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Account Generator

The document discusses Oracle Purchasing's Account Generator feature which automatically generates accounting distributions for purchase orders, requisitions, and releases. It builds charge, budget, accrual, and variance accounts for each distribution based on the destination type. The Account Generator utilizes Oracle Workflow processes that can be customized. It distinguishes between asset and expense purchases when generating inventory charge accounts based on the item and subinventory. The Account Generator copies full flexfield codes from source to destination accounts rather than building individual flexfield segments.

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697 views

Account Generator

The document discusses Oracle Purchasing's Account Generator feature which automatically generates accounting distributions for purchase orders, requisitions, and releases. It builds charge, budget, accrual, and variance accounts for each distribution based on the destination type. The Account Generator utilizes Oracle Workflow processes that can be customized. It distinguishes between asset and expense purchases when generating inventory charge accounts based on the item and subinventory. The Account Generator copies full flexfield codes from source to destination accounts rather than building individual flexfield segments.

Uploaded by

coolguy0606
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Account Generator

Purchasing The default Account Generator processes in Oracle Purchasing build a charge, budget, accrual, and variance account for each purchase order, release, and requisition distribution based on the distribution's Expense, Inventory, or Shop Floor destination type. Oracle Purchasing always builds these accounts using the Account Generator; you cannot disable this feature.

All purchase orders, requisitions, and releases require accounting distributions. Oracle Purchasing automatically builds a charge, budget (if using budgetary control), accrual, and variance account for each document distribution. Oracle Purchasing provides you with the features you need to:

Improve accuracy and speed document generation by automatically constructing accounting distributions. Relieve buyers, requestors, and document preparers from the responsibility of specifying which accounts should be charged for their purchases. Customize Account Generator account construction rules to match your business rules.

How to Use the Account Generator The Account Generator in Oracle Purchasing utilizes Oracle Workflow. You can view and customize Account Generator processes through the Oracle Workflow Builder. You can also monitor account generation through the Oracle Workflow Monitor.

Before using the Account Generator on a production database in Oracle Purchasing to build accounts for purchase order, release, and requisition distributions, you must:

Define your Accounting Flexfield structure for each set of books. Define flexfield segment values and validation rules. Choose whether you want to use the default Account Generator processes, or if you need to customize them to meet your accounting needs.

Then do one of the following for each set of books 1. Choose to use the default Account Generator processes. 2. Customize the default Account Generator processes, test your customizations, and choose the processes for a flexfield structure, if necessary.

What the Account Generator Does in Oracle Purchasing For Inventory charge account construction, the Account Generator further distinguishes between asset and expense purchases based on the item and subinventory that you provide for the distribution. If you select an expense item, the Account Generator disregards the subinventory and builds an expense charge account. If you select an asset item, the Account Generator evaluates the subinventory to decide whether to build an expense or asset charge account. Additional Information: You classify a subinventory as Expense or Asset by selecting the Asset Subinventory check box in the Oracle Inventory Subinventories window. You classify an item as Expense or Asset by selecting the Inventory Asset Value check box in the Costing section of the Master Item window. (This window is accessible through Inventory or Purchasing.)

When the Account Generator locates a source account based on the distribution destination type, it copies complete code combinations (full Accounting Flexfields) from designated fields to destination Accounting Flexfields. The default Oracle Purchasing processes do not build individual flexfield segments.

For example, to populate the Accrual account for distributions with an Expense destination type, the Account Generator locates the Expense AP Accrual Account that you specify in the Purchasing Options window as part of your application setup, and copies it into the Accrual Account Flexfield in your document.

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