KINGSWAY HIGH SCHOOL

SBA

C A R I B B E A N E X A M I N A T ION S C O U N C I L

SECONDARY EDUCATION CERTIFICATE EXAMINATION

2023-2024

INFORMATION TECHNOLOGY

School-Based Assessment

 Spreadsheet

 Database Management

 Word processing

 Problem Solving and Program

1
 DESCRIPTION OF PROJECT

The administration of FUTURE EXECUTIVES has decided to automate its operations.

Presently, the school is operating completely manual and its record keeping is in shambles.
You have just been employed as an Information Systems Specialist by the School to aid in
their automation process.

You are contracted by management to use the productivity software tools to complete their
automated processes. These include Spreadsheet Package (MS Excel), Database
Management System (MS Access), and Word Processing Package (MS Word).

1. To create and manipulate data recorded on admission of students to the school, the fees
paid by each student and a breakdown of the amount outstanding by each category of
student.

2. Design a set of database files to store information on the rental of text books by students
and to compute their financial status with the institution.

3. To provide a performance report, for the administration team, and circular documents to be
sent to parents pertaining to relevant school business including graduation.

You are to ensure that the productivity tools templates designed will effectively fulfill the
requirements stated by the administrators at FUTURE EXECUTIVES .

2
 SPREADSHEET

A. You are the Information Systems Specialist of FUTURE EXECUTIVES . The principal
requires you to use a spreadsheet to keep information on the students in the school from
grade seven to eleven

REQUIREMENTS
Management requires the information listed below on each grade 11 student

Fname, Sname, Class, Status, Fees, Grade 7- Grade 11, gender etc
Students Info

FIRST SURNAME CLASS STATUS EXPECTE gend PAYMENT BYGRADES

NAME D FEES er
PER YEAR
7 8 9 10 11

Stephe Price 11E Path 5,000 M 3000 0 0 0 0

n

Khalia Lyn 11E WOP 0 F 2000 2000 2000 2000 0

TASK A

Data for the spreadsheet is as follows:

1. Each class has no less than 25 students in the grade 11 cohort and there are six
classes.

a) Add Expected fees to the rightmost column of the spreadsheet

b) There are FOUR categories of students with three different fee structure as
shown below:
CATEGORY CODE FEES PER TERM
REGULAR STUDENT R $50000
PATH STUDENT P $18000
WARD OF THE WOS $8000
STATE
SCHOLARSHIP SS $10000
STUSENTS

c). Use a function to ascertain the fees to be paid by each student

d). Calculate the amount of fees owed by each student
e). Use a formula to calculate the outstanding balances as well as the number of
students in each class
Save this sheet as FUTURE 1

TASK B
3
 a. Sort the spreadsheet by surname

a) Use formulas to find the number of students in each class, the class with highest
amount of fees outstanding, and the class with the smallest amount of fees
outstanding . Calculate the average fees paid by each grade eleven class

The principal has decided to give the regular students with outstanding fees over $30000.00
a discount of 2%

a) Calculate the new balances bases on the discount in a column name “NEW BALANCE”

b) Display the Grand Total for all numeric columns. Use Currency format where
necessary.

a) Save this sheet as FUTURE 2

1. TASK C

a) Based on the new balance extract the information about all students with outstanding
fees greater than $20,000 using complex criteria.

b) Create a summary area of your spreadsheet in the format displayed below:

CLASS TOTAL FEES OUTSTADNING

PAID FEES
11AS
11B
11T
11T
11T

a) Extract the information and display it on the summary area of the spreadsheet.

b) Create a suitable graph that will compare the fees paid by each class with the fees
outstanding, , as is compiled in your summary area. Label the graph appropriately. Save
as a graph chart.

c) Create a graph to compare the Fees paid by each category of students as well as their
outstanding amount.
d) Save this sheet as FUTURE 3

Print Information:

Three (3) sheets – AND THE FORMULA SHEETS

FUTURE 1
FUTURE 2
FUTURE 3

ALL SHEETS SHOULD BE FORMATTED TO TWO DECIMAL PLACES AND SHOULD BE

LANDSCAPED ON LEGAL PAPER.

4
 DATABASE MANAGEMENT
A. Export the following information from the spreadsheet and place into the SCHOOL’S
database.

Student Info

Name, Class, ID# (made up of the student initials and their class e.g. RB11E1), grade, total
fees outstanding, date of birth.(no student OVER 18 years of age should graduate).

Fees
Parent name, student status, expected fees

Book Rental
Each student rents no less than six books; mathematics, English language, science, Spanish,
Social Studies, IT, Literature , Business and Vocation.

REQUIREMENTS

1. Set up the three (3) required table templates (use appropriate field names, data types, and
field sizes

2. Import the table information from the spreadsheet (amend table structure with
appropriate field names, data types, and field sizes

3. Link the tables to provide data sharing capabilities (Relationship table)

4. Store dates in the medium data format

B. The principal requires the following information from your newly created database. Build one
or more queries that will generate the responses to the following requests:

1. Create a query that will show the total fees outstanding for the entire grade 11 after the
2% discount is applied. Name the query OUTSTANDING FEES.

2. Use a query to ascertain the number of path students with less than $50000
outstanding fee. Name the query PATH_BALANCE

3. Use a query to calculate the total discount given to regular students. Name the query
REGULAR_DISCOUNT

4. Calculate the total amount owed by each gender. Name the query GENDER_BALANCE.

5. Prepare a report containing the names of all 2019 graduates of FUTURE EXECUTIVES
grouped by GRADES sorted on surname in ascending order. The fields to be displayed
are names, class, category and balance. The report should have the following title:

FUTURE EXECUTIVES GRADUATES

2021-2022

5
6. Produce another report that displays Names of the student. The report should be
grouped by category and should display the total amount owing by each category.
The REPORT SHOULD HAVE THE FOLLOWING TITLE:

FUTURE EXECUTIVES
2018-2019 BALANCES

6
 WORDPROCESSING

The principal of the FUTURE EXECUTIVES now wishes to use a standard letter to inform
parents/guardian of the status of their child/ward about the FUTURE .
Use mail merge features to inform them as to the reason for their child]ward exemption
from the FUTURE exercise. The letter should be typed on the school’s letter head.

Memorandum
a) Create a memo on the school’s letter head, inviting the parents of the graduates to a
meeting.
b) The memo should include the time of the meeting at 1:30 p.m. sharp; the venue to be at the
SCHOOL’S AUDITORIUM at 25 Grenada crescent Kingston 10 Jamaica. State the purpose
of the meeting being to discuss the performance of each student and the criteria for
FUTURE . The memo should be signed by or initialed for Phillip Hamilton, Principal..

c) Center a footer stating the school’s motto:

“Success through diligence and perseverance”

Report
Create a small report showing:
d) The two (2) graphs created in the school’s spreadsheet. Include comments on the data
displayed on the graphs. All comments must be applicable and appropriate.

e) The Summary Report of the graduating class. Include comments on the data displayed on the
graphs. All comments must be applicable and appropriate

f) Inserted figures should be arranged attractively in the document and any formatting styles
used to enhance the presentation of the document can be employed (example – font size,
style etc.)

g) Left margin should be 1.5 and a line border should be placed on each page.

h) Address to the Chairman of the school board.

i) You should prepare and sign the report using your signature and your position being the
Information System Specialist.

Print Information:
Memorandum – main memo, secondary memo, 1st and last merged memos; Addendum Report.

7
 PROBLEM SOLVING AND PROGRAMMING
Problem Solving

1. Develop an algorithm or write pseudo-code to accept as input the names of five (5) students

from any class of your choice and their category. The program should calculate amount

outstanding by each student as well as their status for graduation.

Program Implementation

2. Using the programming language Pascal, write the program code to implement the algorithm
in (1) above. Use array, loops, conditional statements and remember to initialize your
variables .

Print Information:
Pseudo-code Algorithm; Pascal Program Code; Trace Table; and Documentation Sheet

END OF PROJECT