odt)
•File >> Save
Save icon in the
standard toolbar
Ctrl + S
 Saving a document (.odt)
• Type the file name in the Name text box.
 Saving a document (.odt)
• Choose in which folder to save.
 Saving a document (.odt)
• Click Save.
 Saving as MS Word (*.doc)
• File >> Save As
 Saving as MS Word (*.doc)
• Type the file name in the Name text box.
 Saving as MS Word (*.doc)
• Choose in which folder to save.
 Saving as MS Word (*.doc)
• Choose the file type.
 Saving as MS Word (*.doc)
• Click Save.
 Saving changes
 Save icon in the
standard toolbar
 Ctrl + S
 Exercises
• Open the document Writer exercises.odt.
• Save a copy of this document with the following
specifications:
– File Name: Writer [Surname]
– Folder: In the folder you created
– File Type: Microsoft Wort 97/2000/XP (.doc)
 Viewing in Writer
 Zooming controls
 Zoom drop-down menu in the standard toolbar
 Page Preview
 Page Preview icon in the standard toolbar
 File >> Page Preview
 Printing a document
 File >> Print
 The Print File
Directly icon in the
standard toolbar
 Undoing & Redoing changes
 Undo  Redo
 Undo icon in the  Redo icon in the
standard toolbar standard toolbar
 Ctrl + Z  Ctrl + Y
 Edit >> Undo  Edit >> Redo
 Working with Text
 Selecting text
 Just click and drag on the texts you want to
highlight
 Non-consecutive texts
Hold down Ctrl key Select All

Ctrl +A
 Working with Text
 Copying texts 
Pasting texts
 Copy icon in the 
Paste icon in the
standard toolbar standard toolbar
 Right-click >> Copy  Right-click >> Paste
 Edit >> Copy  Edit >> Paste
 Ctrl + C 
Ctrl + V
 Working with Text
 Cutting text
 Cut icon in the standard toolbar
 Right-click >> Cut
 Edit >> Cut
 Ctrl + X
 Review Questions
• Where can you find • What is the shortcut
the New icon? key for selecting all
 Menu bar objects in a
 Standard toolbar
document?
 Formatting toolbar Ctrl + X Ctrl + C Ctrl +
 Title bar V Ctrl + A



 Review Questions
• What is the shortcut • What is the shortcut
for cutting text? key for copying text?
 Ctrl + X Ctrl + X Ctrl + C Ctrl + V
 Ctrl + C Ctrl
 +A
 Ctrl + V 

 Ctrl + A 
 Review Questions
• What is the shortcut
for pasting text?
 Ctrl + X
 Ctrl + C
 Ctrl + V
 Ctrl + A
FORMATTING IN
WRITER
 Formatting Characters &
Paragraphs
 Using the Formatting toolbar

 Inserting special characters

 Insert >> Special Character
 Use the applet Character Palette (if you are using
OpenOffice for Ubuntu)
 Alt + 164 (if you are using OpenOffice for Windows)
 Formatting Paragraphs
 Format >> Paragraph
 Bullets and Numbering
 Bullets On/Off or Numbering On/Off icon in
the formatting toolbar
 Format >> Bullets and Numbering
 Right-click >> Numbering/Bullets
 Line Numbering
 Tools >> Line Numbering
 Line Numbering
 To restart line numbering on a specific paragraph:
–Click on the line where you want to restart the line
numbering.
–Go to Format >> Paragraph.
 Line Numbering
 To restart line numbering on a specific paragraph:
– Go to the Numbering tab.
 Line Numbering
 To restart line numbering on a specific paragraph:
– Under Line Numbering, check Restart at this
paragraph.
 Line Numbering
 To restart line numbering on a specific paragraph:
– Click OK.
 Line Numbering
 To remove line numbering on a specific paragraph:
–Select the block of paragraphs or text where you
want to remove the line numbering.
–Go to Format >> Paragraph.
–Go to the Numbering tab.
 Line Numbering
 To remove line numbering on a specific paragraph:
– Under Line Numbering, uncheck Include this
paragraph in line numbering.
 Line Numbering
 To remove line numbering on a specific paragraph:
– Click OK.
 Tools in Writer
 Find and Replace
 Edit >> Find and Replace
 Ctrl + F
 Word count
 Tools >> Word Count
 Formatting Pages
 Format >> Page
 Inserting page break
 Insert >> Manual Break
 Ctrl + Enter
 Inserting Page Numbers
• Insert a header or a footer.
 Insert >> Header (or Footer) >> Default (or All)
 Inserting Page Numbers
• Put the cursor inside the header or footer.
 Inserting Page Numbers
• Insert >> Fields >> Page Number
 Exercises
• Open the document you recently saved (Writer
[Surname].doc).
• Insert a page break on the third line of the first
page (before the text 'What is Writer?').
• Insert page numbers aligned at the center at
the top of the page.
• Show line numbers with 1 line interval. Check
Restart Every New Page.
 Exercises
• Bold the text ‘OPENOFFICE.ORG WRITER
GUIDE’, align it to the center and change the
font size to 20pt.
• Bold and Italicize the text ‘Getting Started with
Writer’, align it to the center and change the
font size to 16pt.
• Bold the text 'What is Writer?' and change the
font size to 14pt.
 Exercises
• Italicize the text 'Using the Navigator' and
change the font size to 13pt.
• Underline the text 'Arranging chapters using the
Navigator' and change the font size to 13pt.
• Put bullets from lines 6 to 14.
• Put numbering from lines 21 to 24.
• At the end of line 25, press Enter. Type your full
name and align this to the right.
 Exercises
• Restart line numbering at the text 'Using the
Navigator' and remove line numbering in the
first page.
• Print this document.
• Save changes and close.
 PART II

Working with Tables

Working with Graphics

WORKING WITH
TABLES
Inserting Tables
 Insert >> Table
 Ctrl + F12
 Table icon in the
standard toolbar.
The Table menu bar
 Moving between cells
 Press the tab key or the arrow keys.
 Sorting Data
• Sort icon in the Table menu bar; or
Table >> Sort
 Sorting Data
• Check the appropriate boxes and click OK.
 Deleting Tables
 Table >> Delete >>
Table
 Rows and Columns
 Inserting Rows  Inserting Columns
 The Insert Row icon  The Insert Column
in the Table menu bar icon in the Table
 Right-click >> Row >> menu bar
Insert  Right-click >>
 Table >> Insert >> Column >> Insert
Row  Table >> Insert >>
Column
 Rows and Columns
 Deleting Rows  Deleting Columns
 The Delete Row icon  The Delete Column
 Right-click >> Row >> icon
Delete  Right-click >>
 Table >> Delete >> Column >> Delete
Row  Table >> Delete >>
Column
 Rows and Columns
 Adjusting row height or column width
 Drag the side borders of the row or column
 Right-click >> Row (or Column) >> Height (or
Width)
 Right-click >> Row (or Column) >> Space
Equally
 Right-click >> Row >> Optimal Height
 Formatting Tables
 Using the Table menu bar
 Table Properties
 Table icon in the Table menu bar
 Table >> Table Properties
 Right-click >> Table
 Working with Tables
 Splitting cells  Merging cells
 Split Cell icon in  Merge Cell icon in

the Table menu bar the Table menu bar

Table >> Split Cells
 Table >> Merge Cells

 Working with Tables
 Adding a Caption
 Insert >> Caption
 Right-click >> Caption
 Exercises
• Create a new document.
• Insert a table with 4 columns and 6 rows.
• Type in Name, Office, Designation and UPLB
Email in each of the columns in the first row.
• Bold the texts in the first row and align them to
the center.
• Save as Microsoft Word 97/2000/XP (.doc) with
the file name Table [surname] in the folder you
created.
 Exercises
• Insert 25 more rows.
• Type in the names, office, designation and
UPLB Email username of your co-trainees.
• Sort the data alphabetically from A to Z.
• Insert a caption with the text ATTENDANCE
SHEET (no table number) above the table and
align it to the center.
• Save changes and close the document.
WORKING WITH
GRAPHICS
 Inserting graphics
 From a file
 From File icon in the drawing toolbar
 Insert >> Picture >> From File
 Formatting graphics
 Resizing
 Unscaled
Simply drag the green handles of the picture to the size you
want.
 Scaled
While dragging the handles, press and hold the Shift key.
 Moving
 Adding captions
 Insert >> Caption
 Right-click >> Caption
 Positioning graphics
 Arrangement
 Brint to Front
 Bring Forward
 Send Backward
 Send to Back
 Positioning graphics
 Horizontal Alignment  Vertical Alignment
 Align Left  Top
 Center  Middle
 Align Right  Bottom
 Positioning graphics
 Wrapping
 No Wrap
Paragraphs and graphics cannot be contained in the
same line.
 Positioning graphics
 Wrapping
 Page Wrap
 The text surrounds the graphic.
 Positioning graphics
 Wrapping
 Optimal Page Wrap
Basically,the same as Page Wrap but the text are placed
on the wider side of the Page
 Positioning graphics
 Wrapping
 Wrap Through
 The graphic is above the text.
 Positioning graphics
 Wrapping
 In Background
 The graphic is behind the text.
 Writer's Drawing Tools
 Accessed through the Drawing toolbar

NOTE: To change the properties of the shapes,

you may use the formatting toolbar.
 Fontwork
 Equivalent to MS Office's WordArt
 Fontwork icon in the drawing toolbar.
 Exercises
•Open the document Writer [Surname].doc from
the folder you created.
•On the first page after the text 'Getting Started
with Writer', insert UPLB Centennial logo.jpg
from the Pictures folder and reduce its size.
•On the second page after the last paragraph,
insert any picture from the Gallery and enlarge
the picture.
 Exercises
• Change the wrapping of the picture to Page
Wrap and move it just beside the last 3
paragraphs.
• Align this picture to the right.
• Add a caption to this picture (with category and
number).
• Save changes to this document.
WORKING WITH
STYLES
 What are styles?
 A set of formats that you can apply to selected
pages, text, frames, and other elements in your
document to quickly change their appearance.
 Format >> Styles and Formatting
 Styles and Formatting icon in the standard
toolbar
 F11
 Exercises
• Open the document Writer [Surname].doc from
the folder you created.
• Change the text ‘OPENOFFICE.ORG Writer
GUIDE:’ to Title style.
• Change the text ' Getting Started with Writer' to
Subtitle style.
• Change the text 'What is Writer?' to Heading 1
style.
 Exercises
• Change the text 'Using the Navigator' to
Heading 2 style.
• Change the text 'Arranging chapters using the
Navigator' to Heading 3 style.
• Save changes and close this document.