Aptis Remote
Aptis Remote
Aptis Remote
Step-by-step guide
on taking the Aptis
Remote test
July 2023
www.britishcouncil.org/aptis
2 Step-by-step guide on taking the Aptis Remote test
Contents
Annex 16
System requirements 16
Test environment requirements 17
Test security and candidate actions 18
Data protection 18
Safeguarding 19
Aptis for all 19
3 Step-by-step guide on taking the Aptis Remote test
Aptis Remote offers a new way of secure testing. It combines the benefits of online testing
with video monitoring to ensure a secure experience and reliable results. Aptis Remote has
the same format, structure and timing as a standard Aptis test.
With this remote method, Aptis is delivered using the Janison Replay platform. Candidates
will be monitored using a test-tracking software, ‘Proctortrack’, which they will need to
download onto the computer before the test is taken.
Step 3:
Prepare your test space
12 10 4 3 T
You will be You will receive You will receive If your Log on to You will usually
registered for two emails a reminder onboarding Proctortrack 15 receive your
your test. email if you is successful, minutes before results five
1. have not yet you will receive test time, and days after the
for information: completed an email with finish test as test. Delays
overview of the onboarding. instructions required. Upload may be caused
test process for your test proctoring video by technical
(sent by day, including as required. issues uploading
administrator). personalised, the test or the
live keycodes. proctoring video.
2.
for action:
invitation to
complete
onboarding.
4 Step-by-step guide on taking the Aptis Remote test
Once you are registered by the administrator, you will receive a confirmation email with
an overview of the end-to-end test process, from registration to test day. Ensure you
regularly check your email inbox as well as your junk or spam folders.
Please get in touch with us if you do not receive emails by the specified deadlines.
When you receive the onboarding email entitled ‘Important: Prepare for your upcoming
Aptis Remote test’, follow the steps below to download the software and complete the
onboarding process. Take note of your familiarisation test code to use later in this process.
Minimum requirements are listed in the System requirements annex of this guide.
1. Open https://eu-testing.verificient.com
using Google Chrome and login using the
username and password provided in your
onboarding email. Once you login, a page
will load requesting you to set your own
password. Please follow the instructions
and remember your password as you will
be required to use it for all your future
logins to Proctortrack.
5 Step-by-step guide on taking the Aptis Remote test
You will receive an email entitled ‘Important: The verification for your upcoming remotely
supervised Aptis test was rejected.’ This email is to notify you that your onboarding was rejected.
You will have to repeat the whole ID verification process again if your first attempt was rejected.
Note: If you do not onboard successfully, you will receive emails before the test date
reminding you to complete the onboarding process. If you do not complete the onboarding
by the set deadline, you will not be able to take the test.
12 Step-by-step guide on taking the Aptis Remote test
Approximately two days before your test day you will receive an email entitled ‘Important:
Confirmation of your upcoming Aptis Remote test’. Within the email, you will receive
the live keycodes that you will need for the test.
Ensure you regularly check your email inbox as well as your junk or spam folders. Please
get in touch with us if you do not receive emails by the specified deadlines.
Please do not attempt to access the test before the required test date and time. You
should:
1. Write down your live keycodes provided in the email and have it nearby during
the actual test, as you cannot access your email during the test.
2. Familiarise yourself with the guide and test day procedure, and watch the videos
below before your test:
‘Prepare’ your test environment.
Click here for info on how to complete a 360-degree room scan. Once the page
opens, refer to Step 4 – Complete verification scans and go to section
More about the room scan.
1. Sit in a quiet and private room and check your computer and headset again
2. Access the test platform and repeat the same steps as at onboarding
2. Complete the same steps as you did when onboarding: accept the guidelines, do a face
and ID scan. Before starting your Aptis test you are also required to do a room scan as well
as scan the piece of paper you wrote your student codes on, which can be used to take
notes during your speaking test. Make sure to scan the front and back of the paper.
13 Step-by-step guide on taking the Aptis Remote test
2. Click ‘Scan’.
Important to note:
Please ensure you complete the room
scan as shown in the step 7 above. If
you fail to do it correctly, there is a high
possibility that your test will be flagged as
an infringement and your test may be failed.
Important to note:
Proctortrack launches automatically once
all checks and scans are completed. You
will be directed to the test page.
Your results will be available five days after the test has been taken and successfully
uploaded. They will be sent to you by your local British Council office.
16 Step-by-step guide on taking the Aptis Remote test
Annex
1. System requirements
The test must be taken on a computer. The use of tablet or mobile phones is not permitted.
You will need a device that meets the minimum requirements as below.
Operating System: Windows 10, MAC OSX 10.12 or higher with a minimum of 1 - 2 GB
free space
Processor/RAM: Dual-core 2.4 Ghz CPU, 4 GB RAM or better (Windows), Intel Processor,
2 GB RAM or better (MAC)
Browser: Google Chrome 70 or higher
Plug-ins: HTML5 and Javascript-enabled & third-party cookies enabled
Web-Cam: Resolution 800x600 or better
Keyboard and mouse
Microphone or headset
Internet Connection: Cable Modem, DSL or better (300 kbps download, 250 kbps
upload)
Only one keyboard, mouse & monitor: multiple hardware devices connected to your
computer can result in a policy violation. Take time to set up your workstation
accordingly
17 Step-by-step guide on taking the Aptis Remote test
Your actions will be monitored in real-time and recorded. Suspicious activity will be
flagged by the system and may result in the cancellation of your test.
Prepare your valid ID in advance. Valid forms of ID include your passport, identity card
and biometric residence permit (if a photo is included). The ID must contain your full
name and a photo of yourself on the same side.
Sit directly in front of your computer screen and ensure you are always clearly visible.
You are not allowed to leave the room or take breaks during the test.
Actions or behaviours not permitted during your test include but are not limited to:
• cheating of any kind
• answering or checking your phone during the test
• allowing another person to enter your test space
• looking away from your computer screen for an extended period
• recording and taking screenshots of the test questions
• copying and pasting and visiting another website during the test
• having food or drinks
• personal items such as wallet, sunglasses and other items not necessary for testing.
4. Data protection
For the purpose of the test, we collect and use personal data to ensure the delivery of
the test is conducted smoothly. We also need to protect the integrity of the test and
prevent any malpractice to happen. The video recording footage will be reviewed by
human invigilators if the system identifies any malpractices and not permitted behaviours
occurred during the duration of the test.
We apply the UK Data Protection Act (incorporating the EU General Data Protection
Regulation (GDPR)) to all our global operations unless the local equivalent law is stronger.
This policy will apply in all locations where we operate, to all forms of information and to all
systems used to collect, store, process or transfer information.
The UK Data Protection Act (and GDPR) works in two main ways. It gives individuals rights
over how their personal information is used and sets out rules for organisations that
process personal information.
5. Safeguarding
We aim to create a safe environment in which no child or adult will experience harm or
exploitation during their contact with us. We recognise our responsibility to protect them
from abuse, exploitation and negligence, applying zero tolerance and aiming to create
a safe environment for them. Therefore, we have measures in place when we deliver the
Aptis rest remotely to children and vulnerable adults.
complying with relevant UK and international laws and standards and ensuring local
legal compliance
minimising and managing situations where abuse could occur, through maintaining
strong protection systems and procedures including planning, risk assessment and
safeguarding systems
We believe that the Aptis tests should be accessible to anyone who wants to take them. We
also believe that each person should have the opportunity to perform to the best of his or
her ability on the Aptis tests.
If you have a disability and believe that Aptis is not accessible to you or believe that the
form of the test will not allow you to show your true level of English, please contact your
local British Council centre to talk about the ways in which the test can be modified for
your needs.
We can make adjustments such as providing pen and paper tests, face-to-face tests,
Braille and large font tests, adjusting timing, and a range of other modifications. Please
discuss it with us to ensure that we can support you with a test which is both fair to you
and maintains the high standards and reliability of Aptis.
© British Council 2023
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