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Software Requirement Specification (SRS) Format

In order to form a good SRS, here you will see some points that can be used and should be
considered to form a structure of good Software Requirements Specification (SRS). These are
below mentioned in the table of contents and are well explained below.

Table of Content

Introduction
General description
Functional Requirements
Interface Requirements
Performance Requirements
Design Constraints
Non-Functional Attributes
Preliminary Schedule and Budget
Appendices
Uses of SRS document
FAQs on SRS Format
Conclusion

Software Requirement Specification (SRS) Format as the name suggests, is a complete

specification and description of requirements of the software that need to be fulfilled for the
successful development of the software system. These requirements can be functional as well as
non-functional depending upon the type of requirement. The interaction between different
customers and contractors is done because it is necessary to fully understand the needs of

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customers.
Depending upon information gathered after interaction, SRS is developed which describes
requirements of software that may include changes and modifications that is needed to be done to
increase quality of product and to satisfy customer’s demand.

Introduction

Purpose of this Document – At first, main aim of why this document is necessary and what’s
purpose of document is explained and described.
Scope of this document – In this, overall working and main objective of document and what value
it will provide to customer is described and explained. It also includes a description of
development cost and time required.
Overview – In this, description of product is explained. It’s simply summary or overall review of
product.

General description

In this, general functions of product which includes objective of user, a user characteristic, features,
benefits, about why its importance is mentioned. It also describes features of user community.

Functional Requirements
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In this, possible outcome of software system which includes effects due to operation of program is
fully explained. All functional requirements which may include calculations, data processing, etc. are
placed in a ranked order. Functional requirements specify the expected behavior of the system-
which outputs should be produced from the given inputs. They describe the relationship between
the input and output of the system. For each functional requirement, detailed description all the data
inputs and their source, the units of measure, and the range of valid inputs must be specified.

Interface Requirements

In this, software interfaces which mean how software program communicates with each other or
users either in form of any language, code, or message are fully described and explained. Examples
can be shared memory, data streams, etc.

Performance Requirements

In this, how a software system performs desired functions under specific condition is explained. It
also explains required time, required memory, maximum error rate, etc. The performance
requirements part of an SRS specifies the performance constraints on the software system. All the
requirements relating to the performance characteristics of the system must be clearly specified.
There are two types of performance requirements: static and dynamic. Static requirements are
those that do not impose constraint on the execution characteristics of the system. Dynamic
requirements specify constraints on the execution behaviour of the system.

Design Constraints

In this, constraints which simply means limitation or restriction are specified and explained for
design team. Examples may include use of a particular algorithm, hardware and software
limitations, etc. There are a number of factors in the client’s environment that may restrict the
choices of a designer leading to design constraints such factors include standards that must be
followed resource limits, operating environment, reliability and security requirements and policies
that may have an impact on the design of the system. An SRS should identify and specify all such
constraints.

Non-Functional Attributes

In this, non-functional attributes are explained that are required by software system for better
performance. An example may include Open
Security, Portability, Reliability, Reusability, Application
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compatibility, Data integrity, Scalability capacity, etc.

Preliminary Schedule and Budget

In this, initial version and budget of project plan are explained which include overall time duration
required and overall cost required for development of project.

Appendices

In this, additional information like references from where information is gathered, definitions of
some specific terms, acronyms, abbreviations, etc. are given and explained.

Uses of SRS document

Development team require it for developing product according to the need.

Test plans are generated by testing group based on the describe external behaviour.
Maintenance and support staff need it to understand what the software product is supposed to
do.
Project manager base their plans and estimates of schedule, effort and resources on it.
customer rely on it to know that product they can expect.
As a contract between developer and customer.
in documentation purpose.

FAQs on SRS Format

1. Why is it important to define the scope of an SRS document?

Defining the scope in an SRS document helps the customer understand the goals and worth of
the software. It also has details about how much it will cost to create and how long it will take,
so that the project’s limits are clear.

2. What are functional requirements in an SRS document, and why are they
important?

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 Functional requirements describe how the software system is supposed to work, including how
it should react to inputs and make outputs. They help you figure out what the software needs to
do and give you a place to start building and testing it.

Conclusion

Software development requires a well-structured Software Requirement Specification (SRS). It helps

stakeholders communicate, provides a roadmap for development teams, guides testers in creating
effective test plans, guides maintenance and support employees, informs project management
decisions, and sets customer expectations. The SRS document helps ensure that the software
meets functional and non-functional requirements, resulting in a quality product on time and within
budget.

Article Tags : Software Engineering

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