Business Analytics with Excel: Cheat Sheet

Editing Shortcuts Formatting Shortcuts

Description PC (Windows) Mac Description PC (Windows) Mac

Edit active cell F2 Ctrl U Brings up format cells menu Ctrl 1 Cmd 1
Cut Ctrl X Cmd X Bold Ctrl B Cmd B
Copy Ctrl C Cmd C Italic Ctrl I Cmd I
Paste Ctrl V Cmd V Undo Ctrl Z Cmd Z
Paste Special Alt E S Cmd Option V Redo Ctrl Y Cmd Y
Paste name into formula F3 Repeat last action F4 Cmd Y
Select all used cells (select entire
Toggle references F4 Cmd T worksheet if command is Ctrl A Cmd A
repeated)
Start a new line within the same Ctrl Option
Alt Enter Number format Ctrl Shift ! Ctrl Shift !
cell Return
Insert or edit cell comment Shift F2 Shift F2 Date format Ctrl Shift # Ctrl Shift #
Display shortcut menu (i.e. same
Shift F10 Shift F10 Percent format Ctrl Shift % Ctrl Shift %
as right click)
Insert worksheet Shift F11 Shift F11 Increase font size Alt h fg Cmd Shift >
Define a name for a cell Ctrl F3 Ctrl F3 Decrease font size Alt h fk Cmd Shift <
Fill down (e.g. copy formula
Ctrl D Ctrl D Increase decimal Alt h O
down in selected cells)
Fill right Ctrl R Ctrl R Decrease decimal Alt h 9
Insert argument names and
parentheses for a function after
Ctrl Shift A Ctrl Shift A Increase indent Alt h 6 Ctrl M
typing a function name in a
formula
Insert row Alt I R Ctrl I Decrease indent Alt h 5 Cmd Shift m
Insert column Alt I C Ctrl I

Navigation Shortcuts File Shortcuts

Description PC (Windows) Mac Description PC (Windows) Mac

Move from cell to cell Arrows Arrows New Ctrl N Cmd N
Go to F5 F5 Open Ctrl O Cmd O
Go to cell A1 Ctrl Home Fn Ctrl Left Save workbook Ctrl S Cmd
Go to beginning of row Home Fn Left Save As F12 Cmd ⇧ Shift S
Select the adjacent cell Shift Arrow Shift Arrow Print Ctrl P Cmd P
Select entire row Shift Spacebar Shift Spacebar Open print preview window Ctrl F2
Select entire column Ctrl Spacebar Ctrl Spacebar Go to next workbook Ctrl Tab Cmd -

Select all to the start of the sheet Ctrl Shift Home Ctrl Shift Home Close file Ctrl F4 Cmd W

Select all to the last used cell of

Ctrl Shift End Ctrl Shift End Close all open Excel files Alt F4 Cmd Q
the sheet
Select to the end of the last used
Ctrl Shift Arrow Ctrl Shift Arrow
cell in row/column
Select the last used cell in
Ctrl Arrow Ctrl Arrow Paste Special Shortcuts
row/column
Move one screen up PageUp Fn Up Description PC (Windows) Mac
Move one screen down PageDown Fn Down Paste Special formats Ctrl Alt V t Ctrl Cmd V t
Move one screen left Alt PageUp Fn Option Up Paste Special values Ctrl Alt V v Ctrl Cmd V v

Move one screen right Alt PageDown Fn Option Down Paste Special formulas Ctrl Alt V f Ctrl Cmd V f

Move to the next or previous Ctrl

Ctrl PageUp/Down Paste Special comments Ctrl Alt V c Ctrl Cmd V c
worksheet PageUp/Down
Move to next workbook (while in
Ctrl Tab Ctrl Tab
spreadsheet)

Move to the next cell Tab Tab

 Business Analytics with Excel: Cheat Sheet
Selection Shortcuts Ribbon Shortcuts

Description PC (Windows) Mac Description PC (Windows) Mac

Select a cell range Shift Arrows Shift Arrows Show ribbon accelerator keys Alt

Highlight a contiguous range Ctrl Shift Arrows Ctrl Shift Arrows Show/hide ribbon Ctrl F1 Cmd ⌥ R

Extend selection up one screen Shift PageUp Fn Shift Up

Extend selection down one

Shift PageDown Fn Shift Down Clear Shortcuts
screen

Extend selection left one screen Alt shift PageUp Fn Shift Cmd Up Action PC (Windows) Mac

Extend selection right one Fn Shift Cmd

Alt shift PageDown Clear cell data Delete Delete
screen Down
Select all Ctrl A Cmd A Clear cell formats Alt h e f

Clear cell comments Alt h e m

Data Editing (inside cell) Shortcuts

Description PC (Windows) Mac Data Editing Shortcuts

Edit the active cell (edit mode) F2 F2 Description PC (Windows) Mac

While editing cell, allow use of

F2 F2 Fill down from cell above Ctrl D Ctrl D
arrow keys to create reference

Confirm change and get out of

Enter Enter Fill right from cell left Ctrl R Ctrl R
cell
Cancel a cell entry and get out of
Esc Esc Find and replace Ctrl F Ctrl F
cell
Insert line break within cell Alt Enter Option Enter Show all constants F5 Alt s o

Highlight within a cell Shift Left/Right Shift Left/Right Highlight cells with comments F5 Alt s c

Ctrl Shift
Highlight contiguous items Ctrl Shift Left/Right
Left/Right
Jump to beginning of cell
Home Fn Left Other Shortcuts
contents
Jump to end of cell contents End Fn Right Description PC (Windows) Mac

Delete character to left Backspace Delete Enter date Ctrl ; Ctrl ;

Delete character to right Delete Fn Delete Enter time Ctrl Shift : Ctrl Shift :
Show formula/show values (key
Accept autocomplete suggestion Tab Tab Ctrl ` Ctrl `
to the left of 1)

Referencing a cell from another Ctrl PageUp/Down Ctrl Fn Down/Up Select cells which refer to the
Ctrl ] Ctrl ]
worksheet Arrows Arrows active cell