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Design and Implementation of Computerized Students Registration

System for Allover Central Polytechnic (AKURE CAMPUS) Nigeria
1
Akinbo Shade Racheal, 2Agboola Kayode Samuel

1
Federal University of Technology Akure Nigeria, 2 Allover Central Polytechnic Akure, Nigeria

ABSTRACT

The advent of information technology has brought about a huge effect on the entire education system and also has made
the student to shift from manual systems to computerised systems. Most of the system that involves manual work has
been automated efficiently. Student registration process in Allover Central Polytechnic Akure involves filling registration
forms manually, getting it signed by respective lecturers and then getting the documents acknowledged from the
concerned head of departments, Deans and Accounts Officers respectively, then the registration forms are submitted in
the Administrative office. This process is very laborious and time consuming. An Online Student Registration System is
therefore enveloped to simplify the manual procedure. The methodology involves using PHP, Apache and MySQL while
front-end is designed with PHP, the back-end is managed with MySQL. The system is more secured and user-friendly.

Keyword: Online, Course, Registration, Student, Database

1. INTRODUCTION diverse sources. According to Brake (2003), several terms

in library information science and information technology
The registration of students in session and for semester that have their origin borrowed from other disciplines.
happened to be a compulsory part of work for the higher The inspiration behind this project comes from the
institution. Traditionally, the work was done by artificial problems, complexities and frustrations of manual
management. The registration of the corresponding routine student registration at the Allover Central
classes was responsible by administration, account Polytechnic at the Akure Study Centre, which affects not
officers, registrar and the lecturers from the school. In the only the student but also most of the institutions
process of registration, the administrations staff should countrywide and worldwide. Students were free to select
will stay in his office all day, waiting for the students to their courses with some restrictions, pre-requisites and
come for registration. The whole process of registration opt to offer courses according to demands from the
was not easy and it is time consuming for the student. This students. In course registrations and scheduling, online
process was closed information, manual operation and application promotes flexible access to the system
low efficiency. To sum up, there may be several errors globally and the physical presence of student is not
generated during the registration process. Therefore the required, this will make the time taken for process
efficiency of the registration is very low, and some completion to be largely reduced.
mistakes might be made when the number of the students
that came for registration is large. There was no record for 1.2 Objectives
the specific time of student registration in the entire The specific objectives of the on-line student registration
process, and if the registration was record manually, the system are:
time for each student might be much longer.
• To computerise student database
1.1 On-Line Registration overview • To automate the registration process.
An on-line registration is a secure website that allows • To make the process of registration accessible to
student to enter their details and indicate that they will the student regardless of their location.
attend classes as at when due. (Strauss, 2000). In this case, 1.3 Significant of the study
students can access electronic registration site remotely
1.3.1 To the Students
with internet connection. Pena-Lopez (2007) stated that
web portal act as a point of access to information on The system will enable students to use the online
World Wide Web (www) and it allows information from registration portal effectively for their online registration
process especially for registering their personal

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information, courses registration and exam registration. It Tolstoy et al, (2009) developed an online course
will also promote easy access to information resources, registration system. The motivation arises from the need
materials etc. for structured storage, modification and maintenance of
huge amounts of data. The objective was to develop an
1.3.2 To the Faculty Members online registration system with real time database
Through this system, the faculty members can provide all management system. The project works well and it
the necessary information and resource material to their reduces the workload of the student. The registration is
students and to get the students information from the also made for just one purpose within the several
website. registrations for student activities in school.
1.3.3 Scope of the Study Eludire (2011) developed a student academic record
In this study, online course registration portal for Allover system. The motivation comes from the facts that the
Central Polytechnic Akure Study Centre is to be data generated by academic institutions are usually
developed. The study intends to provide an online created in non-delineated files for use by different
registration portal home page that will contain the departments/units within the institutions with the same
description, brief overview about the students, courses data appearing on several of these files. The objective is
and exam registration processes. The scopes of the study to design and implement an online student registration
are: Online registration portal for student information, and course management database application using
courses registration, examination registration and room Microsoft Access 2003. The application was of
allocations. tremendous help in solving some of the identified
problems in administering student and course registration
2. LITERATURE REVIEW in tertiary academic institutions. The developed system
Rattan et.al (2016) developed three tier architecture for can be packaged and improved upon to become a generic
the application development of course registration of one deployed for commercial use. There is need to carry
student. The motivation comes from the manual system out activities such as data test, user acceptance testing,
that student uses, which makes them to face different system review and deployment.
challenges as to maintaining data of each student Abdullah et.al, (2015) developed a system for the
manually. The Objectives is to reduce the workload of all registration and management coursework. The
entities involved in the registration procedures. The motivation is as a result of registration and management
current manual system faces different challenges as to of courses being carried out manually. The development
maintaining the data of each student manually. of registration and management system for coursework,
Development of Student registration system simplified named e-PRM, was built in respect of the postgraduate
previously complex tasks. Manual work is reduced to a students in the department of electrical and Electronic
large extent. At the initial stage the system was hectic for Engineering (JKEES), FKAB. The system is user-friendly and
both faculty and the students and the limitation is that the offers flexibility for supervisors to choose students. It
system can only cater for the course registrations alone. offers flexibility to students because they were able to
Patel et.al (2014) developed a system that needs less suggest their project topics to a specific supervisor. The
paper work, save time and secured data. The motivation online assessment system can further simplify the grading
comes from existing system that is slow, time consuming, process and less time consuming compared to the manual
complex, uses more clerical works, take too much cost to system. There should be notification through emails and
perform procedure and use more man power. The extended to other current technology.
objective is to provide information regarding the school 3. METHODOLOGY
and how to get admission. The methodology involves:
front end tool visual studio 2010 (Asp.net), and the back The registration application involves hardware device and
end tool is SQL server 2008. The performance level of software that is installed on the device. It consist of web
users improved and this makes the Admin to work very based system by users, administrators and students of the
quickly. The project is meant for the admission process university. It helps to record students’ personal detail,
only and there are many student registration entities that publish time table, preview student result and select
should be addressed as well. subjects for the semester. Therefore, the web based
section will run on various operating system platforms.

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The application will run on the web server connected to 3.2.4 Report Module
the database server. Report Module comprises the view of entries which is
made up of Admin, Masters and Transactions Modules.
3.1 The Software Design
Every information in the report module is not visible to all
LAMP (Linux-Apache-MySQL-PHP), HTML, CSS, Hardware which helps to maintain security, integrity and
and Software Environment. consistency of data. Availability information is according
The Online Registration Portal website can be to the different type of users that logged-in to the system.
implemented on any micro-computer configuration with In this module the reports of admin, masters and
the following capacities: transaction are kept.

• An hard disk of at least 40GB 3.3 Utilities

• 256 RAM memory. Utilities menu has backup and documentation entries
• Pentium IV 1.0 MHz which offer options to back up the database tables in SQL
• Window 7 operating system. format can be saved in the root directory. As the need
• Macromedia Dreamweaver CS5. arises, the user can retrieve some or all tables at any time.
• Wamp server. Documentation contains the project detailed system
• Microsoft Office suite requirements, analysis and future scope of the system.
3.2 Modules of the System 3.4 The database representations
The web application system consists of five modules: The database model system is presented. The MySQL data
Admin, Masters, Transactions, Reports and Utilities model is adopted which is of the family RDBM. The data
are organized into table structures. It is composed of 6
3.2.1 Admin Module relations. The set of relations supported in the
It is managed by an administrator. The Admin will be applications are given as:
responsible for:
• Admin [id: admin: admin_capabilities: login_name:
• Creating password: full_name]
• Managing • Classes [id: class: course: course_Lecturer: day:
• Authenticating session]
• Authorizing different users of the system. • Courses [id: course: course_name: course_code:
course_lecturer: course_title: course_presquisite:
3.2.2 Master’s Module
course_limit: total_course: level_id: session_id]
It manages the database entries of all tables from the • Registration [id: reg_id: student_id: course_code:
front-end. The Master’s database is permanent and reg_date: reg_status]
modified at session start; it supports the following tables: • Semester [id: semester_id]
category, state, course, course-category, credit-load, • Student Registration [id: student_id: student_dept:
department, designation, faculty, gender, qualification, Student_Mat_no: student_age: full_name: level_id:
session and student registration. login_password]
3.2.3 Transactions Module
4. IMPLEMENTATION
It facilitates the entry of programme of work (POW) for
student registration from the application front-end. The The figure below shows the implementation of the
POW is created on student first enrolment with the computerised system:
school. Registration is done at the beginning of every
semester; it contain the details of all courses offered by
the student during his/her degree. The portal for
registration cater for the student courses during the
current semester. List of registered courses is obtained
from the programme of work database.

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Figure 1: The Login Module

Figure 4: Course registered

Figure 2: The landing page

Figure 5: Course-Code title, Unit

Figure 3: Registration of Course

Figure 6: Accounting Dept. Registration

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 © IJLRP | ISSN (O) - 2582-8010
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responsiveness. Regional Support Centres, London.

LAUTECH Information Manual, 2008. LAUTECH, Ogbomoso.
5. Katz, R. N. (2002) About Web Portals: A home page doth
not make a portal. Jossey-Bass, A Wiley Company.
6. Looney, M. and Lyman, P., (2000). Portals in higher
education. Educause Review 35.4.
7. Matovu, M. (2009) Availability, accessibility and use of ICT
in management of students ‘academic affairs in Makerere
University, Makerere University.
8. http://hdl.handle.net/123456789/909
9. Pena-Lopez, I. (2007) The Personal Research Portal: Web
2.0 Driven Individual commitment with open access
development, Knowledge Management for Development
Journal, Amsterdam. 3 (1) 35-48.
Figure 7: Computer Science Dept. Registration
10. Strauss, Howard (2000) Tech Talk Event CNI Spring Task
Force Meeting, March 27-28.
11. www.cren.net/know/techtalk/events/portals.html
12. Tarn, M., Razi, M. A., Wiley, N., and Hsu, J. (2007). Exploring
user perception of wireless
13. Campus International Journal of Mobile Communications.
Volume 5, Number 6 pp. 710- 730.
14. Looney, M. and Lyman, P., (2000). Portals in higher
education. Educause Review 35.4. Matovu, M. (2009)
Availability, accessibility and use of ICT in management of
students‘
15. Shelly, B. G., Cashman, J. T. and Vermaat, M., E. (2006).
Discovering Computers 2006: A Gateway to Information,
Figure 8: Registrations of all modules Web Enhanced Complete. Thomson Course Technology.
USA
5. CONCLUSION 16. Development of Online Student Course Registration
System by Rattan Singh, Ravinder Singh, Harpreet Kaur and
The project is designed for the use of on- line student
O.P Gupta , 2016
registration at the Allover Central Polytechnics Akure
Study Centre, Nigeria. The results obtained shows that the 17. Online Admission System for School by, 2014 Patel Payal B.
(11032211193) Patel Rinkal B,2014
use of on-line registration by students has made more time
available to them other than wasting so much time on 18. Online Course Registration System by Tolstoy Newtonraja
manual registrations. et al., 2009.
19. Development of Online Project Registration and
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