Template

240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Occupational Health and Sa

Business/Operating unit: Kendal Power Station

Date: 23-Sep-21

Refer to Occupational Health an

List activity Hazard Identification Associated risk Risk type

Anything with potential to cause of

List specific activities to be performed taking A chance that injury , ill health or
harm. Safety or
into consideration the equipment to be used, damage could occur as a result of
Note: A hazard can pose more than one health
the personnel involved in the task. uncontrolled hazard.
risk.

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Page 1 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Terrace bin Stray animals, pedestrians, Neckligent

and reckless driving, failure to observe
Failure to observe road safety rules
could lead to Motor vehicle accident
Safety
road safety rules, drive under the which will result in severe injuries, lung
1 Repairs influence of alcohol drugs, Covid19 diseases and fatalities

Exposure or coming into contact with

infected person, failing to adhere to
Covid19 Health
Covid 19 regulation, may result in lung
disease or death

Noise Exposure to excessive noise Health

Coal Dust Exposure to coal dust health

Illumination Exposure to poor illuminated areas safety

Employees handling heavy equipment

Heavy equipment Safety
and may have incorrect posture

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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Wet or slippery floor conditions slips and fall safety

Electricity Possible electrical contact Safety

Exposure to Hazardous substance

Hazardous substances ( oil) Health
handling of the grease and oil

Ascending and Descending

Stairs Stairs,tripping and falling through Safety
defective grating

Uneven surfaces, gratings,trenches Slip trip and fall, falling into the trench Safety

Falling equipment leading to Caught by

Heavy plant equipment Safety
or stuck by incident

struck by falling objects ( tools) during

Tools( falling objects) Safety
Replacement parts

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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Moving machinery Working on a running plant Safety

Getting caught or hooked by moving

Moving machinery / rotational equipment Health
machinery during

Malfunctioning of the crane systems,

inadequate inspections and
Safety
mainatenance, incompetency,
complacence
Crane Operation (Mobile and Tower
Carnes)
Uncontrolable swinging of the hanging
object could struck personnel and Safety
damage properties

Insecure lifting hooks for rigging can

Rigging using Lifting tackle ( slings,
make a load fall off and cause severe Safety
coffin hoist)
injuries

Working at heights without hooking up

or working on an unstable working
Work at heights/elevated position Safety
platform could lead to falling that will
result in severe injujries or fatalities

Incompetent personnel, using of a

defective tool or unispected tool could
Hotwork Activities Safety
lead to fire incidence and injury to
personnels.

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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Exposure to confined space as a result

of toxic gases, reduced oxygen levels, Health
noxious fumes

Limited access which result in

Health
ergnomics hazards
Rope Access

Equipment failure Safety

Exposure to elevated position Safety

Improper posture could lead to

Manual handling Health
masculoskeletal injuries

Project Name: Provision Terrace Bin 1 Repairs for Coal Handling Plant at Kendal Power
Station

Project Address: Kendal Power Station

Scope of the project: Terrace Bin 1 Repairs

Eskom Contract’s Manager Eskom’s Health and Safety Manager

Name: Thembi Maseko Name: Buyelwa Basholo

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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Eskom’s Procurement Manager Eskom’s Safety Officer

Name: Thamsanqa Mnguni Name: Girly Mathebula

Content Page

1. Introduction.................................................................................................................................. 10
2. Supporting Clauses .................................................................................................................... 11
2.1 Scope ........................................................................................................................................ 11
2.1.1 Purpose.............................................................................................................................. 11
2.1.2 Applicability ....................................................................................................................... 11
2.2 Normative/Informative References ....................................................................................... 11
2.2.1 Normative .......................................................................................................................... 11
2.2.2 Informative ......................................................................................................................... 12
2.4 Abbreviations............................................................................................................................ 17

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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

2.5 Roles and Responsibilities ..................................................................................................... 18

2.5.1 Commitment .......................................................................................................................... 18
2.6 Related/Supporting Documents ............................................................................................ 29
3. Coal Handling Plant Terrace Bin 1 Repair Work ................................................................... 29
3.1 Scope of work........................................................................................................................... 29
3.2 Legal Compliance .................................................................................................................... 31
3.2.1 Section 37(2) (Legal) Agreement ................................................................................... 31
3.2.2 Hazardous work by children (Child Labour) ................................................................. 31
3.3 Eskom Requirements ........................................................................................................ 33
3.4 SHE Policy........................................................................................................................... 33
3.5 COID..................................................................................................................................... 33
3.6 Costing for SHE within the Project .................................................................................. 33
3.7 Statutory Appointments ..................................................................................................... 34
3.9 Substance Abuse ............................................................................................................... 36
3.10 Contractor organisational Structure ................................................................................. 37
3.10.1 Principal Contractor Organogram ................................................................................ 37
3.10.2 Appointed Contractor/s Organogram .......................................................................... 37
3.11 Risk assessment (refer to 32-520) .................................................................................. 38
3.12 Safe work procedures / method statements .................................................................. 39
3.13 SHE Communication systems .......................................................................................... 40
3.13.1 Statutory health and safety committees ..................................................................... 40
Note: Contractor to observe and comply with requirements within his organization. .... 40
3.13.2 Non-statutory health and safety committees ............................................................. 41
3.13.3 Agenda............................................................................................................................. 41
3.13.4 Minutes and action items for all health and safety committee meetings ............... 43
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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

3.13.5 Tool box talks / Daily team talks / pre job meetings ................................................. 43
3.14. SHE Training ................................................................................................................... 43
3.14.1 Induction training ............................................................................................................ 44
3.14.2 Site specific induction training ...................................................................................... 44
3.14.3 Visitors to site induction ................................................................................................ 44
3.14.4 General training .............................................................................................................. 45
3.15. Vehicle and Transport safety ........................................................................................ 45
3.16. Housekeeping and order ............................................................................................... 46
3.17. Workplace Signage and colour coding ....................................................................... 47
3.18. Machinery, Tools and Equipment ................................................................................ 47
3.18.1 Hand tools ....................................................................................................................... 48
3.18.2 Pneumatic tools .............................................................................................................. 48
3.18.3 Portable electrical tools ............................................................................................. 49
3.18.4 Lifting machines and lifting tackle ................................................................................ 49
3.18.5 Machinery ........................................................................................................................ 50
3.18.6 Machine guarding and barricading .............................................................................. 51
3.19. Material handling ............................................................................................................ 51
3.20. Work at heights ............................................................................................................... 52
3.20.1 Eskom’s life-saving rule “Hook up at Height” ............................................................. 52
3.20.2 Floor and wall openings ................................................................................................ 53
4.21. Confined Space .............................................................................................................. 53
4.22. Auditing ............................................................................................................................ 53
3.22.1 Approval and compliance of principal contractor SHE plan .................................... 53
3.22.2 Eskom SHE audits ......................................................................................................... 53
3.22.3 Contractor audits ............................................................................................................ 54
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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

3.23. Smoking ........................................................................................................................... 54

3.24. Cellular Phones .............................................................................................................. 54
3.25. Occupational Health, Hygiene and Rehabilitation ..................................................... 54
3.25.1 Medicals........................................................................................................................... 54
3.25.4 Dust .................................................................................................................................. 56
3.25.5 Health and wellness HIV / Aids .................................................................................... 56
3.25.6 EAP .................................................................................................................................. 56
3.25.7 Thermal Conditions ........................................................................................................ 57
3.25.8 Rehabilitation .................................................................................................................. 57
3.25.9 Covid19 ............................................................................................................................ 57
3.26. Management of hazardous materials/chemicals ....................................................... 57
3.27. Personal Protective Equipment Requirements .......................................................... 58
3.28. Incident Management .................................................................................................... 58
3.29. Emergency Management .............................................................................................. 59
3.30. Non-Conformance and Compliance ............................................................................ 59
3.31. SHE File ........................................................................................................................... 59
3.32. Work Stoppage ............................................................................................................... 60
3.33. Hours of work .................................................................................................................. 61
3.33.1 Normal work .................................................................................................................... 61
3.33.2 Night work ....................................................................................................................... 61
3.33.3 Overtime .......................................................................................................................... 61
3.34. Statistics Reporting ........................................................................................................ 62
3.35. Public Safety ................................................................................................................... 62
3.36. Omissions from Safety and Health Requirements Specification ............................ 63
3.37. Contract Signoff .............................................................................................................. 63
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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

4. Acceptance ..................................................................................................................................... 63
5. Revisions ......................................................................................................................................... 63

1. Introduction

Eskom’s responsibility and commitment is to ensure a safe working environment is in line

with its safety, health, environmental and quality policy, along with legislative obligations.

This SHE specification is minimum requirements which are required to be met for the
specific contract and for the duration of the contract period by contractors and where
required, the delivery organisation.

The contractor is expected to develop a SHE plan which meets these requirements as
well as all the relevant applicable legislation they conform to.
Eskom in no way assumes the contractor’s legal responsibilities. The contractor is
and remains accountable for the quality and the execution of his/her health and safety
programme for his/her employees and appointed contractor employees.
This SHE specification reflects minimum requirements and should not be construed as all
encompassing.

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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Note 1: All the requirements listed hereunder are in relation to the contract and do not
supersede or replace any organizational SHE requirements.

Where requirements listed are already in place, then the organisational requirements must
be taken cognisance of and listed in the respective SHE plans. If there are any additional
Eskom and or legislative requirements listed in the SHE specification, then these must be
addressed.

2. Supporting Clauses

2.1 Scope

This SHE specification lists the legislative and Eskom requirements and where applicable,
any requirements pertaining to local authorities / municipal by-laws / environmental
legislation that must be met by the contractor.

2.1.1 Purpose

This document will provide a standardised approach to the compilation of SHE specifications
throughout Eskom for contracts, standards and NEC 3 contracts.

2.1.2 Applicability

This SHE specification is applicable to any contracting organisation who intends tendering
for the contract.

2.2 Normative/Informative References

Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.

2.2.1 Normative

[1] Basic conditions of employment act No 75 of 1997.

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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

[2] Occupational health and safety act and regulations No 85 of 1993.

[3] National Disaster Management Act, 2002 (Act No.57 of 2002),
[4] National environmental management act 107 of 1998.
[5] National road traffic Act 93 of 1996.
[6] 32-37 Eskom substance abuse procedure.
[7] 32-136 Eskom contractor health and safety requirements
[8] 240-62196227 Eskom life- saving rules
[9] 32-95 Eskom environmental, occupational health and safety incident management
procedure
[10] 32-727 Eskom SHEQ policy
[11] 240-62946386 Eskom vehicle and driver safety management procedure
[12] 32-520 Eskom risk assessment procedure
[13] Eskom plant safety regulations

2.2.2 Informative

[1] SANS 1186 Symbolic Safety Signs

[2] Constitution of the republic of South Africa No 108 of 1996
[3] SANS 863:2011
[4] Eskom standard 36-397 Transportation of transport of power station electric motors
[5] SANS 1561—1:2006

2.2.3 Definitions

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 Template
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Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Definition Explanation
Appointed contractor Means a contractor appointed by the principal contractor
Baseline risk (32-520) baseline operational risks refer to the health and safety risks
assessment associated with all standard processes and routine activities in the business
Business unit (BU) (32-296) means any defined unit within the Eskom environment, operating as
a business under a particular cost-centre number. In the context of this
document and in terms of health and safety, any reference to a BU includes a
defined unit within any Eskom division and its subsidiaries
Client (OHS Act) Eskom representative (Internal – Asset Owner), also referred to as
the contract administrator/custodian or agent or project manager (as defined
in the contract). He/she is the person responsible for ensuring that the works
or services are executed in terms of the contract, as well as adherence to
legislation pertaining to the contract.
Competent person (OHS Act) means any person having the knowledge, training, experience,
and qualifications, specific to the work or task being performed, provided that,
where appropriate, qualifications and training are registered in terms of the
South African Qualifications Authority Act, 1995 (Act No. 58 of 1995)
Contractor (OHS Act) means an employer as defined in section 1 of the Act who
performs contracted work and includes principal contractors

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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Definition Explanation
Construction work Any work in connection with
a. the construction, erection, alteration, renovation, repair, demolition or
dismantling of or addition to a building or any similar structure.
b. the construction, erection, maintenance, demolition or dismantling of any
bridge, dam, canal, road, railway, runway, sewer or water reticulation system
or the moving of earth, clearing of land, the making of excavation, piling or
any similar civil engineering structure or type of work.

Consultant means a person providing professional advice

Controlled disclosure controlled disclosure to external parties (either enforced by law or
discretionary)
COVI-19 means Coronavirus Disease 2019.
Duty of care to the (32-136) anybody who causes or has caused or may cause significant
environment pollution or degradation of the environment must take reasonable measures
to prevent such pollution or degradation from occurring, continuing, or
recurring. If such harm to the environment is authorised by law or cannot
reasonably be avoided or stopped, such person must minimise and rectify
such pollution or degradation of the environment
Employee (OHS Act) means, subject to the provisions of subsection (2), any person
who is employed by or works for an employer and who receives or is entitled
to receive any remuneration or who works under the direction or supervision
of an employer or any other person
Employer (OHS Act) means, subject to the provisions of subsection (2), any person
who employs or provides work for any person and remunerates that person
or expressly or tacitly undertakes to remunerate him/her, but excludes a TES
(ex labour broker) as defined in section 1(1) of the Labour Relations Act 1956
(Act No. 28 of 1956)
Environment (32-94) means:
a. the land, water, and atmosphere of the earth;
b. micro-organisms and plant and animal life; and
c. any part or combination of (a) and (b) and the interrelationships among and
between them, and the physical, chemical, aesthetic, and cultural properties
and conditions of the foregoing that influence human health and well-being

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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Definition Explanation
Environmental A detailed plan of action prepared to ensure that recommendations for
Management plan enhancing or ensuring positive impacts and limiting or preventing negative
environmental impacts are implemented during the life-cycle of a project.
This Environmental Management Plan should preferable form part of
Eskom’s Environmental Management System
Eskom requirements Eskom requirements flowing from directives, policies, standards, procedures,
specifications, work instructions, guidelines, or manuals
Fall protection plan (OHS Act) means a documented plan of all risks relating to working from an
elevated position, considering the nature of work undertaken, and setting out
the procedures and methods to be applied in order to eliminate the risk
Hazard (OHS Act) means a source of, or exposure to, danger
Hazard identification (OHS Act) means the identification and documenting of existing or expected
hazards to the health and safety of persons, which are normally associated
with the type of construction work or work being executed or to be executed
Health and safety file (OHS Act) means a file or other record in permanent form, containing the
information required in relation to the contract.
Health and safety plan (OHS Act) means a document plan that addresses hazards identified and
includes safe work procedures to mitigate, reduce, or control hazards
identified
Health and safety (OHS Act) means a document specification of all health and safety
specification requirements pertaining to associated to a contract, so as to ensure the
health and safety of persons.
Health and safety means comprehensive health and safety requirements for a contract, project,
requirements site, and scope of work. This specification is intended to ensure the health
and safety of persons, both workers and the public, and the duty of care to
the environment. The health and safety requirements must be specific to
each contract, project, site, and scope of work
Lifesaving Rules (240-62196227) a rule that, if not adhered to, has the potential to cause
serious harm to people
Medical Certificate of (OHS Act) means a certificate valid for one year, issued by an occupational
fitness health practitioner, issued in terms of the regulations, whom shall be
registered with the Health Professions Council of South Africa
Medical surveillance (OHS Act) means a planned programme or periodic examination (which may
include clinical examinations, biological monitoring, or medical tests) of
employees by an occupational health practitioner or, in prescribed cases, by
an occupational medicine practitioner

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 Template
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Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Definition Explanation
Method statement (OHS Act) means a written document detailing the key activities to be
performed in order to reduce, as reasonably as practicable, the hazards
identified in any risk assessment
Organisation may be defined as a group of individuals (large of small) that is cooperating
under the direction of executive leadership in accomplishment of certain
common objects
Pre-job meetings (34-227) means a meeting that is held prior to the commencement of the
day’s work and that is attended by all the relevant employees associated with
the work task
Principal contractor (In the text of this document) Means an employer, as defined in section 1 of
the OHS Act, who intends to tender for or has signed a contract with Eskom
for services rendered.
Provincial director (OHS Act) means the provincial director as defined in Regulation 1 of the
General Administrative Regulations under the Act
Responsible Manager Is a Manager of a department, section or operating/business unit who has
been appointed as part of the Eskom delegation of authority process with the
aim to assist the applicable 16(2) assigned person in executing his/her duties
in terms of the Occupational Health and Safety Act
Risk assessment (OHS Act) means a programme to determine any risk associated with any
hazard at a construction site in order to identify the steps needed to be taken
to remove, reduce, or control such hazard.
Site (34-228) means an Eskom department, unit, complex, building, specific
project, work site, or the site where agents, clients, principal contractors,
contractors, suppliers, vendors, and service providers provide a service to
Eskom, directly or indirectly
Service provider any private person or legal entity that provides any service(s) to Eskom for
compensation
Subsidiary (32-94) an enterprise controlled by another (called the parent) through the
ownership of greater than 50% of its voting stock
Supplier (32-1034)means a natural or legal person who renders a service and may
include the following current or potential supplier vendor, contractor,
consultant
Task (34-227) a segment of work that requires a set of specific and distinct actions
for its completion

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Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Definition Explanation
Toolbox talks (34-227) where the team leader, after conducting pre-task planning, shares
all the tasks at hand and discusses task allocation, the identified risks, and
the control measures with all his/her team members on site before
commencing a specific task and documenting the agreed strategy. (This
shall be done to ensure common understanding of the tasks, risks, and
control measures required.)
The Act (OHS Act) means the Occupational Health and Safety Act No. 85 of 1993, as
amended, and the Regulations thereto
Visitor any person visiting a workplace with the knowledge of, or under the
supervision of, an employer.

2.4 Abbreviations

Abbreviation Description
AIA Approved Inspection Authority
BU Business Unit
CE Chief Executive
CNC (Eskom) Customer Network Centre
CR Construction Regulations of the OHS Act
COID Act Compensation for Occupational Injuries and Diseases Act
DMR Driven Machinery Regulations
DoL Department of Labour ( Inspection and Enforcement services – Provincial office)
EAP Employee Assistance Program
EP Emergency Preparedness
ERfW Environmental Regulations for Workplaces
GAR General Administrative Regulations
GSR General Safety Regulations
HCS Hazardous Chemical Substances
LDV Light Delivery Vehicle
LoG (COID) Letter of Good Standing
MSDS Material Safety Data Sheets
NEMA National Environmental Management Act

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 Template
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Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Abbreviation Description
AIA Approved Inspection Authority
BU Business Unit
CE Chief Executive
OHS Act Occupational Health and Safety Act and Regulations, 85 of 1993
PSR Plant Safety Regulations
SABS South African Bureau Standard
SANS South African National Standard

2.5 Roles and Responsibilities

2.5.1 Commitment

Visible commitment is essential to providing a safe work environment. Managers,

supervisors and employees at all levels must demonstrate their commitment by being
proactively involved in the day to day operations, in particular the Occupational Health and
Safety aspects of any project / contract. Legislation requires that each employee must take
reasonable care of themselves and their fellow workers, from management level down to the
lowest employee level.

2.5.2 Principal contractors and appointed contractors

Note 1: Most of the roles and responsibilities listed apply to both principal contractors and
any appointed contractors. Where some of the listed do not apply to both, then the specific
responsibilities will be listed and titled. The contractors shall:

1. Carry out all duties as listed in section 8, 9 and 10, the various other regulations that
form part of the OHS Act.

2. Carry accountability and responsibility for the safety and health of their employees
and their appointed contractors within their working area, as contemplated by section
37(2) of the OHS Act.

Public

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Ltd, Reg No 2002/015527/30.

Page 18 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

3. Shall keep a record of all employees including the appointed contractor employees,
including date of induction, relevant skills and licenses and be able to produce this
list at the request of the Eskom Project Manager.

4. Ensure that all their appointees are made aware of their accountabilities and
responsibilities in terms of their appointment and that they advise and assist these
appointees in the execution of their duties.

5. Ensure that the minimum legislative, regulatory and Eskom SHE requirements are
complied with on all work sites.

6. Give the Eskom project managers and line managers / responsible managers their
full participation and cooperation.

7. Compile a SHE (health and safety) file where all relevant health and safety records
must be kept for each work site.

8. The principal contractor must hand over a consolidated (to include any appointed
contractors files) health and safety file to the Eskom project manager on completion
of the project. This is to include all drawings, designs, lists of materials used and
other applicable information about the completed project, as well as the list of
appointed contractors, the agreement, and the type of work completed.

9. Contractors must hand over a consolidated (to include any appointed contractors
files) health and safety file to the principal contractor on completion of the project.
This is to include all drawings, designs, lists of materials used and other applicable
information about the completed project, as well as the list of appointed contractors,
the agreement, and the type of work completed.

10. The principal contractor must provide the project manager with a certified copy of
his/her Compensation Commissioner’s valid letter of good standing before the
commencement of work and any future renewal letters obtained during the project for
record-keeping purposes. The letter of good standing shall reflect the name of the
contractor’s company. Similarly, the principal contractor must provide the Eskom
project manager with all the valid letters of good standing from their appointed
contractors.

Public

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Page 19 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

11. Contractors must provide the principal contractor with a certified copy of his/her
Compensation Commissioner’s valid letter of good standing before the
commencement of work and any future renewal letters obtained during the project for
record-keeping purposes. The letter of good standing shall reflect the name of the
contractor’s company.

12. Appoint competent staff to perform the project work and ensure that all employees
are trained in the health and safety aspects relating to such work and that the
employees understand the hazards associated with all other work being carried out
on the project.

13. Ensure that all employees are conversant with all relevant work procedures and that
they adhere to such procedures. Similarly (without removing the appointed
contractors’ responsibilities), ensure that their appointed contractors and their
employees are conversant with all relevant work procedures and that they adhere to
such procedures.

14. Co-ordinate the activities of all the appointed contractors in the interests of safety and
health;

15. Ensure that potential contractors (whom they intend appointing) submitting tenders
have made detailed provision for the cost of safety and health measures throughout
the project.

16. Stop his /her employees and any appointed contractors if project work is not in
accordance with the health and safety plan or if such work poses a threat to the
health and safety of persons or a risk of degradation to the environment.

17. Take reasonable steps to ensure cooperation between all their appointed
contractors.

18. Only appoint contractors to do work, if satisfied that the contractor has the necessary
competencies and resources to perform the work safely.

19. Appoint full-time competent employees in writing to supervise the performance of all
specified work throughout the contract period.

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Page 20 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

Note 2: No work may commence and or continue without the presence of the appointed project
manager or project supervisor during performance of the contracted work.

20. Ensure that the supervisor or manager do not supervise work on any site other than
the site for which such supervisor has been appointed for.

Note 3: In determining the number of appointed competent supervisors, the nature and scope of work
being performed, shall be taken into consideration.

Note 4: If a sufficient number of competent employee(s) have been appointed to assist the
construction supervisor, the construction supervisor may supervise more than one site.

21. Not victimise or dismiss employees, by virtue of the employees divulging health and
safety information or suspecting such information has been divulged, in the interests
of health and safety requirements;

22. Follow a process of disciplinary action if any of their employees or their appointed
contractor employees have transgressed any of the requirements of the health and
safety specification, safety and health plans, site rules or any other requirements.

23. Ensure that all appropriate precautions are taken to protect persons (visitors,
members of the public, and other contractors) present at work or in the vicinity of a
construction site against all risks that may arise from such site.

24. Before the commencement of any work, conduct risk assessments which shall
include public safety. This should be done by a competent person appointed in
writing with a view to identify hazardous and potentially hazardous work operations.

25. Ensure that pre-task risk assessments are conducted and documented daily and
prior to the starting of any new task, irrespective of whether it is a repetitive task or
not.

26. Take prime responsibility for all aspects of environmental management associated
with the project activity for which they are responsible.

27. Provide any appointed contractor who is making a bid or is appointed to perform
work on Eskom’s behalf, with the relevant sections of the documented Eskom’s SHE
Specification.

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Page 21 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

28. Principal contractors are required to approve appointed contractor’s health and safety
plans if they meet all the requirements.

29. Must ensure that an organisation medical surveillance programme for the duration of
the contract is in place and maintained.

30. Prior to having pre-employment and periodic medicals fitness examinations

conducted, person/man job specifications must be compiled and handed to the
occupational health practitioner.

31. Ensure that pre-employment, periodic and exit medicals are carried out on their
employees. Medical assessments must be conducted by a registered Occupational
Health Practitioner. During the pre-employment medical, where employees will be
required to work at heights, they will also be required to undergo the required
employee physical and psychological fitness examinations.

32. Ensure, prior to the commencement of the contracted work that all persons involved
in the project work, as well as the appointed contractors, have received a health and
safety induction training session. Similarly, ensure that all visitors to site undergo the
site’s induction training.

33. Ensure, prior to the commencement of contracted work, that all their employees
involved in the project work, as well as the appointed contractors, have received
task-specific training.

34. Issue risk-based personal protective equipment (PPE) as a measure of last resort to
their employees, inspect such equipment regularly and ensure recipients of PPE are
trained in the proper use, care and where necessary, the maintenance of PPE;

Note 5: should the principal contractor or his/her appointed contractors entertain visitors on site, they
will be held responsible for the provision and wearing PPE.

35. Erect their own site offices, temporary buildings, storage areas, toilets, fencing, and
any other structure as may be required. Any such structures shall be positioned and
erected in compliance with any instructions from the Eskom project manager and the
relevant site safety and fire prevention requirements;

Public

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Page 22 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

36. On completion of the work remove all structures erected by them, and where
required by law rehabilitate the environment.

37. Where performing work with the environment, ensure that minimal damage is done
and that where an Environment Management Plan is in place, then adhere to the
plan.

38. Respect the rights of land owners/lessors and the preservation of their registered
activities;

39. Must have a substance abuse program which must be in line with the requirements
of the OHS Act.

40. Ensure that no alcohol or other intoxicating substances are brought on to, or remains
on the work sites.

Note 6: Eskom will not tolerate the presence of anyone who is or who appears to be under the
influence of alcohol or any other intoxicating substance whilst performing work for them or on any
work site.

41. Ensure that all equipment and tools used comply with OHS Act requirements with
respect to condition, use, care, storage, maintenance, and the management of these;

42. Ensure that all incidents are reported and investigated timeously by competent
incident investigators.

43. Be involved in all of their appointed contractor’s investigations.

44. Establish health and safety committees, hold such committee meetings on all sites,
and ensure that appointed contractors participate in their health and safety meetings.

45. Chair their own health and safety committee meetings and record such meetings.

46. When appointing contractors, advise the project manager in writing timeously and
obtain his/her approval prior to them commencing work.

47. Shall keep a record of all employees including the appointed contractor’s employees,
including date of induction, relevant skills and licenses and be able to produce this
list at the request of the Eskom Project Manager.
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Page 23 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

2.5.3 Contract / Project Managers

Note 1: No work may commence and or continue without the appointed supervisor or manager during
the performance of the contracted work.
1. Not supervise work on any project site other than the site they have been appointed
to supervise;
2. Assist the contractor and/or the appointed safety officer in conducting site induction
training for new staff and site visitors;
3. Instruct and train all employees under their control on any hazardous and related
work procedures, before any work commences and thereafter, at such times as may
be determined by a risk assessment;
4. Ensure that the minimum legislative and Eskom SHE requirements are complied with
on all work sites;
5. Stop any work that is not in accordance with the safety and health plan or if such
work poses a threat to the safety and health of persons or a risk of degradation to the
environment;
6. Ensure that risk-based personal protective equipment (PPE) has been issued and
employees wear/use the PPE as instructed.
7. Inspect such PPE on a regular basis and record the inspections;
8. Ensure that all incidents are reported to the client and are investigated.
9. Be involved in all investigations that occur within their area of responsibility.
10. Carry out audits and or inspections on their contractors at least monthly and any
appointed contractors on instructions of their contractor.
11. Ensure that employees under their control are conversant with all relevant work
procedures and that they adhere to such procedures;
12. Before the commencement of any work, where possible, assist in the conducting of
risk assessments and ensure that appropriate mitigating measures have been
considered and implemented.
13. Ensure that daily or pre-task risk assessments are conducted and documented daily
and prior to the starting of any new task, irrespective of whether it is a repetitive task.
Ensure that the team are involved in the abovementioned risk assessments;
14. Hold tool box talks at the start of each day/ task to discuss health and safety issues
as well as confirming the requirements of the daily risk assessments;
15. Ensure that all appropriate precautions are taken to protect persons (visitors,
members of the public, and other contractors) present at work or in the vicinity of the
project site against all risks that may arise from such site.

Public

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Page 24 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

16. Ensure that no alcohol or other intoxicating substances are brought on to, or remains
on, the premises / work sites and that no employee remains on site if he/she is under
the influence. Furthermore, report such instances to contract management;
17. Ensure that all equipment and tools used on site comply with OHS Act requirements
with respect to condition, use, care, storage, maintenance, and the management of
these.
18. Ensure that they and their contractor managers give clear and unambiguous
instructions for the project work, to the employees for whom they are responsible for.
19. Not victimise their employees by virtue of their employees divulging health and safety
information or suspecting such information has been divulged, in the interests of
health and safety requirements (reference – section 26 of the OHS Act).
20. Where any work is performed which involves the environment, ensure that minimal
damage is done to the environment and that where an Environment Management
Plan is in place, then the plan adhere to the plan.
21. Stop any employee or contractor from performing work which is not in accordance
with the principal contractor’s and or appointed contractors health and safety plan
which poses a threat to the health and safety of persons.

2.5.4 Contractor / Project site supervisor

Must:
1. Be competent to perform the required supervisory tasks;
2. Ensure their employees and all appointed contractors comply with the required
statutory and Eskom project requirements;
3. Inspect all work done by the contractors to ensure adherence to Eskom’s standards
and specifications
4. Conduct follow-up inspections to ensure findings are closed out and preventative
action is in place.
5. Monitor contractors for adhere to statutory requirements and safety standards.
6. Monitor contractors overall SHE performance on site in order to achieve excellent
results
7. Ensuring a Safe working environment is established and maintained by the
contractor for the elimination of unsafe acts by all people whilst on the project site.
8. Discuss all SHE related problems with the relevant contractor management timeously
in the first instance and thereafter the Eskom project manager in the second instance

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Page 25 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

relating to procedure requirements, non-conformance’s identified, corrective actions,

audits and inspection schedules.
9. Ensuring that quality records are maintained in accordance with legislative and
Eskom requirements;
10. Continual liaison between the principal contractor, appointed contractors and
employees.
11. Ensures that employees and appointed contractors are aware of latest standards,
procedures, work instructions and safety regulations issued by Eskom:
12. Conduct site Inspections for compliance to SHE requirements and compiles the
relevant inspection reports.
13. Submit the observation reports to the relevant management.
14. Have meaningful participation in the project statutory health and safety committee
meetings.
15. Participate in all appointed contractor incident investigations.
16. Participate in the principal contractors emergency preparedness planning.
17. Ensure that their own employees and those of any appointed contractor are
competent to perform the tasks assigned.
18. Issue site instructions on behalf of the principal contractor where and when the
appointed contractors deviate from safety requirements.
19. Assist the principal contractor with the handing over process, in particular the SHE
file and relevant documentation.

2.5.5 Employees

Must:
1. Be responsible for their own safety and health and that of their co-workers;
2. Co-operate with their employer to meet all of the employer’s as well as legislative and
Eskom requirements;
3. Familiarise themselves with their responsibilities during induction and awareness
training sessions, some of which are:
a. familiarising themselves with their workplaces and safety and health
procedures;
b. working in a manner that does not endanger them or cause harm to others;
c. ensuring that the work area is kept tidy;
d. reporting all incidents and near misses;
e. protecting fellow workers against injury by performing job observations;

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Page 26 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

f. reporting unsafe acts and unsafe conditions;

g. reporting any situation that may become dangerous; and
h. carrying out lawful orders and obeying safety and health rules;
4. Who become aware of any person disregarding a safety notice, instruction, or
regulation, immediately report this to the person concerned. If the person persists,
stop that person from working, and report the matter to contractor management
and/or Eskom’s project manager or supervisor immediately.
5. Not damage, alter, remove, render ineffective, or interfere with anything that has
been provided for the protection of the site or for the health and safety of persons this
includes any guarding of machinery or equipment.
6. Obey any safety signs and adhere to any site demarcation at all times.
7. When entering or leaving the site, do so via the official designated access/departure
routes. Where reflective jackets/bibs are required to be worn, wear them.
8. Be subjected to any disciplinary action, if having transgressed any of the
requirements of the health and safety site rules, Eskom requirements, company
requirements, or legislative requirements.
9. Avoid any act that may endanger their own health and safety or that of fellow
employees, members of the public, or visitors who may be affected by their acts
and/or omissions at work.
10. Have the right to obtain proper information from their employer regarding health and
safety risks and measures related to the work processes.
11. Use facilities placed at their disposal and not misuse anything provided for their own
protection or that of others.
12. Have the right to remove themselves from danger when they have good reason to
believe that there is an imminent and serious danger to their health and safety and
have the duty to inform their supervisor immediately of such danger.
13. Report to their supervisor (in the first instance), the principal contractor (in the second
instance), and/or the Eskom project manager, any substandard acts and/or
conditions that have come to their attention and that have not been rectified or acted
on by their contractor management timeously.
14. Have the right and the duty at any workplace to participate in ensuring healthy and
safe working conditions, to the extent of their control, over the equipment and
methods of work adopted.
15. Maintain the surrounding area of the work site in a neat and tidy condition.
16. Have meaningful participation in regular health and safety meetings.
17. Have the right to refuse to perform or continue to perform any task/job on the
grounds of health, safety, and environmental concerns.
18. When given instructions, understand the instructions and be permitted to clarify those
instructions.

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Page 27 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

2.5.6 Contractor Health and Safety officer

1. Promote a SHE culture within the organisations involved in the project / contract.
2. The contractor’s safety and health officer shall assist in the control of all health and
safety-related matters on the sites.
3. Be involved in the developing the project SHE plan and SHE policy.
4. Be in constant liaison and cooperate with Eskom’s SHE professionals responsible for
providing them with a health and safety service.
5. Ensure that this SHE specification is adhered to by his/her principal contractor and is
submitted to any appointed contractors.
6. Conduct audits and inspections of all work sites for the duration of the project.
7. Be involved in the organisations incident investigations when required.
8. Participate in the organisation’s statutory and non-statutory health and safety
committees meetings.
9. Conduct organisational, site and visitor induction training.
10. Stop any employee or contractor from performing constructed work which is not in
accordance with the principal contractor’s and or appointed contractors health and
safety plan which poses a threat to the health and safety of persons.
11. Ensure that no alcohol or other intoxicating substances are brought on to, or remains
on, the premises / work sites and that no employee remains on site if he/she is under
the influence. Furthermore, report such instances to contract management.
12. Make themselves available and ensure co-operation of employees under their control
to undergo breathalyser and drug testing while entering and/or being on any Eskom
work site by Eskom.
13. Carry out audits and or inspections on their contractors at least monthly and any
appointed contractors on instructions of their contractor;
14. Carry out frequent behaviour observations of employees under their control at least
monthly and any appointed contractors on instructions of their contractor.

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Page 28 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

2.6 Related/Supporting Documents

Eskom OHS Act section 37 (2) agreement to be signed at procurement during the signing of
the NEC contract, it is the responsibility of the project manager to ensure that the 37(2)
agreement is signed and a copy be kept in the contractor file at procurement.

3. Coal Handling Plant Terrace Bin 1 Repair Work

3.1 Scope of work

If the tenderer can partly provide the requirements of the SOW therefore he or she must not
tender as no work will be performed by Eskom or another contractor organized by Eskom.
The works shall be broken into two following sections for the failed Terrace Bin 1 used within
the Coal Handling Plants:

3.1.1 Technical Scope

a) Further engineering assessment, analysis and design for repairs of the failed terrace
bin 1, performed by a competent person and
b) The permanent repair of the terrace bin 1,
c) Replace all bolts on the crotch area section
d) Replace all internal damaged and missing liners complete with their stud bolts using
drawing 0.64/34093 Rev 2 and 34099 Rev 0 for fabrication where contractor will be
required to confirm dimensions on site.
e) Fix both platform and handrail around the nuclear detector area. Refer to drawings:

 0.64/34130 Rev 1
 0.64/34131 Rev 2
 0.64/34135 Rev 1

f) Fix the loose T3A conveyor counter weight, covering the sliding column (steel
structure), if brackets and the stopper
g) Clean the top roof structure of the Terrace bin and the external beams of the bin
from the top to the bottom.
h) Repair the chute work for T3 A&B complete with the associate skirting using the
following drawings:

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Page 29 of 63
 Template
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Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

 0.64/ 13262 R4
 0.64/ 13422 R2
 0.64/14237 R7
 0.64/14238 R7

i) The refurbishment of the complete lifting and lowering T4 structure and its frame.
Refer to drawings:

 0.64/12286 R6
 0.64/13646 R6
 0.64/13647 R3
 0.64/13648 R6
 0.64/34106 R0
 0.64/34107 R2
 0.64/14439 R8

j) The refurbishment of the complete T5A&B head and tail chute using drawing
numbers:

 0.64/14788 R6
 0.64/14789 R7
 0.64/36223 R2
 0.64/36222 R2
 0.64/36221 R2
 0.64/36220 R1
 0.64/15212 R5
 0.64/14744 R4
 0.64/14441 R7
 0.64/14440 R7
 0.64/13261 R13
 0.64/14116 R3
 0.64/34086 R2

k) The refurbishment of the complete mill bunker filling triple diverter chutes using
drawing numbers:

 9154 sheet 1 to 3
 10235 sheet 1&2
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Page 30 of 63
 Template
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Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

 0.64/15807 R3

l) Purchasing and installation of T5A&B 562 TWVVS fluid couplings to replace 562
SVN scoop couplings
m) Rectify misaligned T5A&B incline conveyor at tail end and take-up areas
n) Dismantling of T5A infeed chute
o) Installation of C&I protections

Note: Contractor shall refer to NEC for detailed detail scope of works.

A copy of the scope of works must be retained by the contractor.

Note: The contractor who will be awarded this contract will be known as the “principal contractor” and
any contractor appointed by the principal contractor will be known as the “appointed contractor.

3.2 Legal Compliance

3.2.1 Section 37(2) (Legal) Agreement

A section 37(2) agreement must be signed between Eskom and the principal contractor at
the time of awarding the contract. The principal contractor must ensure that a section 37(2)
agreement is compiled between the principal contractor and all their appointed contractors
for the contract.

The original copy of the section 37(2) Agreement must be retained by the contractor and a
copy retained by the responsible project manager.

A copy of all the agreements must form part of the respective contractor’s SHE file.

3.2.2 Hazardous work by children (Child Labour)

The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of
children, especially when it comes to:

1. being protected from exploitative labour practices;

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Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

2. not to be required or permitted to perform work or provide services that

i. are inappropriate for a person of that child’s age; or

ii. place at risk the child’s well-being, education, physical or mental health or spiritual,
moral or social development;

and the Basic Conditions of Employment Act, Chapter six Section 43 “Prohibition of
employment of children”.

Before resorting to the use of child labour, due consideration must be given to the rights of
the child in terms of the constitution. Where work is being performed which is not prohibited
in terms of the constitution, then such work must be conducted in terms of the OHS Act
“Regulations on Hazardous Work by Children in South Africa” with emphasis on paragraph 2
Purpose and Interpretation. Eskom does not condone the use of child labour and therefore
all effort must be exercised and child labour should not be used.

3.2.3 OHS Act

The principal contractor and appointed contractors shall have an up to date copy of the OHS
Act and regulations which will be available to all employees.

3.2.4 Legislative compliance

All contractors will comply with all the legislation pertaining to this contract being:

The principal contractor and all appointed contractors will comply with all the legislation
pertaining to this project being:

 The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of
Rights).

 Occupational Health and Safety Act 1993 (Act 85 of 1993) and its Regulations.

 National Environmental Management Act 1998 (Act 107 of 1998).

 Environment Conservation Act 1989 (Act 73 of 1989).

 Civil and Building Work Act.

 National Road Traffic Act 93 of 1996.

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Review Date February 2022

 Compensation for Occupational Injures and Diseases Act.

 SANS Standards –Contractor shall use the relative standards applicable to the project.

3.3 Eskom Requirements

All contractors shall, before commencement of the project ensure that all their employees
are familiar with the relevant Eskom SHE documentation that is applicable to contract
services.

3.4 SHE Policy

SHE policy is a statement of intent and a commitment by the organisation’s CE and senior
management in relation to the relevant SHE roles and responsibilities, the achievement of
their strategic objectives, values of integrity, customer satisfaction, excellence, and
innovation.

The principal contractor and all appointed contractors, if already not in place, will be required
to compile an organisational SHE policy in line with their SHE responsibilities. The policy
must be signed by the organisation’s CE or the appointed assistant to the CE OHS Act
Section 16(2). The policy must be displayed in a prominent place within the workplace. A
copy of the policy must be filed in the contractor SHE files and attached as an annexure in
the SHE Plan.

3.5 COID

The principal contractor and all his/her appointed contractors shall be registered with an
appropriate employment compensation commissioner and have available a valid letter of
good standing (LoG) from such commissioner. The obligation lies with the contractors to
ensure that the LoG remain valid throughout the contract period. A copy of the LoG must be
filed in the contractor SHE files.

3.6 Costing for SHE within the Project

The costing for SHE must be itemised based on the overall scope of the project (i.e.)
Training, provision of PPE, safety equipment purchases including Covid19 PPE
requirements etc.
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3.7 Statutory Appointments

For the duration of the contract, the principal contractor and all appointed contractors shall
appoint competent employees who will meet the requirements of the OHS Act. Where
appointments are made, contractors shall ensure that the appointees have been suitably
trained and or informed of their responsibilities before getting them to accept such
appointment. The relevant statutory appointments shall be made in accordance with the
requirements of the OHS Act which includes the requirement of a competent person being
appointed in the relevant roles.

Note: construction regulations may not necessarily be referenced for non-construction scope
of work.

Statutory or non-statutory appointments should include but not limited to the following

Legal appointments Recommended minimum training /proof of

competency

OHS Act: section 16(1) employer ( OHS act and regulations ,COIDA, Incident
n/a) investigation, HIRA ,legal liability

OHS act: section 16(2) employer/ OHS act and regulations, COIDA, construction
Project manager regulations, Incident investigation, HIRA, legal
liability

GAR 9(2) Incident/accident RCAT / incident investigation

investigator
OHS act: section 19 Chairperson of OHS act and regulations
SHE Committee meeting
OHS Act: Section 8 (e) Site supervisor Supervisory course for safety, HIRA, OHS act and
regulations, COID, Incident investigation, ORHVS

Health and Safety Officer ( full SAMTRAC or equivalent

time/part time )
OHS act 8 (2) Person to Compile Risk Hazard Identification and Risk assessment
Assessments
Vehicle and mobile plant inspector Driver’s license

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Mobile / Tower Crane Operator Related competence to operate Cranes

Riggers Related Rigging Competence
Confined Space Supervisor Relevant confined space competence
Fall protection plan developer Work at height training US 229998/ fall protection
developer US229994/ Rescue Technician US
2299995
ERW 9 Evacuation warden Evacuation officer training

Firs Aider Level 1 FA Competence

Fire Marshal/Fire Watcher Basic Firefighting Competence
Controller of HCS HCS training or courses
Covid19 compliance Officer OHS act and regulations ,COIDA, Incident
investigation, HIRA ,legal liability

3.7.1 Other statutory /non-statutory appointments

 Registered person in terms of electrical installation regulations

 Non Statutory meeting chairperson person

3.8 Eskom Life-saving Rules

1. Eskom views health and safety in high esteem and encourages that any organisation
who performs work for Eskom in Eskom adopt the same view.
2. Five Life-saving rules have been developed that will apply to all Eskom Employees,
agents, consultants, and contractors. Failure to adhere to these rules by any Eskom
employee or employee of a Principal Contractor or appointed contractor will be
considered a serious transgression. These rules are being implemented to prevent
serious injury or death of any employee, labour broker or contractor working in any
area within Eskom.
3. If any contractual work will be performed on any Eskom premises (including delivery
of any product), then the rules shall be obeyed by any contractor and their
employees.

The rules are:

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Review Date February 2022

RULE DESCRIPTION OF RULE

OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE TOUCH

Rule 1
( That is plant, any plant operating above 1000 V)

HOOK UP AT HEIGHTS

Rule 2 Working at height is defined as any work performed above a stable work surface or
where a person puts himself/herself in a position where he/she exposes
himself/herself to a fall from or into.

BUCKLE UP

Rule 3 No person may drive any vehicle on Eskom business and/or on Eskom premises:

Unless the driver and all passengers are wearing seat belts.

BE SOBER
Rule 4 No person is allowed to be under the influence of intoxicating liquor or drugs while on
duty

PERMIT TO WORK
Rule 5 Where an authorisation limitation exists, no person shall work without the required
permit to work.

Eskom will take a stance of zero tolerance on these rules.

Non-compliance to a Life Saving rule will be considered serious misconduct and will lead to
serious disciplinary action, which may include dismissal.

This is to ensure that every person who works on or visits an Eskom returns home safely
to his or her family.

3.9 Substance Abuse

1. Alcohol and substance abuse poses a significant threat to any business, more so in
industrial incidents and the driving of vehicles. Eskom is therefore, entitled to take

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Review Date February 2022

reasonable steps to ensure that intoxicated persons are identified and prevented
from entering Eskom.
2. General Safety Regulation 2A is clear on the legal stance regarding intoxication.
3. The alcohol and drug permissible level is 0%.
4. All contractors shall comply with Eskom’s procedure 32-37 (“Substance Abuse
Procedure”), taking in to account that this is an Eskom Life-saving Rule number 4:
BE SOBER”), this means anyone entering the Eskom will be subjected to ad hoc
alcohol testing.
5. Contractors are encouraged to compile their own manual and to carry out regular
alcohol testing of their own employees. The legislative alcohol level is deemed to be
zero.
6. Test records must be treated as “Confidential” and filed in the employees’ personal
file.

3.10 Contractor organisational Structure

3.10.1 Principal Contractor Organogram

The principal contractor must provide an organisational organogram related to this contract,
depicting all the levels of responsibility from the CE down to the supervisors responsible for
the contract. List the relevant positions held, names of appointees and legal appointments.

The principal contractor must ensure that all appointed contractors comply with this
requirement. The principal contractor is responsible for keeping copies of all the
organograms’ as well as submitting them with the SHE plan. All organograms shall be
updated timeously when appointments are changed.

This diagram must be kept up to date and filed in the project SHE files.

3.10.2 Appointed Contractor/s Organogram

1. Appointed contractors are required to compile their company organogram for the
project, listing the reporting structure from their CE down to their project supervisors.
The diagram must list the names, positions held and any appointments made.

Note: all project specific appointments to be included in the organogram.

2. This diagram must be kept up to date, a copy of which must be given to the principal
contractor and a copy filed in the relevant project SHE files.
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Review Date February 2022

3. This diagram must be kept up to date and filed in the project SHE files.

3.11 Risk assessment (refer to 32-520)

It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry
out risk assessments, to establish which risks and hazards are attached to the health and
safety of persons due to any work which is performed, any article or substance which is,
handled, stored, transported. A risk assessment is defined as an identification of the hazards
present in an organisation and an estimate of the extent of the risks involved, taking into
account whatever precautions are already being taken.
It is essentially a three stage process:
 identification of all hazards;
 evaluation of the risks;
 Measures to control the risks.
Risk assessments are required to be maintained. This means that significant changes to a
process or activity, or any new process or activity should be subjected to a risk assessment
and that if new hazards come to light during the work process, then these should also be
subjected to risk assessments. Risk assessments for long term processes should be
periodically reviewed and updated. Method statements or written safe work procedures are
an effective method as information and record of the way jobs / tasks must be performed.
Daily or issue based or task specific or on the job risk assessments must be conducted at
the place where work is to be performed/ conducted to allow managers and employees to
assess any inherent risks that could have been overlooked during the initial risk assessment
or any changes that might have occurred in a period of absence. For example if a job / task
is extended over a day or halted due to inclement weather.

Guidelines for actual steps involved in a job/task specific risk assessment are:
 Each activity is listed;
 Specific hazards are identified and listed against each activity;
 The magnitude of each risk is rated as Low. Medium or High;
 All known documentary and supervisory controls are listed. For instance: What safe
work procedures exist for ladders;
 The relevance, effectiveness and sufficiency of these controls are assessed;

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 In the event of insufficient or deficient controls for the particular activity, steps to be
taken to rectify this shall be recorded, and safe working procedures drawn up;
 Persons responsible for implementing and supervising the task shall be identified,
nominated and duly assigned;
 Persons responsible for monitoring the task and carrying out the planned job
observation must be nominated;
 Completed risk assessment shall be handed to the Eskom project manager
representative for comment and approval.
The relevant section of the risk assessment shall be issued with a Transmittal Note to the
Supervisor nominated as the responsible person; and the names of workmen who have
received instruction on the work content and the sequence of the activities listed in the risk
assessment shall be recorded, and their competence established. This instruction shall be
done through an interpreter if required and recorded on the Pre-Job Brief (Daily Safe Task
Instructions), with reference to applicable Risk Assessments.

3.12 Safe work procedures / method statements

Method statements / written safe work procedure are control measures used to prevent an
incident from occurring during the execution of the project. A written safe work procedure/
method statements provide guidance how to execute the task safely. A safe working
procedure should be written when:-
a. Designing a new job or task;
b. Changing a job or task;
c. Introducing new equipment or substances; and
The safe working procedure should identify:
d. The supervisor for the task or job and the employees who will undertake the task;
e. The tasks that are to be undertaken that pose risks;
f. The equipment and substances that are used in these tasks;
g. The control measures that have been built into these tasks;
h. Any training or qualification needed to undertake the task;
i. The personal protective equipment to be worn;

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Review Date February 2022

j. Actions to be undertaken to address safety issues that may arise while undertaking
the task.

3.13 SHE Communication systems

Principal Contractor/s and their appointed contractors must develop a communication

strategy outlining how they intend to communicate SHE issues to their staff, the mediums
they will employ and how they will measure the effectiveness of their SHE communication.
Below is a brief on how communication should take place. Where project meetings are
conducted on site, SHE shall be included as a standing agenda point and minutes of these
meetings shall be available on site at all times. Minutes of meeting must be compiled and
filed in the relevant SHE files. All employees shall have access to these minutes. Attendance
register shall be kept for all the health and safety meetings.

3.13.1 Statutory health and safety committees

Note: Contractor to observe and comply with requirements within his organization.

1. The principal contractor shall establish statutory health and safety committee in terms
of Section 19 of the OHS Act. Similarly, appointed contractors shall establish their
own statutory health and safety committee.
2. All appointed contractors shall be members of the principal contractor’s safety
committee.
3. The Committee shall meet to discuss SHE issues concerning the current work being
performed, training, upcoming work and SHE requirements, incidents and lessons
learned specific SHE problems, safety performance, action plans and other relevant
SHE issues. Listed below is a preferred agenda.
4. SHE representatives for a workplace shall be members of the relevant workplace
safety committees (Refer to Section 19 (2) (a) of the OHS Act).
5. The number of persons nominated by employer must not be more than the Health
and Safety Representatives on that specific statutory health and safety committee.
(Refer to Section 19(2)(c) of the OHS Act)
6. A statutory health and safety committee meeting shall be held at least 3 monthly
(where medium to high risk work is involved, more frequent if required), and all
appointed members of the committee shall attend the meeting.

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Review Date February 2022

7. Statutory health and safety committees may make recommendations to the principal
contractor and the project manager and the Inspector at DoL.
8. All health and safety committees shall discuss all projects related OHS Act Section
24 and 25 incidents and other notified serious incidents.
9. Health and safety committees shall follow up on incident investigation
recommendations and shall keep record of all recommendations made by the
committee.
10. Statutory health and safety committees may make recommendations for the revision
of current standards, procedures and practices.
11. The principal contractor and appointed contractors shall ensure that statutory and
non-statutory health and safety committees carry out their duties.
12. The chairperson of the health and safety committees shall be selected and appointed
by the contractor. The appointed chairperson must be competent to chair meetings
and be able to make informed decisions.
3.13.2 Non-statutory health and safety committees

1. Where there are large worksites, then non-statutory sub-committee must be

established within that worksite to assist with the communication of health and safety
related matters between the statutory health and safety committee and the
workplace.

2. The duties and responsibilities of the non- statutory health and safety committees will
be the same as the statutory safety committee

3.13.3 Agenda

1. The following serves as the guideline for the SHE Committee meeting agenda.

List of agenda items:

 Matters arising from previous minutes
 Matters arising from Contractor’s SHE meetings.
 Audit results and feedback
 Review Health and Safety Representative Inspection Reports
 Review
o Incident investigation reports
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o Non-Conformances

o Announcements (near miss/injury/damage)

o Follow up on recommendations made by the employer in incident

investigation reports

 Accident Prevention – Safety Promotion

o Planned Job Observations

o SHE Training

o Protective clothing and equipment

o Incident Announcements / Recall

 Forthcoming High hazard activities.

 Non-conformances.
 Housekeeping.
 Work permits.
 Work procedures.
 Hazardous materials / substances.
 Fire Prevention
 Occupational Hygiene Assessments, Health Risks and Actions
 Security
 Construction vehicles and mobile equipment
 Rules, Instructions
 Public Safety
 Environmental Management
 Emergency Preparedness
 Statistics report
 Closure

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3.13.4 Minutes and action items for all health and safety committee meetings

1. Minutes and record of action items shall be kept of all health and safety committee
meetings.
2. Action column with target dates and responsible person shall be clearly visible on the
minutes and shall be completed during the meeting.
3. Statutory health and safety committee meeting minutes and record of action items
shall be kept for the duration of the project or a minimum period of three years.
4. Non–statutory health and safety committee meeting minutes shall be kept for the
duration of the project or a minimum period of 12 months.
5. All other meeting minutes where SHE is on the agenda, shall be kept for a minimum
period of 12 months.
6. The original copy of the minutes and record of the action items must be signed by the
chairperson.
7. The relevant project manager and principal contractor shall endorse the relevant
minutes with his/her recommendations and return the minutes to the relevant
contractors chairperson within 14 calendar days of the meeting.
3.13.5 Tool box talks / Daily team talks / pre job meetings

1. A meeting must be held prior to the commencement of the day’s work with all
relevant personnel associated with the work task in attendance. The job, relevant
procedures, associated hazards, safety measures, i.e. the task risk assessments
shall be discussed. Each employee who attends the briefing shall sign an attendance
list of that pre-job brief form undertaking that they have an understanding of the
tasks, risks and control measures required.
2. Where possible, tool box talks can be included in the pre-job brief meetings. The
toolbox talk topics will be based on SHE issues pertaining to the project. The topic
contents shall be in writing. Attendance registers with the topic listed shall be kept.

3.14. SHE Training

1. The principal contractor, when making a bid for this project shall provide a
breakdown list of the SHE training requirements and the costing of such
requirements. Similarly, appointed contractor must provide the same requirements
when bidding with the principal contractor.
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2. The scope of training includes but is not limited to the type of work being performed
and the relevant procedures. Additional to the requirements, will be that the principal
contractor and appointed contractors must have the appropriate qualifications,
certificates and employees should always be under competent supervision.
3. Where legislative and Eskom recommended appointments are made, the relevant
training shall be given to those appointees prior to the acceptance of those
appointments.
4. When there is an amendment to the acts and/or to the regulations, SHE specification
and SHE plan, all affected staff shall undergo the applicable refresher training.
5. Appropriate time must be set aside for training (induction and other) of all employees.
6. Records of all training and qualifications of all contractor employees must be kept on
the SHE file.

3.14.1 Induction training

1. The principal contractor shall ensure that all his / her employees, appointed
contractors and their employees have undergone the Kendal SHEQ induction training
prior to commencing work on site.
2. Attendance registers must be completed of any induction training given, which must
indicate that they have received and understood the induction training.
3. Prior to attending the induction training, all employees must undergo a pre-
employment medical examination and found fit for duty. A copy of the certificate of
fitness must be kept in the SHE file on site for the duration of the project.
4. All employees and visitors on site shall carry the proof of induction training.
3.14.2 Site specific induction training

The principal contractor shall ensure that all his / her employees and appointed contractor
employees undergo site specific work induction with regard to the approved project SHE
plan, general hazards prevalent on the project site, project risk assessment, rules and
regulations, and other related aspects. The induction training should also include
identification of sensitive features such as wetlands/vlei areas, prohibited/ no entry areas,
etc.

3.14.3 Visitors to site induction

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1. Visitors to the site shall be required to undergo and comply with the client and
principal contractor’s site-specific safety induction prior to being allowed access to
site.
2. All visitors must remain in the care and custody of a person (host) who has been
properly inducted. No visitors are permitted to undertake any work onsite, of any
nature.
3. Visitors who have completed site induction must be provided with a record of proof of
Induction training.
3.14.4 General training

The principal contractor will be required to ensure that before an employee commences work
on the project, the respective supervisor informs the employee of his scope of authority, the
hazards associated with work as well as the control measures to be taken. This will include
man-job specifications, the discussion of any task procedures or hazardous operational
procedures to be performed by the employee. The Principal Contractor is to ensure that the
supervisor has satisfied himself that the employee understands the hazards associated with
any work to be performed by conducting task/job observations.

3.15. Vehicle and Transport safety

1. It is the responsibility of the driver to ensure:

a. Their passengers wear seat belts whilst the vehicle is in motion.
b. Comply with all traffic road rules, safety, direction and speed signs.
c. Ensure that vehicle loads are properly secured prior to moving off.
d. Ensure that vehicles are not overloaded.
2. No drivers or operators may text, talk on cell phones or two way radios whilst driving,
unless a hands free kit is used.
3. All drivers of construction vehicles are to have valid medical fitness certificates.
4. Each Project site that is enclosed by demarcation will have system/ process to
manage vehicle access to site.
5. Contractor must maintain their vehicles in a roadworthy condition and a vehicle
license must be valid at all times.
6. Drivers of light vehicles must avoid stopping or parking in the vicinity of machines. At
least 30 (thirty) meters must be left clear between such a vehicle and such a machine

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7. Contractor vehicles can be subject to inspections by the Client/Agent’s

representative. Vehicles which are not roadworthy will not be permitted to be used
on the project.
8. Drivers/operators shall be responsible for the travel-worthiness of all loads conveyed
by them. Precautions shall be taken to secure all loads properly. Loads projecting
from vehicles shall be securely loaded and in daytime a red flag and during darkness
a red light or red reflective material shall be attached to the extreme end of such
projecting material.
9. Fleet Safety is high on Eskom’s safety program, not only in regard to its own vehicle
fleet, but requires contractors to afford the same importance to their vehicles and
mobile equipment fleet. Contractors shall adhere to the Vehicle and Driver Safety
Management procedure 240-62946386.
10. Eskom does not approve the conveying of passengers in the back of vehicles
designed to carry equipment/loads (any truck/trailer), irrespective of whether crew
cabs are fitted and seating with four-point seat belts is fitted.

3.16. Housekeeping and order

1. All contractors shall maintain a high standard of housekeeping within their sites and
vehicles for the duration of the project.
2. Prompt disposal of waste materials, scrap and rubbish is essential.
3. Materials/objects shall not be left unsecured in elevated areas –falling objects may
cause serious injuries/fatalities.
4. Nails protruding through timber shall be bent over or removed so as not to cause
injury.
5. All packaging material including boxes, pallets, crates, etc. to be removed from the
work area immediately.
6. On completion of his / her work, the contractor is responsible for clearing his / her
work area of all materials, scrap, temporary buildings and building bases to the
satisfaction of the client/agent.
7. In cases where an inadequate standard of housekeeping has developed,
compromising safety and cleanliness, anyone has the responsibility to bring it to the
attention of the principal contractor in the first instance and the Eskom project in the
second instance.

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Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

8. The Eskom project manager has the right to instruct the principal contractor and
appointed contractors to cease work until the area has been tidied up and made safe.
Neither additional costs nor extension of time to the contract shall be allowed as a
result of such a stoppage. Failure to comply with this requirement will result into site
cleaning by another cleaning contractor company at the cost of the principal
contractor.
9. The principal contractor shall carry out regular safety/housekeeping inspections (at
least weekly) to ensure maintenance of satisfactory standards. The principal
contractor shall document the results of each inspection and shall maintain records
for viewing.
10. All contractors must compile a waste management plan before commencing of work.
11. A register of hazardous waste must be kept which will include a record of disposal.

3.17. Workplace Signage and colour coding

1. Symbolic safety signage shall be displayed where it is required by legislation.

2. All symbolic safety signage shall conform to the requirements of SANS standard
1186.
3. Signs shall be positioned to be seen from most positions within the work sites /
areas.
4. All signage must be clear at all times and be replaced timeously when worn out.
5. The location of every first aid box; fire extinguisher and emergency exit is to be
clearly indicated by means of a sign.
6. Contractors shall provide signage where work is conducted and where unauthorised
entry is prohibited and/or where alerting and cautioning passers-by to be aware of
potential dangers.
7. The meanings of the appropriate symbolic signage must be discussed during
induction training and toolbox talks.

3.18. Machinery, Tools and Equipment

1. Contractors shall ensure that all tools and equipment are identified, safe to be used
and is maintained in a good condition.
2. Contractors shall ensure that all tools and equipment are listed on an inventory list,
be regularly inspected at least monthly or as required by legislation and risk
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SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

assessments. The equipment should be numbered or tagged so that it can be

properly monitored and inspected.
3. Where applicable, tools and equipment must have the necessary approved test or
calibration documentation prior to being brought onto the project and the records
shall form part of the SHE plan. Maintenance calibration shall be undertaken in terms
of the manufacturer’s requirements.
4. Eskom Kendal Power Station reserves the right to inspect tools or items of
equipment brought to site by contractors for use on this project personnel find any
item that is inadequate, faulty, unsafe or in any other way unsuitable for the safe and
satisfactory execution of the work for which it is intended, the Eskom personnel shall
advise the contractor in writing and the contractor shall forthwith remove the item
from site and replace it with a safe and adequate substitute.
Note: In such cases, the contractor shall not be entitled to extra payments or extensions of time in
respect of delay caused by Eskom Kendal Power Station’s instructions.
5. Where defective tools and equipment’s are identified, such tools and equipment shall
be removed out of site immediately, locked away to prevent further use until such
time as the tool or piece of equipment has been repaired.
6. Contractors shall ensure that the appropriate records are kept for all tools and
equipment used on the project. Such tools and equipment’s shall be subjected to
regular inspections.

3.18.1 Hand tools

1. All hand tools (hammers, chisels, spanners, etc.) must be recorded on a register and
inspected by the personnel designated on a monthly basis as well as by users prior
to use.
2. Tools with sharp points in tool boxes must be protected with a cover.
3. All files and similar tools must be fitted with handles.
4. No make shift tools are permissible on the project.

3.18.2 Pneumatic tools

1. It is illegal for a pneumatic tool to be operated by using a compressed gas cylinder.
2. Pneumatic equipment shall only draw supply from mobile air compressors or from
compressed air lines installed within the contractor’s premises.

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SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

3. All pneumatic tools should be numbered, recorded and inspected at least monthly as
well as by users prior to use.
4. Where tools have a spindle drive, then the revolutions per minute speed shall be
measured in accordance with the manufacturer specifications.
5. When using compressed air hoses with the interlocking type of connection in the
hose, connectors shall be secured together with wire clips or binding through holes
provided to prevent accidental disconnection.
6. Compressed air shall not be used for any purpose other than that for which it is
provided. Compressed air shall not be used to remove dust or debris from clothing or
for cleaning purposes.
7. Hoses to be orderly routed and elevated if required in order to prevent tripping
hazards or vehicles and or mobile equipment driving over them.
8. All pneumatic tools operators shall be certified competent to operate such tool.
Copies of their of certificate of competencies shall be kept.

3.18.3 Portable electrical tools

1. All portable electric tools shall be operated through an earth leakage system unless
they are of the double insulated type. It is good practice to operate them through an
earth leakage.
2. The electrical cords of all portable electrical tools shall be in a good working condition
at all times.
3. Any electrical tool that has any defects (including cords) shall be removed from
service and locked in a suitable lockable cabinet to prevent unauthorised use.
4. All portable electric tool operators shall be certified competent to operate such tool.
Copies of their certificate of competencies shall be kept.

3.18.4 Lifting machines and lifting tackle

1. All the requirements as listed in the driven machinery regulation 18 shall be adhered
to
2. All crane operators, lifting machine operators and riggers shall be trained and
certified competent to perform the relevant tasks.
3. Before using any lifting machines the operator should inspect it daily, where the
machine appears faulty, it shall be removed from service immediately.

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Review Date February 2022

4. All lifting machines shall be examined and subjected to a performance test by an

accredited person/company at intervals not exceeding 12 months, as per regulation
18 or more frequently as desired
5. All hooks shall be fitted with a safety latch/catch, and be in a good operational
condition.
6. A risk assessment shall be conducted prior to commencing with the task to identify
that the correct slinging equipment is used for the specific load
7. All lifting tackle should be examined at intervals not exceeding six months by a
competent lifting tackle inspector, who shall record and sign of such examination,
such lifting tackle shall be stored or protected so as to prevent damage or
deterioration when not in use. And be subjected to inspections by a competent
person at intervals not exceeding three monthly.
8. All lifting tackle should be recorded on a register with unique numbers

3.18.5 Machinery
1. All machinery intended for use on the project and or brought to the work sites by
contractors must be appropriate to the task being performed, be in a good condition
and adequately maintained.
2. Contractors shall ensure that all machinery is to be listed on an inventory list, be
inspected regularly and at least monthly or as required by legislation and risk
assessments. Machinery should be numbered or tagged so that it can be properly
monitored and inspected.
3. Where required machinery must have the necessary approved test or calibration
documentation prior to being brought onto the project and the records shall form part
of the SHE plan. Maintenance calibration shall be undertaken in terms of the
manufacturer’s requirements.
4. All fuel driven equipment must be properly maintained in accordance with the
manufacturer’s recommendations and legal requirements.
5. Eskom functionaries’ reserves the right to inspect items of machinery brought to site
by contractors for use on this project.
6. Should the Eskom functionary find that any item is inadequate, faulty, unsafe or in
any other way unsuitable for the safe and satisfactory execution of the work for which
it is intended, the Eskom functionary shall advise the contractor in writing and the
contractor shall forthwith remove the item from the site and replace it with a safe and
adequate substitute.

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Review Date February 2022

7. Note: In such cases, the contractor shall not be entitled to extra payments or
extensions of time in respect of delay caused by the Eskom’s instructions.
8. All machine operators shall be certified competent to operate such machine. Copies
of the certificate of competencies shall be kept
9. Loose clothing or any item should be avoided when working around moving
machinery.

3.18.6 Machine guarding and barricading

1. Every shaft, pulley, wheel-gear, sprocket, coupling, clutch, friction drum, spindle end
screw, key , bolt on a revolving shaft, driving belt, chain rope or similar object shall be
securely fenced or guarded .
2. The machines or tool with moving parts should be guarded to prevent limbs or loose
clothing from getting under, into, above or around the dangerous moving parts.
3. Guards should form a permanent part of the machine or tool, easy to remove non
corrosive, rigged and as far as reasonable heat resistant.
4. All machines driven by means of belts, gear wheels, chains and couplings shall be
adequately guarded. A machine is guarded when persons cannot gain inadvertent
access to the moving parts.
5. All guards must be inspected by a competent person on a monthly basis as well as
by users prior to use. These inspections and proof of corrective action taken must be
recorded and kept on site.
6. Machine guards must be painted on the outside in the same colour as the machine or
tool.
7. Inside of guards and moving or rotating parts must be painted orange.

3.19. Material handling

1. When handling material ergonomics factors shall be considered to prevent related

incidents.
2. Employees to be given awareness on safe handling of material/ cylinders
3. Risk assessment to be done prior to carrying out the activity.

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Review Date February 2022

3.20. Work at heights

1. Wherever reasonably practicable, preference is given to the performance of work at

ground level as opposed to the elevated position.
2. Where work in an elevated position is necessary, preference is given to fall
prevention measures such as, but not limited to, effective barricading and the use of
work platforms. Persons may only work from a fall risk position if a site-specific fall
protection plan is in place and correctly implemented and consists of the following:
a. All appointments for the fall protection plan developer and implementer are in
place.
b. Baseline risk assessment, which is specific and incorporates the working at height
risk assessment, as well as the site-specific risk assessment, has been completed
for the work to be conducted.
c. Safe working procedure/task analysis and work instructions, approved by a
competent person, are in place.
d. A fall rescue plan, along with necessary equipment and trained rescuers, is in
place.
e. Appropriate training, as determined by the risk assessment, has been provided.
f. Appropriate height safety equipment and personal protective equipment have
been issued to the individual.
g. There are equipment inspection procedures and up-to-date inspection records.
h. Individuals are medically fit to work at height, and records of this are kept.
i. A site-specific risk assessment is performed.
3. While work is in progress, adequate warning signs and/or barricades shall be used in
all areas where there is a risk of persons being injured by materials or equipment
falling from the work area. Barricades should be continuous and easily visible.
4. A drop zone shall be established with appropriate warning signs and barricading,
warning personnel below of workers above and potential falling objects.
5. Every employer shall ensure that work at height is:
a. properly planned;
b. appropriately supervised; and
c. Carried out in a manner that is, as far as is reasonably practicable, safe and that
its planning includes the selection of work equipment.

3.20.1 Eskom’s life-saving rule “Hook up at Height”

When working at height, you must take suitable and sufficient measures to prevent, as far as
is reasonably practicable, any person from falling a distance liable to cause personal injury.
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Where a fall from any height could result in harm, an effective means of fall prevention has
to be put in place. You are required to take practicable steps to ensure your safety and the
safety of others, as well as not knowingly exposing yourself or others to harm.

3.20.2 Floor and wall openings

Falls through openings in walls, floors, roadways, etc. account for a number of fatalities and
serious injuries where such openings are not protected. Floor and wall openings must be
included in the fall protection plan. When including fall arrest equipment, note must be taken
of the amount of pedestrian and vehicular traffic and that the nature of equipment specified
can prevent its dislodgement or unauthorised removal, in other words, barricading must be
adequate.

4.21. Confined Space

The belief that any confined space is a safe place as far as asphyxiation is concerned,
because of ignorance about the air quality inside such space and the risk factors, is
dangerous. Most asphyxiates are colourless and odourless. Sometimes the odour
asphyxiate is considered a nuisance and temporary. This makes entering into a confined
space an extremely high risk. If testing is not performed, irrespective of the size of the space
or the duration of entry, then employees’ health (in the short or long term) will be at risk.

The requirements listed in General Safety Regulation 5 shall be adhered to.

4.22. Auditing

3.22.1 Approval and compliance of principal contractor SHE plan

The Contractor’s SHE Plan will be audited against compliance checklist so as to verify
compliance to the requirements of the Eskom Kendal Power Station SHE specifications.
Once there is compliance only then will the principal contractors SHE plan be approved by
the project manager or an appointed Eskom Kendal Power Station contract custodian. The
implementation of the SHE Plan shall be assessed / audited by Eskom personnel on a
regular basis. This will include physical conditions evaluation.

3.22.2 Eskom SHE audits

Eskom shall evaluate all contractors’ SHE performance on an ongoing basis against the
legal, Eskom requirements, SHE specification and the contractors SHE plans.
Note: Eskom reserves the right to conduct unannounced audits on contractors

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Audits will be conducted by Eskom safety department on the principal contractor/s and/or
appointed contractors in line with the risk audit matrix. These audits shall be attended by
the contractor’s site manager or his representative.

If there are any findings / non-compliance identified as serious in these audits, an activity will
be stopped for that specific Principal Contractor and appointed contractor. Refer to section
on “Work Stoppage” in this SHE Specification.

3.22.3 Contractor audits

Principal Contractors are required to conduct internal audits on both their employees and
their appointed contractors on the implementation of their SHE Plan on a regular basis or
when the scope of work changes. A summary of the findings and the proposed corrective
actions shall be submitted to Eskom Kendal Power Station project manager within one week
after completion of the audit. Where appointed contractors are audited by the principal
contractor a copy of the audit report shall be submitted to the appointed contractor within 7
days of the audit.

3.23. Smoking

The national smoking policy must be observed and smoking is permitted in designated areas
only (Eskom Smoking Procedure 32-36).

3.24. Cellular Phones

The national requirements regarding the use of cellular phones must be observed, in
particular when driving and or operating mobile equipment and or machinery.

3.25. Occupational Health, Hygiene and Rehabilitation

All contractors are required to develop an Occupational Health, Hygiene and Rehabilitation
program. The program is intended to ensure that the risks to health are identified and
controlled.

3.25.1 Medicals

Note: Eskom Kendal Power Station will only accept medical surveillances conducted by an
Occupational Health Practitioner who holds a qualification in occupational health.

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1. Principal contractors must ensure that their employees and their appointed contractor
employees have a medical surveillance program whereby their employees under go
entry, periodic and exit medical fitness examinations.
2. In order for the appropriate medical examinations to be conducted, each employee
must have a man job specification, which must indicate the description of work, list of
hazards and potential occupational exposure limits, physical hazards and required
physical attributes.
3. Medical fitness certificates shall be renewed annually for employees who are working
on site. This shall be maintained until completion of the contract.
4. The Principal Contractor must ensure that his / her employees and appointed
contractor employees have undergone pre-entry medical examination before starting
work on the contract.
5. The principal contractor shall provide a documented process for managing those
employees who are issued with a conditional certificate of fitness.
3.25.2 Noise

1. All employees who are exposed to noise must be educated, trained and made aware
of the harmful effects of long-term exposure to high noise levels. They must be
provided with adequate hearing protection where necessary and record must be kept
of equipment issued.
2. The following areas should be considered, e.g. where compressors, jack hammers,
explosive tools, riveting tools, etc. are used.

3.25.3 Illumination

1. Adequate and sufficient illumination is essential and where it is insufficient the

contractor must make additions and provide portable lights to ensure safe working
conditions at all times.
2. Ensure that all roof lights; light fittings and fanlights are kept clean and unobstructed.
When use is made of artificial lighting where machinery is being used, all moving
parts must be clearly visible. Illumination provided must be so designed to avoid
glare, reflections and stroboscopic effects.

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Review Date February 2022

3.25.4 Dust

1. All employees must be made aware of the inherent dangers of dust. Employees
must take such measures as may be necessary to decrease the generation of dust in
the workplaces.
2. Warning signs must be posted where dust exposure is likely to exceed the
occupational exposure limit (OEL).
3. The use of thermal Insulation materials containing asbestos is not allowed at Eskom
Properties.
4. Where any process necessitates the breaking up, demolition, stripping, grinding,
pulverizing, crushing or cutting of asbestos cement products, Safety risk
management must be notified of the quantity and location. Such an activity can only
proceed with permission from the Safety Risk Management after consultation with
the department of labour.
5. Employees performing the task will be trained accordingly.
6. Where employees are exposed to dust such as silica, asbestos cement, fibreglass
and cement etc. Adequate protective clothing and appliances must be provided.
Note: The use of compressed air to blow areas or individuals cleaning is strictly prohibited.

3.25.5 Health and wellness HIV / Aids

Contractors shall submit details of their employee health and wellness programme as part of
their health and safety plan which should include awareness training, support for contracted
illness and sharing knowledge with members of the public in the immediate work
environment.
3.25.6 EAP

Where principal contractors and contractors do not have EAP service providers, then
Eskom’s EAP service provider is available to provide assistance.
All costs are to be borne by the principal contractor. Details are: ICAS – Tel. No.: 0800
611 059.

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3.25.7 Thermal Conditions

1. Contractors must protect their employees against the natural thermal conditions, by
providing sufficient and suitable cold weather gear for the winter months and suitable
rain wear for the rainy seasons.
2. In hot conditions, contractors must prevent the effects of heat fatigue and heat
exhaustion by providing sufficient rest periods, shade cover and re-hydration mineral
replenishment fluids.
3. Where the heat index and the humidity levels reach the required dangerous levels,
contractors shall stop work for that period. Suitable drinking water shall be provided.\
3.25.8 Rehabilitation

Where any contractor’s employee is injured at work to the extent that they require
rehabilitation, then this must be given, using the services of an appointed rehabilitation
organisation.

3.25.9 Covid19

The Contractor and his contractors shall ensure compliance with the requirements of the
National Disaster Management Act, 2022 (Act No.57 of 2002), COVID-19 Direction on health
and safety in the workplace GG 43400. The Contractor shall ensure all COVID related cases
are managed in terms of the requirements of this direction and that there is immediate
reporting to the client. Retain and maintain COVID 19 related documentation in the SHE
file not limited to Risk assessment, Policy, appointment of compliance officer, PPE issue
records etc.

3.26. Management of hazardous materials/chemicals

The handling and use of hazardous materials have a major impact on the health and
wellbeing of all persons and the environment. Various requirements for the handling and
storage of hazardous materials and chemicals are listed in the OHS Act.
When purchasing hazardous materials and/or chemicals, buying departments can fulfil the
legislative requirements by ensuring that purchases are made only from suppliers and
manufacturers that comply with the requirements of section 10 (General duties of
manufacturers and others regarding articles and substances for use at work) and section 22
(Sale of certain articles prohibited) of the OHS Act.

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Any hazardous materials and chemicals, including gases, must be stored in compliance with
the legislative requirements, local municipal by-laws and SANS building standards.

3.27. Personal Protective Equipment Requirements

1. The Principal contractor must provide a detailed programme that includes the
issuing, maintenance and replacement of PPE for all his employees and appointed
contractors on site.
2. All contractors shall comply with the requirements of GSR 2 of the OHS Act.
3. The risk based PPE matrix must be compiled detailing the types of PPE that is
required to be issued to employees performing the respective tasks.
4. Where there are unusual instances where particular activities require additional type
of PPE, then a risk assessment must be conducted where such PPE requirements
will be identified and the issuing be carried out.
5. All contractors shall ensure that their visitors wear and use the correct PPE whilst on
worksites.
6. Where PPE is required and visitors are not in possession of, then it is the individual
contractor’s responsibility to provide the PPE.
7. All PPE purchased and used by all contractor employees including visitors must
comply with the relevant SANS standards.
8. Where deemed as a requirement, then high visibility vests shall be worn.

3.28. Incident Management

All incidents must be reported to the client before the end of the shift as stipulated in Eskom
procedure 32-95.

All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8
and 9, using Eskom Procedure 32-95 as a reference, and where injuries as contemplated in
sections 24 and 25 have been sustained, be reported to the Department of Labour.
Contractors shall use the standard General Administrative Regulation Annexure 1
“Recording of an Incident” form for all incident investigation reports. The objective of incident
investigation, should not only be a legal requirement, but should establish why and how the
incident occurred and find out the real root cause of the incident and to decide on
precautionary measures that are required to address the root cause to prevent any further
recurrences of the same or similar incidents.
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3.29. Emergency Management

1. The art of emergency preparedness and response is to minimise the effects of any
emergency and to restore normal activities as soon as practical.
2. If using an Eskom site, then the contractor's emergency plan must compliment the
Eskom sites, emergency plan.
3. The Principal Contractor, together with his appointed contractors, will develop their
own emergency response plan for both their worksites and offices. Where any office
and or site is located within any Local Authorities area, then the plans must include
their involvement.

3.30. Non-Conformance and Compliance

1. Any non-compliance to any health and safety requirement in this SHE specification is
subject to discipline in terms of the Eskom Procurement and Supply Management
Procedure.
2. Principal contractors are required to implement a non-conformance procedure (if not
already in place) for issuing to contractors for transgressions. The procedure can
include “quality” related non-conformance issues. Similarly, appointed contractors
must implement a non-conformance procedure.
3. The procedure for the issuing and closing off of non-conformance reports shall be
strictly adhered to.
4. Contractor project management must monitor the close out non-conformances
issued, in not doing so; any recommendations made may not be implemented.
5. Where non-conformances are issued by Eskom then one of the close-out steps of
the procedure will be for the offender to be called by the responsible project manager
to explain the non-conformance issued and what plan is in place to prevent a
recurrence of the non-conformance.
6. Should the contractor fail to provide adequate PPE to their employees for the tasks
being performed and/or to visitors; failure to enforce the wearing of such PPE will be
viewed as a transgression of the legislative and Eskom requirements.

3.31. SHE File

1. A SHE file means a file or other record in permanent form, containing the information
about the safety and health management system during construction and all
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information relating to the post-construction phase after handover to the client, so

that the client can maintain the works in a healthy and safe way.
2. All contractors are required to keep a SHE file on every project site. If there is more
than one site per project, a file per site shall be kept at that site. Contractors may
keep additional files at their head office as additional records. The SHE file shall be
maintained by all the contractors on their construction sites and shall be available on
request for audit and inspection purposes.
3. The SHE file shall consist of the requirements in terms of the project’s safety
specification, the contractor’s safety and health plans.
4. The sequence of filing the documentation must be kept in the same sequence as
listed in this SHE specification and the SHE plan.
5. Each record shall be separated by partitions to afford easy identification and access.
Each partition must be labelled.
6. On completion of the constructed work/project, the principal contractor must hand
over a consolidated health and safety file to the project manager. The principal
contractor must also hand over all drawings, designs, lists of materials used, and
other applicable information about the completed structure, as well as the list of
subcontractors, the agreement, and the type of work completed.
7. In case where the project is extended, should the documentation in the SHE files
become cumbersome, the older documentation must be archived in boxes which
shall be correctly labelled and be available for auditing purposes. The archived
documentation must be handed over at the completion of the project.

3.32. Work Stoppage

1. Any person may stop any activity where an unsafe act or unsafe condition that poses
or may pose an imminent threat to the safety and health of an individual or create a
risk of degradation of the environment. This includes any unauthorised work or
service performed by, or legally or contractually non-compliant acts or omissions by,
any contractor contracted to work at that site.
2. Work stoppages that are initiated due to SHE concerns, non-compliance, or poor
performance related to the contractor’s works or services shall not warrant any
financial compensation claim lodged against Eskom where the contractor has not
met the requirements defined legally or contractually.
3. Where stoppages are carried out, the required non-conformance report shall be
raised.
Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.

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 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

4. All work stoppages ideally should be investigated and documented by contract

custodians.

3.33. Hours of work

The requirements of the Basic Conditions of Employment Act, Chapter Two “Regulation of
Working Time” must be adhered to. All contractors are required to maintain an accurate
record of time worked by each employee.
3.33.1 Normal work

All work conducted on site shall fall within the legal requirements in accordance with the
Basic Conditions of Employment Act. Contractors will notify their Eskom Supervisor or
project manager of any work that needs to be performed after hours according to the agreed
arrangements. (The application needs to be submitted timeously). Where applicable, the
notification should include proof of application, for overtime, to the Department of Labour and
/or the letter of approval from the Department of Labour.

3.33.2 Night work

When night work is to be performed; contractors shall provide sufficient lighting to enable the
entire work site to be illuminated to a degree that employees will not work in dark (un-
illuminated) or dimly lit areas. Care must be exercised as not to use few lights with high light
intensives as this will cause night blindness.
If work is continuing from day light into night, at dusk, a tool box talk must be held where all
employees will be advised of the hazards of night work and the extra precautions which
require to be taken, i.e. poor housekeeping, stepping on uneven ground, stepping into holes
etc.

3.33.3 Overtime

When overtime is required to be performed, the appointed contractors shall inform the
principal contractor of such action. The principal contractor shall inform the Eskom project
manager of such function. Contractors shall be aware of the effects of human fatigue and
regulate overtime accordingly. The baseline risk assessment must be reviewed to include
the management of overtime work.

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.

Page 61 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

3.34. Statistics Reporting

1. Statistics is an integral part of the framework for measuring health and safety
performance and assist in improving the organisation’s health and safety
performance.
2. The principal contractor must report to Eskom project manager and safety
department, by the first of every month, their SHE statistics and those of their
appointed contractors for the previous month.
3. The statistical information required is:
a. Name of Contractor Company and the project/contract
b. Incidents: Lost time, medical; first aid, near misses, mva, property damage etc.
c. Manpower numbers per principal contractor and contractor company
d. Actual man-hours worked
e. Status on incidents investigated and recommendations closed out

3.35. Public Safety

1. Legislation requires that employers shall be responsible, as far as reasonably

practicable, for safeguarding persons other than those in their employment who may
be directly affected by their activities so that they are not exposed to hazards to their
health or safety (section 9 of the OHS act has reference).
2. A member of the public is any company non-employed person(s) who could be
directly or indirectly exposed to Eskom’s/contractors’ products or activities.
3. Eskom upholds the rights of the members of the public and maintains an awareness
and educational programme to protect the public against the risks that may arise out
of, and in the course of, Eskom’s activities. Similarly, contractors shall share the
same respect for the public.
4. Contractors, where working in any area where members of the public have access or
can approach the work site, will be approached by the public for reasons of
inquisitiveness, members airing complaints, vandalism, theft, public unrest,
intimidation, stray/wandering animals, etc. and will then implement such measures
that will place great emphasis on public safety.
5. Contractors shall factor in, in their safety plan, how they intend
safeguarding/controlling any members of the public against their activities during the

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.

Page 62 of 63
 Template
240-73416879 Rev 2
Identifier
SHE SPECIFICATION Document
*1015696 Rev 2
Identifier
Terrace Bin 1 Repairs Effective Date 27 July 2017
Review Date February 2022

project, without damaging Eskom’s name and reputation. Assistance/information in

this regard can be sought from the project managers.
3.36. Omissions from Safety and Health Requirements Specification

By drawing up this SHE specification Eskom has endeavoured to address the most critical
aspects relating to SHE issues in order to assist the contractor to adequately provide for the
health and safety of employees on site.
Should Eskom Kendal Power Station not have addressed all SHEQ aspects pertaining to the
work that is tendered for, the contractor needs to include it in the SHE plan and inform
Eskom Kendal Power Station of such issues when signing the contract.

3.37. Contract Signoff

On completion of the project, all appointed contractors shall close out their project
documentation; SHE files and forward such to the principal contractor. The principal
contractor shall likewise close out his/her project documentation and SHE files and forward
such to the Eskom project manager.

4. Acceptance
Buyelwa Basholo
Thembi Maseko
Thamsanqa Mnguni

5. Revisions
Date Rev. Compiler Remarks

23 September 2021 1 GK Mathebula Project SHE specification

minimum requirements that must
be met by the relevant contractor
who have been awarded with the
Provision of Repairing Terrace Bin
1 for Coal Handling Plant At
Kendal Power Station

Public

When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.

Page 63 of 63