Preparation of Papers in Two-Column Format

for Conference Proceedings Published by IEEE*

Bart Simpson and Homer Simpson Monkey King, Bajie Zhu and Seng Tang
Department of Nuclear Power Engineering Department of Intelligent Robotics
University of Springfield University of Huaguoshan
Springfield, Nostate 12345, USA Huaguoshan, Jileshijie Province, China
{bart.simpson & homer.simpson}@uspringfield.edu [email protected]

Abstract - These instructions give you the basic guidelines for Detailed instructions on how to prepare PDF files of your
preparing papers for IEEE conference proceedings. papers for IEEE Xplore© can be found at
Index Terms - List key index terms here. No mare than 5. http://www.ieee.org/pubs/confpubcenter
PDF job setting files for Acrobat versions 4, 5 and 6 can be
I. INTRODUCTION found for downloading from the above webpage as well. The
instructions for preparing PDF papers for IEEE Xplore© must
Your goal is to simulate the usual appearance of papers in be strictly followed.
IEEE conference proceedings. For items not addressed in
these instructions, please refer to the last issue of your II. HELPFUL HINTS
conference's proceedings for reference or ask your conference A. Figures and Tables
Publications Chair for instructions. Try to position figures and tables at the tops and bottoms
of columns and avoid placing them in the middle of columns.
A. Preparing Your Paper
Large figures and tables may span across both columns.
1) Paper Size: Prepare your paper in full-size format on
Figure captions should be centered below the figures; table
US letter size paper (8.5 by 11 inches).
captions should be centered above. Avoid placing figures and
2) Type Sizes and Typefaces: Follow the font type sizes
tables before their first mention in the text. Use the
specified in Table I. The font type sizes are given in points,
abbreviation “Fig. #,” even at the beginning of a sentence.
same as in the MS Word font size points. Times New Roman
Figure axis labels are often a source of confusion. Use
is the preferred font.
words rather than symbols. For example, as shown in Fig. 1,
3) Paper Margins: Paper margins on the US letter size
write “Magnetization,” or “Magnetization (M)” not just “M.”
paper are set as follows: top = 0.75 inches, bottom = 1 inch,
Put units in parentheses. Do not label axes only with units. In
side = 0.625 inches. Each column measures 3.5 inches wide,
the example, write “Magnetization (A/m)” or “Magnetization
with a 0.25-inch gap between the two columns.
(A m-1).” Do not label axes with a ratio of quantities and
4) Paper Styles: Left- and right-justify the columns. On
units. For example, write “Temperature (K),” not
the last page of your paper, adjust the lengths of the columns
“Temperature/K.”
so that they are equal. Use automatic hyphenation and check
Multipliers can be very confusing. Write “Magnetization
spelling and grammar. Use high resolution (300dpi or above)
(kA/m)” or “Magnetization (103 A/m).” Figure labels should
figures, plots, drawings and photos for best printing result.
be legible, at 8-point type.
TABLE I
TYPE SIZE FOR PAPERS 15
Type Appearance
Magnetization (kA/m)

size
(pts.) Regular Bold Italic
10
6 Table superscripts
Section titlesa, references, tables,
table namesa, table captions,
8 5
figure captions, footnotes, text
subscripts, and superscripts
9 Abstract, Index Terms
Authors' affiliations, main text, 0
10 equations, first letter in section Subheading 0 2 4 6
titlesa
11 Authors' names Applied Field (103 A/m)
22 Paper title Fig. 1 Magnetization as a function of applied field.
a Note how the caption is centered in the column.
Uppercase
B. Preparing Your PDF Paper for IEEE Xplore© B. References

*
This work is partially supported by NSF Grant #2003168 to H. Simpson and CNSF Grant #9972988 to M. King.
 Number citations consecutively in square brackets [1]. few henries,” not “…a few H.” If your native language is not
Punctuation follows the bracket [2]. Refer simply to the English, try to get a native English-speaking colleague to
reference number, as in [3]. Use “Ref. [3]” or “Reference [3]” proofread your paper. Do not add page numbers.
at the beginning of a sentence: “Reference [3] was the first …”
III. UNITS
Number footnotes separately in superscripts. Place the
actual footnote at the bottom of the column in which it was Use either SI (MKS) or CGS as primary units. (SI units
cited. Do not put footnotes in the reference list. Use letters for are encouraged.) English units may be used as secondary units
table footnotes (see Table I). IEEE Transactions no longer use (in parentheses). An exception would be the use of English
a journal prefix before the volume number. For example, use units as identifiers in trade, such as “3.5-inch disk drive.”
“IEEE Trans. Magn., vol. 25,” not “vol. MAG-25.” Avoid combining SI and CGS units, such as current in
Give all authors’ names; use “et al.” if there are six amperes and magnetic field in oersteds. This often leads to
authors or more [4]. Papers that have not been published, even confusion because equations do not balance dimensionally. If
if they have been submitted for publication, should be cited as you must use mixed units, clearly state the units for each
“unpublished” [4]. Papers that have been accepted for quantity that you use in an equation.
publication should be cited as “in press” [5]. In a paper title,
capitalize the first word and all other words except for IV. SOME COMMON MISTAKES
conjunctions, prepositions less than seven letters, and The word “data” is plural, not singular. In American
prepositional phrases. English, periods and commas are within quotation marks, like
For papers published in translated journals, first give the “this period.” A parenthetical statement at the end of a
English citation, then the original foreign-language one [6]. sentence is punctuated outside of the closing parenthesis (like
this). (A parenthetical sentence is punctuated within the
C. Abbreviations and Acronyms
Define abbreviations and acronyms the first time they are parentheses.) A graph within a graph is an “inset,” not an
used in the text, even if they have been defined in the abstract. “insert.” The word alternatively is preferred to the word
“alternately” (unless you mean something that alternates). Do
Abbreviations such as IEEE, SI, MKS, CGS, ac, dc, and rms
not use the word “essentially” to mean “approximately” or
do not have to be defined. Do not use abbreviations in the title
unless they are unavoidable. “effectively.” Be aware of the different meanings of the
homophones “affect” and “effect,” “complement” and
D. Equations “compliment,” “discreet” and “discrete,” “principal” and
Number equations consecutively with equation numbers “principle.” Do not confuse “imply” and “infer.” The prefix
in parentheses flush with the right margin, as in (1). To make “non” is not a word; it should be joined to the word it
your equations more compact, you may use the solidus (/) and modifies, usually without a hyphen. There is no period after
the exp function, etc. Italicize Roman symbols for quantities the “et” in the Latin abbreviation “et al.” The abbreviation
and variables, but not Greek symbols. Use an en dash (–) “i.e.” means “that is,” and the abbreviation “e.g.” means “for
rather than a hyphen for a minus sign. Use parentheses to example.” An excellent style manual for science writers is
avoid ambiguities in denominators. Punctuate equations with [7].
commas or periods when they are part of a sentence, as in
ACKNOWLEDGMENT
e ix cos x + i sin x The preferred spelling of the word “acknowledgment” in
=  exp(ix) / 2 = (cos x + i sin x) / 2 . (1)
2 2 America is without an “e” after the “g.” Try to avoid the
stilted expression, “One of us (R. B. G.) thanks …” Instead,
Symbols in your equation should be defined before the try “R.B.G. thanks …” Put sponsor acknowledgments in the
equation appears or immediately following. Cite equations unnumbered footnote on the first page.
using “(1),” not Eq. (1)” or “equation (1),” except at the
beginning of a sentence: “Equation (1) is …” REFERENCES
[1] M. King, B. Zhu, and S. Tang, “Optimal path planning,” Mobile Robots,
E. Other Recommendations vol. 8, no. 2, pp. 520-531, March 2001.
The Roman numerals used to number the section headings [2] H. Simpson, Dumb Robots, 3rd ed., Springfield: UOS Press, 2004, pp.6-9.
are optional. Do not number ACKNOWLEDGEMENT and [3] M. King and B. Zhu, “Gaming strategies,” in Path Planning to the West,
REFERENCES and begin Subheadings with letters. Use two vol. II, S. Tang and M. King, Eds. Xian: Jiaoda Press, 1998, pp. 158-176.
[4] B. Simpson, et al, “Title of paper goes here if known,” unpublished.
spaces after periods (full stops). Hyphenate complex [5] J.-G. Lu, “Title of paper with only the first word capitalized,” J. Name
modifiers: “zero-field-cooled magnetization.” Avoid dangling Stand. Abbrev., in press.
participles, such as, “Using (1), the potential was calculated.” [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
Write instead, “The potential was calculated using (1),” or studies on magneto-optical media and plastic substrate interface,” IEEE
Translated J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digest 9th
“Using (1), we calculated the potential.” Annual Conf. Magnetics Japan, p. 301, 1982].
Use a zero before decimal points: “0.25,” not “.25.” Use [7] M. Young, The Technical Writer’s Handbook, Mill Valley, CA:
“cm3,” not “cc.” Do not mix complete spellings and University Science, 1989.
abbreviations of units: “Wb/m2” or “webers per square meter,”
not “webers/m2.” Spell units when they appear in text: “…a