*** Company Name ***

As- Is Process Mapped to SAP To- be process

 BUSINESS BLUE PRINT

A Complete Process Manual for TheConfiguration of SAP

SMTBS Team
SMTBS SAP MM Training

Table of Contents

Introduction:

MATERIAL M A N A G E M E N T
Organization Structure
Master Data
Procurement
Valuation and Account Determination
Inventory Management
Logistic Invoice Verification
External Service Management

Reports
Gaps

1
SMTBS SAP MM Training

Project Manager
SMTBS

MODULE EXPERTS
Finance and Controlling:
Material Management: SMTBS
Sales and Distribution:
Production Planning:
Human Resources:

Project: Coordinator. Vertical Lead

FI-CO MM SD PP HR

2
 MATERIALS MANGAGEMENT

MaterialsManagement
Materials Management Module is where Key Sources like Materials and Vendorsare
defined in the System

M aterials is the central point of the business process in the company. This module
basically deals with the record and defining of Enterprise elements, Master date,
Purchasing data, Inventory Management & Physical inventory, Logistics Invoice
Verification, Valuation &Account Determination & External Service Management etc.

The Overview
ICON KEY
Here in Material Management Module we calibrate the system to
Enterprise Structure understand various types of materials that are used in the business
Master Data process. Mapping different business processes like Stock/Non stock
Purchasing item purchase, sub-contracting, Stock transfers, services etc. It also
configures different purchase documents like PR, RFQ, PO, Contract and
Inventory Management
Schedule Agreement etc. with or without Release procedure. Logistics
Invoice Verification invoice verification for incoming invoicechecking.

Configuration
Creating the types of materials, the types of sales, various types orders in respect
to purchases and sales, Storage locations, Configuring the Pricing Procedures are
some the many important configuration elements that are deals by a Material
ManagementConsultant. In Addition, Material Management Consultant also looks
after issue andreceipt of goods, Posting, inventory. The various reports that could
be generated by
a consultant are the key factors to depend on when crucial decision-making is done. Material
Management Consultant is responsible for one of the crucial element of the sap
implementation-Material Maste3r.

3
 MATERIALS MANGAGEMENT

INDEX
1. Organization Structure
1.1 Plants
1.2 Storage Locations
1.3 purchase organization
1.4 purchasing group
1.5 procurement process
2. Master Data
2.1 Material Master
2.2 Vendor Master
2.3 Purchase Information Record
2.4 Source List
3. Procurement
3.1 Purchase Requisition
3.2 Request For Quotation
3.3 Purchase Order
3.4 Transmission Of Purchase Order
3.5 Contracts
3.6 Release Of Purchase Order
3.7 Pricing Procedure
3 Valuations And Account Determination
3.1 Valuation
3.1.1 Valuation Area
3.1.2 Valuation Class
3.1.3 Account Category Reference
3.1.4 Valuation And Grouping Code
3.2 Event Keys and Account Modifiers
4 Inventory Management and Physical Inventory
4.1 Inventory Management
4.1.1 Goods Receipt
4.1.2 Goods Issue
4.1.3 Transfer Posting
4.1.4 Physical Inventory Posting
4.2 Physical Inventory
6. Logistic Invoice Verification
7. External Services Management
8. Reports
9. Gap Analysis

4
1. ORGANIZATION STRUCTURE
1.
1.1 Plants
Company
Plant Description SAP Code Location
Code
CSCL PLANT 1 (DOMESTIC) PL01 Hyderabad
CSCL PLANT 2 (EXPORT) PL02 Hyderabad

5
STORAGE LOCATIONS
SAP solution will have the following storage locations.

Sr. No Plant Storage Location Nomenclaturee

In SAP

1 Raw Materials RM01

2 Consumables CO01
3 Maintenance, Repairs & Operational Spares MR01
4 PL01 Semi-Finished SF01
5 Finished Products FG01
6 Packing Material Store PK01
7 Scrap Yard SC01
8 Raw Materials RM01
9 Consumables CO01
10 Maintenance, Repairs & Operational Spares MR01
11 PL02 Semi-Finished SF01
12 Finished Products FG01
13 Packing Material Store PK01
14 Scrap Yard SC01

PURCHASE ORGANIZATION
SAP solution will have the following Purchase Organizations:

Sr. Company Plant Purchase Organizations

No. Code Normal Standard Reference
1 PL01 CPO1
CSCL CPOS CPOR
2 PL02 CPO2

6
1.4 PURCHASING GROUPS

The purchasing groups defined for CSCL.

Company Purchasing Description Telephone

Group Number
PG01 Raw Material 9989860101
PG02 Consumables 9989860102
PG03 Spare Parts 9989860103
PG04 Services 9989860104
CSCL Raw Material 9989860105
PG05
PG06 Consumables 9989860106
PG07 Spare Parts 9989860107
PG08 Services 9989860108

7
PROCUREMENT PROCESS

8
2. MASTERDATA
2.1 Material Master
Material master contains information of all the materials that a company produces & procures,
stores& sales. It is the company’s central source for retrieving material specific data.

2. 1. 1 MATERIAL TYPES

The following material types are used in PL01 & PL02.

Material types Description

ROH Raw materials
KMAT Configurable Materials
HALB Semi-finished materials
LIEH Returnable Packaging
HIBE Operating Supplies
HAWA Trading goods
FERT Finished products
ERSA Spare Parts
VERP Packing Material
NLAG Non stock items
PIPE Pipe line
DIEN Services
UNBW Non valuated items
2. 1. 2 NUMBER RANGE FOR MATERIAL TYPES

All materials are having external number ranges, each material number contains 10 digits in
which first four letters represent the material type and the remaining 6 digits tell the
sequencenumber of that material type.

Number Range
Material types
From To
ROH RAWM0000001 RAWM9999999
KMAT CONF0000001 CONF9999999
HALB SEMI0000001 SEMI9999999
LIEH LIEH0000001 LIEH9999999
HIBE CONS0000001 CONS9999999
NLAG NONS0000001 NONS9999999
HAWA TRAD0000001 TRAD9999999
FERT FINI0000001 FINI9999999
ERSA SPAR0000001 SPAR9999999
VERP PACK0000001 PACK9999999
PIPE PIPE0000001 PIPE9999999
DIEN SERV0000001 SERV9999999
UNBW NONV0000001 NONV9999999

9
2. 1. 3 MATERIAL VALUATION

In PL01 & PL02 materials are valuated according to material type

Sr. Material Moving Avg. Standard

No. Type Price Price
1 ROH X
2 KMAT X
3 HALB X
4 LIEH X
5 HIBE X
6 NLAG X
7 HAWA X
8 FERT X
9 ERSA X
10 VERP X
11 PIPE X
12 DIEN X
13 UNBW X

2.1.3 MATERIAL VIEWS

Sr. Material Basic Sales MRP Purchase Store A/c Fore Costing
No. Type Data caste
1 ROH X - X X X X X -
2 KMAT X X X X X X X -
3 HALB X X X X X X X -
4 LIEH X - - X X X - X
5 HIBE X - X X X X X -
6 NLAG X - X X X X X -
7 HAWA X X X - X X X -
8 FERT X - X X X X X -
9 ERSA X - - X - X - -
10 VERP X - - X X - - -
11 PIPE X - - X X - - -
12 DIEN X - - X X - - -
13 UNBW X - - X X - - -

10
2.1.5 MATERIAL GROUPS

Sr. No. Material Group Code (SAP)

1 Chromium MG01
2 Manganese MG02
3 Scrap MG03
4 Sand MG04
5 Bismuth Metal MG05
6 Tin Metal MG06
7 Furniture MG07
8 Cobalt MG08
9 Welding Rods MG09
10 Hand Gloves MG10
11 Wax MG11
12 Bearings MG12
13 Wooden Boxes MG13
14 M Seal MG14
15 Silicon MG15
16 Services MG16
17 Oils MG17
18 Gases MG18
19 Stationary MG19
20 Nickel MG20
21 Office Equipment’s MG21

2.2 VENDOR MASTER

The vendor master contains information on vendors from whom a company procures
materials or services. Business transactions are posted to vendor accounts and managed
usingthese documents. Data in vendor master record control how transaction data is posted
and processed for a vendor. The vendor master record also contains all the data required to
do the business with vendors.

11
2.2.1 VENDOR ACCOUNT GROUPS

Vendor account group is classifying feature in vendor master that determines

 The type of number assignment
 A number range for assigning account numbers
 Which fields are displayed and whether their entry is optional or required
whenyou enter or change vendor master data
Whether the account is for one time vendor?
Vendor Account Group Description
0001 Main Vendor
0002 Goods supplier
0003 Alternative payee
0004 Invoicing party
0005 Freight Vendor
0006 Ordering address
0007 Plants
OTVN One time vendor

2.2.2 NUMBER RANGES

Internal number ranges are used.

Vendor Number Ranges
Account Group From To
0001 110000 119999
0002 120000 129999
0003 130000 139999
0004 140000 149999
0005 150000 159999
0006 160000 169999
0007 170000 179999
MNFR 180000 189999
OTVN 190000 199999

12
2 .2.3INCO TERMS
The following INCOTERMS (Price Basis) will be maintained in the SAP system

Sr. No. INCO Description

Terms
1 EDS Ex-destination station
2 EXW Ex- works
3 EVG Ex-vendor go-down
4 EVS Ex-vendor station
5 ONS On site
6 FOB Free on board
7 EXS Ex- (our) site

2.3 PURCHASING INFORMATION RECORD

Vendor and material information is stored in SAP in the form of purchase info record.
Info record will have the following key data
 Info record number * Vendor code
 Material code * Purchasing organization
 Info Category (standard, sub-contracting, pipeline).

2.4 SOURCE LIST

 To define a source of supply as fixed. Such sources count as preferred sources over a
certainperiod of time.
 As an aid in selecting the preferred source during the source determination process.
 To block the external procurement of a material with respect to a
particularvendor for a specified period of time.

3. PROCUREMENT
3.1 PURCHASE REQUISITION
Purchase requisition processing:

At CSCL internal number range will be used for PR documents, these will be identified basing on
the document types of PR.

In SAP Description Document type Number Range

From To
NB Standard STD 100000000 109999999
FO Framework FRM 110000000 119999999
RV Outline Agreement AGR 120000000 129999999

13
Item categories – standard ()
Sub-contracting (L),
Stock transfer (U),
Services (D),
Third Party (S).
3.2 REQUEST FOR QUOTATION
Document type for this will be AN
Number range for this document --- 20000000 ---29999999

The vendor pricing and different pricing conditions can be entered in the maintenance of the
quotation document.
3.2.1 APPROVAL OF QUOTATION

Through the price comparison screen SAP ranks all the quotations based on the price. The
other details such as delivery date and the related information is also displayed the entire
quotation ofthe vendors also can be viewed from the same screen.

The decision to select/reject a vendor can be based on the price comparison list generated by
the system and by checking the vendor’s technical competency (specifications, delivery terms,
free sample inspection), which will be done outside the system.

Once the vendor is selected the price can be updated in the info record from the price
comparison list by selecting the info record indicator.

3.3 PURCHASE ORDER

In CSCL plant wise procurement is as follow
Type of the procurement
Standard Sub-contracting Third Party Stock transfer
PL01 X X X X
PL02 X X X X

3.3.1. STANDARD PURCHASE ORDER

The approved requisitions can be converted to a purchase order, if there is a preferred vendor
orif there is an existing contract. By using with reference functionality, a single PO can be
created with multiple requisitions. Individual requisitions will be represented as separate line
items in the PO to maintain the reference of the PR.

14
3.3.2. SUB-CONTRACTING

Order Processing
In a sub-contracting purchase, the normal purchase order is raised with a sub-contracting item
category indicator L. SAP allows creation of the purchase order without creating a RFQ also.

Issue of components
Receipt of the final
product
Once the vendor sends the final product, it will be received against the sub-contract
purchase order. The system will copy the quantity of the final product and the components
mentioned at the time of the PO in the goods receipt document. Based on the consumption
quantity mentioned by the sub-contractor or the transferred quantity, the components
quantity will be adjusted in the Goods Receipt document before posting.

3 . 3 . 3 .T H I R D P A R T Y
Order processing
In CSCL, manufacturing plant is having third party process. As per the requirement from the
sales department (sales order) a standard purchase order created with account assignment 1
& item category S. These purchase orders are sent vendors who are approved only.

Receipt of Third Party Stock

No stock is received against purchase order into receipt storage location in our plant but we
willget the acknowledgement from the customer about the same.

Vendor will send the invoice to us for the payment.

3.3.4. STOCK TRANSPORT ORDER

In Plant 2, manufacturing plant procures components from the plant 1, the procurement is
donewith billing.

Vendor master and customer master will be created to manage intra business unit purchases
andwill be handled through stock transport order procedure of SAP.

Procurement Process
When the goods are received at the receiving business unit, a goods receipt will be posted
against the delivery document of the issuing plant. The goods are posted to Unrestricted Use
Stock.

Invoice is entered in the receiving plant against the stock transfer order of the receiving plant.
The required reconciliation accounts will be done in the financial module with the defined
account groups of internal vendors.
15
3.4 TRANSMISSION OF PURCHASE ORDER
Purchase orders will generally be sent through electronic - mail and hard copy by output device
settings.

16
Summary of Purchasing Document Types and Number Ranges

Sr. Document Allowed item Number Internal

Document
No. type Categories ranges /external
Standard. Stock
transport.
1 Standard PO NB Sub-contracts, Standard Internal
Third Party
Stock
2 UB Stock transport Standard Internal
transfer

3.5 CONTRACTS

Central purchase organization will create the contract after arrival of the total requirements
ofindividual plants after negotiations with vendors.
Referring to the contracts individual purchase organizations will raise the Release order as per
theplant requirement.

There are two types of contract.

Description Doc type Number Range

Value contract WK Standard
Quantity contract MK Standard

3.6 RELEASE OF PURCHASE ORDER

3.6.1. CHARACTERISTICS AND CLASS

 The parameters VALUE, PLANT, PURCHASING GROUP, COST CENTRE AND

DOCUMENT TYPE are main criteria to release the purchase order, these can be
created as characteristics in SAP
 These characteristics are grouped into classes

3.6.2. RELEASE CODE

 The release code is a two-character ID allowing a person to release (clear,

orapprove) a requisition or an external purchasing document.

 In CSCL the release of PO has four releasing authorities, these authorities can
becreated as release codes in SAP.

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 Release Code Release Authority
01 Purchase Officer
02 Asst. Manager – Purchase
03 Purchasing Manager
04 Commercial Director
3.6.3 Release Group
All the releasing authorities are grouped in one group. And the class is assigned to the
releasegroup.

Release Group Name of the Release Group

PO Purchase Order Release Group

Value / <= 100000 (INR) > 100000 (INR)

Plant
Purchasing Asst. Purchasing Asst.
Asst. Manager Purchasing Asst. Manager Purchasing
Plant 1 Manager-Purchasing Manager-Purchasing
Commercial Director
Purchasing Asst. Purchasing Asst.
Asst. Manager Purchasing Asst. Manager Purchasing
Plant 2 Manager-Purchasing Manager-Purchasing
- Commercial Director

3.8 PRICING PROCEDURE

We define access sequence and condition types in purchasing conditions and assign these
condition types in the pricing procedure.
Schema Group
Schema group allow you to group together certain purchase organizations that uses the
same calculation schema, we can also use them to group together vendors for whom the
same calculation schema is valid.

Schema Group For Purchase Purchase for

organization
ZSGC All Purchasing Organizations in PL01 &
PL02

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Schema Group Vendor
We will assign these schema groups to the pricing procedure based on the vendor it triggers the
corresponding pricing procedure in the purchasing document.

Schema group Schema group Pricing Description for Pricing

purchase org. vendor Procedure Procedure
ZSGC All Vendors RM0000 Domestic
Procurement

The procedure can be defined by using the following pricing conditions.

Condition Types Percentage Value Quantity
Gross Price Automatic X
Gross Price Manual X
Discount X X X
Packing and forwarding X X X
Excise Duty X X
Educational Cess X X
Service Tax X X
Educational Cess on ST X X
Manual LST (VAT) X X X
CST X X
Insurance X X
Freight X X X
Cash Discount. X X X
Loading Charges X X X
Unloading Charges X X X
Surcharge On Gross X X X
Surcharge On Net X X X

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4. VALUATION AND ACCOUNT DETERMINATION
4.1 VALUATION
4.1.1 VALUATION AREA
All materials are valuated at plant level only. Each material is assigned to valuation class while
creation of its master record.
4.1.2 VALUATION CLASS
Grouping of similar accounting requirement materials for automatic determination of G/L
accounts is called valuation Class.
4.1.3 ACCOUNT CATEGORY REFERENCE
Grouping of valuation classes for the purpose of automatic account determination is called as
account category reference.

In CSCL the following valuation classes and account category references are defined.

Material Valuation Valuation class Account category

type class description reference
ROH 3000 Indigenous Raw materials 0001
HALB 7900 Semi-finished materials 0008
FERT 7920 Finished goods 0009
HAWA 3100 Trading goods 0005
ERSA 3040 Mechanical spares 0003
ERSA 3040 Electrical spares 0003
HIBE 3030 Operating Supplies 0002
VERP 3050 Packing Material 0004
NLAG 9000 Non Stock Items 0010
DIEN 3400 Services 0006
UNBW 3300 No valuated 0007

4.1.4 VALUATION GROUPING CODE

Grouping of valuation areas for the purposes of automatic account determination

Valuation Area Valuation Grouping
Code
PL01 0001
PL02 0001

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4.2 ACCOUNT POSTING

In SAP automatically the G/L accounts are updated while goods receipt and invoice receipt
according to the movement type control data. To up date the stock accounts the following
transaction/event keys are defined for CSCL.
Event Key Description
BSX Inventory postings
WRX GR/IR clearing account
BSV Stock change account
GBB Off setting entry for inventory postings
UPF Unplanned Freight
PRD Price difference accounts
KON Consignment Liabilities
FRL Purchasing Services.
FR1 Freight clearing
FR2 Freight provision
FRE Purchase price account

Account Modifiers:
Account Description
Modifiers
GBB
AUF Goods Receipt for Purchase Order
BSA Initial Entry of Stock Balances
INV Expenditure / Income from Inv. Diff. (Physical Inv.)
VAX Goods Issue for Sales Order
VBO Consumption from Stock of Material Provided to Vendor
VBR For Internal Goods Issue ( Cost Center)
VNG Scrapping / Destruction
VQP Withdrawal of Samples
ZOB Goods Receipt without Purchase Order
ZOF Goods Receipt without Production Order
PRD
BLANK Goods & Inv. Receipt against Purchase Order
PRF Goods Receipt against Production Order
PRA Goods issue & other Movements
PRU For Transfer Posting
KON
PIP Pipeline Materials Liabilities

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5. INVENTORY MANAGEMENT & PHYSICALINVENTORY
5.1 INVENTORY MANAGEMENT
5 .1.1 GOODS RECEIPT:
A goods receipt (GR) is goods movement with which the receipt of the goods from a vendor or
from a production is posted. A goods receipt leads to increase in the stock in the storage
location.
5.1.2 GOODS ISSUE:
a goods issue is a goods movement with which a material withdrawal or material issue, a
material consumption, or a shipment of goods to customer is posted. A goods issue leads to
reduction in warehouse stock.

5.1.3 TRANSFER POSTINGS:

a transfer posting is a general term for stock transfers and changes in stock type or stock
categoryof a material. It is relevant whether the posting occurs in conjunction with a physical
movement or not.
5.1.4D PHYSICAL INVENTORY POSTINGS:
after user decides to carry out physical count, user will have to create physical inventory
document, enter the count and post the difference (excess/shortage). At the time of posting
the difference the system will generate the material document. For valuated stocks accounting
document will also be generated.
ventory
In SAP system the Physical inventory is done in three steps.

Creation of physical inventory documents

Counting of physical stock and entering physical stock into the system
Simulate and posting the differences, recounting if necessary and re-posting where
the difference goes to the Profit and Loss statement i.e. automatic charging of GL a/c
and adjustment in the physical inventory.

22
6. LOGISTICS INVOICE VERIFICATION
It is in Logistics Invoice Verification that incoming invoices are verified in terms of their
content, prices, and arithmetic. When an invoice is posted, the invoice data is saved in
the system. The system updates the data saved in the invoice documents in Materials
Management and Financial Accounting.
Process Decided

There will be two types of invoice verifications, one for the vendor who has supplied
thematerial and the other is for freight/ delivery cost / services.
Invoice verification will be performed with reference to a Purchase Order or a
Delivery Note, based on provision created at the time of Goods receipt. Invoice
verification canbe done after goods receipt.
Any cost, which needs to be loaded on the inventory, should be incorporated in the
purchase order as a part of price.

7. EXTERNAL SERVICE MANAGEMENT

External Services Management provides a basic process for the procurement of externally
performed services. This basic process comprises the following functionality:

Service master records in which descriptions of all services that may need to be procured can
bestored. In addition, a standard service catalog (SSC) and model service specifications (MSS) are
available.

A separate set of service specifications can be created for each concrete procurement project
inthe desired document (e.g. PM maintenance plan or maintenance order; PS network; MM
purchase requisition, RFQ, contract, purchase order, or service entry sheet).
 External Services Management offers two basic ways of specifying services:

7.1 As planned services with description, quantity, and price.

By “planned services” we mean services whose nature and you know scope at the start of
aprocurement project or transaction.
At the time the services are requested, the individual specifications are entered either with the
aid of a service master record or directly as short and long texts. Price and quantity are
specified inboth cases.

23
 a. As unplanned services with the setting of a value limit only.

By unplanned services, we mean services that cannot be specified in detail because

their precise nature and scope are not initially known, or services which - for various
reasons -you do not wish to plan. Unplanned services therefore have no descriptions.
They are entered in the form of maximum values in the relevant currency. Services may
beperformed up to a value not exceeding these value limits. This ensures an element of
costcontrol.

REPORTS
Sr. No. Title Code Purpose Intended For
Director, Manager, Asst.
1 Stock Overview for MMBE To check the current stock levels Manager, Officer & Assts.
Material Number wise
Director, Manager, Asst.
2 Material Document MB51 To know details of Material doc. Manager, Officer &
List
Assts.
Materials analysis, To know Material / Plant / Pur. Org. Director, Manager, Asst.
3 Purchasing values, MC$G wise PO Value, GR Value, Invoice Amt. Manager, Officer & Assts.
Basic List
To know GR/IR balances with Director, Manager, Asst.
4 List of GR/IR MB5S reference to vendor, Pur. Org., Pur. Manager, Officer & Assts.
balances
Group, Material, Pur. Doc. or Item
To know stock in transit with reference Director, Manager, Asst.
5 Display of Stock in MB5T to material, sending plant,receiving Manager, Officer & Assts.
Transit
plant or company code.
To know the list of materials
Director, Manager, Asst.
6 Materials List MM60 available in SAP with reference to Manager, Officer & Assts.
material, plant, material type,
material group or created by
Director, Manager, Asst.
7 Material analysis MC.9 To know the report on material, Manager, Officer & Assts.
Stock selection valuated stock, consignment stock

Storage location To know the report on valuated stock& Director, Manager, Asst.
8 analysis, Stock MC.5 consignment stock of storage location Manager, Officer & Assts.
selection
To know the slow moving items Director, Manager, Asst.
9 Key-figure, Slow MC46 (number of days wise) and total stock Manager, Officer & Assts.
Moving Items
value.
Director, Manager, Asst.
10 Purchasing Doc. Per ME2L List of Purchase Docs. & status ofGR, Manager, Officer & Assts.
Vendor IV

24
 Director, Manager, Asst.
11 Purchasing Doc. Per ME2M List of Purchase Docs. & status ofGR, Manager, Officer &
Material IV
Assts.
Director, Manager, Asst.
12 Purchasing Doc Per ME2K List of Purchase Docs. & status ofGR, Manager, Officer &
Account Assignment IV
Assts.
Director, Manager, Asst.
13 Purchasing Doc Per ME2J List of Purchase Docs. & status ofGR, Manager, Officer &
Project IV
Assts.
Director, Manager, Asst.
14 Purchasing Doc Per ME2C List of Purchase Docs. & status ofGR, Manager, Officer &
Material Group IV
Assts.
Purchasing Doc Per Director, Manager, Asst.
15 requirement Tracking ME2B List of Purchase Docs. & status ofGR, Manager, Officer & Assts.
IV
Number
Director, Manager, Asst.
16 Purchasing Doc Per ME2N List of Purchase Docs. & status ofGR, Manager, Officer & Assts.
Doc. Number IV
Director, Manager, Asst.
17 Purchasing Doc Per ME2W List of Purchase Docs. & status ofGR, Manager, Officer & Assts.
Supplying Plant IV
Director, Manager, Asst.
18 Stock on Posting Date MB5B Stock on Posting Date Manager, Officer & Assts.

Director, Manager, Asst.

19 List of Vendors MKVZ List of Vendors Manager, Officer &
Assts.
Director, Manager, Asst.
20 List of Inventory Diff. MI20 List of Diff. between the physical Manager, Officer &
count entered and the book stock.
Assts.
Director, Manager, Asst.
21 List of Inbound VL06I List of Inbound Deliveries Manager, Officer &
Deliveries
Assts.
Director, Manager, Asst.
22 List of POs Pending ME55 List of POs pending release Manager, Officer &
Release
Assts.
Director, Manager, Asst.
23 List of PRs ME5A List of PRs Manager, Officer &
Assts.

25
UPLOADS

Uploads that are identified to be loaded in the system through customized program
1. Material Master 2.Vendor Master 3. Purchase orders

9. GAP ANALYSIS
1. GAP:
In the Collective Number (10 char) field of the RFQ, The number in series should
be automatically generated by the system while the document is saved.

26
 SMTBS PVT LTDS LIMITED
TO PURCHASE ORDER
DOC NO:
DATE
PR NO:
DATE
YOUR REF: TIN No:
CST NO: ECC
No:
With reference to your quotation and further negotiations, we are pleased to forward the order-
as per the terms and conditions hereunder and as mentioned overleaf and any annexure thereof:

Sl.# Our Mat. Item Description UOM QTY RATE TOTAL

Code

Rupees (in words): Total

Amount
Price Basis: Terms % age
Date of delivery: Discount
Special Instructions: P&F
EXCISEDUTY
Edu. Cess
Material to be delivered at: VAT/CST
Freight
Insurance
Grand Total
We request you to send an acknowledge receipt and acceptance of the order.

27
 SMTBS PVT LTDS LIMITED

TO PURCHASE ORDER
DOC NO:
DATE
PR NO:
DATE
YOUR REF: TIN No:
CST NO:
ECC No:
With reference to your quotation and further negotiations, we are pleased to forward the order-
as per the terms and conditions hereunder and as mentioned overleaf and any annexure thereof:
Our
Mat. Item
Sl.# Code Description UOM QTY RATE TOTAL

Rupees (in words): Total

Amount
Price Basis: Terms % age
Date of delivery: Discount
Special Instructions: P&F
EXCISEDUTY
Edu. Cess
Material to be delivered at: VAT/CST
Freight
Insurance
Grand Total
We request you to send an acknowledge receipt and acceptance of the order.

28
 SMTBS PVT LTDS LIMITED
TO,S011_LIFNR PURCHASE ORDER
DOC NO:EKPO_EBELN
DATE S011_SPTAG
PR NO: EBNA_BANFN
DATE EBNA_BADAT
YOUR REF: TIN No:
CST NO:
ECC No:
With reference to your quotation and further negotiations, we are pleased to forward
theorder-
as per the terms and conditions hereunder and as mentioned overleaf and any
annexurethereof:
Our Mat. Item TO
Sl.# Code Description UOM QTY RATE TAL

Rupees (in words):

Total Amount
Price Basis: Terms % age
Date of delivery: Discount
Special Instructions: P&F
EXCISEDUTY
Edu. Cess
Material to be delivered at: VAT/CST
Freight
Insurance
Grand
Total
We request you to send an acknowledge receipt and acceptance of the
order.

29