Chapter 1

INTRODUCTION

1. Introduction
1.2 Introduction
Through this new Jewellery management system, shop managers can easily handle
their shop and business transactions by accessing a single window. This system will have
Utilities, Transactions and Report generations menus. Utilities section will deal with
backing up databases either on daily basis, timely basis, monthly basis etc as set by the
admin, adding new employee, deleting new employee, managing existing employee
details, adding new customer, adding and deletions of new supplier, changing the
password, categorize different Jewellery items etc. Transaction will deal with financial
accounting part of this business scenario. It will provide information on sales, purchase,
Cash In and Cash Out associated with this business process. Generating report by
accessing information stored in database is another important feature of this system. This
system will able to generate as per user requirement in user friendly manner. User does
not require any technical details to generate reports. They have to submit their
requirements by using different options available. This section will able to generate
reports on sales, purchase, Cash In and Cash Out between a given time interval. If the
date option will not be used, it will generate report from the starting date of business to
the current date. However user can refine their query by using any specific date and time.
In the modern era, computers have made every thing under one root and have knit the
world together. Even the complicated and time consuming works are made nothing by the
computers. Because of the technological IT revolution computer has been
made as the core element in every place. Computerization has become an essential one,
for the people who prefer speedy and ease of access. Human beings are liable to make
mistakes and the output usually depends upon the efficiency of the persons involved. But
computers could usually generate error output and highly efficient which varies
depending on the person operating. Jewellary management system helps the
retailer to maintain their records properlyand accurately. This system
provides a user friendly interface for controlling Purchase and sales management
system.The project entitled “Jewellary Management System” is developed with
an aim of automating the work of Retailer. The project is developed using
  Microsoft Visual Basic 6.0-Front End Tool
 Ms-Access 2000-Back end tool

The project is broadly divided into following modules

All the above modules are designed to meet the requirements of a Retailer. Theinterface
is developed with a feature rich interface and user-friendly Environment

Scope
This software provides solution for database back up which will help to store old
records. Admin has unique user name and password for using this software. He can
change password delete records, add new records. Easy to analyze sales and
transaction details using report generation module . Admin can generate monthly and
yearly reports.

Chapter 2
SYSTEM OVERVIEW
1. Existing System
 The existing system is handled manually. The system has a formatted
accountingsystem for Purchase and Sales. The indent is prepared when items are to be
purchasedand bill is generated for sale of items. The system follows the predetermined
purchaseand sales procedures.
2. Problem with Existing system
 Manual systems are more time consuming
 Large number of ledger books has to be maintained for each transaction
 Since the data are entered manually there are possibilities for errors.
 Data security is very minimal.
 There is a possibility for double entries.
 Since the transaction are mainly viz. paperwork updating of data is veryhard.
 Generating the reports in the desired format is a tedious process.
 Reporting to the higher officials is not done through the proper channel.
 Data stored on papers is subject to loss due to physical damage.

3. Solution on problem

The aim of this project is to evaluate the efficient and efficacy of developing
Jewellery shop so that business transactions are easy. To do this a simple set of tables
will be identified from those in use at a database. These tables will be explored and
mapped. Queries will be aimed at accessing data in its native environment

Chapter 3
HARDWARE AND SOFTWARE REQUIREMENTS

Technologies Used in Project

 VB 6.0 as front end.

Hardware Requirements

 Processor – Pentium III or higher version.

Software Requirements

 Windows 7.
 Visual studio 2008.
 Microsoft Acess.

Chapter 4
REQUIREMENT ANALYSIS
Feasibility Study:

One of the many stages in the system development life cycle is determining the feasibility of
a project. A measure of how beneficial or practical the development of a software system will
be to an organization. This analysis recurs, and how that technology can be of benefit. These
studies can include policy recommendations for imaging systems, document management,
and workflow applications for an interactive process of collecting and analyzing through the
life cycle. Feasibility studies examine the organization data with the client and searching for
cost-effective, viable technical and non technical solutions.

 Economic Feasibility

The economic analysis of one project counts for the cost effectiveness of the project. The
economic feasibility study (EFS) should demonstrate the net benefit of the proposed
application in light of the benefits and costs to the agency, other state agencies and the
general public as a whole. Economic feasibility is generally the “bottom-line” consideration
for most of the systems. Economic justifications includes a broad range on concerns that
include cost-benefit analysis, long term corporate incomes strategies, impact on other profit
centres or products, cost of resources needed for the development etc.

Economic feasibility is measured under the following heads:

1. The project fits in the proposed budget.

2. The project satisfies the economic constraints.

3. Weather the existing hardware will meet the budget proposed.

4. Weather new software is required for its working.

 Technical Feasibility

The technical feasibility of the system counts for the technical acceptance of the system. It
refers to the ability of the process to take advantage of the current state of the technology in
pursing farther improvement. The technical available technology should be considered.

The criteria for technical feasibility is

1. Easy to use: the users were assumed to be normal ordinary people having knowledge of
simple computer operation, so ease of use is a very essential factor if we want to get the
job actually done quickly.
2. Reliable: we assume that the device will receive a lot of shock, from mishandling,
vibrations, etc.
3.
4. Easy maintenance of information
Since the records of all the activities performed by the various sites are stored digitally
and with the use of software it becomes east to retrieve and maintain data. It is also easy
to backup the data.

5. Save time and effort

6. Various processes running

1. User login
2. Changing password
3. Adding new item
4. Adding new copies of existing item
5. View an item
6. Searching an item
7. Entry of transaction detail(rent/purchase)
8. Return of items, if rented
9. Searching a customer
10. Looking at transactions and incomes
7. Secure: the system should be secure enough to provide access to only authorized users.

In our project the technical feasibility is considered up to a greater extent. The software is
build using visual basic 6.0. Thus the problem of non availability of software is eradicated.
The backend of the system is MS access, which is freeware database application. Proposed
system can be expanded in future if required. Proposed system also provides data security by
password protecting.

Chapter 5
SYSTEM DESIGN AND MODELING

Entity Relationship Diagram

Login Password Login Name

Login Id

Item Id Item Name

Item
Item Weight
Jewelry Type
Present Item Id
 Data Flow Diagram

PURCHASE MODULE

1
Supplier Validated
Validate SUPPLIER
SUPPLIER
Supplier Supplier Details
Details
Details

2
Item Details Validate Validated
Item ITEM
Item Details
Details

Supplier Details
* SUPPLIER
Indent Details
Indent Details INDENT
3
Indent
Indent SUPPLI
Generatio ER
 Indent
* INDENT 4
Generation Verified
of * BILL
Bill Details Verification Item Details
SUPP Report

Verified
* BILL 5 Updated Item
Item Details
* ITEM
Stock
Details
* ITEM Updation
Item Details

SALES MODULE

6
Customer Validated
Customer Validate CUSTOMER
customer Customer Details
custom Customer

7
Validated
Validate Order
Order Order Details
 Customer Delivery
* CUSTOMER
DCHALLAN
8 Billing Details

Delivery
* Order Bill Customer
Item Details Order Details
* order
Generatio
Delivery Challan

Order Details

Customer Details
* CUSTOMER

Order Details
*Order Bill CUSTOMER
9 Sales Bill
Generatio Bill Details
Item Details
* ITEM n SBILL

* DCHALLAN Delivery
Challan Details
 Item Details
* DCHALLAN
Item Details
* ITEM 10 Update
Stock * ITEM
Updatio Item Details

* * SUPPLIER
SBILL n
Item Details

* QUOTATION

* CUSTOMER Customer
Supplier Details

Quotation Details
Sales Order Details
* ORDER

* BILL Report
Reports
MANAGEMENT
Generation
Sales Bill
* SBILL
Details

Customized Bill

Details

LIMITATIONS
As we are also student according to our views we have tried our best of fulfill the

Requirement about the project inspire other awareness may be left some important things.

As we have realized later after discussion in our friends.

1. Visual Studio can make system slower.

Chapter 6
FUTURE ENHANCEMENT

This system is developed such a way that additional enhancement can be done
without much difficulty. The renovation of the project would increase the flexibility of the
system. Also the features are provided in such a way that the system can also be made better
and efficient functionality

The programs were coded in an easier and more structured manner so that may further
modifications may be incorporated easily. The processing time in this system is very lesser
compared to existing system. This system has good flexibility of accommodating any more
changes that might arise in the future also.

In this system, data integrity is maintained and data redundancy is avoided and it
increase system efficiency. The database is designed in such a way that it will be also helpful
for enhancement of the system.

Chapter 7
CONCLUSION

The system “Jewellary Management system” deals with purchase and sales processing
of a Jewellary shop. This system has been developed to satisfy all the proposed requirements.
The process of recording details about supplier, item, Billing and customers is more simple
and easy. The system reduces the possibility of errors to a great extent and maintains the data
in an efficient manner. User friendliness is the unique feature of this system. The system
generates the reports as and when required. The system is highly interactive and flexible for
further enhancement.

The coding is done in a simplified and easy to understandable manner so that other
team trying to enhance the project can do so without facing much difficulty. The
documentation will also assist in the process as it has also been carried out in a simplified and
concise way.

Chapter 8
BIBLOGRAPHY

1. Visual Basic 6.0 from the Ground up, Gary Cornell, Tata McGraw Hill Edition
2. The Complete Reference Visual Basic 6.0 , Noel Jerke, Tata Mcgraw Hill Edition
3. Visual Basic 6.0 Programming Black Book, Sten Holzner, Dream tech Press,
Dreamtech Press, New Delhi-2004
4. MS-Office 2000, Michael Busy and Rossell a Stultz, BPB Publication, New Delhi.
5. Micro soft Office Access Bible by Groh
6. Software Engineering a practioner’s approach- Roger S. Pressman, Tata McGraw Hill
Edition
7. Working with Access by RON Mansfield, Tata McGraw Hill Publication