ST.

XAVIER’S
HIGH
SCHOOL
SUBJECT – INFORMATION
TECHNOLOGY
TOPIC - ELECTRONIC

SUBMITTE SUBMITTED
D TO BY
P. SAINATH ABHIJEET
SIR DEWANGAN
CLASS 9 ‘D’
INDEX

 Introduction
 Cell
 Advantages and Disadvantages
 Types of spread sheet
 About libre office calc
 Uses of libre office calc
 Features of libre office calc
INTRODU
CTION
A spreadsheet program is an application
software package that is used to organize
and analyse numeric data in rows and
columns, and perform calculations on the
data. These rows and columns are
collectively called a worksheet. You can
add, subtract, multiply or divide and
perform many advanced calculations on
the numeric data that you enter.

A spreadsheet file is called workbook,

which is like a notebook having many
individual worksheets. On each
worksheet, data is organized vertically in
columns and horizontally in rows. Each
worksheet typically has a large number of
columns and rows. One or more letters
identify each column, and a number
WHAT IS A
CELL
The ? of a column and a row is
intersection
called a cell. A cell is the basic unit of a
worksheet in which you enter data. Cells
are identified by the column letter and
row number in which they are located.
For example, the intersection of column
B and row 5 is referred to as cell B5,
which is called cell address. Cells may
ADVANTAGES OF
SPREADSHEET
1.Organization: Spreadsheets allow you to neatly
organize your data in rows and columns, making it
easy to view and manage information.

2.Calculation: Spreadsheets have built-in formulas

and functions that allow you to perform calculations
on your data. You can add, subtract, multiply,
divide, and more, without the need for manual
calculations.

3.Analysis: With spreadsheets, you can analyse your

data by using various tools and features. You can
create charts and graphs to visualize trends and
patterns, helping you make informed decisions.

4.Collaboration: Spreadsheets are great for

teamwork. Multiple people can work on the same
spreadsheet simultaneously, making it easy to
collaborate and share information in real-time.

5.Flexibility: Spreadsheets are highly flexible and

customizable. You can adjust the layout, formatting,
and formulas according to your specific needs. You
can also create templates for recurring tasks
6 Integration: Spreadsheets can be integrated with
other software and tools, allowing you to import and
export data easily. This enables seamless data
exchange between different applications.

7 Data Sorting and Filtering: Spreadsheets allow you

to sort and filter data based on specific criteria. This
makes it easier to analyse and extract relevant
information from large datasets.

8 Error Checking: Spreadsheets have built-in error

checking features that help identify and correct
mistakes in formulas or data entries. This ensures the
accuracy of your calculations and analysis.

9 Time Efficiency: Spreadsheets can save you a lot of

time by automating repetitive tasks. You can use
formulas and functions to perform complex
calculations in seconds, rather than manually
crunching numbers.

10 Data Visualization: Spreadsheets offer a range of

visualization options, such as charts, graphs, and
conditional formatting. These visual representations
make it easier to understand and communicate data
insights.
DISADVANTAGES OF
SPREADSHEET
1.Complexity: Spreadsheets can become complex and
difficult to manage, especially when dealing with
large amounts of data or complex calculations. As the
number of formulas and functions increases, it can be
challenging to keep track of everything and ensure
accuracy.

2.Error-Prone: Despite built-in error checking

features, spreadsheets are still susceptible to human
error. Incorrect data entry, formula mistakes, or
accidental deletions can lead to inaccurate results. It’s
essential to double-check and validate data to avoid
costly errors.

3.Limited Scalability: Spreadsheets may not be the

most efficient option for handling large datasets or
complex calculations. As the amount of data
increases, spreadsheets can become slow and may not
be able to handle the volume effectively. Specialized
software or databases might be more suitable for such
scenarios.

4.Formulas are difficult: It is difficult to remember

formulas used in excel. Some formulas becomes
complex and copying formulas in different cells take
much time
5 Decision making: It is difficult to make big decision
upon inspecting the data on the spreadsheet.

6 Lack of Data Security: Spreadsheets saved on local

devices or shared via email or other means may lack
proper security measures. There is a risk of
unauthorized access, data breaches, or accidental
deletion. It’s crucial to implement appropriate security
measures and backup procedures to protect sensitive
information.

7 Lack of Data Integrity: Spreadsheets can be

vulnerable to data integrity issues. When multiple
users have access to a spreadsheet, there is a risk of
accidental or intentional changes to the data. Without
proper controls and permissions, it can be challenging
to maintain the integrity of the data

8 Data Accessibility: Spreadsheets stored on local

devices or shared through traditional means might not
provide seamless access to the data from different
devices or locations. Cloud-based solutions or
database systems can offer better accessibility and
real-time data synchronization.
TYPES OF SPREADSHEET
 Microsoft Excel: One of the most widely used
spreadsheet applications, offering a comprehensive
suite of features for data manipulation, analysis, and
visualization. Excel is versatile, serving both basic
and advanced users with functionalities such as
formulas, charts, and pivot tables.

 Google Sheets: Google Sheets stands out for its

cloud- based nature. It allows seamless editing by
multiple users simultaneously, making it a popular
choice for collaborative projects and remote work.

 LibreOffice Calc: An open-source alternative to

proprietary spreadsheet software, LibreOffice Calc
provides similar functionalities to Excel. It supports
various file formats, promoting interoperability, and
is freely available.

 Lotus 1-2-3: A pioneer in spreadsheet software, Lotus

1-2-3 was instrumental in popularizing electronic
spreadsheets in the 1980s. Though less prominent
today, its historical significance is noteworthy.
ABOUT LIBRE OFFICE
CALC
LibreOffice Calc is a powerful and free spreadsheet
program that is part of the LibreOffice suite. It offers a
wide range of features and tools for data organization,
analysis, and visualization. Calc is compatible with
various file formats, including Microsoft Excel, making
it easy to work with spreadsheets from different
programs.
One of the key advantages of LibreOffice Calc is its
open-source nature. Being open-source means that the
software’s source code is freely available.
Another notable feature of LibreOffice Calc is its
charting functionality. You can create a variety of
charts, including bar graphs, line graphs, pie charts, and
more, to visually represent your data. These charts can
be customized with different colors, labels, and styles
to make them visually appealing and easy to
understand.
Collaboration is also a strong suit of LibreOffice Calc.
Multiple users can work on the same spreadsheet.
Overall, LibreOffice Calc is a reliable and feature-rich
spreadsheet program that offers a free and open-source
alternative to commercial options.
 USES OF LIBRE OFFICE
CALC
Used for Manipulating Numbers: Calc is best
known for manipulating numeric data. You can use
Calc to perform any kind of mathematical calculation
like quickly tallying your marks in exams,
calculating average of your total marks, etc.

 Organizing Data: You can also use Calc for

organizing data. The row and column format of a
Calc spreadsheet is perfect for entering data that you
need to track. After entering the data, you can
perform various sorting operations to control how the
data is listed.

 Storing Data: In Calc, you can store data as a

workbook file. Calc workbook is stored using the
.ods file extension. Within each workbook, you can
store numerous individual worksheets to hold your
data

 Share Date Sharing Data: Calc allows you to share

your data with other users. You can import data from
other sources and export data into other file formats.
To share your data with others, you can also save
your data as a PDF or HTML file.
 FEATURES OF LIBRE
OFFICE CALC
Edit And Format Data: Calc allows you to
efficiently enter, edit, and format data in a worksheet

 Using Formulas and Functions: Formulas and

functions allow you to perform calculations and
analyse data in a worksheet. Common calculations
include finding the sum, average, or total number of
values in a list.

 Autofill: This features allows you to quickly fills

cells with repetitive or sequential data such as
chronological dates or numbers, and repeated text .
Autofill can also be used to copy functions.

 Print Worksheets: You can produce a hard copy of a

worksheet. Before printing, you can see on your
screen how the worksheet will look after printing by
using Print Preview option. Calc allows you to
adjust the margins or change the size of printed data.

 Creates Charts and Data: Calc helps you to create

colorful charts from worksheet data to visually
display the data. You can also add objects such as
shapes to enhance the appearance of your worksheet.