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Open Peer Review on Qeios

Web-Based Crime Management System for Samara City

Main Police Station
Demelash Lemmi Ettisa1, Minota Milkias1
1 Samara University (SU), Ethiopia

Funding: No specific funding was received for this work.

Potential competing interests: No potential competing interests to declare.

Abstract

Crime is a human experience, and it must be controlled. The Samara town police station plays a significant role in
controlling crime. However, the management of crime activities is done manually, which is due to the lack of an
automated system that supports the station workers in communicating with citizens to share information and store,

retrieve, and manage crime activities. To control crime efficiently, we need to develop online crime management
systems.

This project, entitled "Web-Based Crime Management System," is designed to develop an online application in which
any citizen can report crimes; if anybody wants to file a complaint against crimes, they must enjoy online

communication with the police. This project provides records of crimes that have led to disciplinary cases in addition to
being used to simply retrieve information from the database. The system implemented is a typical web-based crime
record management system based on client-server architecture, allowing data storage and crime record interchange
with police stations.

Demelash Lemmi Ettisa 1,*, and Minota Milkias2

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1 Department of Statistics, Samara University, Afar, Ethiopia

2 Department of Information Technology, Samara University, Afar, Ethiopia

*Corresponding Author: [email protected]

Keywords: Crime management, System, Information, Police station.

Chapter One

1. Introduction to the Study

The "Crime Management System" is a web-based website for online complaining and computerized management of crime
records (Khan et al., 2008).

A criminal is a popular term used for a person who has committed acrime or has been legally convicted of a crime.
"Criminal" also means being connected with a crime. When certain acts or people are involved in or related to a crime,
they are termed as criminal (Wex, 2023).

Samara City's main police station is located in Samara City, within the Afar Regional State. It was established in 1984
E.C. with the purpose of protecting local communities from criminal activities. The Samara City police station is situated

near the diesel suppliers in Samara City. In the first phase, there was a small number of police members, including
commanders, inspectors, and constables. But recently, more than 170 police members have been employed. It is a well-
organized police station that serves in crime prevention; the detection and conviction of criminals depend on a highly
responsive manner. The effectiveness of this station is based on how efficient, reliable, and fast it is. As a consequence,
the station maintains a large volume of information. To manage their information requirements, the station is currently
using an information system. This system is manual and paper-based, where information is passed hand-to-hand, and
information is kept in hard-copy paper files stored ordinarily in filing cabinets. Despite the relevance of their information
system, it poses several challenges in the management of information, including an ever-increasing paper load, difficulty
in enforcing file access controls, and cases of missing files and information.

To have a peaceful life, we need a well-organized law enforcement system. In our city, Samara, we have very good
facilities in the law enforcement sector. However, due to a lack of facilities, some work cannot be done in a very good way.
The widely employed CMS method in Samara City is the manual process. This approach entails the use of paper files in
the documentation of criminal information. For this reason, a website will be produced for the Crime Management System.
The main authority is given to the administrator. Next is the main module of the system, which is the crime module. In this
way, all the crime information will be stored in the database. First, complaint details will be added to the system, and then

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station employees will check if the complaint is related to a crime or law and order. The researcher focuses on a crime
management system to provide services based on a computerized or web-based system for the main police station in
Samara. It also emphasizes computerized work on many activities, especially recording and reporting crime information.

The researcher will help to facilitate an easy crime management system by making it reliable and efficient by
implementing the loss of many crime works means web-based through the crime parts of the Samara City main police
station.

The aim of the proposed system is to develop a system with improved facilities. The proposed system can overcome all
the limitations of the existing system. The system provides proper security and reduces manual work.

Security of data.
Minimize manual data entry.
Better service.

User-friendly and interactive.

Minimum time required.
Changing the manual system into an automated system.

1.1. Statement of the Problem

The police station record management system is a project designed with the aim of maintaining all the records and details
related to a police station in order to increase efficiency. As a result of making it easier to manage and administer a police
station, this record management system makes the management and administration of a police station easier and more
effective. Every country has always placed the safety and protection of human rights at the top of its priorities, since
without them no country can exist. It is the responsibility of every country's government to protect the freedom and rights

of all human beings without discrimination so that every individual can lead his life with his own choice without violating
the rules and regulations set by the government of that country (Fluchtplan erstellen, 2023).

The existing system of the Samara Police Station crime record management is a manual system. With the existing
system, all activities are performed manually; there is no computerized system like a database or website. Files are
manually stored, moved, and processed from one section to another. Reports are manually prepared and delivered to the
appropriate unit. In the existing system, it's very difficult to retrieve any record information because different records are
written in paper-based books or agendas. The problems in the existing system are:

Limitations on crime recording: Recording crime information manually.

Limitation on System Retrievals: The information is very difficult to retrieve, and finding particular information, like
searching for crime detail information, is challenging.
Problem with information storage: The information generated by various transactions takes time and effort to be
stored in the right place.
Problems with updating records: Various changes to information, like crime details, are difficult to update.

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More manpower required: Many police officers are needed to handle crime.
Time-consuming: It is time-consuming to record crime.
Consumes a large volume of paperwork: it requires much paper to record a crime file.
Lack of security and space: There is no security for data because it is paper-based and has no password.
Report generation latency: There is an overlap of crime records from others.
Poor inter-station sharing and connectivity.

Therefore, the main objective of this project was to solve the entire above-mentioned problem by developing a web-based
crime management system for the Samara city police station.

1.2. Objective

1.2.1. General Objective

The general objective of the project is to develop a web based crime management system for samara city main police

station.

1.2.2. Specific Objectives

The specific objectives for our project are:

Make a plan for how to carry out our project accordingly.

Gather or collect data.
Analyze the gathered data.
Design the system based on the specified requirements.
Develop an interactive user interface.
Identify the functional and non-functional requirements.
Implement the system based on the system design.
Test to check the availability of the project.
Finally, deploy the system in the working environment.

1.3. Significance of the System

The significance of this project will be:

Providing a web-based crime reporting system for police stations.

Reducing errors by suggesting appropriate actions for the recorded personal data.
Giving efficient service within the time limit.
Effective manipulation in terms of cost.
Ease of use, updating, and maintenance.

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Facilitating the accessibility of information.

1.4. Data gathering

To gather accurate data from the concerned body, the researcher used the following fact-finding techniques:

Interview: In order to gather complete and appropriate information for the proposed project, the team selected a
person to interview about the organization, consisting of inspectors and secretaries, to get necessary information that is
stated in the background of the project, like the existing problems and costs, such as salary.
Document Analysis: To get historical information about the organization's activities and to know the organization's
rules and regulations, the team tried to analyze as many documents as possible that were relevant to the new system.
Observation: To get first-hand, accurate information about how the existing system works, the team observed the
current system directly and found the pros and cons of the present system.

1.5. Design Methodology

The team decided to use object-oriented methodology (a system development approach that allows the reuse of existing
components) for the following reasons:

It is known to the group members.

It is easier to maintain.
There is ease of understanding object-oriented models due to a consistent underlying representation throughout the

development process.
There is ease of modification and extensibility of object-oriented models.
There is no separation between data and processes, unlike in structured analysis methodology, which treats data and
processes separately.
From the development method, we would use prototyping, and from the testing method, we would use integration
and system testing.

Design Tools:

Deployment diagram
Design class diagram

1.5.1. Analysis Methodology

The analysis approach used is object-oriented analysis (OOA). This method was selected because "object-oriented
analysis is a method of analysis that examines requirements from the perspectives of the classes and objects found in the
vocabulary of the problem domain." The primary tasks in object-oriented analysis (OOA) are identifying objects,
organizing the objects by creating an object-oriented model diagram, and defining the behavior of the objects. Here,

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common models used in OOA are use cases and object models.

The team looked at the problem domain with the aim of producing a conceptual model of the information that exists in the
area that will be analyzed. The team selected users who use the system and tried to refine how the users communicate
with each other. This model includes the functions of the system (use case modeling), identifies the business objects,
organizes the objects, and also the relationships between them, and finally models the behavior of the objects.

Analysis Tools:

Class diagram
Use case diagram
Sequence diagram
Activity diagram

1.5.2. Hardware and Software to Be Used for Implementation

The software requirements specification is the single most important document in the software development process. The
following are software requirements:

XAMPP Server, MySQL, Editor, Edraw Max and Microsoft Office Visio, Browser, Microsoft Office Word 2010,
Microsoft PowerPoint 2010.

Hardware requirements are the tangible and visible components that are necessary to develop a system.Hardware
Tools that were used to develop this project are:

Computers, Flash Disk (8GB), Pen and Paper, Mobile, Camera, Hard Disk.

Chapter Two

2. System Modeling

System modeling is the process of developing abstract models of a system, with each model presenting a different view or

perspective of that system. It is about representing a system using some kind of graphical notation, which is now almost
always based on notations in the Unified Modeling Language (UML). Models help the analyst to understand the

functionality of the system and are used to communicate with customers.

2.1. Use Case Identification

A use case describes the functionality that a system is supposed to perform or shows by modeling. Each use case
describes a possible scenario of how the external entity interacts with the system. That means it interacts with the entire

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system for external users. In modeling use cases, each use case describes the interaction between the actors within the
system boundary. A Use Case describes the sequence of actions that provides a measurable value to an actor, is drawn

as a horizontal ellipse, and contains the use case name inside the ellipse.

In the following table, we attempt to list the use case ID, the use case name, and its description.

Table 1. Use Case Identification

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Use case ID Use case Name Include/

Uc1 Create Account Login

Uc2 View User Account Login

Uc3 Update account Login

Uc4 View user Activities Login

Uc5 Take backup Login

Uc6 Restore backup Login

Uc7 Assign placement for police Login

Uc8 View employee Login

Uc9 View comment Login

Uc10 View nomination Login

Uc11 Post missing criminals Login

Uc12 Post notice Login

Uc13 View criminal report Login

Uc14 View placement Login

Uc15 Register criminal Login

Uc16 View nomination Login

Send account request for

Uc17 Login
complaint

Uc18 View order Login

Uc19 View complaint request Login

Uc20 View criminal Login

Uc21 Register complaint Login

Uc22 Order preventive police Login

Uc23 Register witness Login

Uc24 Register Accused Login

Uc25 Register Accuser Login

Uc26 Register first information report Login

Uc27 Order preventive police Login

Uc28 Register employee Login

Uc29 Update employee Login

Uc30 View employee Login

Uc31 Send complain Login

Uc32 View complain response Login

Uc33 View missing criminal -----------

Uc34 Give nomination -----------

Uc35 Give comment -----------

Uc36 Login -----------

Uc37 Logout Login

2.2. Use Case Diagram

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A UML use case diagram shows the relationships among actors and use cases within a system. A use-case diagram is a
graphic representation of the interactions among the elements of a system. Use case diagrams show the various activities

the users can perform on the system. The system is something that performs a function. They model the dynamic aspects
of the system. It deals with who uses your application or system and what they can do with it

A use case diagram contains the following sub-components:

System boundary: which defines the system of interest in relation to the world around it.
Actors: An actor is an entity that initiates the use case from outside the scope of the use case. It can be any element

that can trigger an interaction with the use case. Define the roles that users or other systems play while interacting with
the system.

It is usually individuals involved with the system defined according to their roles.

The relationship: Communication associations connect actors with the use cases in which they participate. Relationships
among use cases are defined by means of including and extending relationships.

It is a connection between the actors and the use cases. The Include Relationship (<<include>> or <<uses>>) represents
the inclusion of the functionality of one use case within another. The arrow is drawn from the base use case to the used

use case. The Extend Relationship (<<extend>>) represents the extension of the use case to include optional
functionality.

Use Case: are the specific roles played by the actors within the system

2.2.1. Actor Specification

This part describes who the actors are and what their role is in the system. In the proposed system, there are eight actors
who are participating. The following are the actors in the proposed system:

System Administrator: An administrator who interacts with the proposed system and has full control over the system.

After logging in to the system, their responsibilities include:

View User Account

Update Account
View User Activities

Restore Backup
Create Account

View Employee
Take Backup

Police Head: Has the following activities:

Assign placement for preventive police

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View Employee

View Nomination

View missing criminal

Create account

View Comment
Post missing criminals

View Criminal Report

Criminal Preventive Police: Have the following activities:

View their Placement assigned by police head

Register criminal
Register complaint

Register crime
View complaint request

View nomination
View notice

Send nomination
View order

Detective Officer: Have the following activities:

View criminal

Order preventive police

Register witness

Register Accused
Register Accuser

View witness
View accused

View accuser
Generate First Information Report

Human Resource Manager: Have the following activities:

Register Employee
View Employee

Update Employee

Customer: Have the following activities:

View Missing Criminal

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Give Nomination
Give Comment

Complaint: Have the following activities:

Send request

View response

2.2.2. Use Case Description

A use case description is a business analysis presentation of the steps defining the interactions between a user (called an
actor) and a system (usually a computer system). It details the interactions and sets expectations for how the user will

work within the system.

Table 2. Register Employee use case description

Use Case Name Register Employee

Use Case ID Uc28

Include Login

Actor Human resource manager

Description The human resources manager accepts the user and registers them for the database in the system.

Precondition The users should be workers at the police station.

Actor action

System response
1. HR manager opens the system.

2. The system opens to the user page.

3. HR manager, click on the Register
Basic course of
Employee Link.
Action 4. The system displays a user registration form.

5. Fill each individual field and press the

6. If the user correctly fills each required field the system will display the "You are
register button.
Successfully Registered" message.

7. Use case end

If the HR manager enters the wrong username or password, the system displays
Alternative course of
action
"Incorrect input, " and the process turns again from step 5.

Post condition Employees are legal users of the station.

Table 3. Create Account use case description

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Use Case
Create Account
Name

Use Case ID Uc1

Include Login

Actor Administrator

Description Administrators create accounts for already-registered users.

Administrators must login and should get a list of users' information from
Precondition
registered users.

Actor action
System response
1. Administrator Login to the system
2. The system opens to the Administrator page.
Basic course 3. Click on the Create Account Link.
of Action 4. The system displays Create Account form
5. The administrator fills out the field, including the user name and
password, then clicks on the Create Account button. 6. If the entered data is valid, the system will display the "You
have successfully created an account" message.
7. Use case-end.

Alternative
If the user enters the wrong username or password, the system displays an
course of
invalid input message and processes it again from step 4.
action

Post condition Users can login to the system with their account.

Table 4. Login use case description

Use Case Name Login

Use Case ID Uc36

Include -----

Police Head, Preventive Police, Detective Officer, Human Resource Manager, Administrator,
Actor
and Complaint.

This use case is used to ensure security for system usage. Only legal users can access the
Description
system.

Precondition The user must have a valid user name and password from Administrator.

Actor action System response

1. the user opens the system. 2. The system displays the Home
Page.
Basic course of Action 3. User-Click Login Menu
4. The system displays the login
5. The user fills out the form and clicks the login button. form.

7. Use case-end 6. System displays user page

The user may input the wrong user name and password and the system will display the wrong
Alternative course of message.
action
The process turns back to step 5.

Post condition Users perform their own tasks on the system.

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Table 5. Register Accused use case description

Use Case Name Register Accused

Use Case ID Uc24

Include Login

Actor Detective Officer

Description A detective officer can register the accused criminal to make a decision.

The detective officer must have a valid user name and password to register
Precondition
the accused criminal.

Actor action
System response

1. The user logs into the system.

2. The user inputs the correct value, and the system
Basic course of displays Detective Officer Page.
3. Detective Officer, click the Register accused criminal link.
Action
4. The system displays an accused criminal register form.
5. Fill out the form and click the Register button.

6. The system displays a successful message.

7. Use case-end.

The user may input the wrong user name and password, and the system
Alternative course will show an incorrect message.
of action
The process turns back to step 1.

Post condition Logout from the system..

Table 6. Assign Police use case description

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Use Case Name Assign placement for police

Use Case ID Uc7

Include Login

Actor Police Head

Description Police Head: Assign police to their working place.

Precondition The police head must have a valid user name and password to assign police to their task.

System response

Actor action 2. System directs to police head

page
1. The police head logged in to the system.
Basic course of Action 4. The system opens the form.
3. The user clicks Assign Link.
6. system display successfully
5. Then fill out the form and click the Assign button. message

7. Use case-end.

A1. The police head may input the wrong user name and password, and the system will show an
incorrect message.

Alternative course of The process turns back to step 1.

action
A2. If the police chief enters incorrect information, the system displays an incorrect message.

The process turns back to step 5.

Post condition User's logout from the system.

Table 7. Post Missing Criminals use case description

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Use Case Name Post Missing Criminals

Use Case ID Uc11

Include Login

Actor Police Head

Police Head post the missing criminal on the home page and get a nomination from the
Description
citizen.

There must have been a missing criminal nominated by the people, and
Precondition
The police head must have a valid user name and password to post.

Actor action
System response

1. The police head logged in to the system.

2. system directs to the police head page.
Basic course of
3. The police head clicks on the post-missing criminal link.
Action 4. The system displays browsing Button.

5. The police head uploaded a missing criminal file.

6. The system displays "the missing criminal
successfully posted" message.
7. Use case-end.

Alternative A1. If the user enters the wrong username or password, the system notifies "the wrong
course of action input" and the process continues from step 1.

Post condition User's logout from the system.

Table 8. Send Complaint use case description

Use Case Name Send complain

Use Case ID Uc31

Include Login

Actor Complaint

The complainant sends their complaint to the preventive police, and the preventive police examine
Description
it and send a response to the complaint.

Precondition The customer knows how to use the system.

Actor action System response

1. The complaint logged in to the system. 2. The system directs to the

complaint page.
Basic course of
3. Fill out the complaint form and submit it.
Action
4. The system displays the form.
5. The complainant fills out the form and sends a request.
6. The system displays a
7. Use case-end. "successfully" message.

Alternative course A1. If the user enters the wrong username or password, the system notifies "the wrong input, " and
of action the process continues from step 1.

Post condition user's logout from the system.

2.3. Sequence Diagram

A sequence diagram is a kind of interaction diagram that shows how processes operate with one another and in what

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order in a system. It shows object interactions arranged in a time sequence. UML sequence diagrams model the flow of

logic within your system in a visual manner, enabling you to both document and validate your logic. They are commonly

used for both analysis and design purposes. Sequence diagrams are the most popular UML artifact for dynamic modeling,
which focuses on identifying the behavior within your system.

UML Sequence Diagrams Description

Capture the interaction between objects in the context of a collaboration.

Show object instances that play the roles defined in a collaboration.

Show the order of the interaction visually by using the vertical axis of the diagram to represent time, what messages

are sent, and when.

Show elements as they interact over time, showing interactions or interactions, for instance.

Figure 1. Sequence diagram for User Login

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Figure 2. Sequence diagram for Give Nomination

Figure 3. Sequence diagram for Assign Police

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Figure 4. Sequence diagram for Update User Profile

Figure 5. Sequence diagram for Posts Missing Criminal

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Figure 6. Sequence diagram for Register Employee

Figure 7. Sequence diagram for View Accused Criminal

2.4. Class Diagram

This class diagram shows the detailed associations and attributes of the proposed system. A class diagram in the Unified

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Modeling Language (UML) is a type of static structure diagram that describes the structure of a system by showing the

system's classes,

1. Objects
2. Their attributes

3. Operations (methods)

4. And the relationships among the classes

A class diagram is an illustration of the relationships and source code dependencies among classes in the Unified
Modeling Language (UML). It provides an overview of the target system by describing the objects and classes within the

system and the relationships between them.

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Figure 8. Crime Management Class Diagram

Chapter Three

3. System Design

System design is the transformation of the analysis model into a system design model. System design is the first part to

get into the solution domain in software development. This chapter focuses on transforming the analysis model into a

design model that takes into account the non-functional requirements and constraints described in the problem statement

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and requirement analysis sections discussed earlier.

3.1. Design Goal

The objectives of design are to model the system with high quality. The design goals are derived from non-functional

requirements, which means a non-functional requirement is the description of the feature characteristics and attributes of

the system as well as any constraints that may limit the boundary of the proposed solution.

3.2. System Decomposition

To reduce the complexity of the solution domain, we decompose a system into simpler parts, called subsystems, which

are made of a number of solution domain classes. In the case of complex subsystems, we recursively apply this principle
and decompose a subsystem into a set of loosely dependent parts that make up the system. Subsystem decomposition is

the way that helps us to distinguish the parts of the operations that take place within the organization

Figure 9. System decomposition

3.3. System Architecture

The purpose of design is to show the direction in which the application is being developed and to obtain clear and

sufficient information needed to derive the actual implementation of the application. The work is based on the services

provided on the internet to customers. Once the services are available based on customer requests, they will be delivered

with specific privileges to access, receive, and visit the site. The architecture used for the system is a client-server
architecture where a client can use internet browsers to access the web-based crime file management system within the

local area network of the agency or anywhere using the internet. It stores this data in a relational database management

system. The middle tier (web/application server) implements the business logic, controller logic, and presentation logic to

control the interaction between the application's clients and data. The controller logic processes client requests, such as

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requests for reservations and show services provided by the printing enterprise system from the database.

Figure 10. System Architecture

3.4. Component Diagram

Component modeling shows which components or objects will be accessed by the user. In this modeling of the system's

components, it will be shown that there is a relationship among components.

By this diagram, components of the system will be wired, showing that there is a relationship among components:

management of the system, database operations performed on databases, and security issues.

Figure 11. Component diagram

3.5. State Chart Diagram

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A state chart diagram describes the flow of control of the Samara police station criminal management proposed system

from one state to another to describe the system dynamically. States are defined as a condition in which an object exists

and changes when some event is triggered. So the most important purpose of a state chart diagram is to model the life of

an object from creation to termination

Figure 12. State Chart Diagram for Login

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Figure 13. State Chart Diagram for Update Criminal Status

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Figure 14. State Chart Diagram for Add Criminal Information

Figure 15. State Chart Diagram for View Post Criminal

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Figure 16. State Chart Diagram for Update Profile

Figure 17. State Chart Diagram for Register Employee

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3.6. Deployment Diagram

A deployment diagram shows the execution architecture of systems that represent the assignment (deployment) of

software artifacts to deployment targets (usually nodes). Nodes represent either hardware devices or software execution

environments.

Deployment diagrams are used to model the hardware that will be used to implement the system, the link between

different items of hardware, and the deployment of software on that hardware.

Through the deployment diagram, we are able to model:

Where hardware is located

Where software is located

What the communication path is between various hardware parts

Deployment Diagram Description:

Browser: Online viewers will be able to communicate with the web server using a browser.

Web Server: Using Apache as the web server, it will be responsible for accepting and responding to requests sent by the

browsers.

Database: This will be responsible for storing information on the computer.

Figure 18. Deployment Diagram

3.7. Persistence Data Management

The persistent data model describes the persistent data stored by the system and the data management infrastructure

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required for it. This section typically includes the description of data schemas, the selection of a database, and the

description of the encapsulation of the database. Here, as the system includes a large amount of data received from

users and is implemented in large organizations, it needs persistent data storage. Therefore, our software system uses a

database called SQL Server to manage and store data persistently. Information related to admin, preventive officer, case,

news, feedback, and others is persistent data and is hence stored on a database management system. Moreover, storing

data in a database enables the system to perform complex queries on large data sets. In order to store data persistently in

a database, those class objects identified in the class diagram of CMS are mapped into tables, and the attributes are

mapped into fields for the respective tables. The tables of the system with their respective fields and the relationships that
exist between the tables are expressed in this portion of the project.

Figure 19. Persistence data management

3.8. Access Control and Security

In these aspects of the system design issues of the Samara police station crime management system, we are concerned

about two things: protecting the system from external threats and ensuring that the normal day-to-day operation of the

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system processes data in a controlled manner. Therefore, we are focusing on the design to ensure the secure operation

of the information system and safeguard the information and assets stored in it so that the Samara police station crime

management system runs properly. This means that in the design, we are concerned with information security and
application controls.

Table 9. Access control and security for WBCMS

Actors

Administrator Customer Preventive Police Detective Officer Police Head Complaint HR Manager

Manage account Order police Assign placement

-Give comment
Create account Give nomination
-Give nomination

-View missing person

-View complaint
-View missing person
-View order -View accused -View missing person
-View-user activity -View placement
View missing person -View placement -View FIR -View response -View Employee
-View Employee -View response
-View notice -View criminal
-View criminal report
-View criminal

-View nomination

Take backup Send account request Send request Update Employee

-Post notice

-Post missing person

-Register accuser
-Register criminal
-Register accused
Register
-Register crime
Employee
-Register witness
-Register complaint
-Register FIR

3.9. User Interface

User interface design is the design of a system with a focus on the user's experience and interaction. The main goal of

user interface design is to make the user's interaction as simple and efficient as possible.

In this system, users would communicate with the system through the following user interface elements: links, buttons,

forms, and pictures that are described under the system. The following interface design describes the logical

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characteristics of some interfaces between the system and the users.

Figure 20. Home Page user interface

Figure 21. Police Head Post Notice Form user interface

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Figure 22. Detective Officer Accuser Registration Form user interface

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Figure 23. Complaint Page user interface

Chapter Four

4. Implementation and Testing

4.1. Implementation Overview

Implementation is the execution of any idea, model, or method in information technology. It refers to the process of setting

up new software and hardware after a purchase is made. Implementation in the system includes implementing the
attributes and methods of each object and integrating all the objects in the system to function as a single system. The

implementation activity spans the gap between the detailed object design model and a complete set of source code files

that can be compiled together.

The objective of the system implementation phase is to convert the final physical system specification into working

and reliable software and hardware, document the work that has been done, and provide help for current and future users.

While we were thinking about developing this web-based application system, we encountered a number ofconstraints,

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but the following are the most common:

Lack of fast internet access

Lack of time

Lack of resources such as computers, laptops, etc.

converting a logical design into an application using selected programming languages. To develop this project, the team

members used the following programming languages: PHP, HTML, JavaScript, and CSS.

PHP is a server-side scripting language that is embedded in HTML. It is used to manage dynamic content, databases,

session tracking, and even to build entire e-commerce sites.

It is integrated with a number of popular databases, including MySQL, PostgreSQL, Oracle, Sybase, Informix, and

Microsoft SQL Server.

4.2. Algorithm Design

An algorithmic view of a problem gives insight that may make a program simpler to understand and to write. Every

algorithm needs a process in order to be created and utilized, and they need the four stages of algorithm analysis: design,

implement, and experiment.

4.3. Sample Code and Description

//Sample codes for home page or index

<? php

session_start();

include("connection.php");

?>

<!DOCTYPE html>

<html>

<head>

<title>home page</title>

<link href="css/mystylesheethome.css" rel="stylesheet" type="text/css"/>

</head>

<body>

<div id="wrapper">

<table width="100%" cellspacing="0px">

<tr>

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<td>

<div id="header">

<? php

require("header.php");

?>

</div>

</td>

</tr>

<tr>

<td>

<div id="headermenu">

<? php

require("headermenu.php");

?>

</div>

</td>

</tr>

</table>

<div id="maincontent">

<table width="100%">

<tr>

<td>

<div id="ContentLeft">

<? php

require("homesidemenu.php");

?>

</div>

</div>

</td>

<td>

<div id="ContentCenter">

<div style="border:solid 4px #dldbeg;overflow:scroll;overflow-y: scroll">

<? php

// require("Animation.php");

?>

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<h1 style="color:blue; font-size: 25px;"> SAMARA CITY MAIN POLICE STATION</h1>

<p> <mark> Samara city main police station</mark> is a building that serves to accommodate police officers and other members of staff. These buildings often
contain offices and accommodations for personnel and vehicles, along with locker rooms, temporary holding cells, and interview and interrogation rooms. </p>

<center> <h2 style="margin-left: 40px; color:blue"> LOCATION<h2></center>

<p> <mark> Samara city main police station</mark> is found in Samara city, which is located in <mark>Afar Regional State. </mark> It was established in 1984
E.C. for the purpose of protecting local communities from criminal activities. <mark>Samara city police station</mark> found near the diesel suppliers in Samara
city. </p>

</div>

<div>

<img src="images/compound.jpg" width="95%" height="300px">

</div>

</div>

</td>

<td>

<div id="ContentRight">

<? php

require("login.php");

?>

</div>

</td>

</tr>

</table>

</div>

<!-- footer-->

<div id="footer">

<? php

require("footer.php");

?>

</div>

<!--end of main wrapper-->

</div>

</body>

</html>

4.4. Testing Overview

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The test design is done by giving a possible combination of inputs in order to find out what the system's response would

be for a particular input and to compare the expected result with the actual output. We used the following fault detection

technique: In order to identify the possible faults that may occur during and after developing the system, it helps us to
assure the quality of our project.

4.4.1. Testing Procedures and Features to Be Tested

Testing is a process to demonstrate the correctness of the program and is designed to analyze the logic used in the

implementation of the system.

Testing by Requirements: The requirements that are tested by the group members during the implementation are

correctness, performance, accuracy, security, and others.

Testing for correctness: Correctness determines how users can interact with the software and how the software should

behave when it is used correctly. Users can easily interact with the application since it has an easily understandable

interface, and the application responds correctly.

Performance testing: The team members measure the system parameters in terms of system responsiveness, which is

related to time availability and scalability.

Security Testing: The team members ensure the security of the system by authenticating users when they log in with the

correct username and password. The system allows only authorized users to log in to accounts that have previously been

created through their username and password. The system also uses session management, time management, and

requires changing passwords if the user is logging in for the first time.

Chapter Five

5. User Manual

5.1. Getting Started

In this chapter, we discuss in detail the installation process, how you have installed or are planning to install the system,

and what difficulties or modifications were made during the installation. Our system installs some features on the

computer

5.2. Installation Guide

As our system is a web-based system, it needs to be launched on a web server; in our case, a XAMPP server. Therefore,

the installation guide starts from installing the server system to uploading our project, which is a web-based crime

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management system for Samara City's main police station.

Installation of XAMPP Server:

Step 1: Open the executable file

Figure 24. Open executable file of XAMPP server

Step 2: Select next without changing default values

Figure 25. Select next without changing default values

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Step 3: Select next

Figure 26. Select next during execution

Step 4: Select next

Figure 27. Select next during execution

Step 5: Select next

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Figure 28. Select next during execution

Step 6: After installation finishes, open the XAMPP icon from the toolbar expansion
Step 7: The next step will guide you in uploading and launching our system

Locate our system source code folder.

Copy the contents to the XAMPP server's htdocs directory (typically located at C:\Xampp\htdocs).

Launch the XAMPP server and click on the "Start" button to initiate services for both Apache and MySQL.

Figure 29. From the XAMPP server menu, click on star

Step 8: Finally, after clicking both Apache and MySQL, they show a green color or indicate they have started

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working.

Figure 30. Last step for XAMPP server installation

Chapter Six

6. Conclusion and Recommendation

6.1. Conclusion

As a central part of this study, a detailed analysis and design were conducted to develop an automated criminal records

system for the Samara police station. The project aims to develop a simple and user-friendly automated criminal records

system for the Samara police station. The project is almost simple, interactive, and a time-saving system, and this project

encourages us to think broadly and hopefully. Before this time, it was thought that developing projects in different
programming languages was very difficult work. But now, it has become easy to understand and develop such systems.

6.2. Recommendation

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The system that we developed is a web-based criminal record system for the Samara City Police Station. While using this

system, the team members have faced different challenges. However, with the cooperation of all the group members, the
team is now able to reach the final result; that is, all the group members have strongly fought these challenges and taken

the lead. We strongly recommend it to everyone involved in the criminal record system; our new system has provided

better service than the existing system by fostering better interaction among them. Our recommendation to other system

developers is to develop an Android part for the system.

Reference

Fluchtplan erstellen. (2023). Police Station Record Management System | Mayurik. MAYURIK. Retrieved from

https://mayurik.com/source-code/P7666/police-station-record-management-system

Khan, A., Singh, A., Chauhan, A., & Gupta, A. (2019). Crime management system. International Research Journal of

Engineering and Technology (IRJET), 6(4). Retrieved from https://www.irjet.net/archives/V6/i4/IRJET-V6I4455.pdf

Legal Information Institute. (2023). Criminal [Definition]. In Wex | US Law | LII. Retrieved from

https://www.law.cornell.edu/wex/criminal

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